UTMDACC INSTITUTIONAL POLICY # ADM0139
PAYDAY POLICY
PURPOSE
The purpose of this policy is to ensure that The University of Texas MD Anderson Cancer Center
(MD Anderson) is in compliance with the state regulation of employee pay frequency, which is either
monthly or semi-monthly.
POLICY STATEMENT
MD Anderson employees are paid either monthly or semi-monthly depending on the Pay Groups:

Faculty and Administrative Staff are paid monthly on the first business day of each month for
the previous month.

Classified Exempt and Non-exempt, Hourly and Per Diem Non-exempt and 80 hour
employees are paid semi-monthly on the 5th and 20th following each semi-monthly Pay
Period. If the 5th or 20th falls on a weekend or a holiday, employees are paid on the business
day closest to the weekend or holiday.

Educational Appointees may be paid monthly or semi-monthly accordingly to job title
classification determined by the office of Academic and Visa Administration: Trainee Alumni
Affairs (AVA:TAA).
SCOPE
Compliance with this policy is the responsibility of all faculty, trainees/students, and other members of
MD Anderson’s workforce.
TARGET AUDIENCE
The target audience for this policy includes, but is not limited to, all MD Anderson employees.
DEFINITIONS
Automated Clearing House (ACH): An automatic deposit of net earnings to an employee’s designated
bank account or payroll card.
Exception Hours: Paid hours that vary with each paycheck (e.g., Overtime, Shift Differentials, and other
Paid Time Components).
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UTMDACC INSTITUTIONAL POLICY # ADM0139
Lag Time: Lag time occurs when Exception Hours are worked during the current Pay Period, but are
paid in a future Pay Period.
Pay Groups: There are nine pay groups (employee classification) within MD Anderson. They include:
Faculty, Administrative, Classified Exempt, Classified Non-exempt, Hourly Non-exempt, Educational
Appointees Monthly, Educational Appointees Semi-monthly, Per Diem Non-exempt, and 80-Hour.
Pay Period: A regular pay period is either a month or semi-month, as applicable.
PROCEDURE
1.0
Processing
Paychecks are processed. four to seven days prior to the pay dates. This allows time for processing
and meeting all financial obligations including electronic transfer of funds to the employees’ financial
institution of choice or delivery of paycheck by mail.
2.0
Exception Hours
Exception Hours worked during the current Pay Period but not available to be incorporated in the
immediate payroll processing schedule will be processed in the next pay cycle. As a result,
employees should expect that there is a Lag Time on payment of Exception Hours. See Pay
Schedules.
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UTMDACC INSTITUTIONAL POLICY # ADM0139
ATTACHMENTS / LINKS
Pay Schedules.
RELATED POLICIES
None.
JOINT COMMISSION STANDARDS / NATIONAL PATIENT SAFETY GOALS
None.
OTHER RELATED ACCREDITATION / REGULATORY STANDARDS
None.
REFERENCES
None.
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UTMDACC INSTITUTIONAL POLICY # ADM0139
___________________________________________________________________________________
POLICY APPROVAL
Approved With Revisions Date: 07/01/2013
Approved Without Revisions Date:
Implementation Date: 07/01/2013
Version: 16.0
___________________________________________________________________________________
RESPONSIBLE DEPARTMENT(S)
Payroll Services
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