Acknowledgement of Laptop as Primary Computer As part of the computer replacement program, OIT will be offering faculty and staff, who are eligible for a computer replacement, a choice between a desktop computer and a laptop computer. However, each faculty member should carefully consider whether he/she would be better served by a desktop or a laptop. The information in this document is provided to help you make the best decision for yourself. Consideration Desktop Laptop Where do you prefer to use a computer? Work mostly or exclusively in my office Screen size Prefer/need larger screen or multiple screens Prefer to assume no more risk than that of keeping anything else in my office Do not need to use in classroom or prefer to use teaching stations already in place Prefer to assume no more risk than that of keeping anything else in my office Work sparingly in my office, and frequently on the road and/or at home Can work with a smaller display Theft or damage risk Classroom Use Sensitive Data Processor intensive tasks (statistics, video capture/edit, etc) Desktop is much better suited to these tasks Comfortable taking extra precautions to protect the machine from theft and damage Would use it regularly as part of instruction Comfortable taking extra precautions to guard against unauthorized access to sensitive data Laptops have limited processor and memory to handle intensive tasks Comments Be sure to take a look at a laptop screen before choosing it as your primary machine You or your department may be responsible for the cost of repair or replacement for any damage or theft not covered under warranty. If you work mainly in the office, but need to occasionally to access information stored while in the classroom, OIT can show you ways to do this. Consider exposure to not only theft but intrusion on home networks and other extended risks. Please note some data may not be stored on a laptop, consult OIT for specifics. Plan your choice carefully, if a laptop can do the tasks you need today, will it be able to do the task 3 years from now. Other considerations: 1. If you require additional resources, such as external keyboards, mice, and monitors, these items will be paid by department or other funds and will require approval of your Department Chair/supervisor. 2. Laptops will have the same upgrade cycle as desktops, 4 years. 3. Mac laptops only offer 3 year warranties; any repairs outside of warranty are not covered by the college. 4. Mac laptop warranties do not cover damage, only failed parts. Any repairs outside of warranty are not covered by the college. 5. Laptops can be targets for theft. While desktops can also be stolen, the portability of the laptops sometimes makes them more of a target. In addition, that same portability increases the chances that such equipment will be used outside of the office which exposes the asset to environments that office desktops do not face. These environments may be greater or lesser risks. As such, taking a laptop off campus forces the user to assume the responsibility of making prudent choices about assessing that asset including protecting it from theft or damage. Any loss or theft of a laptop must be reported to campus police immediately. The college does not replace lost or stolen laptops. 6. All data storage is subject to UNC Charlotte data security guidelines. 7. Laptops for staff require supervisor approvals. 8. Laptops purchased under the replacement cycle purchase are the standard laptop (Mac or PC) specified by OIT and ITS. 9. All equipment remains the property of UNC Charlotte and must be returned upon resignation or request. Questions? Contact Office of Information Technology. My signature below indicates that I have read, understand, and agree to the guidelines listed above. Name: Date: Supervisor (for staff): Date: Note: If a laptop is chosen for a staff position, it will remain a laptop until it is due for replacement. OIT Policy Revised: Jan 2016
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