SPORTS STANDING MEETING
Minutes of a meeting held on 20th May 2014 at LTG (Campus)
Start time: 6.10pm
Sports Executive Committee/Union Members In Attendance:
James Lovell (JL)
Dan Askew (DA)
Gayathri Eknath (GE)
Richard Reece (RR)
Dan Jacobs (DJ)
Georgie Smith (GS)
Kara Nutley (KN)
Hannah Waterhouse (HW)
Maz Hussein (MH)
1. ABSENSES
With apologies – Stacey Warren
Without apologies – Surf and Wakeboard, Karate, Futsal, Rifle, Pole Dancing, Cricket,
Gliding, Squash
2. ITEMS FOR DISCUSSION
a. Sports Executive Committee Elections
JL introduced Sports Standing – a meeting that occurs once a month which all
sports clubs must send at least one representative to. JT introduced the Sports
Executive Committee elections by explaining that anyone (even non-committee
members of a club) can run and everyone gets one vote per club. JT stated that
the Sports Executive committee work closely with VP Sports & Recreation to help
out with any projects and give their input on how sport is run within the union.
Roles were explained and elections proceeded as follows:
a. Chairperson: Works closely with VP Sports & Recreation and
organises and chairs Sports Standing. Sits on the Colours Award
Committee and the Democracy Committee within the union.
Candidates: Alex Mackenzie Smith
Elected: Alex Mackenzie Smith
b. Secretary: Sends out training cancellations to clubs twice a month.
Takes minutes of all Sports Standing, Sports Executive and Team
Surrey Operational Meetings. Works with VP Sports & Recreation
and Student Sport Coordinator to organise events such as Varsity
and Team Surrey Photos. Voting Member of the Transport
Committee within the union.
Candidates: Richard Reece
Elected: Richard Reece
c. Management: Assists in creating and maintaining club inventories.
Heads up club grading with VP Sports & Recreation. Champions
the ‘Management’ side of clubs explained within the Team Surrey
Strategy.
Candidates: Stephanie Gooch
Elected: Stephanie Gooch
d. Development: Identifies the weakest clubs with VP Sports &
Recreation and ‘mentors’ them to aspire to be better. Helps
champion the ‘Performance’ side of clubs as explained within the
Team Surrey Strategy. Assists all newly ratified clubs to develop.
Candidates: Ben Jarman
Elected: Ben Jarman
e. Events & Recreation: Helps sports clubs put on their events.
Works to publicise club events and charity work. Assists in major
sporting events such as Colours Ball, Varsity and promotes social
sports opportunities.
Candidates: Alex Nixon, Ian Watts
Elected: Alex Nixon
f. Communication: Works closely with student media to ensure that
sports news is reported. Works as the main point of contact
between StagTV, Stag Radio, The Stag and all sports clubs. Liaises
with the union’s Communications Officer.
Candidates: Ian Watts
Elected: Ian Watts
g. Coaching & Volunteering: Oversees the recruitment of the Team
Surrey Sports Ambassadors. Plays a key role in running PlaySport
sessions. Engages Team Surrey Sports Ambassadors in local events
such as Freshers’ Fayre.
Candidates: Tom Speed
Elected: Tom Speed
b. Varsity Opponents
JL explained that Chichester have contacted him regarding playing Varsity against
Surrey. They are willing to host it every alternate year. They don’t currently have
an opponent. Their facilities are nice and they would be able to conduct an event
as big as Varsity but JL wants opinions from sports clubs. KN suggested that
Surrey could still have a Varsity against Kingston and a smaller scale event against
Chichester. Having two Varsities may lessen the impact of Varsity as a
competitive sporting event. JL mentioned that ticket prices would increase for
the years that Surrey would have to travel to Chichester as coach travel will be
included within the ticket. Surrey beat Kingston by a very large margin and have
done so for quite a few years, a different opponent may be needed Chichester
are 50th in BUCS which is below Surrey but much better than Kingston.
Action: Club committee to make their club aware of Chichester wanting to
become Surrey’s Varsity opponent. Club committee to send feedback regarding
this to VP Sports.
c. 2024 Experience
HW introduced the 2024 experience as a document put together by the union
over the past few months that focuses on reforming the structure of the
Students’ Union. This involves changing the roles of the VPs in VP Voice, VP
Community, VP Activity and VP Support amongst other changes. A referendum
will take place on 29th May. All students will be sent a unique voting link to vote
whether they want this reform to take place. Next year’s sabbatical officers will
look at the results to drive the future of the union. The 2024 experience
document is available online on the union website. MH explained that the parttime, sports and societies executive roles will be reshaped if the 2024 experience
is voted through to support all sports clubs and societies as much as possible.
Action: Club committees to make their club members aware of the 2024
experience and encourage them to vote using the voting link that will be sent to
them on 29th May 2014. Club committees/members to email any questions
regarding this document to the current Union Chairperson, Hannah Waterhouse,
at [email protected]
3. ITEMS TO NOTE
a. Presidents’ & Treasurers’ Training – Wednesday 21st May 2014, 4.30pm Team
Rooms at Surrey Sports Park.
b. RAG AGM – Wednesday 21st May 2014, 4pm, LTA.
4. DATE OF NEXT MEETING: TBC
End time: 7.15pm