SAMPLE NIH R01 Internal Budget
Attachment Parenting: A Cross-Cultural Study of Maternal Instinct and Social Adjustment
NIH/NICHD Parent R01
Internal Budget
PI: Meade, Margaret
Year 1 9/1/2012 8/30/2013
DOLLAR AMOUNT REQUESTED
% effort or # summer mo
NAME
A. Senior / Key Personnel
Meade, Margaret
Meade, Margaret
Shiva, Vandana
Spock, Benjamin
Spock, Benjamin
B. Other Personnel
Project Coordinator
Research Assistant
GRA
GRA (SU)
Position
Role
Cal.
Type
Acad.
Sum.
Base
SALARY
FRINGE
%
mo.
Salary
REQUESTED
BENEFITS
TOTAL
9/10/12 mo
Lead PI
Co-I
Co-I
Staff
Staff
GRA
GRA
9
3
12
10
2
1
2
2
SUBTOTALS
25.0%
15.0%
20.0%
100.0%
100.0%
9
0.25
$100,000
$33,333
$90,000
$80,000
$16,000
3
$35,000
$25,000
$15,000
$5,000
0.5
$25,000
$5,556
$13,500
$16,000
$2,000
$8,000
$1,778
$4,320
$5,120
$640
$33,000
$7,333
$17,820
$21,120
$2,640
$35,000 $11,200
$25,000 $8,000
$30,000
$240
$10,000
$845
$162,056 $40,143
$46,200
$33,000
$30,240
$10,845
$202,198
C. EQUIPMENT (> $5,000 per item)
Biologs (2)
$14,300
$14,300
D. TRAVEL
Domestic
International
$5,598
$5,598
F. OTHER DIRECT COSTS
1. Supplies
Start-up supplies (digital cameras, software, computers, printers, etc)
Research supplies (participant snacks, flash drives, etc.)
Participant incentives
$92,990
#
130
2. Publication Costs
3. Consultant(s)
4. ADP / Computer Services
5. Subaward / Contractual
6. Equipment facility rental / user fees
7. Alterations/ Renovations
Other (write-in)
a. Participant Incentives
Prenatal visits
6-month visit
Travel incentives
b. Training for EEG equipment, phones, postage
Training for EEG equipment
Phones, printing, postage
c. Tuition
Tuition (for two GRAs, in-state)
$ each
10
$20,540
$500
$1,300
$22,340
$4,500
25000 $30,000
SUBTOTAL DIRECT COSTS
#
100
30
130
#
$ each
50
100
25
$ each
#
$ each
Total
$5,000 $11,250
$3,000
$3,250
$8,900
$6,400
$2,500
$16,000
$16,000
$0
Subcontract for indirect
Tuition and Equipment
MTDC
43.5%
F/A rate:
INDIRECT COSTS
TOTAL DIRECT AND INDIRECT
Year 1
$315,086
$25,000
$30,300
$259,786
$113,007
$428,093
Totals
$30,556 $9,778
$13,500 $4,320
$18,000 $5,760
$40,000 $1,085
SAMPLE NIH R01 Budget Justification
BUDGET JUSTIFICATION
Senior/Key Personnel
Margaret Meade, PhD, Principal Investigator. Dr. Meade will be responsible for the overall administration of
this project. She will share responsibility for the substantive direction of the project with Dr. Benjamin Spock
and Dr. Vandana Shiva.
Dr. Meade will have primary responsibility for the organization and operation of the project. She will oversee
hiring, training, and supervision of all staff and ensure the quality of data collection, coding, and data
management over time. She will train data collectors and behavioral and interview coders. She will conduct
much of the data analyses and author publications. In Year 1, Dr. Meade will devote 25% of her effort (of her 9month faculty assignment) during the academic year and .5 summer month managing this project. In years 24, she will devote 15% each academic year and 1 summer month each year to work on the project.
Dr. Spock will serve as co-investigator and coordinate specific aspects of the project in collaboration with Dr.
Meade. Dr. Spock will have primary responsibility for coding and scoring measures of mothers’ attributions
about crying and will assist Dr. Meade in training the project staff to code maternal behavior/sensitivity. He will
assist with designing effective strategies for sample recruitment and retention. He will assist with the
interpretation of data and will co-author publications. Dr. Spock will devote a 20% effort (of a 10-month faculty
assignment) to this project throughout each year for the duration of the project.
Dr. Shiva will serve as co-investigator on this project. As Program Director of the UNCG Center for First
Generation North Carolinians, she has connections with diverse population groups in the area. These
connections will serve in the efforts to recruit first-generation Americans refugees and immigrant families for
the study. She will have primary responsibility for creating procedures to ensure the adequate collection and
interpretation of data to assess mother and infant vagal withdrawal. She contributes knowledge of crosscultural feminist theory and cultural competence, and will also co-author publications. Dr. Shiva will contribute
15% of her effort to this project each year (12-month position).
Other Personnel
A full-time, MA-level Project Coordinator will be responsible for the day-to-day management of the project, and
will work closely with Dr. Meade and the co-investigators in hiring, training, and supervising the project staff.
A full-time Research Assistant will be responsible for arranging recruitment visits and scheduling participant
visits, and will assist with data collection. This person will also order research supplies and reconcile the
budget.
In Years 3 and 4, a full-time postdoctoral fellow with advanced quantitative skills will be hired to assist with data
analysis and manuscript preparation.
Graduate Research Assistants will be supported by the project; two GRAs will work during Year 1, and
additional GRA’s will be hired to work in Years 2-4. Their primary responsibilities will be to recruit participants
and to collect and code data. Additional GRAs will be needed during the summer for coding and during peak
data collection years when there is a great deal of overlap in assessment points. GRAs will work 50% of their
time during the academic year and 100% for the summer.
Fringe benefit rate is 32% for full-time employees, .8 % for enrolled students, and 8.45% for non-enrolled
students during the summer.
Equipment
Funds are requested to purchase three Biologs ($7,150 each). These are ambulatory physiological data
recorders with multiple channels that will be used to record mothers’ heart rate (RSA), activity level, and
1
electrodermal activity (e.g., skin conductance). Recorded data is compactly stored on a removable memory
card. When recording is complete, the card is inserted into a card reader which is connected to a PC through
a serial port. The affiliated Downloading and Plotting Software ($1,100 under Supplies) which operates on the
PC supervises the downloading of data to the PC and ensure data is recorded according to the needs
specified by the researchers. From this program, the data can be converted into separate data files for each
physiological measure. These measures are all synchronized with one another and can be synchronized with
video files as well. Three Biologs are needed because there are several periods when assessment points
overlap (e.g., prenatal interviews, 6 months laboratory visits, and 6 month home visits), and dedicated
equipment for each type of visit will ease scheduling demands.
Travel
Funds are requested for each of the assigned consultants to visit Greensboro once each year ($1,500 per trip)
that they work for the project.
Staff will travel to meet with hospitals and governmental health services during the first two years.
Reimbursement is calculated at 160 visits each year, 20 average miles at $.585 per mile.
Travel for home visits is estimated at 20 miles round trip; travel reimbursement is calculated at $.585 per mile
throughout the years, according to the number of home visits scheduled for the 6-month visit (see schedule
below).
Funds are requested for one professional conference in Years 2-4 to present findings from the study ($1,200
per trip).
Other Direct Costs
Supplies
Startup supplies – For Year 1, funds are requested to purchase electrodes (67 adult, 67 child, total $1,340),
Biolog software ($1,100), Noldus software upgrade and license for coding visits ($5,000), an external data
module ($2,850) to synchronize video and physiological data, two DVD video cameras ($650 each) to be used
at home visits, two wall-mounted DVD video cameras ($2,000 each) for the lab, two desktop computers
($1,000 each), a laptop ($2,000), printer ($350), and two external hard drives ($300 each).
General research supplies – Research supplies are calculated at approximately $1,875 per year, and include
snacks for participants, printer cartridges, blank DVD’s for data storage, DVD storage portfolios, paper and
other office materials. Funds are requested during Years 2-4 for consumable research supplies using a cost
estimate based on Year 1.
Small gifts, approximately $10 each, will be given to participants as incentives each year, calculated according
to the number of participants scheduled each year (see timeline below).
Consultants
In Years 1 and 2, Dr. Carol Adams from the University of Northern Virginia will train 3 research assistants to
administer the Adult Attachment Interview (AAI). She will periodically review interview transcripts to ensure
adherence to the interview protocol over time. Dr. Adams will also assist in identifying trained AAI coders. She
will provide support for this project at a rate of $400 per day for 5 days during Years 1 and 2.
In Year 1, Dr. Susan Griffin of American University will assist the PI and co-investigators in communicating with
the manufacturer of Biolog to ensure that the physiological equipment and software that records and
summarizes the data will be configured properly given the goals of the study. She will also assist in preparing
data collection procedures for the measurement of activity level and electrodermal activity and in the
interpretation of these measures in data analysis. Dr. Griffin will provide support for this project at a rate of
$500 per day for 5 days during Year 1.
2
Subaward – Children’s Home Group (please see subaward forms and scope of work); total subaward costs
across 5 years = $150,000.
Participant payments – Incentives for participation are calculated beginning in Year 1, based on $50 for the
prenatal visit, $50 for each of 2 visits (home and lab) at six-month visits, and $100 for the 12 month visit. Costs
are calculated based on the timetable below.
Visits and project activities are planned according to the following timeline:
p = participant
TASK
Preparation
Recruit participants
Prenatal Visits / AAI
(lab, $50)
6-month visits
(home and lab, $50 each visit)
Code/score/clean prenatal
and AAI data
Code/score/clean 6 month
data
12 Month Lab Visits
(lab, $100)
Code/score/clean 12 month
data
Data analysis, manuscript &
final report prep.
SU
09
Year 1 – 130p
FA
SP
09
10
Year 2 = 430p
SU
FA
SP
10
10
11
100p x $50 =
$5,000
30p x $100
= $3,000
Year 3 – 190p
SU
FA
SP
11
11
12
SU
12
Year 4
FA
12
SP
13
150p x $50 =
$7,500
170p x $100 =
50p x $100 =
$17,000
$5,000
AAI coding 150 x
$250 = $37,500
AAI coding 100 x $250 =
$25,000
110p x $100 =
140p x $100 =
$11,000
$14,000
Incentives are included in the budget for participants traveling over 20 miles, or if they had to hire a cab for the
visit. The reimbursement is estimated at $25 per trip, and the number of participants requesting travel
reimbursement was calculated for a small percentage (approximately 8%-16%) of total participants. This
percentage was based on experience from a similar project on campus.
Training – staff will be trained on the EEG equipment in years 1 and 2 ($6,400 per year).
Printing – Printing costs are included to cover recruitment and publication materials.
Postage – Funds are requested for the duration of the project for mailings to participants, including letters,
updates, and newsletters.
Tuition waiver – Year 1 tuition and fees are calculated at an estimated in-state rate of $8,000 per student,
according to how many GRAs are assigned each year. The rate of tuition is increased by estimated 10% each
year.
3
Children’s Home Group
200 North Greene Street
Greensboro, NC 27410
October 19, 2012
Valera Francis, PhD
The University Of North Carolina at Greensboro
Office of Sponsored Programs
1111 Spring Garden Street
1713 MHRA Building
Greensboro, NC 27412
Reference:
Subcontract documents for Dr. Meade’s application to solicitation number PA11-260, entitled “Attachment Parenting: A Cross-Cultural Study of Maternal
Instinct and Social Adjustment”
Dear Dr. Francis,
This letter confirms that the appropriate program and administrative personnel at the Children’s
Home Group (CHG) have reviewed the above referenced solicitation and are committed to enter
into a subcontract with the University of North Carolina at Greensboro (UNCG) for the
performance period of 9/1/2012 to 8/31/2017. The work to be performed by UNCG _X_ does
___ does not include ___ animal and/or _X__ human research subjects. The University of North
Carolina at Greensboro (UNCG) Principal Investigator on this proposal is Dr. Margaret Meade.
Our budget, budget justification and scope of work are provided as separate enclosures to this
letter. The estimated cost of the proposed subcontract will not exceed $150,000 ($30,000 per
year) and includes direct and indirect costs.
Furthermore, by submission of this commitment letter, CHG and its Principal Investigator (PI)
certify (1) that the information submitted within the application is true, complete and accurate
to the best of the CHG and PI’s knowledge; (2) that any false, fictitious, or fraudulent
statements or claims may subject the CHG and PI to criminal, civil, or administrative
penalties; and (3) that the PI agrees to accept responsibility for the scientific conduct of the
project and to provide the required progress reports if an award is made as a result of this
application.
If you have any questions, please contact the undersigned at 555-555-5555.
Sincerely,
Signature of Authorized _X_ Official
Enclosed:
Budget
Budget Justification / Scope of Work
Signature of ____ PI
SAMPLE subcontract/1-page budget
Attachment Parenting Study with UNCG (Meade, PI)
Subcontract budget for Children's Home Group
Subcontract PI: Amy Tan
Year 1
PERSONNEL
SALARY
Tan, Amy
Walker, Alice
FRINGE
Tan, Amy
Walker, Alice
Total Personnel
9/1/2012 - 08/31/13
base
% effort
total
78,000
5.0%
3,900
50,000 30.0%
15,000
rate
3,900
25%
975
15,000
25%
3,750
$23,625
CONSULTANTS
Total Consultant
0
$0
Total Equipment
0
$0
SUPPLIES
Research supplies
Total Supplies
1,200
$1,200
TRAVEL
Travel to communities
Total Travel
448
$448
EQUIPMENT
OTHER
Printing, postage
1000
2
Total Other
$2,000
Total Direct Costs
F & A rate
TOTAL COST
2,000
10.0%
$27,273
$2,727
$30,000
SAMPLE Scope of Work / Subcontract budget justification
Scope of Work / Budget Justification
Subcontract for Children’s Home Group
PI: Margaret Meade, PhD
Subcontract PI: Amy Tan, MSW
Project Title: Attachment Parenting: A Cross-Cultural Study of Maternal Instinct and Social
Adjustment
Project start / end: 09/01/2012 – 08/31/2017
Amy Tan, MSW, will oversee recruitment of parents and children at CHG. She will develop
interview surveys for the mothers of children adopted through the program, approximately 50
mothers. She will compile and analyze other qualitative data, and will work with the UNCG
research team to write publications and provide information to parents in the community.
Alice Walker, CHG Program Officer, will work on this project approximately 30% of her time.
She will assist Ms. Tan with data collection and coordinating clients for the study.
Fringe benefit rate is 25% for CHG employees.
Supply costs of $1,200 are included in the budget in order to purchase cameras and other
digital media for qualitative data collection.
Travel reimbursement is budgeted at approximately $448 in order to travel to collect qualitative
data in the communities.
Printing and postage are included at $2,000 for publications and communication with clients.
Indirect costs are calculated at 10%.