Classic Vista
Jump Start
Version 4.95
We have compiled some information to help you make your Vista experience as user-friendly and stable
as possible. Please let us know if you have any questions or comments or if we can be of any help:
818-955-6300 or [email protected].
The Vista system has been installed. The default logon is SYSACCES, with no password.
This is a list of information that MUST be entered to start loading payroll or printing AP checks.
Requirements:
Load Chart of Accounts
Verify Company Setup
Setup Bank Account
Vendor Entry
Payroll Interface
LOAD CHART OF ACCOUNTS
G/L
CHART OF ACCOUNTS ENTRY
Account Requirements: Cost Detail, Balance Sheet, Production, and a Blank Set account.
The header accounts, Account Type, and Break Levels are used to structure Cost reports.
Movie Magic
Interface
a.
In Vista, add Production account segment in the Chart of Account Entry.
b.
There is a default Blank Set account added by EP. If you are using more than one location,
be sure to add a Blank Set for each location.
In Vista, add Cost segment account headers with an “N” in the Valid for Posting column.
From Vista
Menu: Choose
Bdgt,
Movie Magic
Interface
c.
d.
e.
If no Chart of
Accounts preexists, you can
use MM
Interface to load
Chart of
Accounts, as
well as Budget.
In Vista, be sure to backup your data before interfacing Movie Magic into Vista. (This is just a
safety precaution)
Using the Movie Magic software, create the Movie Magic transfer file for Vista. A budget file
with an extension of .BUD or .MMB will not work with Vista.
~ Use Method A if the Detail account is four digits. The interface file must have an
extension of .DSC. ~
Use Method B if the Detail account is more than four digits, e.g., a 3-2 format. The interface
file must have an extension of .DSC.
~ The Tab-Delimited Method can accommodate most account configurations, including
Methods A and B. (Please note: the Tab-Delimited Method requires a pre-existing Chart of
Accounts consisting of at least the account headers.) The interface file must have an
extension of .TXT.
f.
g.
h.
In Vista, use the Movie Magic Budgeting Interface program; to ensure an accurate
transfer, always review the two reports before answering YES to download into Vista.
In Vista, go to Chart of Accounts Entry, verify and modify, as necessary, the Valid for
Posting flags, Account Types, and break levels.
Add Balance Sheet accounts (Assets, Liability, and Clearing).
Studio
If the Chart of Accounts is a Studio master, please review accuracy.
Manual Entry
a.
b.
Enter Cost accounts.
Enter Balance Sheet accounts.
Classic Vista Jump Start
Version 4.95 / Updated July 15, 2014
Vista Budget
From Vista
Menu: Choose
Bdgt,
Vista Budgeting
Interface
Page 2 of 3
c.
d.
Enter Production account.
A default Blank Set account is included by EP. Any additional set segments may be added.
a.
c.
From the Vista menu, add Production account number segment in the G/L, Chart of Accounts
Entry.
In the Vista Budgeting Interface program, press F12, right-click, or enter the path and name
of the export Budget file.
Click on the next step to continue.
d.
To select the Production Number; press F12, right-click, or press Enter.
e.
f.
Select the posting module(s).
Select the Add To or Replace mode.
g.
Select a processing option.
b.
VERIFY COMPANY SETUP
Setup
COMPANY – Verify accuracy. EP adds the required company record with the Production
Company and Production name. The address and Federal Tax ID are used for State of California
Independent Contractor Reporting and 1099 reporting.
SETUP BANK ACCOUNT
Setup
BANK ACCOUNT – Requirements: A/P accounts must be entered in Chart of Accounts.
a. Company Number – press F12, right-click, or press Enter.
b.
Currency (U.S. is sent as the system default) – press F12, right-click, or press Enter.
c.
d.
AP Bank Code – two-character bank identifier.
Bank Name.
e.
f.
g.
Source Code – usually AP.
A/P Control Account – account will be credited when an AP batch is posted for this Bank
Code.
A/P Cash Account – account for bank balances.
h.
A/P Suspense Account – for undistributed Quick Checks.
AP VENDOR MASTER ENTRY SETUP
A/P
VENDOR ENTRY
a. Vendor’s name and address are required. All other information can be filled in as time
allows.
b.
Be sure to add a Void Vendor and Entertainment Partners.
PETTY CASH CUSTODIAN SETUP
Petty Cash
Custodian
PETTY CASH ENTRY – Requirements: PC accounts must be entered in Chart of Accounts.
a.
b.
Company Number – pressF12, right-click, or press Enter.
Currency (U.S. is sent as the system default) – press F12, right-click, or press Enter.
c.
d.
P/C Code – two-character bank identifier; for example, use the custodian’s initials or a
different unique identifier.
Custodian’s Name.
e.
Source Code – usually PC.
f.
Custodian’s P/C Account – will be credited when a PC batch is posted for this
Custodian/Vendor.
g.
Custodian Type – CASH.
Entertainment Partners Vista Customer Support: 818-955-6300 or [email protected]
Classic Vista Jump Start
Version 4.95 / Updated July 15, 2014
Page 3 of 3
TO LOAD A PAYROLL DISKETTE
Call the EP Marketing department to add or verify the fringe table is entered for PAYROLL. This
should be done before any payroll is processed.
Payroll
Interface
VPHRS – Vista Payroll History Reporting System
a. Invoice Prefix – C for California, N for New York, and F for Florida payroll processing.
Requirements:
Payroll
Interface
accounts must
be entered in
Chart of
Accounts
before setting
up the Payroll
Interface.
b.
c.
Company.
Currency – usually U.S.
d.
e.
Bank Code – which you set up for your bank account.
Vendors – press F12, right-click, or enter the Entertainment Partners Vendor number.
f.
Payroll Source Code – press F12, right-click, or press Enter – usually PR.
g.
h.
AP Source Code – press F12, right-click, or press Enter – usually AP.
Do you want to update Fringe/Journal tables with EP’s? Answer Y or N.
i.
Do you want to fringe to set? Answer Y or N.
j.
Do you want to fringe to memo? Answer Y or N.
Vista –Vista Payroll
a.
b.
Invoice Prefix.
Company.
c.
d.
Currency – usually U.S.
Bank Code – which you set up for your bank account.
e.
Vendors – press F12, right-click, or enter the Entertainment Partners Vendor number.
f.
g.
Payroll Source Code – press F12, right-click, or press Enter – usually PR.
AP Source Code – press F12, right-click, or press Enter – usually AP.
h.
Account numbers from the Chart of Accounts for Per Diem Clearing, Mileage Clearing,
Handling Fee/Misc. Account, and Payroll Suspense Account.
Please note: This is a reference sheet only. Please see the Vista Users Guide for more detailed
instructions.
Entertainment Partners Vista Customer Support: 818-955-6300 or [email protected]