THE SOVEREIGN GRAND LODGE
INDEPENDENT ORDER OF ODD FELLOWS
Terry L. Barrett
OFFICE OF THE SOVEREIGN GRAND SECRETARY
422 N TRADE ST, W INSTON-SALEM, NC 27101-2830
W 336 725-5955
F 336 722-7317
[email protected]
January 2016
To the Officers and Grand Representatives of
The Sovereign Grand Lodge, and Officers and Members
of all Units of the Independent Order of Odd Fellows
Fraternal Greetings:
The next communication of The Sovereign Grand Lodge, Independent Order of Odd Fellows,
will be held in Rapid City, South Dakota, beginning Monday morning, August 15, 2016, and
ending Friday afternoon, August 19, 2016.
Headquarters and Sessions
Rushmore Plaza Civic Center
444 N Mount Rushmore Rd
Rapid City, SD 57701
The Sovereign Grand Lodge
190th Annual Communication
International Association of Rebekah Assemblies
100th Annual Session
General Military Council
113th Annual Session
International Association of Ladies Auxiliaries Patriarchs Militant
77th Annual Session
Youth
Youth Day, Banquet, and Talent Night
See ‘Youth Informer’ for Details
12-13 August 2016
“WE SEEK TO IMPROVE AND ELEVATE THE CHARACTER OF MAN.”
Vol. 19, Issue 1 — I.O.O.F. News - 7
SGL Session 2016 -- Registration
Rapid City, South Dakota, USA
All Members Attending All Units MUST Register
The Sovereign Grand Lodge, International Association of Rebekah Assemblies,
General Military Council, International Association of Ladies Auxiliary Patriarchs
Militant
and the Youth
One form per person – register by July 20, 2016 – made additional copies if necessary
Name:
_______________________________________________________________________________
_____________________________________
Highest Current or Past Title
_____________________________________
Unit of the Order Attending
Address: ________________________________________________________________________
City, State/Providence: __________________________________ Zip/Postal Code: ____________
Phone: _______________________________ Cell Phone: _______________________________
*Arrival Date/Time: _____________________ * Departure Date/Time: _____________________
*Will you be flying or driving? ______________________________________________________
Pre-registration Fee (before July 20, 2016)
Registration Fee (after July 20, 2016)
Registration Fee for Youth
USA $75.00
USA $85.00
USA $0.00
No registration fee for Youth – however they MUST Register.
Special Events
Youth Banquet for Adults
Youth Banquet for Youth
Officers’ Banquet – Monday August 15th
Holiday Inn - Formal
Fun Night – Wednesday – August 17th
Chuck Wagon – Mt. Rushmore
Total Enclosed
USA $45.00
USA $35.00
USA $60.00
USA $60.00
USA $
No Meal Tickets will be sold at the Session – ALL tickets must be ordered by July 20, 2016.
Please note any special dietary needs:
Make Checks payable to SGL 2016 Session Committee and mail them to:
SGL 2016 Session Committee, PO Box 1213, Spearfish, SD 57783
8 - I.O.O.F. News — Vol. 19, Issue 1
Vol. 19, Issue 1 — I.O.O.F. News - 9
Best Western Ramkota Hotel
& Conference Center
2111 N. LaCrosse Street
605-343-8550
http://rapidcity.bwramkota.com
3.68 miles – 4 minutes
From Rushmore Plaza Civic Center
Double/Single/Double = $129.00
Suites – add $50 = $179.00
Reservation Code: Independent Odd Fellows
Rushmore Plaza Holiday Inn
505 N. 5th Street
605-348-4000
www.rushmoreplaza.com
immediately next door
to Rushmore Plaza Civic Center
Standard/King = $109.00
King Executive = $119.00
Plaza Suite = $139.00
Reservation Code: SGL
2 queen beds = $129.20
1 king bed = $129.20
Reservation Code: GLOF
Independent Order of Odd Fellows
Howard Johnson Inn & Suites
950 North Street
605-737-4656
www.hojorapidcity.com
.5 mile – 1 minute
From Rushmore Plaza Civic Center
10 - I.O.O.F. News — Vol. 19, Issue 1
Mr. Rushmore is approximately 24 miles
from Rapid City; Badlands are approximately 65 and Crazy Horse Monument
is 37 miles.
$2.00 City Occupancy Fee
8.5% sales tax
Single/Double/Queen = $119.00
Reservation Code: 2016 SGL
Alex Johnson Hotel
523 Sixth Street
605-342-1210
www.alexjohnson.com
.29 miles – 1 minute
From Rushmore Plaza Civic Center
Badlands National Park
Mt. Rushmore National Monument
Crazy Horse Monument
Rapid City, SD
The SGL
IARA
General Military Council
IALAPM
Sessions
August 14-19
2016
2016 — The Sovereign Grand Lodge
Rapid City, South Dakota
Special Event Registration
Any group wishing to have a meal, meeting or reception – should return
this form to the committee. It will be forwarded to the proper people
who will provide menus for the type of event you wish to schedule.
Please submit this form no later than April 15, 2016 for Special Events.
Group Name: ____________________________________________
Contact Person: __________________________________________
Address: _______________________________________________
______________________________________________________
City
State/Providence
Zip/Postal Code:
Telephone: __________________ Cell Phone: _________________
E-mail: _________________________________________________
Type of event: ___________________________________________
(breakfast, luncheon, dinner, cocktails, reception, etc.)
Date & Time: ____________________________________________
Number Expected: ________________________________________
Special Requests: _________________________________________
Mail to:
SGL 2016 Committee
PO Box 1213
Spearfish, SD 57783
[email protected] or [email protected]
Vol. 19, Issue 1 — I.O.O.F. News - 11
Mobility Request
For 2016 SGL – Rapid City, SD
Please contact the Host Committee at [email protected] or 1-605-641-4001 with your
mobility/scooter requests. At the present time, we cannot give you a firm price as it will
depend upon the number of scooters needed – so get your requests in as soon as possible – no
later than June 6, 2016. Thank you.
Additional info – The host hotel – Rushmore Plaza Hotel & Conference center is
booked. Once the block was opened up within a week and half – all rooms we were given in
our block were booked. The same goes for the Howard Johnson Inn & Suites. The Alex
Johnson Hotel still has a rooms available as does the Best Western Ramkota Hotel &
Conference Center. Please note – that the rooms are available from the 13th – 19th in our
block. As we are on the tail end of the Sturgis Bike Rally – a good share of the hotels in the
area are booked for that event leaving very few rooms available for the week prior to the
beginning of the 2016 Sessions. As we stated when making our pitch to hold the sessions
here in SD—make your plans to come in on Saturday and stay a couple days later to taken in
the beautiful black hills scenery and attractions rather than coming in early. We will be
monitoring the room bookings and if it looks like the majority of rooms are sold out – we
will look at securing another hotel.
Each of the hotels have shuttle service to and from the Rapid City Regional Airport
for your convenience – which is a mere 15 minutes away. And our committee is also putting
together a ‘shuttle’ service for those who may need it. That is why it is very important that
on the registration form – you list your date of arrival especially if you will be flying. We are
striving to make your visit as easy as possible.
We look forward to seeing you in August!
In F, L, & T,
William L. Glover, Chairman for 2016 SGL
SGL 2016 Committee
PO Box 1213
Spearfish, SD 57783
[email protected] or [email protected]
Additional Shuttle Service
12 - I.O.O.F. News — Vol. 19, Issue 1
Eighty-third I.O.O.F. Pilgrimage to the
Tomb of the Unknowns
May 6-8, 2016, Arlington, Virginia
January 2016
Greetings to all members, families and friends of the Independent Order of Odd Fellows.
You are cordially invited to attend the Eighty-third Annual Independent Order of Odd Fellows Pilgrimage to the Tomb of the Unknowns. Members of all units of the Order are encouraged to participate. The Pilgrimage Committee is pleased to provide the following information about this annual
event.
The 2016 Pilgrimage will take place on Sunday, May 8 at Arlington National Cemetery.
The memorial services will begin at 3:00 p.m. followed by the wreath laying ceremonies at the
Tomb immediately after the 4:00 p.m. changing of the guard. Please note the dates and times the
program will be held this year. The Pilgrimage address at the Tomb will be delivered by the Honorable Danny M. Wood, Sovereign Grand Master.
The Hilton Alexandria Mark Center, at 5000 Seminary Rd, Alexandria, VA 22311, will be
our headquarters. Room reservations are to be made directly with the hotel, at toll-free 1-800Hiltons (1-800-445-8667) or 1-703-845-1010. You MUST mention “Odd Fellows Pilgrimage”
when reserving your room to receive the special rate of $115.00 plus hotel tax. (See attached information about hotel accommodations).
The annual Pilgrimage banquet will be held in the hotel on Saturday, May 7, 2016, at 7:00
PM. (Advance ticket purchase required - see attached pre-registration form.) A social hour will be
held from 5:45 PM to 6:45 PM. After the banquet, all present will have the opportunity to meet
and greet the Honorable Danny M. Wood, Sovereign Grand Master, Sovereign Grand Lodge from
the Jurisdiction of Texas; Sister Kathy Shary, President, International Association of Rebekah Assemblies from the Jurisdiction of Michigan; General Emil R. Suder, General Commanding, General
Military Council, Patriarchs Militant, from the Jurisdiction of West Virginia/Virginia; and Lady
Cathy Doub, President, International Association of Ladies Auxiliaries Patriarchs Militant from the
Jurisdiction of California/Nevada.
We recommend that you schedule flights to and from Ronald Reagan National Airport
(DCA), the nearest airport to take advantage of the free shuttle service to the hotel provided by the
Hilton Alexandria Mark Center. The Washington metro area is also served by Dulles International
Airport (IAD), located 30 miles southwest of the Capital in Northern Virginia. (There is no free hotel shuttle from this airport).
We encourage you to publicize this special annual event in your I.O.O.F. community. The
contact information for the various events is listed on the reverse of this page or on the attached
forms. We look forward to seeing you May 6-8, 2016 in Alexandria, Virginia.
In Friendship, Love, and Truth,
Jennie Sue Pearson and Chuck Renninger
General Co-Chairmen
14 - I.O.O.F. News — Vol. 19, Issue 1
Eighty-third I.O.O.F. Pilgrimage to the Tomb of the Unknowns
May 6-8, 2016, Arlington, Virginia
HOTEL INFORMATION
Hilton Alexandria Mark Center
5000 Seminary Road, Alexandria, VA 22311
1-703-845-1010 or 1-800-HILTONS (1-800-445-8667)
Reservations are now being accepted and should be made as soon as possible.
The Hilton Alexandria Mark Center is the headquarters hotel for the 2016 Independent Order of Odd Fellows
Pilgrimage to the Tomb of the Unknowns. To receive the special rate of $115.00 plus hotel tax, available for the nights
of May 6-8, reservations must be made no later than March 27, 2016. You must mention the “ODD FELLOWS
PILGRIMAGE” when making your reservation in order to receive this rate and to obtain the specially reduced parking rate. The hotel will accept reservations on a space available basis after March 27, 2016, but not at this reduced
price. Only telephone reservations are accepted 1-703-845-1010 or 1-800-HILTONS (1-800-445-8667).
It is imperative that reservations are made as early as possible. Although the deadline to place a reservation is
March 27, 2016, occasionally in past years the hotel has sold all the rooms set aside for the IOOF Pilgrimage at the
reduced rate BEFORE the deadline. So, although a person may call to place a reservation before March 27, if there are
no more rooms available AT THAT RATE, the person will be faced with a choice of reserving a room at a higher
rate, if any are available, or seeking a room at another hotel. If you have any problems with hotel reservations,
please call Chuck Renninger at 1-301-350-4495 or Jennie Sue Pearson at 1-301-662-0749.
SCHEDULE OF EVENTS
Friday, May 6, 2016
3:00-8:00 PM PILGRIMAGE REGISTRATION DESK open in the upper lobby foyer of the Hilton Alexandria Mark Center
Saturday, May 7, 2016
8:00 AM-4:00 PM PILGRIMAGE REGISTRATION DESK open in the upper lobby foyer of the Hilton
Alexandria Mark Center
8:00-8:45 AM Check in with Pilgrimage Committee Tour Guide for Mount Vernon Tour (Hotel Front
Lobby)
9:00-3:00 MOUNT VERNON TOUR, includes round trip charter bus transportation from the hotel lobby
and self-guided tour of the Mount Vernon Estate and Gardens and Ford Orientation Center and the Donald W.
Reynolds Museum and Education Center; lunch will be on your own at the Mount Vernon Inn or the Mount
Vernon Food Court.
5:45-6:45 PM CASH-BAR SOCIAL HOUR, hotel lower level
7:00 PM PILGRIMAGE BANQUET, hotel lower level. Prepaid reservations required. (See attached pre
-registration form) Open seating. Dress code for men - business suit, military uniform, or black tie; Dress
code for women: - street-length dress, dress suit, or formal dress.
Sunday, May 8, 2016 ** Please note later times for all events **
8:30-10:30 AM PILGRIMAGE REGISTRATION DESK open in the upper lobby foyer of the Hilton Alexandria Mark Center
2:00 PM BUSES LOAD–DEPART
2:15 PM promptly from the hotel lobby entrance.
No cars or buses will be allowed in the cemetery. Commercial parking lot available.
No exceptions
3:00 PM Memorial Service followed by wreath laying after 4:00 PM changing of the guard
** NO FORMAL ATTIRE FOR MEN OR WOMEN IS PERMITTED FOR WREATH LAYING. **
Dress code for men: business suit or military uniform
Dress code for women: street-length dress, dress suit or Lady’s military uniform.
** No sandals, flip-flops, sneakers, etc.**
Vol. 19, Issue 1 — I.O.O.F. News - 15
Eighty-third I.O.O.F. Pilgrimage to the Tomb of the Unknowns
May 6-8, 2016 Arlington, Virginia
Jurisdictional Wreath Order Form
Your jurisdictional wreath must be ordered directly from the Independent Order of Odd Fellows Pilgrimage
Committee. The cost of the wreath is US $60.00. No other wreath option is available. Payment for the
full amount (payable to Independent Order of Odd Fellows Pilgrimage Committee) must accompany this
order.
Only one (1) wreath per jurisdiction may be ordered. It may be placed by no more than four (4) representatives from your jurisdiction. A jurisdiction with no representative in attendance may order one wreath
to be placed by the Independent Order of Odd Fellows Pilgrimage Committee’s designee.
Questions: Wanda Smith – 1-703-590-1267.
ALL PARTICIPANTS IN THE WREATH LAYING CEREMONIES MUST ABIDE
BY THE FOLLOWING DRESS CODES,
or they will NOT be permitted to participate in laying a wreath.
NO FORMAL ATTIRE FOR MEN OR FOR WOMEN IS PERMITTED.
Dress code for men: business suit or military uniform.
Dress code for women: street-length dress, suit or Ladies’ military uniform
No sandals, flip-flops, sneakers, etc.
Reservation Deadline: March 27, 2016
Order forms will NOT be processed without the following information:
Jurisdiction: ________________________ Person ordering wreath: _____________________________
Address: ____________________________________________________________________________
Phone # ______________________ E-mail: ____________________________________
Print the name(s) of the presenter(s) (maximum of 4) participating in wreath laying of your jurisdictional
wreath:
Name _________________________________
Title_______________________________
Name _________________________________
Title_______________________________
Name _________________________________
Title_______________________________
Name _________________________________
Title_______________________________
OR _______ No jurisdictional representative will be in attendance. Please have our jurisdictional
wreath placed by the I.O.O.F. Pilgrimage Committee’s designee.
All funds are stated in U.S. dollars and must be paid in U.S. dollars. Check # ___________
Make check payable to:
Independent Order of Odd Fellows Pilgrimage Committee & mail to:
Independent Order of Odd Fellows Pilgrimage Committee
PO Box 7165, Woodbridge, VA 22195
Phone: 1-703-590-1267 – E-mail: [email protected]
16 - I.O.O.F. News — Vol. 19, Issue 1
Eighty-third I.O.O.F. Pilgrimage to the Tomb of the Unknowns
May 6-8, 2016, Arlington, Virginia
PRE-REGISTRATION AND PURCHASE OF TICKETS FORM
ONE FORM PER PERSON
PRE-REGISTRATION: $5.00 per person, pre-registration deadline: March 27, 2016.
Registrations postmarked after March 27, 2016 or in-person registrations: $8.00 per person. Any
questions about registration? Contact Independent Order of Odd Fellows Pilgrimage Committee, Treasurer Wanda Smith – Phone: 1-703-590-1267 – E-mail: [email protected]
PILGRIMAGE REGISTRATION DESK (upper lobby foyer of the Hilton Alexandria Mark Center)
Open Friday, May 6, 3:00-8:00 PM; Saturday, May 7, 8:00 AM-4:00 PM; Sunday, May 8, 8:3011:00 AM. Pre-registered participants must pick up their registration envelopes which include the
Pilgrimage badge and certificate of attendance and any pre-paid tickets as requested on this form.
In-person registrations are accepted. Any tickets still available may be purchased.
PLEASE PRINT OR TYPE – ONE FORM PER PERSON - (Please copy this form as needed)
PRE-REGISTRATION DEADLINE March 27, 2016
Name _____________________________ Phone # _____________ Email: ____________________
Address __________________________________________________________________________
Jurisdiction ________________ Highest Title you want printed on the certificate _________________
All funds are stated in U.S. dollars and must be paid in U.S. dollars. NO REFUNDS.
(
) $ 5.00 PRE-REGISTRATION FEE available until March 27, 2016, after
March 27, 2016, fee is $8.00)
(
) $ 50.00 SATURDAY PILGRIMAGE BANQUET – MUST be reserved and prepaid
by March 27. Unless there are canceled reservations, no additional banquet tickets
will be available.
(
) $ 40.00 ARLINGTON CEMETERY TRANSPORTATION TICKETS – round-trip
bus from the Hilton to the Visitor Center; round-trip shuttle from the visitor center to the
tomb for Sunday, May 8, 2016 only.
**** NO PRIVATE VEHICLES or BUSES WILL BE PERMITTED TO ENTER THE
CEMETERY AND PARK. PRIVATE VEHICLE AND BUS PARKING IS AVAILABLE
FOR A FEE AT THE COMMERCIAL PARKING GARAGE AT ARLINGTON CEMETERY. NO EXCEPTIONS. ****
Check # _________ Amount of check _________
All funds are stated in U.S. dollars and must be paid in U.S. dollars.
Make checks payable to:
Independent Order of Odd Fellows Pilgrimage Committee and send with this form to:
Independent Order of Odd Fellows Pilgrimage Committee
PO Box 7165, Woodbridge, VA 22195
Phone: 1-703-590-1267 – E-mail: [email protected]
Vol. 19, Issue 1 — I.O.O.F. News - 17
Eighty-third I.O.O.F. Pilgrimage to the
Tomb of the Unknowns
May 6-8, 2016, Arlington, Virginia
Saturday Morning Mount Vernon Tour
Registration Form
This tour to the Mount Vernon Estate and Gardens, the home of President George Washington, will
leave from and return to the Hilton Alexandria Mark Center by Deluxe Motor Coach. The tour departs from
the Hotel at 9:00 AM (check in with Pilgrimage Committee Tour Guide in Hotel Front Lobby 8:00-8:45 AM).
The bus returns to the Hotel at 3:00 PM. You will have a self-guided tour of the Mount Vernon Estate and
Gardens and Ford Orientation Center and the Donald W. Reynolds Museum and Education Center, which
contain 25 theaters and galleries that detail the story of George Washington and his times. Lunch on your
own at the Mount Vernon Inn or Mount Vernon Food Court. Shop at the famous Mount Vernon Gift Store.
Return trip to hotel via the beautiful George Washington Memorial Parkway with views of the Potomac River
and historic Alexandria, Virginia. No tickets will be issued or mailed; a reservation list will be maintained by the tour coordinator.
Reservation Deadline: March 27, 2016
Questions: Wanda Smith 1-703-590-1267
or email: [email protected]
Name of ticket purchaser ______________________________________________________
Phone #____________________________________________________________________
Address: ___________________________________________________________________
___________________________________________________________________________
Names of each person going on the tour __________________________________________
___________________________________________________________________________
___________________________________________________________________________
Number of reservations @ $40.00 each _____ Total amount enclosed: _______ Check #_____
All funds are stated in U. S. dollars and must be paid in U.S. dollars.
NO REFUNDS
Make a separate check payable to:
Independent Order of Odd Fellows Pilgrimage Committee and mail to:
Independent Order of Odd Fellows Pilgrimage Committee,
PO Box 7165, Woodbridge, VA 22195
Phone: 1-703-590-1267
18 - I.O.O.F. News — Vol. 19, Issue 1
E-mail: [email protected]
Vol. 19, Issue 1 — I.O.O.F. News - 19
20 - I.O.O.F. News — Vol. 19, Issue 1