2016-2017 Head 22: Ministry of National Security A SUMMARY OF THE MINISTRY’S EXPENDITURE, DIVISIONS AND PROJECTS FINANCIAL SCRUTINY UNIT OF THE PARLIAMENT OF TRININDAD AND TOBAGO Contents Department Overview ................................................................................................................................................................................................ 4 2016-2017 Estimates of Recurrent Expenditure ....................................................................................................................................................... 7 Staff and Pay ................................................................................................................................................................................................................. 9 2016-2017 Estimates of Expenditure ....................................................................................................................................................................... 10 Head 22 – Ministry of National Security ................................................................................................................................................................ 10 Developments for the Financial Year 2015-2016 ................................................................................................................................................... 18 New Developments for the Financial Year 2016-2017 .......................................................................................................................................... 20 Major Programmes and Projects.............................................................................................................................................................................. 21 Development Programmes ....................................................................................................................................................................................... 23 Ministry of National Security Committees ............................................................................................................................................................ 26 State Enterprises, Statutory Boards and Other Bodies ......................................................................................................................................... 27 KEY ISSUES RAISED BY THE AUDITOR GENERAL......................................................................................................................................... 29 For the financial year ended September 30, 2015 .................................................................................................................................................. 29 Similar Ministries in other Jurisdictions ................................................................................................................................................................. 31 2 About this Guide This guide provides a summary of expenditure for the Ministry of National Security for the period 2011-2017. It provides the Members of Parliament and their stakeholders with an overview of the Ministry’s responsibilities. The primary purpose of this guide is to consolidate all of the information contained within the various Budget Documents pertaining to the Ministry of National Security. This guide is based primarily on the Draft Estimates of Recurrent Expenditure, the Estimates of Development Programme, and the Auditor General’s report on the Public Accounts of the Republic of Trinidad and Tobago for the fiscal year 2015. 3 Head 22: Ministry of National Security Ministry Overview The Ministry of National Security is comprised of seven (7) Divisions: General Administration; Immigration Division; The Office of Disaster Preparedness and Management; Trinidad and Tobago Police Service; Trinidad and Tobago Fire Service; Trinidad and Tobago Defence Force; and Trinidad and Tobago Cadet Force. The Divisions work together to uphold the mission, vision and principles of the Ministry; while ensuring that the objectives and functions of the agency are maintained. The Ministry of National Security is committed to achieving the following values: Preparedness, Integrity, Trust, Equity, Commitment, Mutual Support, Transparency, Responsiveness, Confidentiality, Efficiency and Professionalism; values which are considered an intricate part of the formation and development of national security policy. 4 MISSION To create an environment which ensures public safety and security through the maintenance of law and order and the commitment of all available resources to the protection of life and property.1 VISION The Vision of the Ministry of National Security influences the culture and character of the Organisation.2 AREAS OF RESPONSIBILITY The Ministry of National Security is assigned the following areas of responsibility among others as published in the Trinidad and Tobago Gazette:3 Airspace and Territorial Waters Drug Enforcement/Interdiction Cadet Force Drug Trafficking and Money Laundering Citizenship Global Security Issues Defence Force–Regiment, Coast Guard, Air Guard Supplemental Police and Defence Force Reserves Immigration 1 Ministry of National Security website, accessed on October 7, 2016. http://www.nationalsecurity.gov.tt/About/Our-Mission-Philosophy-and-Objectives Ministry of National Security website, accessed on October 7, 2016. http://www.nationalsecurity.gov.tt/About/Our-Mission-Philosophy-and-Objectives 3 Trinidad and Tobago gazette, pg. 1105, accessed on August 07th, 2016: http://www.news.gov.tt/archive/E-Gazette/Gazette%202015/Gazette/Gazette%20No.%2097.pdf 2 5 Intelligence Internal Security o –Police Service Management of Illegal Immigrants and Deportees o –Fire Service National Emergency/Disaster Management o –Prison Service Office of Disaster Preparedness and Management o –Lifeguard Services Public Order Safety and Law Enforcement (ODPM) Security of Government Officials and Premises Probation Services Work Permit Minister: The Honourable Major General (Ret’d) Edmund Dillon, MP Permanent Secretary (Ag.) (Accounting Officer): Ms. Lydia Jacobs Permanent Secretary: Mr. Vel Lewis To see a list of Committees and Statutory Bodies falling under the purview of the Ministry of National Security please refer to Appendix 1. 6 2016-2017 Estimates of Recurrent Expenditure The budget allocation for the Ministry of National Security is comprised of: The Draft Estimates of Recurrent Expenditure in the sum of $4,092,435,323.00; The Draft Estimates of Development Programme – Consolidated Fund in the sum of $363,668,000.00; and The Draft Estimates of Development Programme –Infrastructure Development Fund of the sum $207,240,000.00. The Estimates of Recurrent Expenditure include: 01 Personnel Expenditure - $2,859,379,971.00; 02 Goods and Services - $830,809,232.00; 03 Minor Equipment Purchases $23,000,000.00; and 04 Current Transfers and Subsidies $379,246,120.00. The Estimates of Development Programme are presented in two parts. Part ‘A’ represents the funds appropriated by Parliament and disbursed directly from the Consolidated Fund and Part ‘B’ represents funds disbursed directly from the Infrastructure Development Fund. The Ministry of National Security total allocation as a percentage of the total Recurrent Expenditure budget, the total Consolidated Fund and Infrastructure Development Fund budget allocation were 7.6%, 14.7% and 7.9% respectively. 7 Summary of Total Allocation for the Ministry of National Security TT$363,668,000.00 TT$207,240,000.00 TT$4,092,435,323.00 Infrastruture Development Fund Recurrent Expenditure Consolidated Fund 8 Staff and Pay The allocation of staff expenditure for the fiscal year 2017 was $3,004,892,687.00 which represents an increase of approximately 10.52% from the last fiscal year 2016. The following chart provides a breakdown of all expenditure related to staff from 2015-2017. Ministry of National Security $8,000,000,000.00 $7,000,000,000.00 $6,000,000,000.00 $5,000,000,000.00 $4,000,000,000.00 $3,000,000,000.00 $2,000,000,000.00 $1,000,000,000.00 $Training Short-Term Employment Employee Aisstance Programme University Graduate Recruitment Programme Total $38,035,389.00 $28,531,847.00 $2,531,736.00 $1,254,908.00 $- $1,412,032,060 $29,962,120.00 $59,212,500.00 $24,097,000.00 $6,367,000.00 $1,578,250.00 $- $2,718,820,281 $43,293,263.00 $33,664,375.00 $41,277,600.00 $21,664,178.00 $2,975,800.00 $1,637,500.00 $1,000,000.00 $3,004,892,687 $99,202,937.00 $84,182,781.00 $138,525,489.0 $74,293,025.00 $11,874,536.00 $4,470,658.00 $1,000,000.00 $7,135,745,028 Uniforms Travelling and Subsistence Contract Employment $1,298,063,620 $23,058,274.00 $20,556,286.00 2016 Revised Estimates $2,564,752,011 $32,851,400.00 2017 Estimates $2,859,379,971 Totals $6,722,195,602 2015 Actual Personnel Expenditure 9 2016-2017 Estimates of Expenditure Head 22 – Ministry of National Security * Salaries and Cost of Living Allowance * Remuneration to Members of Cabinet Appointed * Remuneration to Board Members *Remuneration to Board Members - Direct Charges *Gov't Contribution to NIS - Direct Charges * Gov't Contribution to NIS and Group Health Insurance * Salaries - Direct Charges * Wages and Cost of Living Allowance Sub-Head O1 Personal Expenditure $2,859,379,971 * Allowances Direct Charges * Allowances Monthly Paid Officers * Allowances - Daily Rated Workers *Overtime - Daily Rated Workers *Overtime - Monthly Paid Officers Sub-Head 02 Sub-Head 04 Current Goods and Services $830,809,232 Transfer & Subsidies $23,000,000 Sub-Head 03 Minor Equipment Purchases $379,246,120 *Vacant Post *Settlement of Arrears to Public Officers Note $4,456,103,323 For Head 22 – Ministry of National Security is issued from the consolidate fund for meeting expenditure for the service of Trinidad and Tobago for the financial year ending on the 30.09.2017. 10 Thousands Summary of Expenditure for the Period 2011 - 2017 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Actual Actual Actual Actual Actual Revised Estimates Estimates 2011 2012 2013 2014 2015 2016 2017 1,321,330,416 1,425,073,764 1,538,425,195 1,276,739,904 1,298,063,620 2,564,752,011 2,859,379,971 02 Goods and Services 665,827,829 701,565,442 678,890,717 731,334,369 749,985,155 981,506,670 830,809,232 03 Minor Equipment Purchases 69,379,740 65,771,880 71,574,274 50,281,600 97,438,462 86,046,983 23,000,000 04 Current Transfers and Subsidies 361,705,891 166,539,831 299,461,860 334,745,811 370,221,412 406,550,290 379,246,120 2,418,243,876 2,358,950,917 2,588,352,046 2,393,101,684 2,515,708,649 4,038,855,954 4,092,435,323 01 Personnel Expenditure Total 11 Recurrent Expenditure - 2011 Recurrent Expenditure - 2012 15% 3% 3% 7% 01 Personnel Expenditure 02 Goods and Services 55% 30% 60% 03 Minor Equipment Purchases 04 Current Transfers and Subsidies 27% 01 Personnel Expenditure 02 Goods and Services 03 Minor Equipment Purchases 04 Current Transfers and Subsidies 12 Recurrent Expenditure - 2013 Recurrent Expenditure - 2014 3% 26% 15% 12% 03 Minor Equipment Purchases 2% 04 Current Transfers and Subsidies 14% 02 Goods and Services 31% 01 Personnel Expenditure 53% 59% 01 Personnel Expenditure 02 Goods and Services 03 Minor Equipment Purchases 04 Current Transfers and Subsidies 13 2015 - Recurrent Expenditure 03 Minor Equipment Purchases 2% 15% 01 Personnel Expenditure 4% 02 Goods and Services 51% 30% 2016 - Recurrent Expenditure 02 Goods and Services 24% 04 Current Transfers and Subsidies 10% 01 Personnel Expenditure 64% 03 Minor Equipment Purchases 04 Current Transfers and Subsidies 14 2017 - Recurrent Expenditure 03 Minor Equipment Purchases 1% 04 Current Transfers and Subsidies 9% 02 Goods and Services 20% 01 Personnel Expenditure 70% 15 Analysis and Summary of Expenditures Year Total Allocation4 National Budget5 Percentage of National Budget 2011 $3,246,388,021 $58,025,963,057 5.6% 2012 $3,062,678,640 $59,402,159,722 5.2% 2013 $3,040,817,894 $64,320,728,236 4.7% 2014 $2,812,040,238 $69,825,729,627 4% 2015 $3,591,213,376 $65,551,084,430 5.5% 2016 $5,351,369,854 $57,274,282,164 9.3% 2017 $4,663,343,323 $59,200,398,031 7.9% Recurrent Expenditure refers to the payments for expenses which are incurred during the day-to-day operations of the Ministry for Personnel Expenditure, Goods and Services, Minor Equipment Purchases and Current Transfers and Subsidies. Recurrent Expenditure for Fiscal Year 2016/2017 is $4,092,435,323. The Total Allocation is the sum of the money appropriated to the Ministry of National Security (Recurrent Expenditure + Consolidated Fund + Infrastructure Development Fund) 5 The National Budget is calculated by adding the totals for Recurrent Expenditure, Consolidated Fund and Infrastructure Development Fund. 4 16 Recurrent Expenditure for Fiscal Year 2015/2016 was $ 4,038,855,854. Comparing this figure with Fiscal Year 2016/2017, there is an increase of $53,579,369 or 1.3%. The largest portion of the allocation has consistently gone to sub-head 01 Personnel Expenditure. This figure has been fluctuating over the period 2011-2017, accounting for approximately 70% of total funding for the Ministry for fiscal year 2016/2017, receiving $2,859,379,971 for the day to day operations of the Ministry. Minor Equipment Purchases received the lowest portion of the total allocation for the Ministry over the period 2011 to 2017. Goods and Services received the second largest portion of the allocation and has been fluctuating over the period 2011 – 2017. Comparing 2015/2016 to 2016/2017, there was a decrease in the allocation by 15.4%. The total allocation has been fluctuating over the seven (7) year period from a low of $2,358,950,917 in the fiscal year 2012 to a high of $4,092,435,323 in fiscal year 2017. Total allocation for the Ministry as a percentage of the National Budget illustrated a decrease in the allocation to the Ministry of National Security by 1.4% between the period 2015/2016 and 2016/2017. Total allocation for the Ministry of National Security as a percentage of GDP is 5.07%. Based on the Budget Statement 2017, all assets, resources and personnel under the control of the State have been deployed to reduce crime and to ensure a sense of security and safety prevails within the national community. 17 Developments for the Financial Year 2015-2016 The table shows the projects were scheduled for implementation under the Ministry of National Security and the 2016 – 2017 allocations: 6 Project Construction of Point Fortin Fire Station 2016 Estimate 2016 Revised Estimate 2017 Estimate $0 $0 $11,000,000 Establishment of an Electronic Monitoring programme $4,000,000 $500,000 $4,000,000 Establishment of a DNA database $2,000,000 $500,000 $4,000,000 Upgrade of Automated Fingerprint Identification $5,000,000 $0 $2,000,000 Upgrade of Machine Readable Passport (MRP) to E-Passport $4,000,000 $100,000 $0 Institutional Strengthening of the Forensic Science Centre $1,000,000 $1,000,000 $1,000,000 Construction of a New Sewer Plant for Prison for Prison Service $1,000,000 $1,000,000 $1,000,000 Establishment of a Joint Border Protection Agency $3,000,000 $0 $500,000 Estimates of Development Programme 2017, accessed on October 3, 2016: http://www.finance.gov.tt/wp-content/uploads/2016/09/Numbered-Draft-EstimatesDevelopment-Programme-2017.pdf 6 18 Project Development of a Disaster Risk Management Policy for Trinidad and Tobago 2016 Estimate 2016 Revised Estimate 2017 Estimate $1,000,000 $0 $500,000 Upgrade and Expansion of the MYPART Programme $775,000 $0 $0 Establishment of an Offender Management Programme $500,000 $100,000 $500,000 19 New Developments for the Financial Year 2016-2017 The following new projects have been identified for implementation in the 2017 financial year7: Project -Item 2017 Estimate Construction of Coastal Erosion Protection at Galeota $2,000,000 Establishment of a Flying Training Device Facility $3,000,000 Upgrade of Carrera Convict Prison: Installation of a direct Water Supply $1,500,000 Renewal of Machine Readable Passport (MRP) License $2,000,000 Upgrade of equipment in the Document Lab at Piarco International Airport Upgrade of Plumbing and electrical systems at Remand Yard Prison – Golden Grove (IDF) $988,000 $5,000,000 Estimates of Development Programme 2017, accessed on October 3, 2016: http://www.finance.gov.tt/wp-content/uploads/2016/09/Numbered-DraftEstimates-Development-Programme-2017.pdf 7 20 Major Programmes and Projects Programmes CITIZEN SECURITY PROGRAMME The Citizen Security Programme (CSP) is an initiative of the Ministry of National Security its objective is to contribute to the reduction in crime and violence in over one hundred (100) ‘high needs’ pilot communities between 2008-2014 throughout Trinidad and Tobago. CSP has also expanded into all communities in East Port of Spain through the financing of preventative interventions addressing the most proximal and modifiable risk factors.8 MILITARY-LED ACADEMIC TRAINING PROGRAMME The MiLAT Academy provides a Safe, Structured and Regulated environment within which the Cadets under our care receive positive mentorship and reinforcement, academic instruction, certified training, and career guidance, and benefit from positive peer motivation, friendship, and brotherhood.9 CIVILIAN CONSERVATION CORPS The Trinidad and Tobago Civilian Conservation Corps is a nationwide programme, with Centres in eight (8) regions, and our operational headquarters in Beetham Gardens, Port of Spain, Trinidad.10 http://csp.gov.tt/About/What-We-Are-About http://milat.sysptt.org/about.html 10 CCC website, accessed on October 7, 2016: http://ccc.sysptt.org/about.html 8 9 21 OFFICE OF LAW ENFORCEMENT POLICY (OLEP) In September 2007, the Government agreed to establishment of an Office of Law Enforcement Policy (OLEP) in the Ministry of National Security to monitor the operations of the Trinidad and Tobago Police Service (TTPS) in the context of the new governance structure for the Service. 11 NATIONAL DRUG COUNCIL The National Drug Council is mandated to monitor, evaluate and co-ordinate the implementation of the National Drug Master Plans. This Plan addresses areas such as the protection of territorial borders from entry and exit of illegal drugs and the promotion of a Coordinated approach towards drug interdiction.12 HIV AND AIDS COORDINATION UNIT (HACU) The HIV and AIDS Coordinating Unit of the Ministry of National Security is responsible for the implementation, management and evaluation of HIV and AIDS awareness, education, prevention, care, treatment and support activities among the various Divisions of the Ministry of National Security. The mission of the Unit is to mitigate the impact of HIV and AIDS, as well as, to eliminate discrimination.13 11 12 Ministry of National Security, accessed on September 13, 2016: http://www.nationalsecurity.gov.tt/Programmes-Agencies/OLEP Ministry of National Security, accessed on September 13, 2016: http://www.nationalsecurity.gov.tt/Programmes-Agencies/Programmes/National-Drug-Concil Ministry of National Security, accessed on September 13, 2016: http://www.nationalsecurity.gov.tt/Programmes-Agencies/Programmes/HIV-AIDSCoordinating-Unit 13 22 Development Programmes The following table shows a list of the major programmes and projects under the Ministry of National Security.14 Development Programme 2017 2015 PROJECTS of four AW 139 Actual 005-06-004 Acquisition Helicopters Med. Twin-Turbine 005-06-008 Acquisition of Naval Assets 004-12-031 Acquisition of Close Circuit Television System 005-06-005 Acquisition of a Digital Public Safety Communication System for the Trinidad and Tobago Police Service 005-06-003 004-02-165 2016 Revised Estimate 2017 Estimate 176,167,159 235,240,000 62,459,000 544,142,346 766,429,900 19,261,000 0 6,550,000 6,600,000 130,755,172 51,572,000 6,000,000 Acquisition of Fast Patrol Craft 1,742,571 0 0 Base Infrastructure for Camps at La Romain ( South), Felicity and Forres Park 1,430,242 3,000,000 18,000,000 A complete list of the Development Projects, can be accessed on pgs. 56-64 and pgs. 278-281 in the Draft Estimates of Development Programme for the financial year 2017. http://www.finance.gov.tt/wp-content/uploads/2016/09/Numbered-Draft-Estimates-Development-Programme-2017.pdf 14 23 Development Programme 2017 PROJECTS 2015 Actual 2016 Revised Estimate 2017 Estimate 005-06-032 Citizen Security Programme 25,513,285 28,000,000 25,000,000 005-06-015 Computerisation of National Security - Head Office 4,411,411 2,000,000 2,000,000 005-06-044 Computerisation of the Defence Force Reserves 296,849 327,500 1,600,000 005-06-025 Computerisation of Trinidad and Tobago Regiment 1,542,419 800,000 2,000,000 004-02-156 Construction of facilities at Tetron Bay 1,998,183 2,100,00 - 004-02-175 Improvement Works for Defence Force Reserves at Granwood 1,056,550 3,900,000 2,500,000 004-02-015 Construction of Coast Guard Facilities at Galeota 866,270 2,000,000 1,000,000 004-02-165 Base Infrastructure for Camps at La Romain (South) Facility and Forres Park 1,430,242 3,000,000 18,000,000 004-02-019 Purchase of Vessels for the Coast Guard - - 12,000,000 004-02-041 Establishment of an Interim Maintenance Facility at the Chaguaramas Heliport 1,239,188 4,000,000 6,000,000 24 Development Programme 2017 PROJECTS 2015 Actual 2016 Revised Estimate 2017 Estimate 004-02-042 Upgrade to Coast Guard Facilities at Hart’s Cut 1,745,809 900,000 2,000,000 004-02-048 Logistic Support for the Acquisition of Naval Assets 6,062,236 6,000,000 4,000,000 004-02-171 Relocation of Regiment Headquarters - - 2,000,000 004-02-028 Upgrade of Piarco Air Wing to Air Guard Base - 1,000,000 4,000,000 004-02-155 Improvement Works to Defence Force Headquarters 1,487,951 1,500,000 2,000,000 004-12-008 Improvement Works to Prisons Buildings - 5,000,000 4,000,000 004-12-156 Purchase of Vehicles and Equipment for the Fire Service - 900,000 22,000,000 25 Ministry of National Security Committees Committees under the Ministry of National Security assists the Ministry with exercising its functions and responsibilities and carrying out specified duties. Cadet Force Advisory Committee National Emblems Committee o Charter and Counselling Protective Services Committee o Compensation Protective Services Compensation Committee o Advisory committee on the power of pardon o -Work Permits Advisory Committee Forensic Services Victims of Crime (Mercy Committee) Witness Protection Care and Support o DNA services Offender Management Parole and Prisoner Management o Rehabilitation o Youth Re-offender Programme 26 State Enterprises, Statutory Boards and Other Bodies The list of Statutory Boards and Other Bodies under the purview of the Ministry of National Security the Trinidad and Tobago, as stated in the Gazette are as follows: Criminal Injuries Compensation Board Strategic Services Agency Defence Force Committee Board Youth Training Centre Board of Management Defense Commission Board Defence Council Firearms Appeal Board National Operations Centre Statutory Board and Other Bodies CRIMINAL INJURIES COMPENSATION BOARD The Criminal Injuries Compensation Board (CICB) was created with the mandate to adequately evaluate and provide compensation to victims of crime and/or their dependents pursuant to the Criminal Injuries Compensation Act 1999. YOUTH TRAINING CENTRE BOARD OF MANAGEMENT The YTC falls under the direction and control of the Commissioner of Prisons who is assisted by a Board of Management consisting of the Inspector of Prisons as Chairman and five (5) other persons appointed by the Minister. The Board of Management plays a fundamental 27 role in the proper administration and operation of the YTC, and is also important in ensuring that the core objectives of the Institution, as contemplated in the governing legislation, are met.15 FIREARMS APPEAL BOARD Firearms Appeal Board is established by section 22A of the Firearms Act Chap. 16:01 to hear and determine appeals from the decisions of the Commissioner of Police.16 Ministry of National Security, accessed on September 13, 2016: http://www.justice.gov.tt/wp-content/uploads/2014/09/New-Youth-Training-CentreManagement-Board-Appointed.pdf 16 Legal Affairs, accessed on September 13, 2016: http://rgd.legalaffairs.gov.tt/laws2/alphabetical_list/lawspdfs/16.01.pdf 15 28 KEY ISSUES RAISED BY THE AUDITOR GENERAL For the financial year ended September 30, 201517 Development Programme Contracts were not produced for the following projects: Project Reconstruction of a Reserve Water System Upgrade of the Army Learning Centre Refurbishment of Toilet Partitions and Hand Rails Cost ($)TT 174,999.24 995,394.00 279,797.00 1,450,372.24 Inventory Control Items of office furniture and equipment sampled costing $392,331.27 did not bear evidence of tagging as State property in accordance with Financial Regulation (Stores) 55. Internal Audit Evidence of internal audit review was not seen on the accounting records examined. It was explained that the Internal Audit Unit had been involved in the verification of arrears due to public servants and could not complete their work programme. Report of the Auditor General on the Public Accounts of the Republic of Trinidad and Tobago for the Financial Year ended September 30, 2015, pg 55 http://www.auditorgeneral.gov.tt/sites/default/files/Auditor%20General%27s%20Report%20on%20the%20Public%20Accounts%202015.pdf 17 29 Control over Void Cheques The Reconciliation Statement showing Unpaid Cheques as at 31st March, 2015 was not verified by the Internal Auditor as required by financial directives. The stale-dated cheques presented bore no evidence of having been voided 30 Similar Ministries in other Jurisdictions Ministry of Defense, INDIA: http://www.mod.nic.in/ National Security Council, INDIA: http://www.allgov.com/india/departments/ministry-of-youth-affairs-andsports/national-security-council?agencyid=7599 National Security and Intelligence, UK: https://www.gov.uk/government/organisations/national-security Department of Defence, AUS: http://www.defence.gov.au/ Department of Defence Resources page: http://www.australia.gov.au/directories/australia/defence National Defence and Canadian Armed Forces, CAN: http://www.forces.gc.ca/en/index.page 31
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