HILTON MAIDSTONE
Congratulations on your engagement and forthcoming wedding celebrations!
Your wedding is one of the most important days of your life. Whether you are
planning a lavish celebration or a more intimate party for family and close
friends, we understand how important it is that everything goes smoothly. At
Hilton our role is simple. We promise to take care of all the little details, to
make sure you enjoy the wedding of your dreams.
We are licensed to host civil weddings and partnerships, and our air
conditioned Invicta Suite can entertain up to 130 guests for a stylish
banquet. It enjoys natural daylight and has its own private bar and reception
area.
Outside, we have a gazebo which is also licensed for civil weddings and
partnerships for up to 80 guests, and our attractive terrace courtyard, with a
bridge over the pond, can provide a romantic backdrop for your photographs.
Our hotel also offers a choice of 146 bedrooms – with one suite for the special couple. Our
LivingWell Health Club is also available to guests staying at the hotel with its swimming
pool, gym, steam room and sauna.
INVICTA PACKAGE 1
50 day guests /100 evening guests
Low Season (Jan – March, Oct – Nov) - £3500
High Season (April – Sept, Dec) - £4250
Package available Fri - Sun
Inclusive of the following..
Personal Wedding Advisor
Menu tasting (up to 4 people)
Red Carpet on Arrival
Informal „on the day‟ Wedding Host
Wedding Breakfast Room Hire
Arrival drink reception
3 course Wedding Breakfast including coffee
A glass of house wine during the wedding
breakfast
A glass of Sparkling wine for the toast
Evening reception Room Hire
Evening reception buffet
Deluxe bedroom for the bride and groom
Preferred accommodation rates for guests
subject to availability.
Complimentary 1st Anniversary Dinner in Seasons Restaurant for the bride and groom
(does not include drink)
Additional day guests are charged at £75.00 per person
Additional evening guests are charged at £14.95 per person
INVICTA PACKAGE 2
80 day guests /120 evening guests
Low Season (Jan – March, Oct – Nov) - £4995
High Season (April – Sept, Dec) - £5750
Package available Fri - Sun
Inclusive of the following..
Personal Wedding Advisor
Menu tasting (up to 4 people)
Red Carpet on Arrival
Informal „on the day‟ Wedding Host
Wedding Breakfast Room Hire
Arrival drink reception
3 course Wedding Breakfast including coffee
A glass of house wine during the wedding breakfast
A glass of Sparkling wine for the toast
Evening reception Room Hire
Evening reception buffet
Deluxe bedroom for the bride and groom
Preferred accommodation rates for guests subject to availability.
Complimentary 1st Anniversary Dinner in Seasons Restaurant for the bride and groom
(does not include drink)
Additional day guests are charged at £75.00 per person
Additional evening guests are charged at £14.95 per person
BEARSTED PACKAGE
40 day guests /80 evening guests
Low Season (Jan – March, Oct – Nov) - £2995
High Season (April – Sept, Dec) - £3495
Package available Fri - Sun
Inclusive of the following..
Personal Wedding Advisor
Menu tasting (up to 4 people)
Red Carpet on Arrival
Informal „on the day‟ Wedding Host
Wedding Breakfast Room Hire
Arrival drink reception
3 course Wedding Breakfast including
coffee
A glass of house wine during the
wedding breakfast
A glass of Sparkling wine for the toast
Evening reception Room Hire
Evening reception buffet
Deluxe bedroom for the bride and groom
Preferred accommodation rates for guests subject to availability.
Complimentary 1st Anniversary Dinner in Seasons Restaurant for the bride and groom
(does not include drink)
Additional day guests are charged at £75.00 per person
Additional evening guests are charged at £14.95 per person
INVICTA EVENING RECEPTION PACKAGE
100 evening guests at a set price of £1725
80 evening guests at a set price of £1450
Inclusive of the following..
Evening Reception room hire
Buffet for 100 or 80 guests
Additional evening guests are charged at £14.95 per person
Evening Reception room hire from 5.30pm (extra charges apply if require room
earlier)
BEARSTED EVENING RECEPTION PACKAGE
50 evening guests at a set price of £1000
Inclusive of the following..
Evening Reception room hire
Buffet for 50 guests
Additional evening guests are charged at £14.95 per person
Evening Reception room hire from 5.30pm (extra charges apply if require room earlier)
*Please note dates will be limited in December due to Christmas parties dates*
MENUS
From the options below please choose up to two starters, mains and desserts plus a vegetarian
option for your entire party. We can cater for specific individual dietary requirements. Some
options do have a supplement charge on top of the package price.
**menu choices to be confirmed with final details **
STARTERS
Cream of tomato & basil soup
with a pesto swirl
French onion soup
with parmesan croutons
Cream of leek & potato soup
with herb croutons and crème fresh
Vegetable Soup
Marinated melon in orange
with tropical fruits, raspberry coulis & mint
Slow roasted plum tomato, buffalo mozzarella & rocket salad
with basil pesto
Smooth chicken liverpate
served with fruit chutney and hot ciabatta
Baked flat cap mushrooms filled
with sun blush tomatoes & roasted peppers, topped with
melted monterey jack cheddar (supplement charge £2.00 per person)
Terrine of scottish salmon
with a cucumber and dill cream sauce (supplement charge £2.50 per person)
MAINS
Darne of salmon
served with a mushroom & asparagus cream sauce
Slow roasted loin of pork
coated with apple, cider & sage cream sauce
Breast of chicken
with dijon mustard & honey fondu style sauce
Breast of chicken wrapped in bacon
with an thyme, garlic & onion jus with herb dressing
Traditional roast breast of turkey
accompanied by a chipolata sausage, stuffing, rich gravy & cranberry sauce
Breast of chicken (supplement charge £3.50 per person)
filled with wild mushrooms & asparagus served with a white wine, pink pepper & chive
cream sauce
Supreme of codling (supplement charge £3.50 per person)
wrapped in bacon & served with a mushroom & asparagus cream sauce
Roast sirloin of beef (supplement charge £4.50 per person)
with Yorkshire pudding, horseradish, & a red wine & thyme jus
Sirloin of beef chasseur(supplement charge £4.50 per person)
coated in a mushroom, tomato, shallot & tarragon white wine sauce
VEGETARIAN MAINS
Mushroom ravioli
served with sun dried tomatoes & spinach in a white wine sauce accompanied by a green
leaf salad & toasted ciabatta
Mediterranean vegetables & feta cheese strudel
served with an oyster mushroom sauce
Woodland mushrooms
cooked with arborio rice, rocket, asparagus & blus tomatoes drizzled with basil pesto &
balsamic
Stilton, red onion & leek 'wellington'
served with an apple & celery sauce
VEGETABLE SELECTION
Green Beans Wrapped in Bacon
Grilled Courgettes
Babycorns
Broccoli
Baton Carrots
Honey Roasted carrots vegetables
POTATO SELECTION
Baby Roast Potatoes
Sautéed Potatoes with Caramelized Onions
New Potatoes
Sautéed New Potatoes
Parmentier Potatoes
Dauphinoise Potatoes (supplement charge £1.50 per person)
Chateau Potatoes (supplement charge £2.50 per person)
Please choose two vegetable dishes & one potato dish
from the above selection to accompany your meal
Or Panache of Garden Vegetables (contains four seasonal Vegetables) and one Potato dish
DESSERT
Double chocolate teardrop
with a cappuccino cream & chocolate curls
Individual raspberry charlotte
surrounded with a forest berry compote & crème fraiche
Individual strawberry & champagne torte
with a strawberry compote & crème fraiche
Individual banoffee pie
ribboned with toffee & chocolate sauce
Wild berry pavlova
with chantilly cream & raspberry sauce
Irish baileys whisky torte ribboned with caramel & a chocolate sauce
(Supplement charge £2.50 per person)
Meringue nest filled with pistachio ice cream, strawberries &
warm chocolate sauce
(Supplement charge £2.50 per person)
Rich dark chocolate truffle with cointreau & an orange marmalade
(Supplement charge £2.50per person)
CHILDRENS MENU
one menu for all children
STARTER
Creamy tomato soup with herb croûtons
Vegetable spring rolls with sweet chilli sauce
Hummus with vegetable sticks and pita bread
MAIN
Roast Chicken breast with mash and peas
Penne pasta with tomato sauce topped with cheese
Fish fingers, chips and peas
DESSERT
Fruit Salad
Chocolate Fondant with Chocolate sauce
Ice Cream - Strawberry, Chocolate or Vanilla
£14.95 per child 5-14
£7.45 per child under 5
If not included in the numbers in the package
EVENING BUFFET
Buffet 1 and 2 are included for all Wedding packages.
Supplement price will apply for Buffet 3 & 4
Buffet 1:
Buffet 2:
Assorted Sandwiches & Wraps
Assorted Sandwiches & Wraps
Cheesy Garlic Bread
Cheesy Garlic Bread
Onion Bhajis & Mango Chutney
BBQ Chicken Drumstick
Southern Fried Spiced Chicken Drumsticks
& Plum Sauce
Breaded Plaice Goujons & Garlic & Lime
Dressing
Sausage Rolls
Vegetable Samosa & Lime Pickle
Egg and Pork Pie & Pickle
Mini Pork Pies
Mixed Crolines
Spinach & Feta Goujons
Buffet 3: Supplement £2.50 per
person
Buffet 4: Supplement £4.00 per
person
Assorted Sandwiches & Wraps
Assorted Danish Open Sandwiches
Garlic Pizza Bread
Mushroom Quiche
Chicken Satay & Peanut Sauce
BBQ Pork Spare Ribs & Hickory Sauce
Breaded Plaice Goujons with Garlic & Lime
Dressing
Breaded Scampi & Tartare Sauce
Hunters Pie & Chutney
Vegetable Spring Rolls & Sweet Chilly
Sauce
Vegetable Dimsums & Sweet Chilli Sauce
Mini Turkey Kievs & Garlic Mayonnaise
Individual Quiche Selection
Pork and Apple Paté with a Sweet
Chutney
Cocktails Bacon Wrapped Sausages
Fresh Fruit Platter & Fruit Coulis
Gala Pie & Tomato Pickle
Vegetable Kebab with a Light Tomato &
Chilli Sauce
Spicy Chicken Winglets
If you would like to add additional items
to your buffet it will be priced at £1.50
per item, per person.
ARRIVAL DRINKS
Please choose from the following arrival drinks – you may choose either one
drink for your entire party or a 50/50 split of two different drinks
Bucks Fizz
Traditional Pimms and Lemonade
Mulled Wine
Bottled Beer
Prosecco
Orange Juice
Berry Blitz - non alcoholic ( a mixture of berries and cranberry juice with a sparkling twist)
Pomegranate Champagne Cocktail (supplement charge of £3.00 per person)
Champagne (supplement charge of £3.00 Per person)
WINE ON THE TABLE
Included in the Package is your choice of House Red, White or Rose wine.
Please request to see the wine menu if you would like to upgrade your wine. (There will be
a extra supplement charge)
TOASTING DRINKS
Please choose 1 option for the entire
party
Sparkling Wine
Orange Juice
Berry Blitz - non alcoholic ( a mixture of
berries and cranberry juice with a sparkling
twist)
Champagne (supplement charge of £3.00
per person)
COMPLIMENT YOUR TABLE
Tresure Chest (rates are including vat)
A mixture of 10 bottles of lager and cider £35.00
A mixture of 5 bottles of lager and cider and 5 bottles of soft drinks £29.95
A mixture of 10 bottles of soft drinks £24.95
Jugs of Orange or Apple Juice at £14.95 per jug
Jug of Squash £2.95
FOR YOUR FRIENDS AND FAMILY
Let us make this simple for you……
Hilton Single Guest Room From £89.00 Based on one person occupancy and including
Breakfast
Hilton Double/Twin Guest Room From £99.00 Based on two people sharing and
including Breakfast
Rates includes:Full English Breakfast in Season‟s Restaurant
Complimentary use of LivingWell Health Club.
Vat @ the current rate
Please note that all bedrooms are subject to availability. Bedrooms are available for guests
to check in to from 3.00pm on the day of arrival and guests are asked to vacate their
bedrooms before midday on the day of departure.
Subject to availability we can offer a block of bedrooms for your Wedding group. We will
give you an individual code for you to give to your guests, who can then use this code to
book bedrooms on line 24 hours a day or through our reservation department. Please ask
for more details.
CIVIL CEREMONY
Gazebo or Ceremony room £350.00 including vat
What happens ……
If you book your wedding breakfast with us here
at the hotel
We can guarantee you any day and time to have your
civil ceremony here at the hotel. You must however have at
least 28 days between booking and the ceremony date.
We will make the initial booking with the registrar and they
will then contact you and your partner to discuss the next
steps to confirming your ceremony. Please note you will
have to pay the registrar direct.
WHAT HAPPENS NEXT?
Make an appointment to meet with our Wedding Advisor to discuss your
requirements and check that all-important date. After discussing your plans for your
special day we will send through a detailed proposal for your Wedding day.
It is so easy to confirm your Wedding, just return a signed copy of the hotel
terms and conditions and a non-refundable and non-transferable deposit.
Once your Wedding Advisor receives your confirmation as above, they will send you:a receipt for your payment, a Wedding checklist & accommodation booking form.
3 months prior to your Wedding your Advisor will invite you into the Hotel to
confirm your plans so far.
1 month prior to the event, the final numbers and the final balance is due.
Your Wedding Adviser promises to be on hand through every stage of your Wedding
Plans and can often suggest ideas, knowledge and support, please do not hesitate
to contact them. Our product offers flexibility in all aspect of your Wedding plans,
and your Wedding Advisor will be happy to discuss your requirements further.
WEDDING TIME PLANNER
At Hilton, we have years of experience in planning and organising your big day. We
have some suggestions on how to successfully, with as little stress as possible, plan
your memorable day.
12 MONTHS BEFORE
Choose the date, budget, number of guests, best man and cheif
bridesmaid. Book the venue and honeymoon.
8 MONTHS BEFORE
Choose your dress, book your transport, photographer and
entertainment.
Make a list of presents
Reserve bedrooms for your guests
5 MONTHS BEFORE
Choose your stationary, flowers, wedding rings and cake
Book your hair and makeup
2 MONTHS BEFORE
Send your invitationsat least 6 weeks in advance
Choose your package options
4 WEEKS BEFORE
Meet with hotel to go through final numbers
1 WEEK BEFORE
Relax and leave the rest to us!
Terms & Conditions for Wedding Receptions
Everyone has Terms & Conditions but we would like to make them as clear and easily
understandable for you as possible. Please ensure you read them. If you have any
questions regarding them please feel free to speak to us. Obviously we understand that
not all the points will always apply to your function.
HOW DO I MAKE MY BOOKING?
Confirmation is required within 14 days of making your provisional booking, together with a
deposit of £500.00. Please note that this deposit is NON-TRANSFERRABLE AND NONREFUNDABLE once paid. You will then be required to pay 50% of the remaining balance 6
months prior to the wedding, and then the final balance is due to be paid one month in
advance of the Wedding, with any extras being payable on the day.
WHAT HAPPENS IF I CANCEL?
For all events there needs to be an agreed cancellation policy, as cancellations cost the
hotel money and this is how ours works. In the unlikely event of your Wedding
Reception being cancelled, the following charges will apply:
More than 365 days prior to Wedding Date
365
269
179
– 270 days prior to Wedding Date
– 180 days prior to Wedding Date
– 90 days prior to Wedding Date
89 – 0 days prior to wedding Date
Deposit will be retained
25% of Total Expected Bill
50% of Total Expected Bill
75% of Total Expected Bill
100% of Total Expected Bill
WHAT ABOUT YOUR “YOUNG ONES”?
Children 12 and over are included in the numbers for the Wedding packages numbers.
Children under 12 having just the meal (half portion) and not the full package will be
charged at £19.95 including vat per child or can chose from the Kiddies menu.
For children under 6 can choose from the Kiddies menu. There are no free children places.
CAN I CHANGE THE NUMBERS OF GUESTS?
Yes, right up until the final balance is paid one month before the wedding. However, after
that time, there are no refunds or transferring of monies. The one exception is if your
guest list drops below the minimum numbers agreed for the suite – then you must pay for
the minimum number agreed.
Once you confirmed you minimum numbers one month before the wedding and if it is
above the original minimum numbers, then this will then become the minimum number
that will be payable.
#
WHAT ABOUT ACCOMMODATION?
We offer a Hilton Double Guest Room inclusive of breakfast for the Bride & Groom with
our compliments on the evening of the Wedding to all couples who book our full wedding
package. Special accommodation rates are offered to your guests subject to availability.
Children under 16 years, sharing with adults will be charged for meals only. Children in a
separate room will be charged the full adult price.
Guest often ask for early arrival this is subject to availability and cannot guarantee. We
recommend that you ring the day prior to or the morning off your arrival.
ANYTHING ELSE AND SMALL PRINT
Please be aware that there may be other events being hosted at the hotel on the
day including another Wedding.
Weddings having a sit down meal followed by an evening buffet must cater for a minimum
of 80% of the anticipated guests; Weddings having an evening buffet only must cater for
100% of the anticipated evening guests.
If wish to organise your own DJ or Band then this is fine but there will be a charge of
£100.00. We will also require is their public liability and insurance papers no later than
one week prior to the event. If we do not recieve it then they will not be able to set up or
play.
We can organised a DJ for you at the cost of £350.00 including vat. If wish to organise
your own DJ or Band then this is fine but there will be a cost of £100.00. We will also
require is their public liability and insurance papers no later than one week prior to the
event. If we do not recieve it then they will not be able to set up or play.
The function will be made available for you to decorate from 9am on the day of your
function. If you require set up the night prior to your function than this will occur a cost.
We do not provide decoration or flowers for the function room or decorate the room.
After the wedding breakfast, we will clear and reset the room for your evening reception
which normally takes an hour to change the room round. At this time all guests will be
asked to leave the room whilst the operations team get the room ready for your evening
reception. Please factor this timing into your day.
With the except of the Wedding cake and small wedding favours you are unable to
bring your own food and drink into the hotel. Alcohol given as Favours are not to be
consume on the hotel property. Guests consumping their own alcohol will be asked to
stop and if they continue will be asked to leave the premises.
*Rates are inclusive of VAT. Please note all our rates are subject to review.
Now that you have read the “small print”, please sign below and return them to us to
show that you understand and have agreed to the terms of doing business with us.
………………………………
SIGNATURE ………………… NAME ………………….DATE