2015/16 ARMY EUROPEAN WINTER ACTIVITY INSTRUCTION
References:
A. CLF Directive 2015/16
B. LFSO 3216 - The Organisation and Arrangements for the Management of Safety
and Environmental Protection in Land Forces.
C. 2014DIN01-099 - Status of Sports in the Services.
D. VCDS Letter 20130913 - Overseas Travel Restrictions: Application to Armed Forces
Winter Sports.
E. AGAI Vol 1, Ch 5 – Sport.
F.
JSP 375, Pt 2, Vol 1, Ch 40 - Military Training for Land Systems.
G. 2014DIN10-055 - Army Sports Lottery.
H. 2013DIN07-106 - Security and Administration of Biathlon Rifles.
I.
AGAI Vol 1, Ch 13 - Army Biathlon Shooting Policy.
J.
JSP 752 - Tri Service Regulations for Allowances.
K. 2013DIN01-106 – Winter Sports Travel.
L.
2014DIN10-030 – Travel at Public Expense for Army Sport.
INTRODUCTION
CGS has stated that Sport is a vital ingredient of Army life which must be given a
high priority and we must re-create the habit of regular participation in sport. The reason
is simple: Sport (along with Adventurous Training and Physical Training) is a key
component of the individual training progression, which in turn is an essential part of our
overall capability. Not only does Sport assist with the physical component e.g. Physical
fitness and agility but it also plays a key role in the moral component as a means by
which to instil the Army’s Core Values 1. Winter Sports are at the most demanding end of
the Army sport spectrum, at both representative and foundation levels that must be
organised accordingly whilst ensuring the best value for money. Contained in Appendix 1
to Annex D of Reference A is CLF’s Physical Development Directive, which reinforces
this, specifically pointing out that that every aspect of Physical Training, Adventurous
Training and Sport requires leadership, prioritisation and oversight.
1.
This Defence Instruction and Notice gives the procedure to be followed by Army
units and personnel to obtain authority and funding to participate ‘On Duty’ in Army
Winter Activity (AWA) in Europe 2. For the purpose of this instruction AWA encompasses
both Individual Military Training (IMT) and Sport on snow and ice. The definition of ‘On
Duty’ is carefully bounded and relates only to those activities that come under the
definition of AWA IMT and Recognised Sport disciplines: Nordic skiing, Alpine skiing,
Snowboarding, Telemark skiing, Bobsleigh, Luge and Skeleton Bobsleigh.
2.
All those organising AWA must adhere strictly to the rules that govern the use of
public funding for IMT and Sport and the associated rules for using non-public funding. If
any further clarification is required, this should be sought through the chain of command
to: the Army Sport Control Board (ASCB) for delivery, DTrg(A) for policy and Army
Corporate Governance for assurance. All other regulations have been interpreted in the
context of winter activities, and thus there is no legitimate scope for any attempt to
operate outside this primary instruction.
3.
GENERAL
Duty Status. Throughout this instruction the term ‘On Duty’ refers specifically to
the IMT and Sport activities that relate directly to the primary aims of the Winter Activity
Exercise that should not be confused with the term ‘Authorised Activity’. Both organisers
and participants are to be aware that participation in an activity, for example, social and
recreational activities that are not directly related to the primary Exercise aims may be
authorised but are done so ‘Off Duty’. Moreover, those conducting ‘Off Duty’ activities
are not entitled to use public funding. For this reason, and several others that are
explained later in this instruction, all personnel participating in or visiting an authorised
AWA Exercise are strongly recommended to take out adequate Personal Accident and
Liability cover for those periods when they are ‘Off Duty’.
4.
Armed Forces Compensation Scheme (AFCS). Service personnel must
understand whether their participation in Army sport is covered by the AFCS (JSP 765).
AFCS provides compensation for illness, injury or death where caused (partly or wholly)
by an individual’s service in the Army. A payment is made from the AFCS where the
claimant shows that on the balance of probabilities their injury is more than likely than not
5.
1
2
Courage, Discipline, Respect for Others, Integrity, Loyalty and Selfless Commitment.
For Winter Sports Activity outside Europe, advice must be sought from the Army Sport Control Board (ASCB) in the first instance.
2
to have been caused by service. Each case is decided on its individual merits taking
account of all relevant evidence. Compensation is only paid for injuries which are
sustained during sporting activity where the activity was authorised prior to it taking place
by the ASCB or unit commanders and where the injury is predominantly caused by
service. Activities include personnel participating in, officiating at or organising sporting
activities. As there will be potential for different interpretations of the applicability of JSP
765, individuals are strongly encouraged by the chain of command to ensure that they
have personal and third party liability insurance when participating in any winter sport.
Duty Holding. To further strengthen safety when undertaking Risk to Life (RtL)
activities, CGS has directed implementation of Duty Holding (DH) across the Army.
Certain sports, approximately forty, fall in to the scope of DH by virtue of being RtL and as
such are to be conducted in accordance with the Army’s DH construct. Further details
are contained within Reference B - LFSO 3216.
6.
Support to Military Competitions. As a guideline, to qualify for certain public
funding, the aim of every AWA Exercise is to be directly linked to training for, or
participating in a Corps, Regional or Army Championships. For IMT activities that do not
directly support these military competitions, the activity may be classified as a sports tour.
When uncertain of the Exercise status SO1 PD, DTrg (A) is to be contacted for
clarification.
7.
TYPES OF ARMY WINTER ACTIVITIES
Types of AWA. AWA consists of both IMT and Sport. Exercise organisers are to
familiarise themselves with the categories that attract IMT or Sport status, as eligibility for
certain public funding will depend on the IMT or Sports category.
8.
Individual Military Training. DTrg(A) has authorised that this consists of the
following activities:
a.
Alpine Skiing. Unit Alpine Skiing qualifies as IMT as long as it takes
place as ‘training for and competing in’ a specific Arm/Service and/or
Regional competition (para 9, a/b) in the same season (October - June).
Competitive Alpine skiing at Army level and above is classed as Sport and not
IMT.
(1)
Nordic Skiing. Nordic skiing, which encompasses cross country skiing,
biathlon and the Military Patrol Race is designated as IMT when personnel are
‘training for and competing in’ Arm/Service and/or Regional and Army level
competitions.
(2)
Recognised Sport. In accordance with Reference C, the winter sports
disciplines listed below are classed as “Recognised Sport” and are eligible for some
public funding:
b.
(1)
(2)
(3)
(4)
(5)
(6)
Alpine (from Army level and above).
Bobsleigh.
Luge.
Skeleton Bobsleigh.
Snowboard.
Telemark.
3
Approved Sport. As detailed in Reference C, Cresta is classed as an
“Approved Sport” as it does not meet the criteria for a recognised sports status. As
an “Approved Sport” Cresta does not qualify for any public funding.
c.
In all cases, Exercises are to gain ASCB clearance for IMT and Sport status prior to
applying for public funding (Annex A, para 7). Eligibility for funding for each category is
summarised in the table at Annex B.
9.
a. AWA Seasonal Structure. Usually, particularly for snow sports, units
organise their own training Exercises in preparation for Corps, Regional or Army
championships. Funding is a unit responsibility. These unit Exercises may be
coordinated on a Corps or wider basis in order to assist less experienced units with
accommodation and facility booking, and to achieve efficiency in the provision of
instruction and coaching. It is normal for ice sports, and exceptionally for snow
sports, for these training Exercises to be mounted by Corps or Army Winter Sport
Association (AWSA) discipline committees, however administration, particularly
obtaining finance, is much more problematic, as public funding is authorised
through unit budgets. All planned events with requisite Exercise instructions can be
found on the AWSA Website.
b. Corps Championships. A number of Corps organise their own
championships; some are held as continuing preparation for AWSA championships,
others as stand-alone events after the AWSA championship season. In most
cases, units separately organise and fund their own participation in Corps
championships. Corps championships are not funded by the AWSA. Corps are
responsible for the non-public costs of organising these championships. The
AWSA is well aware of the various Corps Champioships and provides guidance, on
an as required basis.
c. Regional and Army Championships. The Regional (Exercises PIPEDOWN
and SPARTAN HIKE), which both consist of Alpine and Nordic skiing) and Army
Nordic (Exercise RUCKSACK) championships are organised centrally as IMT in
accordance with DINs published annually. Accommodation is provided and publicly
funded on a collective basis; units are responsible for all other eligible public
funding from their own budgets, including transport. An entry fee will be charged
for any element of the costs that do not fall to public funds. For Alpine skiing, unit
Exercise organisers and individual competitors are to ensure that suitable nonpublic funding is made available, in advance, for those unit teams and individuals
that qualify for the Army Championships.
d. AWSA Championships. Other AWSA championships are organised by
AWSA discipline committees as sport competitions. Units are responsible for
securing all eligible public funding costs and should be aware that there is likely to
be an entry fee charged. This is to meet those elements of the competition costs
that do not fall to public funds. In all cases adequate authority and provision for
funding is to be made in the event that teams or individuals progress in any
competition further than anticipated. Retrospective justification for funding, claims,
transport etc is problematic and may result in rejection of any refunds.
e. Organisational Flowchart. To assist in the organisation of an AWA, a
flowchart mapping out a stage by stage process for Unit/Corps organisers to follow
can be found at Annex C. The detail appertaining to each serial can be found
elsewhere in this Instruction.
4
f.
Exercise Nicknames. All Unit/Regimental led AWA is to have a two or threeworded AWA nickname, starting with the term Exercise then the initial-word
descriptors. This is to identify what AWA is taking place and differentiate it from
other military training exercises. Organisers also make it clear in the exercise title
that if the event is sport, it identifies the status of that sport for public funding
purposes. The Exercise descriptors to be used are at Annex A, para 2.
AUTHORITY AND CLEARANCE PROCEDURES
COs Authority. Once authority has been granted by the CO or equivalent, there
are a number of procedures for specific elements of the AWA that require authority and
clearance that are outside of the COs authority. So that the correct process for unit AWA
Exercises can be followed, all the requisite administrative requirements must be carried
out correctly. Organisers of AWA including coaching/training camps and competitions
will ultimately need clearance from:
10.
a.
Regional HQ Physical Development (PD) Branches.
b.
Army Sport Control Board (ASCB).
c.
British Embassy Defence Sections.
11. ASCB Clearance. Clearance from the ASCB is required to notify the Winter Sports
Association of the intent to participate in training/competition for Winter Activity. Units
and Corps event organisers therefore must apply to the ASCB. This clearance request is
to be accompanied by the Exercise Administrative Instruction. Annex A, para 7 provides
further detail.
12. Staff Clearance (SC). SC is required in order that Regional HQs are aware of
soldiers/units in their area of responsibility that are participating in an out of area activity.
Further details on SC can be found at Annex A, para 9 – 11 with the template form for SC
at Annex A, Appendix 1. Exercise organisers are to note that HQ British Forces
Germany (HQ BFG) has a responsibility to monitor the activity of all military ‘On Duty’
personnel participating in, or transiting through Germany therefore, all units are to
forward a copy of their SC to [email protected].
13. Transit Clearance (TC) Through Europe. Transiting is travelling through a
country without taking part in any AWA in that country, Annex A, para 12-13, gives
details. All units and individuals are to submit Annex A, Appendix 2 to 29RLC-69SqnMCC for TC. Once gained, TC is the authority for UK military forces to travel through
Belgium, the Netherlands, Luxembourg (BENELUX) and northern France (i.e. to/from the
Channel) ‘On Duty’; TC is also required for travel anywhere in France with weapons or
ammunition. Annex A, Appendix 3 provides further information on travelling with
weapons and ammunition carriage. Italy requires subtle differences in DIPCLEAR and
Transit, details are contained in Annex A, Appendix 4.
14. Diplomatic Clearance (DIPCLEAR). DIPCLEAR is the political authority to transit
through or conduct AWA in countries outside UK. Regularly used British Embassy
contact details are at Annex D. For Germany Units, DIPCLEAR is authorised by HQ
BFG. Initial applications, even if only in outline, should be made as soon as possible and
must be at least 6 weeks in advance of any AWA. For AWA occurring in January an
additional 2 weeks’ notice must be added to account for the seasonal holidays. Annex A,
5
Appendix 1 is to be completed for DIPCLEAR. Units and individuals whose onward
movement may be uncertain, e.g. because they may or may not qualify for the Army
Championships are to refer to Annex A, for further instruction.
15. DIPCLEAR for Championship Events. Organisers of authorised competitions or
training events are to apply for DIPCLEAR only for their officials (except Exercise
RUCKSACK). All other participants are to obtain their own DIPCLEAR. Organisers of
Exercises SPARTAN HIKE, PIPEDOWN and LION’S CHALLENGE are to submit
consolidated nominal rolls within 36 hours of competitors arriving in order to ensure that
records are complete.
PUBLIC FUNDING
16. Public Funding Availability. Authority to approve expenditure for authorised AWA
is determined by Reference C, which includes eligibility for public funding for Cash in Lieu
of Rations (CILOR) (Annex E), Transport, Travel, Accommodation and other allowances
and funding is delegated to Budget Holders (Annex F).
17. Visits. Reference D provides guidance to AWA visits for Senior Officers (this is
limited to 2* or above or nominated 1* on behalf of the 2* or above). There is no
authority for COs and OCs to visit Winter Sports Activities. COs and OCs in the
immediate chain of command may however, visit their unit teams when they are
competing in Individual Military Training events using the unit budget, if justifiable reasons
can be given and where the unit budgets permits.
18. Safety Officials. In accordance with Reference E individual AWSA disciplines are
to identify the number of essential safety officials required for each of their activities and
present the requirement to the AWSA Sec. The consolidated list is to be presented by
AWSA Sec to the AWSA Public Fund (PF) Manager IOF PF to be secured against the
requirement.
19. Accommodation Costs. Units undertaking IMT may charge all or part of collective
accommodation costs to unit budgets, within affordability. Accommodation for sports
events is a non-public responsibility.
20. Facility Charges. Units undertaking IMT may charge the costs for using temporary
facilities, i.e. biathlon ranges, ski trails/tracks and ski slopes to unit budgets, within
affordability. Public funding for lift passes is admissible, if the IMT activity dictates and is
also subject to affordability.
21. Equipment Funding. The policy for spending the unit Sports Equipment Public
Fund (SEPF) is well established and units are not to misuse this money. Equipment and
clothing for recognised AWA Sports is within the SEPF policy.
NON-PUBLIC FUNDING
22. Funding Avenues. Non-public funding makes AWA affordable and Exercise
organisers are to make every effort to secure sufficient non-public funding. There are
many sources of non- public funding which include Army Sports Lottery (ASL), the Berlin
Infantry Brigade Memorial Trust Fund (BIBMTF), Welfare Funds and Equipment Grants
(Annex F). Units that obtain sponsorship are to be aware of the policy that applies to
sponsorship in accordance with JSP 462 (Issue 8, Chap 9, Annex E) and Reference E.
6
23. Army Winter Sports Association (AWSA). Units/individuals that enter the
Regional Championships and/or qualify for Army or Inter Service AWA must be or are to
become members of the AWSA, which in turn contributes non-public funding
(sponsorship & charitable donations), to all events. Further details can be found on the
AWSA Website.
HEALTH AND SAFETY
24. Safety Measures. Winter Sports Activities are challenging, invigorating and under
certain conditions risky. Organisers must apply the provisions of Reference F when
planning and executing their AWA, in particular managing the Safe System of Training
and the Risk Assessment process. Further guidance on Health and safety matters can
be found at Annex G.
25. Personal Insurance. Service personnel are strongly advised to have their own
personal accident and third party personal liability insurance cover. Such insurance,
specifying cover for competitions whilst at work, is mandatory for all participants and
competitors in IS, Army, Corps and Regional Exercise and competitions. Further
information is at Annex G.
26. Injury, Casualty and Compassionate. The procedure to be followed for incidence
of Injury, Casualty and Compassionate cases is at Annex H. Units and personnel
conducting AWA are to ensure that they have all emergency contact telephone numbers
to hand, preferably pre-dialled in a duty mobile phone prior to the Exercise and the
Medical Action Plan (MAP) is well known to both the unit and all individuals on the
Exercise.
27. European Health Insurance Card (EHIC). All personnel
undertaking/officiating/visiting AWA or transiting in Europe are to be in possession of an
in-date, further details can be found at this link; EHIC 3. EHIC is to be used whenever
medical treatment is sought abroad, as it minimises medical costs that may be eligible for
a refund from public funds and may be a condition of insurance. Further advice can be
obtained from unit RAOs.
OTHER ADMINISTRATIVE MATTERS
28. Instructors. Organisers are to ensure that qualified and current instructors
acceptable to the foreign country actually conduct the AWA: French authorities will only
accept British Association of Ski Instructor (BASI) qualifications for British ski instructors.
29. Dress. All AWA is to be undertaken in civilian dress, except when participating in
the one day Nordic Skiing Military Patrol Races on Exercise SPARTAN HIKE,
PIPEDOWN & RUCKSACK.
30. PXRs. PXRs are to be compiled by all unit Exercise organisers and forwarded to
both the Sec ASCB and Regional Bde PD Staffs within 4 weeks of the end of unit
participation in AWA; Bde PD Staffs are to acknowledge receipt. In order to provide a
standard template for Exercise organisers to conform to, guidance on the headings to be
included within PXRs can be found at Annex I. Accompanying the PXR is to be a
comprehensive breakdown of both public and non-public funding using the headings on
the template at Annex I. Units that have applied for and received a Sports Lottery Grants
3
www.nhs.uk/NHSEngland/Healthcareabroad/EHIC
7
are to use the template PXR and funding breakdown. Appendix 2, para 7 of Annex A to
Army Sports Lottery (ASL) of Reference G is now rescinded for the purpose of Winter
Sports.
Annexes:
A.
B.
C.
D.
E.
F.
G.
H.
I.
Authority and Clearance Procedures.
Eligibility of Authorised AWA to Sources of Funding.
Organiser Flowchart.
DIPCLEAR and other useful Contact Details.
Application for Cash in Lieu of Rations (CILOR).
Public and Non Public Funding Avenues.
Health and Safety Procedures.
Winter Sport/Activity Compassionate and Casualty Reporting.
Post Exercise Report Template.
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Annex A to
2015DIN07-122
Dated July 15
AUTHORITY AND CLEARANCE PROCEDURES
1.
General. Once authority has been granted by the CO or equivalent, there are several other
procedures for specific elements of the AWA process that requires authority and clearance.
These are as follows:
a.
Organisers. This applies to competition and coaching/training camp organisers, as
well as units and individuals organising their own AWA of all types.
(1) Individual Military Training. Unit coaching/training camp and Corps
competitions are eligible for public funding if designated as IMT. COs must authorise
unit-level AWA within their own funding limits but the Secretary ASCB authorises the
IMT status. Corps level competition organisers must obtain IMT authority from the
ASCB and funding is to be obtained by the organiser. For IMT activities that do not
directly support the military competitions the activity may be classified as a sports tour,
SO1 PD, DTrg (A) is to be contacted in the first instance for clarification.
(2)
Sport (when travelling outside unit theatre):
(a)
Army/Formation/Regional Championships – apply to Secretary ASCB.
Publication of Sport competitions in ASCB Winter Fixtures booklet becomes the
authority.
(b)
Corps and UK based units – apply to Secretary ASCB.
(c)
BA(G) based units – apply to Secretary BFG Sport Board.
(d)
Cyprus/Gibraltar based units – apply to J7 PD HQ BFC/HQ BFG.
(e)
Rest of the World – apply to Secretary ASCB.
(f)
TA units – apply to Secretary TASB.
b.
Competitors/Participants. Once a competition or coaching/training camp has been
authorised to take place, authorising participants for the Championships in para 9 a-d, is
delegated to the organiser.
(1)
Army Championships (Alpine/Nordic). Units/individuals who qualify from
Exercises SPARTAN HIKE or PIPEDOWN (see Sub-para (3) below) automatically
receive authority and further instructions from the Army Discipline Secretary.
(2) Army Championships (Other Disciplines). Units/individuals apply to
competition organiser in accordance with the specific competition/training warning
order or equivalent.
(3) Regional Championships (Alpine/Nordic only). Units/individuals apply to
Exercise SPARTAN HIKE or Exercise PIPEDOWN organiser as applicable in
accordance with the specific Exercise instruction.
(4) Corps. Apply to competition or coaching/training organiser in accordance with
the specific competition or coaching/training instruction.
2.
Nicknames. All Regimental/Corps and unit led AWA is to have a two or three-worded
AWA nickname, starting with the term Exercise then the initial-word descriptors shown below. If
A-1
an Exercise covers two or more categories, all are to be entered into the Exercise title. Activity
identifiers has been abbreviated as follows:
a.
For Individual Military Training – IMT.
b.
For Recognised Sport use – Rec Sp.
c.
For Approved Sport use – App Sp.
Ser
1
2
3
Exercise Name
Exercise ALPINE (IMT and/or Rec Sp)
Exercise BOB (Rec Sp)
Exercise CRESTA (App Sp)
4
Exercise ICE (Rec Sp)
5
6
7
8
9
Exercise LUGE (Rec Sp)
Exercise NORDIC (IMT and/or Rec Sp)
Exercise SKELETON (Rec Sp)
Exercise SNOWBOARD (Rec Sp)
Exercise TELEMARK (Rec Sp)
Activity
All Alpine skiing Exercise and sport
All Bobsleigh sport
All Cresta sport
All Ice sports (if Bobsleigh, Luge and Skeleton are
combined)
All Luge sport
All Nordic skiing Exercise
All Skeleton bobsleigh sport
All Snowboarding sport
All Telemark skiing sport
Example:
a.
IMT event – Ex NORDIC (IMT) Slippery Slope – XX Unit Training Camp.
b.
Recognised Sport event – Ex BOB (Rec Sp) Steep Course - XX Unit Training
Camp.
c.
Approved Sport event – Ex CRESTA (App Sp) Scary Course - XX Unit Training
Camp.
3.
Nicknames. To avoid confusion units are not to use any form of Formation Headquarters
Adventurous Training nickname indicator 4 in the title. Advice can be sought from the relevant
Formation Headquarters Physical Development (PD) Branch.
CLEARANCE
4.
Once authority has been gained, the correct process for unit AWA Exercise must be
followed. Organisers of coaching/training camps and competitions are required to complete the
Exercise clearance documentation for the following:
a.
Sec ASCB Information on ASCB clearance can be found at para 7 to this Annex.
b.
Staff Clearance (SC), Process for SC can be found at para’s 9-11 to this Annex.
c.
Transit Clearance (TC) Process for TC can be found at para’s 12-13 of this Annex.
d.
Diplomatic Clearance (DIPCLEAR) Process for DIPCLEAR can be found at para 14-17
to this Annex.
5.
Contact details for the most frequently used British Embassy Defence Sections (Def Sect),
Regional HQs and ASCB are at Annex D.
6.
All applications are to be made electronically; only in exceptional circumstances will hard
copies be accepted. All applications must be sent on behalf of the CO/OC or equivalent as
4
APHRODITE, CADET, COCKNEY, DIAMOND, DRAGON, FINN, NORTHERN, SHRIVENHAM, TIGER and VENTURER.
A-2
appropriate. Applications may be made concurrently but all 4 clearances are required before the
AWA takes place. Contact details for advice and guidance are at Annex D.
7.
ASCB Exercise Clearance. Applications to the Sec ASCB for IMT and use of Public
Transport (for Sports Exercises) are to include:
a.
Exercise Nickname (see para 2 above).
b.
Type of AWA – Competition, Coaching, training, etc.
c.
Discipline – Alpine, etc.
d.
Dates.
e.
Location.
f.
Point of contact (Number, Rank, name, Telephone and Email Address).
g.
Confirmation of personal insurance details.
h.
Acknowledgement of the requirement to produce a PXR and cost spreadsheet.
i.
Exercise Administrative Instruction.
j.
Acknowledgement of the requirement to produce a Casualty Planning strategy.
k.
Any other relevant information.
AUTHORITY/CLEARANCE
8.
COs authorise unit-level AWA within their own funding limits. Regardless whether the
Exercise aim is simply to conduct AWA at unit level or to enter Corps, Regional or Army
Championships, the procedures for further authority and the various clearances processes
outlined in this DIN must be followed, including the requirement to produce a PXR and Financial
Spreadsheet.
STAFF CLEARANCE (SC)
9.
SC is required in order that Formation HQs are aware of soldiers/units in their AOR that are
participating in an out of area activity.
10. Procedure. SC is to be applied for at least 6 weeks in advance of the AWA, to parent
Regional HQ G7 PD Branch using the template form at Appendix 1 to Annex A. For most of the
UK-based units this is now the Bde HQ; Annex D provides contact details. For BFG units this is
HQ BFG G3 PD.
a.
To All European Countries (including UK).
(1)
Units / Individuals are to apply for SC on behalf of participants, competitors and
visitors to their Formation HQ G7 PD Branch.
(2)
Exercise organisers are to apply for SC for officials and administrators to their
own parent Formation HQ G7 PD Branch, copy to RHQ Corps for Corps events.
b.
To or Through Germany. HQ BFG has responsibility to monitor the activity of all onduty military personnel participating in, or transiting through Germany therefore a copy of
the SC is to be forwarded to [email protected].
A-3
11. Nominal Rolls. It is acknowledged that nominal rolls may change during the course of the
organising period. Final nominal rolls must be forwarded to Regional Formation HQ, including HQ
BFG, prior to departure on the AWA.
TRANSITING
12. Transiting. Transiting is travelling through a country without taking part in any AWA in that
country. TC is the authority for UK military forces on duty to travel through Belgium, the
Netherlands, Luxembourg (BENELUX) and northern France (i.e. to/from the Channel); it is also
required for travel anywhere in France with weapons or ammunition. It is obtained from Host
Nations (HN) on behalf of units by 29 Regt RLC via 29RLC-69Sqn-MCC.
13. Procedure. Units and individuals are to submit Appendix 2 to this Annex to 29RLC-69SqnMCC. It is essential that a mobile telephone number is provided that enables contact with those
travelling.
a.
Travellers without Weapons/Ammunition. Those travelling without weapons
and/or ammunition through Belgium, the Netherlands, Luxembourg (BENELUX) and
northern France (i.e. to/from the Channel) should apply a minimum of 2 weeks before the
dates of travel to 29 Regt RLC MCC. 29 Regt RLC MCCwill provide a Notification Number
authorising the journey and will be aware of the probable location of duty travellers should
there be an incident in the area.
b.
Travellers with Weapons and/or Ammunition. Biathlon teams travelling with
weapons and/or ammunition through Belgium, The Netherlands, Luxembourg (BENELUX)
and anywhere in France are to apply at least 21 days before the dates of travel to 29 Regt
RLC MCC and HQ Sp Comd Movements for UK based units. 29 Regt RLC MCC will
forward the application to HN authorities; when authority is granted, 29 Regt RLC MCC will
provide a Road Movement Order to the unit. Should this not be received 3 days before
travel, units are to contact 29 Regt RLC MCC to confirm status. Teams are to note that an
excessive quantity of weapons or ammunition (eg. only 2 people travelling with all the
team’s weapons) may require to be escorted by Host Nation forces and thus will be limited
as to the route and time of travel.
c.
Vehicles travelling with weapons and/or ammunition will be required to hold a
customs declaration certificate (NATO Form 302). A NATO Form 302 can be requested
through the relevant regional Movements branch:
(1)
UK based units – HQ Sp Comd Movements – Email: Sp Comd HQ-Sp-MovMailbox.
(2)
BFG units – 29 Regt RLC MCC – Email: 29RLC-69Sqn-MCC.
d.
Vehicles transporting ammunition will also be required to hold a Dangerous Goods
Note (DGN) - F/Mov 1042 which is to be signed off by the unit before being submitted to the
Movements branch.
e.
Uncertain Travel. When teams are uncertain in advance when and from which
direction they are travelling, e.g. they may or may not qualify for the Army Championships,
they are to apply for each possibility, cancelling the inappropriate request in good time.
A-4
DIPLOMATIC CLEARANCE (DIPCLEAR)
14. DIPCLEAR is the political authority to transit through or conduct AWA in countries outside
UK. It is communicated to units by the appropriate British Embassy Defence Section (Def Sect),
or HQ British Forces Germany (HQ BFG) for Germany.
15. Timing. The timing of some DIPCLEAR applications varies, units can always seek
confirmation from Def Sects. Initial applications, even if only in outline, should be made as soon
as possible and must be at least 6 weeks in advance of the AWA. For AWA occurring in January
an additional 2 weeks’ notice must be added to account for the seasonal holidays.
16. Procedure. Due to suspected connectivity issues between MOD and FCO IT systems, it is
recommended that any emailed submissions that are not acknowledged are followed up by a
confirmatory telephone call 2 working days later. The procedure for obtaining DIPCLEAR is as
follows:
a.
Units/Individuals. Units (and individuals only if participating on their own and not
part of a team) undertaking any AWA, including visiting AWA events, are to apply for
DIPCLEAR both to conduct the activity and to transit other countries, as required, to the
appropriate Def Sects or HQ BFG German Secretariat Training (G9 Trg) Section. Using
Appendix 1. As much information as possible is to be provided (i.e. outline dates, type of
activity, rough numbers and location) in good time. A second Appendix 1 is to be
completed in full, one week before transiting through or arriving in country.
b.
Units and individuals whose onward movement may be uncertain, e.g. because they
may or may not qualify for the Army Championships (EXERCISEs RUCKSACK or LIONS
CHALLENGE) from EXERCISEs SPARTAN HIKE or PIPEDOWN, are to apply for
DIPCLEAR for all possibilities; they are then to cancel whichever is not required.
DIPCLEAR for Germany (only) for the period of EXERCISE RUCKSACK will be applied for
centrally by Sec RUCKSACK; DIPCLEAR for all transited countries is the responsibility of
units/individuals.
c.
Organisers. Organisers of authorised competition or training events are to apply for
DIPCLEAR only for their officials (except EXERCISE RUCKSACK). All other participants
are to obtain their own DIPCLEAR. Organisers of Exercises SPARTAN HIKE, PIPEDOWN
and LION’S CHALLENGE will submit consolidated nominal rolls to Paris Def Sect, copy to
BFG HQ SCS Liaison Trg Asst, within 36 hours of competitors arriving, in order to ensure
that records are complete.
17. In-Country Variations. Whilst on many occasions European countries will apply the same
DIPCLEAR processes, Exercise organisers are to be mindful that there may be some discrete
differences. Further guidance on In-Country Variations can be obtained from Def Sects.
a.
Belgium, Luxembourg and the Netherlands (BENELUX). DIPCLEAR is only
required if AWA takes place in these countries. Transit Clearance is applied for through 29
Regt RLC – 69 Sqn MCC.
b.
France. Although DIPCLEAR is not formally required for transit through France, to
enable the Paris Def Sect to have visibility of all such journeys, Appendix 1 must be sent for
information by units/individuals.
(1)
In addition to DIPCLEAR, Transit Clearance is required when:
(a)
Entering or leaving France at a Channel port/Eurotunnel.
(b) Entering or leaving France across any national border (i.e. including from
Switzerland or Italy, as well across the Channel) with weapons and/or
ammunition.
A-5
(2)
DIPCLEAR is required by organisers of AWA taking place in France, and by all
unit/individual participants, by applying to the Def Sect on Appendix 1.
c.
Germany. Normally HQ BFG requires 6 weeks to obtain DIPCLEAR from BFG HQ
SCS Liaison Trg Asst. If teams are travelling: in 4 vehicles or fewer, with no more than 12
personnel, 16 biathlon rifles (incl 4 x SA80), and 8,000 rounds of .22” ammunition; and
staying within the boundaries of the former West Germany, then DIPCLEAR can be
obtained within a shorter timeframe. Copy to BFG HQ SCS Liaison Trg Asst
d.
Italy.
(1)
DIPCLEAR is required both to conduct AWA in Italy and to transit Italy with
weapons and/or ammunition. In both cases there are specific rules and timescales to
be observed and the “Italy Clearance Form” to be completed and sent to Rome
Defence Section. Full instructions and the form are available from the Section
Mailbox: [email protected]. Further details are at Appendix 4.
(2)
DIPCLEAR is not required to transit Italy without weapons and/or ammunition.
However Appendix 5 must still be sent to the Rome Defence Section for information.
e.
Norway. DIPCLEAR requests, even if only in outline, must be received by the Oslo
Defence Section at least 6 weeks prior to the start of transit/activity. If a seasonal leave
period (e.g. Christmas or Easter) falls within this 6 week period, an additional 2 weeks must
be added. Requests failing to adhere to this timeframe run the risk of being refused
clearance by the Norwegian authorities. Non-receipt of a DIPCLEAR request will no longer
result in short notice clearance action: if an acknowledgement to a DIPCLEAR request has
not been received within 2 working days, the unit should telephone the Defence Section to
confirm receipt. Once DIPCLEAR has been granted by the Defence Section and before
entering the country, organisers must contact National Joint Headquarters (NJHQ) Norway
to confirm their plans. Full contact details for the POC in NJHQ will be provided in the
DIPCLEAR notification issued by the Defence Section.
f.
Spain. DIPCLEAR requests require Passport Numbers and Expiry Dates to be
added to the Nominal Roll at Appendix 1.
g.
Sweden. DIPCLEAR requests for entry to or merely transit Swedish territory involving
the carriage of weapons must be submitted by the Stockholm Defence Section to the
Swedish Customs Authority and Police Authority by 31 Oct each year. The information in
Appendix 1, in particular all weapon serial numbers, is required by the Def Sect by 21
October.
(1)
All DIPCLEAR requests are to include the Budget Holder’s authorisation (an
email trail is sufficient) to charge the 1000 SEK entry fee per unit against the unit’s
stated UIN and a Resource Accounting Code (RAC).
(2)
Note that Swedish Customs at the point of departure must certify the export
from Sweden of imported weapons.
(3)
British national competitors entering Sweden by commercial air passage.
h.
Croatia. Any unit considering conducting AWA in Croatia should note that all non-UK
citizens will require separate visa applications; an additional 6 weeks over and above
normal DIPCLEAR timings should be allowed.
TRANSPORT REGULATIONS & LEGISLATION
18. Defence Movements and Transportation Regulations. Policy on road transport is contained
in JSP 800.
A-6
a.
Management and Operating Procedures. The procedures for operating vehicles in
cold weather are stated in JSP 800 Volume 5, Part 3, Chapter 2, Paras 3.2.184-193.
Instructions for the use of snow chains is at Para 3.2.193d(1).
b.
Driving Overseas. Policy on driving overseas is contained in JSP 800 Volume 5,
Part 3, Chapter 8. Note the requirement for and provision of European Driving Packs in
Para 3.8.14, including winter tyres, snow chains and, for France, breathalyser units and
high visibility vests. 2011DIN06-004 explains the legal requirement for winter tyres in
Germany and states how they may be ordered for White Fleet vehicles.
Appendices:
1.
Application for Staff Clearance/Diplomatic Clearance for AWA.
2.
Winter Sports - Application for Transit Clearance through the Low Countries, Luxemburg
and France.
3.
Weapons and Ammunition (Nordic Events Only).
4.
Diplomatic Clearance Application Procedures and Form for Transiting Through or
Conducting AWA in Italy.
5.
Application for DIPCLEAR and Transit for AWA – Italy.
A-7
Appendix 1 to
Annex A to
2015DIN07-122
Dated July 15
APPLICATION FOR STAFF CLEARANCE/DIPLOMATIC CLEARANCE FOR AWA
Ser
Required Information
(a)
Details
(b)
(c)
1
Exercise Name:
Unit Title & UIN:
Unit Address:
Point of Contact
2
3
4
Rank:
Name:
Office Telephone:
Fax:
Military Email:
Civilian Mobile (on AWA):
Civilian Email:
(Use Military & Civilian Dialling Codes):
5
Host unit/accommodation Address:
Inc Telephone/Fax
6
Overall Dates:
(From/To)
7
Location of Winter Sport Activity:
8
Type of Winter Sport Activity
or Reason for Transit:
9
Entry into Country: (Border Crossing Point)
Date & Approx Time
10
Travel Routes in Country:
Exit from Country: (Border Crossing Point)
11
Date & Approx Time
12
13
Type of Vehicle:
14
Vehicle Registration Numbers
(when known):
15
Method of Travel
Total Number of Personnel:
A-1-1
16
Nominal Roll When Known
(Add more Rows as necessary)
a
Number, Rank, Name
Number, Rank, Name
Number, Rank, Name
Number, Rank, Name
b
c
d
17
Has Medical Insurance has been taken out for all participants (for Austria, this
must include Helicopter CASEVAC from the slopes)?
18
Total Number of Weapons Carried:
Type & Serial Number: (Add as necessary)
Type & Serial Number:
Ammunition Carried:
a
b
19
Type:
Amount:
20
Persons Responsible for Weapons and
Ammunition:
Rank
Name:
21
Radios:
Number:
Types:
Frequencies:
(add more rows if required)
Distribution:
Diplomatic Clearance:
Def Sect - AWA and all transit countries, less Germany.
BFG HQ SCS Liaison Trg Asst
Staff Clearance:
Formation HQ G7 PD.
Corps RHQ - Corps event organisers.
Organiser - if not initiator.
Fax no:
Date of application:
A-1-2
YES / NO
Appendix 2 to
Annex A to
2015DIN07-122
Dated July 15
MCC 69 Sqn PC & MC Sqn,
29 Regt RLC
British Forces Post Office 39
Telephone: +49 521 9254 3814 Mil Net: 948 (81) 3814
Facsimile: +49 521 9254 3336 Mil Net: 948 (81) 3336
WINTER SPORTS - APPLICATION FOR TRANSIT CLEARANCE THROUGH THE LOW
COUNTRIES, LUXEMBURG AND FRANCE
1.
The movement of bulk small arms through the Low Countries, Luxemburg and France is
subject to Host Nations Regulations and Restrictions.
2.
Units requiring to move bulk small arms must take this into consideration during planning.
Units contravening any compulsory orders imposed by the Host Nations may face Civilian
Prosecution and/or Disciplinary Action.
Unit:
Type of Move (ie Weapons, Haz
Stores):
OP/EX Name:
Superior HQ/Organisation:
Originating Country:
Location:
Destination Country:
Location:
Proposed Route:
Ferry Crossing:
Ferry Company:
Channel Tunnel:
OUTWARD JOURNEY
Port of Departure:
Port of Arrival:
DTG ETD:
DTG ETA:
Weapons:
Qty:
Type:
Ammunition:
Haz Div:_
_Un Ser:
A-2-1
NEQ Wt:_
Total Wt:
A-2-1
Proper Shipping Name:
TRANSIT JOURNEYS 5 (As applicable)
From:
To:
DTG ETD:
DTG ETA:
Weapons:
Qty:
Type:
Ammunition:
Wt:
Haz Div:_
_Un Ser:
NEQ Wt:
RETURN JOURNEY
Port of Departure:
Port of Arrival:
Total
DTG ETD:
DTG ETA:
Weapons:
Qty:
Type:
Ammunition:
Wt:
Haz Div:_
_Un Ser:
NEQ Wt:_
Total
VEHICLE DETAILS
Total no of vehs:
Type/Qty of heaviest Veh:
Total no of pax:
Veh Reg Nos:
DIMENSIONS (of largest vehicle)
Width (m):
Height (m):
Length (m):
UNIT CONTACT DETAILS
POC (office hours):
Civilian contact no (incl. international code):
Mobile contact no:
(incl. international code)
Fax no:
Date of application:
5
The Transit Journey template is to be repeated as many times as necessary.
A-2-2
Weight (tonnes):
Appendix 3 to
Annex A to
2015DIN07-122
Dated July 15
WEAPONS AND AMMUNITION (NORDIC EVENTS ONLY)
1.
Weapons and Conversion Kits. The processes for obtaining biathlon rifles and SA80 .22”
conversion kits are covered at Reference H. The Safe System of Training to be followed, including
training practices, safety procedures and specimen Range Orders, can be found at Reference I.
Weapons and Conversion Kits
2.
Security. Organisers are to ensure that the specific security procedures for biathlon rifles,
SA80s and .22” rim-fire ammunition, detailed in LFSO 2007, are included in Exercise
administrative instructions and followed by participants. Organisers are to take parent Formation
Bde/DiV G2 Sy advice for the specific AWA area(s) and in-transit countries. Event and
competition organisers are to provide centralised and guarded facilities for the duration of the
competition in accordance with Reference H. For Exs’ SPARTAN HIKE, PIPEDOWN,
RUCKSACK and SKI RLC, all SA80 A2 are to be placed into centrally guarded storage with Ex
Directors responsible for ensuring compliance. When not held in centrally guarded storage, all
SA80 A2 are to be guarded at all times under the control of Team Captains.
3.
In-Country Requirements. Organisers/competitors are to note that there are some
specific In-Country Requirements for the movement of weapons and ammunition. Guidance
should be sought from Def Sects, 29RLC-69Sqn-MCC or HQ BFG G9 Trg.
A-3-1
Appendix 4 to
Annex A to
2015DIN07-122
Dated July 15
DIPLOMATIC CLEARANCE APPLICATION PROCEDURES AND FORM FOR TRANSITING
THROUGH OR CONDUCTING AWA IN ITALY
1.
Personnel wishing to conduct AWA in Italy. Diplomatic clearance is obtained by
submitting Appendix 5 to this Annex, by email, to Defence Section Rome at least 20 days prior to
entry into Italy. Please do not send any other paperwork. Please note that weapons and
ammunition may not be carried or used in AWA conducted in Italy, except in the case of
participation in official events organised by the Italian authorities; in this case, personnel must
make arrangements with the event organisers for the safe keeping of the weapons while they are
in Italy.
2.
Personnel wishing to Transit Italy with Weapons. Personnel wishing to transit Italy with
weapons and/or ammunition on their way to/from another country must apply for diplomatic
clearance by submitting Appendix 5 to this Annex by email to Defence Section Rome at least 20
days prior to entry into Italy. Please do not send any other paperwork. In the case of ski teams
transiting Italy en route to Exercise Rucksack, if units are unable to provide the names of all team
members 20 days before the transit, they must provide the name of at least one person travelling
with the weapons within this deadline.
3.
Personnel wishing to Transit Italy without Weapons. Personnel wishing to transit Italy
without weapons and/or ammunition on their way to/from another country are not required to
submit an "Italy Clearance Form". They are only required to send Appendix 1, by email, to Def
Sec Rome before their transit.
4.
EXERCISE RUCKSACK. Personnel carrying weapons and/or ammunition unsure of
qualifying for EXERCISEs RUCKSACK from EXERCISEs SPARTAN HIKE or PIPEDOWN, must
apply for diplomatic clearance to transit Italy to Rome Defence Section at least 20 days prior to
their possible transit through Italy; they are then to cancel if is not required.
Notes:
A.
Do not send any other paperwork to Rome Defence Section apart from the Italy Clearance
Form (Appendix 5) or, in the case of para 3 above, Appendix 1.
B.
Personnel carrying weapons and/or ammunition may not stop overnight while transiting
Italy.
C.
Weapon types/serial numbers and types/quantities of ammunition must be listed on the
DIPCLEAR application form.
D.
Vehicle details are not obligatory if unavailable, eg in the case of hired vehicles.
E.
Units are requested to include a civilian telephone number in their email to Defence Section
so that they can be contacted for any clarification or further information required.
A-4
Appendix 5 to
Annex A to
2015DIN07-122
Dated July 15
APPLICATION FOR DIPCLEAR AND TRANSIT FOR AWA – ITALY
1.
Please note that the Italian MOD will not grant clearance without a definitive nominal roll, a
programme/itinerary for the time in Italy and, in the case of a transit with weapons and/or
ammunition, weapon serial numbers and type/quantity of ammunition.
2.
Once fully completed, please send at least 20 days prior to arrival in Italy to the Defence
Section, British Embassy Rome, email: [email protected].
Ser
Required Information
(a)
Details
(b)
(c)
1
Country of Origin: ie UK
Name of Unit:
Type of Activity: (If transit, the reason for transit)
Name of Officer-in-Charge:
2
3
4
Rank:
Name:
Office Telephone:
Fax:
Military Email:
Civilian Mobile (on AWA):
Civilian Email:
(Use Military & Civilian Dialling Codes):
5
Location of Winter Sport Activity:
Overall Dates:
6
(From/To)
7
Entry into Country: (Border Crossing Point)
Date & Approx Time
8
Exit from Country: (Border Crossing Point)
Date & Approx Time
9
10
Type of Vehicles: (Vehicle Registration Numbers
when known)
11
Number of Personnel:
Officers
a
Method of Travel:
A-5
Required Information
Details
(a)
(b)
(c)
b
Ser
NCOs
A-5-2
c
Troops
d
Civilians
Nominal Roll (When Known)
a
Number, Rank, Name (add rows as necessary)
b
Number, Rank, Name
c
Number, Rank, Name
Number, Rank, Name
12
d
13
Persons Responsible for Weapons and
Ammunition:
Rank
Name::
14
Weapons Carried:
Type & Serial Number: (Add more rows as
necessary)
15
Ammunition Carried:
Type and Amount:
16
Radios:
Number, Types and Frequencies:
a
17
Programme Itinerary:
Programme/Itinerary
1.
In the case of a AWA in Italy, please
outline the daily programme of the activity in
Italy from arrival to departure.
2.
In the case of a transit on the way to/from
a AWA in another country, give a brief outline of
the route through Italy, with the numbers of the
motorways & roads which will be used, from the
point of entry to the point of exit.
18
Has Medical Insurance has been taken out for all participants
A-5-2
YES / NO
Annex B to
2015DIN07-122
Dated July 15
ELIGIBILITY OF AUTHORISED AWA TO SOURCES OF FUNDING
Ser
(a)
Individual Military
Training
(c)
Item
(b)
(d)
Alpine skiing (at Army
& IS levels) and
Bobsleigh, Luge,
Skeleton, Snowboard
and Telemark
On Duty
Nordic and Alpine skiing
(up to Corps & Regional
Level)
1
2
Duty Status
On Duty
CILOR
3
Transport/ Travel
Claim
4
LOA
5
LSA
6
Subsistence
Allowances
7
Accommodation
Costs
8
Facility Hire Charges
9
SLA & DFC Refunds
10
Sports Eqpt Public
Funding
11
Army Sports Lottery
12
Welfare Funds
(e.g. Equipment)
Recognised Sport
(e)
Cresta and Noncompetitive (but
not Adventurous
Training) Sport
See Ref B for duty
status
Yes
(Not if LOA is Claimed) 6
Yes
No
Yes
(from Fmns)
Yes
(for Army and IS Champs
and Corps Snowboard
events only – see para 5
Annex F)
No
Other
Yes
(Ex/Fed Rate)
(Not if CILOR is claimed)
Yes 7
Yes
(if not collective
arrangements or CILOR)
No
No
No
No
No
(less key Safety Officials
in Alpine, Bobsleigh,
Luge, Skeleton,
Snowboard and Telemark
(Army and IS Champs)
No
Yes
No
No
Yes
No
No
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
(once every 3 years)
Yes
(Alpine, Nordic,
Snowboard & Telemark)
(once every 3 years)
Yes
6
JSP 756 Vol 2, Ch 7. CILOR is not admissible in conjunction with LOA, inclusive of ‘find your own food’ element, or when another
allowance or retail messing covers the cost of feeding allowance (e.g. subsistence FIA or RMA), except when it is claimed in
conjunction with LOA when UK personnel are on permanent duty serving overseas.
7
JSP 752 Ch 5, Sec 4. Service personnel will be ineligible to receive LSA when: They are Volunteer Reserves undertaking periods of
training under the terms of Sections 22 or 27 of RFA 96.
B-1
Annex C to
2015DIN07-122
Dated July 15
ARMY WINTER ACTIVITY EXERCISE - ORGANISER FLOWCHART
Nordic / Alpine
CO Plans to
conduct WSA
Other Disciplines
Individual
Military Training
Sport
Select dates &
locations
Plan Public
Funding Budget
CILOR
CILOR
Transport/Travel
LOA
LSA
Subsistence
Accommodation
Facility Hire
LSA & DFC
Refunds
LSA & DFC
Refunds
Sports Eqpt PF
Sports Eqpt PF
Apply for PF
Authority
Plan Non-PF
Budget
Insurance
Insurance
Transport/Travel
Accommodation
Facility Hire
Equipment
Equipment
Army Sports
Lottery
Army Sports
Lottery
Welfare Funds
Welfare Funds
Sponsorship
Sponsorship
Personal
Contributions
Personal
Contributions
Regt/Corps
Funds
Regt/Corps
Funds
Sheet 2
C-1
From Sheet 1
Request
authority to
Conduct WSA
Apply for initial
DIPCLEAR
Nordic
At least 6 weeks in advance
Enter Champs
Apply for Rifles
& Ammunition
Apply for
Biathlon Course
Nordic / Alpine
Apply for Staff
Clearance
Apply for
Transport
Apply for
CILOR
At least 4 weeks in advance
Confirm
passports/EHIC
Apply for Transit
Clearance
At least 2 weeks in advance
Obtain
Insurance
Confirm details
for DIPCLEAR
At least 1 week in advance
Submit final
Nominal Roll
Conduct WSA
Reconcile
Accounts
Submit PXR
C-2
Within 4 weeks of completion
Annex D to
2015DIN07-122
Dated July 15
DIPCLEAR AND OTHER USEFUL CONTACT DETAILS
Austria. Defence Section, British Embassy,
Vienna, Austria. BFPO 5260
Tel: 0043 1716 13 2218 / 2998 (fax) Email:
[email protected]
Denmark. Defence Section, British
Embassy, Copenhagen. BFPO 5201
Tel: 0045 3544 5211 / 5293 (fax) Email:
[email protected] and
[email protected]
Belgium, Luxembourg & The Netherlands.
Defence Section, British Embassy, Lange
Voorhout 10, 2514 ED Den Haag, The
Netherlands
Tel: 0031 70 427 0333 / 0207 (fax). Email:
[email protected]
Germany. BFG HQ Strategy Communications
Secretariat Liaison Trg Asst, BFPO 140 Mil Tel:
94881 2373 / 2366 (fax.) Civ Tel: 0049 521
9254 2373 / 2366 (fax.) Email: BFG-HQ-SCS-
France. British Defence Staff France, British
Embassy, Paris, BFPO 747.
Tel: 0033 1 4451 3399 / 3440 (fax) Email:
[email protected]
[email protected]
Italy. Defence Section, British Embassy,
Rome, BFPO 65
Tel:
0039 06 4220 2307 / 2283 (fax).
Email: [email protected]
Norway. Defence Section, British Embassy,
Oslo, BFPO 5202
Tel: 0047 2313 2714 / 97 (fax). Email:
[email protected]
Spain. Defence Section, British Embassy,
Madrid, BFPO 5235
Tel: 0034 917 14 6469 / 6307 (fax). Email:
[email protected]
Sweden and Finland. Defence Section, British
Embassy, Stockholm, BFPO 5205
Tel: 0046 8671 3106/07 / 3184 (fax). Email:
[email protected]
Switzerland. DA Berne, British Embassy,
Thunstrasse 50, 3005 Berne, Switzerland
Tel: 0041 31 359 7773 / 7788 (fax). Email:
[email protected]
Transit Clearance Belgium, Luxembourg, The Netherlands and Channel Ports (plus France
(only when with weapons))
29 Regt RLC: MCC 69 Sqn PC & MC Sqn,
British Forces Post Office 39
Tel: +49 521 9254 3814 Mil: 948 (81) 3814
Fax: +49 521 9254 3336 Mil: 948 (81) 3336
Email: 29RLC-69Sqn-MCC
OTHER USEFUL CONTACT DETAILS
Army HQ, SO1 PD DTrg(A). Address: IDL 06,
Marlborough Lines, Monxton Road, Andover, SP11
8HJ; Tel: Mil: 94393 6992, Civ: 01264 886992;
email: Army Trg-ITrg-PhysDev-SO1
ASCB Secretary. Address: ASCB, Mackenzie
Building, Fox Lines, Queen’s Avenue, Aldershot,
GU11 2LB; Tel: Mil: 94222 7058, Civ: 01252 78
7058; email: [email protected]
AWSA/CSWSA Secretary. Address: ASCB,
Mackenzie Building, Fox Lines, Queen’s Avenue,
Aldershot, GU11 2LB; Tel: Mil 94222 7078, Civ:
01252 78 7078; email: [email protected]
BA(G) Sport Board Secretary. Address: HQ
BFG, BFPO 140; Tel: Mil: 94872 2545; Civ: +49
(0)2161 472 2545; email: [email protected] ; FAX Mil: 94881 2370 or Civ:
+49 (0)52192 542370.
D-1
Secretary TASB. Address: ASCB, Mackenzie
Building, Fox Lines, Queen’s Avenue, Aldershot,
GU11 2LB; Tel: Civ Mob: 07884 318353; email:
[email protected]
HQ BFG, G3 PD. Address: HQ BFG, Catterick
Bks, Bielefeld, BFPO 140, Tel: Mil: 94881 2315,
Civ +49 (0)521 9254 2367; email: [email protected]
HQ Sp Comd, G7 PD. Address: HQ Sp Comd,
Aldershot GU11 2DP; Tel: Mil: 94222 3968, Civ:
01252 348968; email: [email protected] :
HQ 38 Bde, G7 PD. Address: HQ 38 Bde, LMS &
D NI, Building 106, Lisburn, BFPO 825 Tel: Mil:
94916 3206 Civ: 02892 263206 email: [email protected]
HQ 51 Bde, G7 PD. Address: HQ 51 Bde, Forthside,
Stirling, FK7 7RR Tel: Mil: 94741 4873 Civ: 0131
3104873 email: [email protected]
HQ 42 Bde. G7 PD. Address: HQ 42 Bde,
Fulwood Barracks, Preston, Lancashire, PR2 8AA
Tel: Mil TBC email: [email protected]
HQ 15 Bde, G7 PD. Address: 15 HQ (NE) Bde,
Imphal Bks, Fulford Rd, York, YO10 4HD. Tel Mil:
94777 8851 Civ: 01904 668851 email [email protected]
HQ 160 Bde, G7 PD. Address: HQ 160 Bde, The
Bks, Brecon, Powys, LD3 7EA, Tel: Mil: 94351
2488 Civ: 01874 613481 email:[email protected]
HQ 143 Bde. Address: HQ 143 Bde, Copthorne Bks,
Copthorne Rd, Shrewsbury, Shropshire, SY3 8LZ,
Tel: 94461 2457 Civ: 01743 262457 email: [email protected]
HQ 160 Bde, G7 PD. Address: HQ 160 Bde, The
Barracks, Brecon, Powys, LD3 7EA, Tel: Mil:
94351 2481 Civ: 01874 613481 email: [email protected]
HQ 49 Bde, G7 PD. Address: HQ 49 Bde, Chetwynd
Bks, Chilwell, Beeston, Notts, NG9 5HA. Tel Mil:
94451 2283 Civ: 0115 9572283. email: [email protected]
HQ 145 Bde, G7 PD. Address: HQ 145 Bde,
Wavell House, Cavans Road, Aldershot, Hants,
GU11 2LQa, Tel: Mil: 94222 2752 Civ: 01252
347752 email: [email protected]
HQ 43 Bde, G7 PD. Address: HQ 43 Bde, Jellalabad
Bks, Tidworth, Wilts, SP9 7BQ, Tel Mil: 94342 4920
Civ: 01980 656620 email: [email protected]
HQ 2 Bde, G7 PD. Address: HQ 2 Bde,
Shorncliffe Garrison, Sir John Moore Bks,
Folkestone, Kent, CT20 3HF, Tel Mil: 94281 2088
Civ 01303 2088 email: [email protected]
HQ LONDIST, G7 PD. Address: HQ LONDIST,
Horse Guards, Whitehall, London SW1A 2AX; Tel:
Mil: 94873 2402, Civ: 0207 414 2402; Email:
[email protected]
HQ BF Cyprus, G7 PD. Address: HQ BF Cyprus,
BFPO 53, Tel: Mil: 94120 3092, Civ: 00357
25963092; email: [email protected]
HQ BF Gibraltar, G7 PD. Address: HQ BF Gibraltar,
BFPO 52; Tel: Mil: 923198531 5060, email: [email protected]
Secretary CSSB. Address: As ASCB; Tel: Mil:
94222 7061, Civ: 01252 78 7061;Email:
[email protected]
D-2
Annex E to
2015DIN07-122
Dated July 15
APPLICATION FOR CASH IN LIEU OF RATIONS (CILOR) 8
(1) Activity Details
Unit Title:
UIN 9
Tel No:
Fax No:
Countries to
Be Visited
1.
Address:
Title of Ex/
Activity:
Authority for Ex/Activity: ADVANCE PARTY
Party Strength
Date of Arrival
Date of Departure
Days on Fresh/ORP
Days on CILOR
Cooked Food Request 10 Supplements Request Individual Meals
Breakfast
Third Meal
Main Meal
2.
Mil Trg / Adv Trg / Sport
MAIN PARTY
Party Strength
Date of Arrival
Date of Departure
Days on Fresh/ORP
Days on CILOR
Cooked Food Request3
Supplements Request
Individual Meals
Breakfast
Third Meal
Main Meal
REAR PARTY
Party Strength
Date of Arrival
Date of Departure
Days on Fresh/ORP
Days on CILOR
Cooked Food Request3
Supplements Request
Individual Meals
Breakfast
Third Meal
Main Meal
OIC Ex/Activity: Signature: ............................... Name: ..................................... Rank: ..........
(2) Calculation of Allowances using appropriate CILOR rates (Obtained from Bde Food
Svcs Staff)
Total No of Days on CILOR
CILOR Rate (Sterling)
CILOR Rate (Local) (Note A)
Total No of Personnel
Altitude Training Supplement (ATS) (Note B) Total CILOR Authorised £
Local:
(2a) Budget Authority (Confirmation from Budget/Resource Manager that funds are available
and the 3CR criteria has been met)
Funds are available and the CILOR application has been auth in accordance with 3CR criteria 11.
Name: ................................. Rank/Grade: ………… Signature: …………….. Date: ……………
Charged against RAC PAA 002 on Budget UIN:……………….. (insert Budget UIN if diff from
requesting Unit)
(3) Verification by Service TLBs (Confirm that Numbers and Rates entered are correct and
where requested, authority for Cooked Food confirmed)
8
Copied from JSP 456 DCM Volume 2, Sixth Edition, Chapter 7, Annex A, Page 7A-1.
Unit UIN to be charged against RAC PAA 002.
10
Authority to use CILOR for Cooked Food must be requested in advance from the issuing authority(Para 0712).
11
Not applicable in Season 12/13.
9
E-1
Authority to purchase Cooked Food is Granted (JSP 456 Vol 2 Para 0712)
Name:
Rank/Grade:
Signature:
Yes
No
Date:
(4) Certification by Unit Personnel Officer/RAO:
This is to certify that the total sum of £ / Local ……………….. has been paid and the ration
strength adjusted to reflect the total man/days.
Name: ................................. Rank/Grade: ………… Signature: …………….. Date: …………
Notes:
A. CILOR calculated in local rates should be issued in that currency to reduce conversion costs.
B. ATS Supplement permissible only in accordance with JSP 456 Vol 2 Chap 7.
E-2
Annex F to
2015DIN07-122
Dated July 15
PUBLIC AND NON PUBLIC FUNDING AVENUES
PUBLIC FUNDING
1.
Authority to approve expenditure for authorised AWA is delegated to Budget Holders.
2.
Hire of Winter Activity Facilities. Under specific and agreed circumstances hiring and or
constructing temporary Winter Activity facilities is permissible. Further details can be found in
Reference B - Status of Sports in the Services.
3.
Cash in Lieu of Rations (CILOR). In accordance with JSP 456 Vol 2 Chap 7, CILOR is
admissible for participants in IMT and for competitors and officials in Recognised Sport (thus not
for Cresta) AWA championships approved by the ASCB. CILOR will not be authorised without
Authority and SC, but may be applied for concurrently; once in receipt, Authority and SC details
are to be forwarded to the appropriate Log Sp (Food Svcs) Branch. CILOR will only be paid
retrospectively in exceptional circumstances, so units with any possibility of qualifying for the
Army Alpine and Nordic Championships should apply before knowing if they have qualified; if
they fail to qualify, the CILOR advance can easily be returned. Units are to inform Army HQ (Log
Sp (Food Svcs)) of any changes to their CILOR requirements as they occur, such as individuals
being RTU through injury etc. Applications are to be submitted by units on Annex E, at least 4
weeks in advance, as follows:
a.
For Germany, Austria, Denmark, Belgium, Holland and Poland:
(1) Non-BFG Units/Individuals. To Budgetary Formation HQ for onward
submission to Army HQ (Log Sp (Food Svcs))/HQ BFG G4 (Food Svcs).
(2)
b.
BFG Units/Individuals. Direct to HQ BFG G4 (Food Svcs).
For Other European Countries:
(1) Non-BFG Units/Individuals. To Budgetary Formation HQ for onward
submission to Army HQ (Log Sp (Food Svcs)).
(2)
BFG Units/Individuals. Direct to HQ BFG G4 (Food Svcs).
4.
Transport
a.
Green Fleet Vehicles. Military vehicles are not to be used.
b.
White Fleet Vehicles. Applications to use White Fleet and MOD hire vehicles for
IMT are to be submitted as follows:
(1)
Non-BFG Units/Individuals. In accordance with Formation HQ instructions.
(2)
BFG Units/Individuals. In accordance with SO BFG 4303.
(3)
Fuel Cards. Fuel cards are to be obtained from Formation HQ (Log Sp) and
accounted for in accordance with current instructions.
(4)
Ferry Tickets. Units are to apply in accordance with Formation HQ
instructions. See Para 5, c below for booking.
F-1
c.
Additional Guidance. In addition to JSP 800, to take account of the frequently
changing legislation in many European countries, additional guidance can be obtained from
Def Sect, 29 Regt RLC and HQ BFG G9 Trg.
5.
Travel Funding
a.
Travel at Public expense is authorised for all IMT subject to affordability.
b.
Travel at public expense is admissible for competitors and essential officials for all
ASCB or CSSB authorised events, be they Individual Military Training or Sport, except for
Cresta. There is a maximum per capita cost currently £175, which is detailed in Reference K
– Winter sports travel. For travel between Army Championships and Inter Service
Championship venues, the maximum per capita cost is currently £125. Sport travel claims are
made in accordance with Reference L – Travel at public expense for Army sport. Individual
Military Training travel claims are made through the appropriate Training Budget.
c.
UK based units may wish to take advantage of the ASCB discounted ferry travel
scheme from Dover to Calais managed by Traveleads. For bookings visit
www.armysportcontrolboard.org/links.html.
6.
Allowances and Charges
a.
Those conducting IMT AWA are eligible for the Ex/Fed or Field Conditions Rate of
LOA (JSP 752, Chap 6, Sect 1, Para 06.0108c) and for LSA. Except where specifically
authorised in JSP 752, Local Overseas Allowance (LOA) (Chap 6, Sect 1) and Longer
Separation Allowance (LSA) (Chap 5, Sect 1) are inadmissible for Sport or Other AWA.
b.
Those undertaking IMT AWA are eligible for subsistence allowances, against the unit
training budget, only when they are travelling and thus not eligible for CILOR. See JSP 752
Chapter 3, Section 1. Subsistence allowances are not admissible for participants or
competitors in Sport or other AWA. Key Safety Officials in Sport AWA may be eligible under
the provisions of JSP 752, Paragraph 03.0115h(4) and Annex A to Chapter 3 12.
Subsistence allowances, against the Exercise budget, may be admissible for officials at
Exercises SPARTAN HIKE, PIPEDOWN and RUCKSACK where collective arrangements
have not been made.
c.
Individuals who are not accommodated at Public expense may be refunded Single
Living Accommodation charges and the Daily Food Charge, when incurred.
NON-PUBLIC FUNDING
7.
Army Sports Lottery (ASL). Units may apply for an Army Sports Lottery (ASL) Winter
(Sports) Activity Grant towards the cost of participation in any authorised WSA. Winter (Sports)
Activity grants will be paid on a pro rata basis according to the number of tickets held; £25 per
ticket up to £125. Applications are to be made retrospectively, accompanied by a PXR, by units
in a single application for all members of the ASL in all of their Winter Sports teams. Grants will
not be paid without a PXR. Only one grant per season will be made to each ASL member.
Individuals are not members of the ASL until the first payment has been received through JPA;
this can take 6-8 weeks after applying for membership. Further details can be found in
Reference B or on the ASL website www.armysportslottery.com.
8.
Berlin Infantry Brigade Memorial Trust Fund (BIBMTF). Units may apply for a Winter
Sports grant of circa £25 per person, subject to confirmation, from the BIBMTF Charitable Trust –
see 2010DIN10-048. These bids are to be consolidated at unit level to encompass all disciplines
and are to be submitted electronically direct to the Trust Secretary, email:
12
Army and IS championships in Alpine, Bobsleigh, Luge, Skeleton, Snowboarding and Telemark.
F-2
[email protected] copy to Secretary ASCB. Grants will be allocated from October
onwards.
9.
Army Welfare Funds – Equipment Grants. The Army Welfare Grant Committee (AWGC)
has approved a system of standard grants for Alpine, Nordic, Snowboard and Telemark equipment
(such as skis, snowboards, ski sticks, bindings, race suits, helmets and back protection) for unit
teams wishing to race at Regional or Army championships. It has delegated authority to make
such grants to the SO2 Welfare Funds (POC SO2 Welfare Funds
94391 Ext 2999) out-of-committee at any time of the year. The full criteria are given in LFSO
3216, with the application form. Grants are available to each unit once every 3 years for each
activity. There is now no need for units to seek approval from the AWSA for the standard grants.
The current standard grants are:
Activity
Alpine
Telemark
Nordic
Snowboard
Team Size
6 personnel
4 personnel
No more than 8
personnel (6 members
& 2 reserves)
No more than 6
personnel
Max Supported Unit Contribution
Equipment
Cost
£4,500
30% (= £1,350)
£4,500
30% (= £1,350)
£3,000
AWGC Grant
Up To:
£3,150
£3,150
10% (= £300)
£3,700
£2,700
30%(= £1,100)
£2,600
*Correct as at 1 Jan 14
SPONSORSHIP AND DONATIONS
10. Units lucky enough to obtain sponsorship or a voluntary donation are to be aware that this
is to be applied to offset non-public costs in line with JSP 462, Issue 8, Chap 9, Annex E.
Therefore, MOD resources and assets must not be used to raise such sponsorship. MOD
officially-headed paper is not be used to give an impression that sponsors are supporting an
official MOD organisation; correspondence must be on behalf of the PRI or ski team, not on
behalf of the unit. Sponsors may not use regimental badges or the Army Badge (crossed
swords) in promotional material linked to non-public sponsorship. If vehicles are provided as part
of the sponsorship, the cost of maintenance, fuel, insurance etc must be met by the sponsor or
from non-public funds.
11. All dealings with sponsors or potential sponsors must adhere to the following key principles:
impartiality, honesty and integrity; avoidance of conflict of interest; safeguarding reputation;
accountability; regularity and propriety; avoidance of official endorsement of sponsor and/or their
products. It is recommended that written agreements are put in place for all sponsorship activities.
12. Any queries regarding sponsorship should be referred to the AWSA Sponsorship Secretary
via E mail at [email protected].
13.
Further guidance is contained in Reference D - AGAI Vol 1 Ch 5 - Sport.
F-3
Annex G to
2015DIN07-122
Dated July 15
HEALTH AND SAFETY PROCEDURES
1.
General Safety on AWA. Organisers must apply the provisions of Ref H when planning and
executing their AWA, in particular managing the Safe System of Training (SST) and the Risk
Assessment (RA) process. Detailed guidance on the SST can be found within Reference E - JSP
375, Pt 2, Vol 1, Ch 40 - Military Training for Land Systems. To aid the RA process Ch 40 is the
policy for MilitaryTraining for Land Systems (ie. PT, AT and Sport) and uses the MOD Form 5015
as the RA Proforma.
2.
NGB regulations should be used as the basis for safety where applicable; due to IMT
status, the AWSA has produced specific Rule Books for the conduct of Nordic, Alpine and
Telemark skiing and Snowboarding in the Army. Safety equipment, including a helmet as
necessary, is to be worn by all participants, as directed by the event organiser. Teams are to
comply with the casualty and injury reporting procedures detailed in Annex H.
3.
Personal Liability/Accident Insurance. Many soldiers while participating in AWA will do so
as IMT which, under normal circumstances, would provide medical protection through on duty
status. However, the MOD does not have a centralised agreement with foreign countries to
recognise admin instructions and MOD form 90s as authority to gain access to medical facilities.
As a result foreign rescue and medical services often require proof of commercial insurance or a
personal credit card (with a high expenditure limit!) before they conduct any remedial action .
Therefore, for Exercises at Unit/Corps level, all Service personnel are strongly advised to have
their own personal accident and third party personal liability insurance cover, and consider cover
for non-MOD property. Such insurance, specifying cover for competitions, is mandatory for all
participants and competitors in IS, Army, and Regional Exercises/competitions. Commercial
medical insurance, including Helicopter Medical Evacuation cover, is mandatory in Austria. Such
insurance costs may not be charged to public funds. Exercise organisers are strongly advised to
ensure that personal liability/accident insurance cover is centrally coordinated. If an individual
already has cover, it should be checked against the requirement.
4.
Payment of Bills incurred whilst conducting “On Duty” activity. In the event that a bill
for emergency/medical provision is raised against an individual not covered by any personal
liability/accident insurance, it must be paid by the individual and, as long as the activity was an
irrefutably authorised activity, i.e. on duty activity, charges for medical treatment or rescue may be
refunded through the unit RAO.
5.
Personal Insurance Compensation. There have been instances where insurance
companies underwrite activities on the basis that ‘the MOD will pay’. This is not always the case
as, for example, MOD will only consider reimbursing money for activities that are publicly funded
and therefore ‘On Duty’. Thus, it is essential to check the exclusions for any given policy. The
Services Insurance and Investment Advisory Panel (SIIAP) is a panel of regulated insurance and
independent investment advisers. All member firms specialise in offering services to members of
HM Forces and are regulated by the appropriate authority in the United Kingdom, therefore
offering full compensation rights to clients whether serving overseas or in the UK. See
www.siiap.org for more details.
6.
Personal Insurance Providers. There are a number of Insurers providing cover for AWA
which Corps Units and individuals are free to choose from. However, Exercise organisers /
individuals may wish to consider the services of Towergate Wilsons, a Team Army sponsor
supporting the AWSA who have provided bespoke insurance packages covering the generic
needs of unit teams, individuals and discipline event organisers, encompassing our military and
competition requirements, for many years. Details will be available from +44 (0)116 240 7773
(quoting AWSA) and there will be an electronic link on the AWSA website, www.awsa.co.uk.
G-1
Annex H to
2015DIN07-122
Dated July 15
WINTER SPORT/ACTIVITY COMPASSIONATE AND CASUALTY REPORTING
PROCEDURES (Currently under Review by HQ BFG regarding their responsibilities &
contacts)
References:
A.
B.
C.
D.
E.
JSP 751 Vol 1 - Joint Service Casualty and Compassionate Policy and Procedures.
SIBF(G) 3222 - Casualty & Compassionate Procedures for BFG and NWE.
AGAI Vol 3 Chap 99 – Wounded, Injured, Sick Management.
LFSO 3216, Annex C – The Reporting of Accidents & Incidents.
LFSO 3207 - Conduct of Service Inquiries into Deaths and Serious Injury.
REPORTING RESPONSIBILITIES
1.
In the event that a participant, regardless of Service, when taking part in an officially
sponsored AWA in North West Europe (NWE) sustains an injury that requires hospitalisation or
professional medical treatment by a doctor, the following procedures are to be adhered to:
a.
The Adjt or Duty Officer (out of hours) of the Parent Unit of the casualty (or
sponsoring organisation) is to be informed immediately to ensure that casualty notification
procedures are completed in accordance with Reference A of this Annex. The critical
aspect of reporting a casualty is accuracy and speed and every effort is to be made to
report the incident without delay. This will also ensure that the Emergency Contact (EC)
and Next of Kin (NOK) are informed, if not already by the casualty.
b.
The British Medical Liaison Officer (BMLO) located within HQ BFG Health Service
(BFG HS), BFPO 39 is responsible for all Casualties/Patients South of the Rhine and
Bordering Countries (e.g. France, Switerland, Austria). If the incident occurs in this area
you should make direct contact with the BMLO (Mobile 0172 2185024). The MLO will make
contact with the hospital and take the necessary NOTICAS action, in liaison with the parent
unit. In the event that the parent unit or BMLO cannot be contacted, or the incident occurs
in an area not covered by BMLO, the individual reporting a notifiable casualty 13 should
contact the Joint Casualty and Compassionate Centre (JCCC), Imjin Barracks, Innsworth,
direct on Mil 95471 7325 or civil direct dial (0044) (0)1452 519951 for advise and
assistance with reporting the casualty.
c.
G1 Comp or Staff Duty Officer (SDO) of HQ BFG (manned 24/7) should also be kept
informed of incidents involving serious injury or death, Mobile 0049 (0)173 8873908 or
landline Civ 0521 9254 2523 / Mil 94881 2523.
NOTICAS AND MEDICAL EVACUATION (MEDEVAC)
2.
To assist in the accuracy of reporting, the following information is to be ascertained without
delay to assist with not only the NOTICAS procedures, but also with any follow up:
a.
Who? Number, Rank, Full Name and Unit (including location) of the casualty.
b.
What is the nature of injury? Casualty category 14, this may be obtained from the
medical authorities where the casualty is being treated, but it should be noted that civilian
13
Listed as Very Seriously Ill (VSI), Seriously Ill (SI), Incapacitating Injury or Illness (III), Unlisted (UL) in non Designated German
Hospital (not supported by BFG HS Hospital Liaison Officer) but requiring hospitalisation or medical treatment by a doctor away from
Duty Station.
14
Listed as Very Seriously Ill (VSI), Seriously Ill (SI), Incapacitating Injury or Illness (III), Unlisted (UL).
H-1
medical staffs may not use precisely the same definitions. Categories are defined as illness
or injury:
(1)
VSI – is of such severity that life is imminently endangered.
(2)
SI – is of such severity that there is cause for immediate concern, but there is
no imminent danger to life.
(3)
III – requires hospitalisation, whose condition does not warrant classification as
VSI or SI but cannot communicate with EC/NOK.
(4)
UL (Unlisted) – unexpectedly admitted to hospital away from their duty base 15.
c.
Where and when? Date, time and location of the incident.
d.
What happened? Other information about the incident.
e.
Medical details – What and who? Details of injuries, if known, and the current
location of the casualty. Obtain the name and telephone number of the hospital, including
the ward and preferably the name of the doctor.
f.
Do the family know? Have the EC or NOK been informed? Casualty can notify
direct, if able, otherwise they will be notified under direction of JCCC through relevant
Notifying Authority (Div HQ).
g.
Who and where are you? Contact details, full rank/name and contact telephone
number (mobile?).
3.
Should there be a need to Aero-medically Evacuate (AE) the casualty either back to the UK
or to another hospital in BFG, this will be arranged by the BMLO. In the unfortunate event of a
death of a casualty you must immediately inform the following:
a.
Outside of Germany but within Europe.
(1) 4 Coy, SIB Regt. Civ: +44 (0)7785 305752 or Fax +44 (0)1980 673605. Mil
Fax: 94321 3605.
b.
Within Germany:
(1) Scientific Support Unit (Germany)SSU(G) Civ: +49 (0)1722 184942 or Fax +49
(0) 521 2543311. Mil Fax: 94881 3311.
(2) G1 Comp/SDO HQ BFG: Civ: +49 (0)521 9254 2523; Mil: 94881 2523.
4.
In the event of death, the SIB will then arrange for the body to be released from the hospital
and transferred to the British Forces Mortuary in Gutersloh for subsequent post mortem (if
necessary) and repatriation to UK (if required). If body is not in a German hospital then SIB will
negotiate through the relevant DA to take possession, otherwise JCCC will take over responsibility.
GENERAL
5.
Units and personnel conducting AWA in NWE are to ensure that they have all emergency
contact telephone numbers to hand, preferably pre-dialled in a duty mobile phone.
15
See Chap 2, Sect 3 or JSP 751 for full details.
H-2
6.
British Service personnel partaking in official AWA in NWE must be in possession of a valid
passport (with appropriate visa if necessary), European Health Insurance Card (EHIC) and
personal accident insurance.
WOUNDED, INJURED, SICK (WIS) MANAGEMENT
7.
Parent units are to ensure that they comply fully with References C and D regarding the
management of WIS if the casualty is still in hospital when the AWA finishes. The parent unit is to
ensure arrangements are made to provide support to the casualty until AE or discharge from
hospital takes place. This may involve leaving a member of the team behind, in liaison with the DA
at the relevant Embassy. If the casualty is from a unit based in BFG, the unit is responsible
for nominating a unit representative to visit and provide welfare support. PRU(G) should be
contacted for advice if necessary (Tel: +49 (0)5254 982 2526/Mil 948(79) 2526). This support is
particularly important if Dangerously Ill Forwarding of Relatives (DILFOR) is authorised in
accordance with Chapter 7 of Reference A, and visiting relatives come over to NWE.
COMPASSIONATE TRAVEL
8.
The responsibility for Investigation, Verification and Authority of Compassionate Travel for
Service Personnel rests with JCCC. Unit requests for authority for Compassionate Travel to UK
are, in the first instance, to be directed to JCCC on Civ: +44 01452 519951 or Mil: 95471 7325.
CASUALTY PLANNING
9.
Units must ensure when planning AWA that Commanders/Team Leaders include in their
instructions the actions required should one of their participants be involved in an incident
requiring him or her to be listed as a ‘Notifiable Casualty’. In particular, procedures are to be put
in place to prohibit personnel making contact or being contacted by any means prior to the correct
notification procedure being carried out – equivalent to Op MINIMISE used on operations.
ARMY INCIDENT NOTIFICATION CELL (AINC)
10. All injuries resulting from AWA are to be reported to the AINC in accordance with Appendix
1 to Reference E. This Appendix is to be held by all AWA organisers, and included in all AWA
instructions.
11.
If required, contact details for AINC are as follows:
a.
Telephone: 94391 2055 or (+44) 01264 382055 (24 hours).
b.
Fax: 94391 2059 or (+44) 01264 382059.
c.
Email: LF-CESO-A-&[email protected].
12.
Units are to provide the following information:
a.
Notifier’s details.
b.
Injured party’s details.
c.
Incident details.
13. In the unlikely event that AINC is unobtainable a telephone call to LAIT on 0126438 2206 is
to be made to report the injury.
H-3
LEARNING ACCOUNT (LA)
14. A Learning Account must be raised for all cases involving death or serious injury in
accordance with the regulations contained within Reference B – LFSO 3216. Annex B provides
the detail regarding a LA and Appx 1 to Annx B contains the template for non operational lessons.
This includes a formal record of all recommendations and action taken to prevent an immediate
recurrence of an incident; the LA is to be completed within 48 hours.
H-4
Annex I to
2015DIN07-122
Dated July 15
POST EXERCISE REPORT TEMPLATE
General Exercise Information
1.
Details should include headings such as Exercise name, unit involved, numbers, dates etc.
Introduction
2.
This section should provide an overview of the unit’s seasonal activity 16. The units/personnel
involved in the Exercise, the general area of Exercise, a brief overview of what the Exercise
achieved as a scene setter and the Exercise leader's details including full name, unit address and
telephone/fax number.
Visitors
3.
Who visited the Exercise? How long was their stay? How were they funded? What did they
do?
Exercise Members (Enter as an Annex to the PXR)
4.
List all participating personnel/Units by number, rank and name, number of persons in each
team and any other relevant information (i.e. Coaches/Instructors, photographer, diarist, medic,
instructors, etc).
Aim
5.
Aim of the Exercise(s)? Was it/were they achieved? If not, why not? In hindsight, would you
amend the aim(s)? If so, how?
Preparatory Training
6.
Give details of the preparatory training carried out. Was it enough?
Training/Race Programme
7.
Provide the training and race programmes as an Appendix.
Identification of Potential Talent
8.
This section should include a list of those that have been identified by units as future stars
and how those individuals will be managed/tracked.
Publicity
9.
This section should indicate the level and type of publicity obtained by the Exercise.
Finance
10. All Exercise funding is to be clearly shown as income and expenditure, based upon the
template example below.
16
Annexes are to be used as necessary.
I-1
Insurance
11. This section is to be used to discuss any insurance issues that may have presented during
the Exercise. What insurance was obtained from whom?
Equipment
12. This section should be used to comment upon any item of equipment that has been issued
from Service sources for the Exercise. Comments can be good as well as bad and deal with
suitability to the task as well as quality of manufacture.
Vehicles
13. Performance of transport provision and booking. Suitability of vehicles to task. Provision of
weapons and ammunition.
Lessons Learned
14. Details regarding any problems encountered should be entered within this section.
Recommendations for improvement can also be made if action is possible within the Services.
a.
Access to and understanding policy documents and procedures.
b.
Support from, DTrg PD, ASCB and Formation G7 PD Branches.
c.
Accommodation, ski areas and local facilities.
d.
Obtaining security/travel clearance.
e.
Finances.
f.
Travel.
g.
Minor incidents, near misses or accidents 17.
h.
Hospital/Medical Services.
Information for Future Exercises
15. This section of the PXR is aimed at providing future Exercise leaders with a range of relevant
details that would assist with their planning. Areas that should be considered are:
a.
Realistic planning timeframes.
b.
Administration details of the Exercise area; e.g. exchange rate, cost and availability of
food, fuel, and accommodation.
c.
Average temperatures, conditions and weather for time of year.
d.
Relevant documentation (e.g. Visa and passport requirements).
e.
Medical information. European Health Insurance Card requirements.
f.
Insurance: Who from? How much? Service provided when purchase/if needed.
17
Major incidents / accidents will require full reports.
I-2
WINTER ACTIVITY COST CAPTURE 18
Cost to the Public Purse
Serial
Costs
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Flights
MMA
Rail
White Fleet
Fuel
Tolls
Ferry
Tunnel
Accommodation
Piste/Track Hire
Other Facility Hire
Hire Guides/Inst
Race Fees
Equipment Hire
Equipment Purchase
Ski Passes
CILOR 19
LOA
SLA
ECOPF
Other costs
Total cost
Total Cost
Remarks
Non Public Income
Serial
Non Public Income
Source
1.
2.
3.
4.
5.
6.
7.
8.
9.
PRI
Army Sport Lottery
Reg/Corps Funds
Personal Contribution 20
BIBMTF Grant
Nuffield Trust
Sponsorship
Fund Raising
Other Income
Total
Income
Remarks
Total cost 18
Winter activity includes all Exercises categorised as Individual Training and/or Sport.
Only pounds Stirling (£) should be stated in the PXR. If foreign currency is converted the exchange rate is to be stated.
20
Personal contributions must be stated giving contributions per capita and overall total of personal contributions. If members were
paying unequal amounts (e.g. junior members paying less than senior members) a breakdown of costs per rank/grouping is required
with an explanation.
19
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