Join Your First e-CLASSES Session
(NEW – version 8.2)
For e-CLASSES participants using the new Saba Meeting v8.2, effective July 14, 2014.
Before attending an e-CLASSES session for the first time, you need to download the Saba
Meeting App for Windows or Mac. This stand-alone application is not launched within a
browser tab and thus allows you to easily join a session without encountering browser or
Java compatibility or configuration issues. (Previous e-CLASSES users will notice that the
Saba Meeting App is similar to the former browser interface). The following instructions will
help you get ready to attend your first e-CLASSES session using the Saba Meeting App for
Windows or Mac.
1. Go to www.eclasses-contactnorth.ca Enter your login and password, as indicated in the Web
Conference email, on the login page. Click Log In.
After logging in, you will arrive at the My Schedule page. You can install the Saba Meeting App
either by clicking Attend on the event line or by running a System Check. By using System
Check, you will have access to a test event where you will also be able to check your audio set
up.
Click on System Check then enter your email address and click Attend. You will enter a test
event:
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A “Java plug-in” must be enabled to automatically install the Saba Meeting app. Either follow
the on-screen instructions to enable the plug-in OR simply click on the provided link to install
the app without using Java.
When prompted by your browser, download or save the install
file to your computer. Once downloaded, locate the file and
double-click it to install the Saba Meeting App. This is a onetime install – once complete you simply click on Attend to
join your sessions.
If you have any problems
loading the app, please contact
the Technical Help Hotline at
1-888-850-4628.
To join a session, look under the Upcoming and / or Ongoing tab. Find your session and click
on Attend. (Note for Mac users only - you can also attend sessions directly from the Saba
Meeting App located in your Applications folder.)
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2. Getting Started - The first thing you should always do each time you join a session is
setup/test your Audio by clicking on the arrow beside the Mute/Unmute button in the upper
left corner of the app window or the Test Audio square in the centre Media Window.
To adjust your speakers/headset volume, click on the green
Play button to hear an audio sample. Slide the volume bar
to the left or right to adjust.
Speak into your microphone and adjust the volume slider if
needed.
To test your webcam settings, click on the arrow to the right of the camera button.
3. Using Your Microphone - The session leader needs to enable your microphone, markup tools,
and webcam. When the microphone beside your name in the Attendees window is green that
means your microphone is on or live.
When you want to Talk, click on the Mute/Unmute button. Click again when you are finished
(the button is outlined in red when your microphone is muted, and green when it is on).
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To turn on your microphone, you can also:
- click the red [enabled] microphone beside your name in the
Attendees window
- or hold down the CTRL button on your keyboard (Mac: Control)
Unclick the microphone or release the CTRL/Control button when finished speaking.
Along the bottom right of the screen there are sliders to adjust the volume of what you are
hearing and saying.
4.
Communication Buttons:
Below the Audio and Video buttons is the Communication Toolbar that contains icons/buttons
that you can use to communicate with others in the session. Each time you select a
communication tool, a corresponding symbol will appear beside your name in the Attendees
window.
The Hand tool allows you to raise their hand if you have a question. A symbol will appear
beside names of those who have raised hands along with a number indicating the order in
which they responded.
The green check and red x allow you to answer direct Yes or No
questions.
These tools are
always available to
you throughout
the session.
The Laugh and Applaud buttons allow you to express some emotion
during the meeting.
If you need to leave your computer for a few minutes, you can click on the Step Out button to
let others know you are away.
The Attendees window indicates the Presenters/Leaders and
the Participants in the session. Your name will always be at
the top of the Participants list, just below the Leader(s).
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5. Text Chat - The Chat window allows all attendees to communicate via text messages within the
Messages display here.
session. Enter text and click Send to chat with All in the
session or use the drop-down menu to select to All
Presenters which only goes to the Leader and CoPresenter.
You can undock the chat panel to move it to a more
convenient location if you prefer.
Right-click in the chat
window to display time
stamps and to save the
chat conversation.
Before the session begins, you can have a look at the content (slides) that the session leader
makes available by clicking on the tabs along the top (each content folder has its own tab).
The content will be displayed in the Media Window. The Agenda Toolbar allows you to
preview the content and navigate through the agenda. Slides are represented by a bar along
the top. A green bar indicates an item being displayed in the Media Window, while a purple
bar indicates the slide that you will preview if you click on it.
Once the session has started, content will be displayed in the Media Window by the session
leader. This may include: PowerPoint slides, Web pages/URL’s, Shared Applications (ex.
Excel).
Media
Window
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6.
Markup Tools - You can write, draw, and type on the content or whiteboard using the
Markup Tools if your leader activates your microphone.
To open your Markup Tools, click on the green pen just above your Communication buttons.
The Markup Tools are located along the left side of the media window. You must have an
enabled red microphone beside your name to have access to them. Some of the tools
provide several options in colours, stamps, highlighters, and shapes (choices are available as
you hover over the tool).
Select Tool
Pointer
Stamps
Highlighte
r
Pencil
Shape Tool
Text
Tool
Line or Arrow
Save to
Agenda
Clear
Delete Selected
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7. Exiting the session and logging out – two steps!
To Exit the session, click on the Exit button.
Back on your My Schedule page, from the left side menu, click Log out to keep your
information secure.
Please also remember to change your password to something more secure using the
My Profile option.
Change your password to
something more secure
with My profile
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Quick Reference Card – Participant
11
1
2
10
3
4
8
5
Right Click
6a
6b
7
6
Leader
Jim Parks
Susan Brown
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1) Click the Mute/Unmute button to turn on/off your microphone (if enabled by leader). Click the arrow to test/adjust volume for your
microphone and speakers.
2) Click the Camera icon to start/stop transmitting live video (if enabled by leader). Click the arrow to test your camera and adjust setting.
3) Click the Pen button to hide/show the markup tools (only accessible if your microphone is enabled by the session leader).
4)
Use Emoticons to communicate in your session. Raise your Hand, Answer Yes or No, indicate Laughter or Applause, and Step Out.
5)
Names of all attendees (Leaders and Participants) are indicated in the Participant Panel.
6) Send a Chat message to all presenters or to everyone in the session. 6a) Dock/undock and move the chat panel to a convenient location.
6b) Display time stamps and save your chat conversation.
7) A session can have up to 8 simultaneous webcam images displayed. You can undock the Video Panel and move it, display webcam images
vertically or horizontally.
8) Information presented in the session (slides, images, web pages, whiteboards, etc.) will be displayed in the Media Window.
9) The Network Status indicator shows the status and quality of your Internet connection.
10) Adjust Settings, including setting audible alerts to notify you when events occur.
11) Click on the Exit button to leave the session.