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Courtney View EstatesHomeowners Association
Board of Directors Meeting
September 19, 2OL3
A meetingof the Boardof Director'sfor the CourtneyView EstatesHomeowners
Association
w a s h e l do n S e p te mb e1r 9 , 2 0 L 3 a t 6:00 p.m.at 5709LaceyBlvd.SE,Suite#201 in Lac ey ,
N o t i c eo f t h eme e ti n gw a sse n tb y e mail.
IrurRooucuorrt
I n a t t e n d a n ce
w a s P re si d e nSt co ttB oeck,VicePr esident
DavidSm elserSecr
,
etar y/Tr eas ur er
A l e x a n d r aKa su ske a
, n d T e re sa Hamm er with Am m er stoneAssociationManagem ent
Ma n a g e r).
S co ttca l l e dthe m eetingto or derat 5:58p.m .
f A s s o c i a t i on
A m o t i o n wa s ma d e ,se co n d e da n d appr ovedto acceptthe August22nd Board meeting
m i n u t e sAp
. p ro ve d3 -0 T e re saw i l l taketheminutesfor thismeeting.
FItrtRtrtclRL
RnpoRt
T e r e s ar e v i e w e da T r i a l B a l a n c ea n d M o n t h l yD e t a i lr e p o r t a s o f A u g u s t3 1 . , 2 0 1 3 T
. h e H O Ai s
c u r r e n t l yo v e r b u d g e to n a f e w e x p e n s e sb, u t o n t r a c k w i t h t h e a n n u a l b u d g e t . O v e r b u d g e t
i t e m s i n c l u d ev a n d a l i s mt o t h e n e w s t o r m w a t e rp o n d f e n c e ,t r i m m i n g a n d r e m o v a lo f t r e e s ,
l e g a l f e e s d u e t o e n c r o a c h m e n it s s u e s ,p o s t a g ea n d p r i n t i n g c o s t s t o m a i l v o t i n g i s s u e t o
property owners at least five times, and the cost of the common area survey. (A surveyor
report from last year was not billed to the HOAuntil this year.)
'fhere
a r e t h r e ed e l i n q u e nlto t sa s o i t o d a y w i t h a t o t a ld e l i n q u e n cby a l a n c eo f $ 1 , 7 1 3 . 4 8O
. ne
l o t h a sn o t p a i dt h e i r N 0 V F i n e . T w o l o t sa r e o w n e r sw h o a r e m o r e t h a n 9 0 d a y s ' d e l i n q u e n t s ,
h a v e a l i e n a g a i n s tt h e l o t a n d a S m a l l C l a i m s . f u d g e m e n tL. o t # 9 0 h a s b e e n s e t u p o n a
p a y m e n tp l a n a n d i s i n c o m p l i a n c ew i t h t h e a g r e e m e n t .L o t # 4 5 w a s n o t i f i e db y t h e a t t o r n e y
t o p a y t h e i r a c c o u n ti n f u l l ,b u t h a sn o w b e e ns e t u p o n a p a y m e n tp l a n .
Corrrpr-rRuce
RrpoRr
T w o s i t e i n s p e c t i o n sh a v e b e e n p e r f o r m e ds i n c e t h e l a s t m e e t i n g . T h e f o l l o w i n g c o u r t e s y
n o t i c e sw e r e s e n t t o r e s i d e n t s9: r e m i n d e r st o s t o r et r a s hc a n so u t o f p u b l i cv i e w , 2 r e m i n d e r s
to mow lawn/removeweeds,and l- noticeabout a broken gate. There were two violationfines
i s s u e d .L o t # 0 1 w a s f i n e d $ 2 5 f o r l e a v i n gt r a s hc a n si n p u b l i cv i e w a n d L o t # 0 1 w a s f i n e d$ 5 0
f o r o n c ea g a i nn o t k e e p i n gt h e i r l o t / p l a n t e rs t r i p m o w e d / f r e eo f w e e d s .
CoMrr{rrtsE
RspoRrs
L A N D S C A P IN{LG:
a n d sca pCeh a i r- D a v i d ] . T h e p e a g r a v e l p r o j e c tw a s c o m p l e t e da n d l o o k s
g o o d . T h eB o a rdw a sh a p p yw i th t h e f i n i s h e dp r o d u c t .
AR C H I T EC T U RTAhLe: rew e re n o n e w a p p l i c a t i o n sr e c e i v e df o r r e v i e w . T h e r e i s a p e n d i n g
a p p l i c a t i ofnr o mL o t# 4 0 th a ti s i n t h e r e v i e wp r o c e s s .
N E W SL ET TETRh:en e xtn e w sl e ttei rs pendingfor W interandm ailedin December ,
Ururlrursuro
Busrrurss
The Boardreceivedthe surveyor'smap and three encroachmefltissuesfound on the south side
of the community. Behind Lot #42 - 58 in our common arfeatract A {non CourtneyView
owners).The attorney mailed noticesto each of these propQrtyowners regarding this issue
and we receivedand filed the fence relocationagreementfor two of the three lots. The third
o w n e r h a sn o t r e s p o n d e dt o o u r r e q u e s tf o r a n i n v e n t o r yl i s t , f r a sn o t m e t w i t h o u r s u r v e y o rt o
d i s c u s st h e a r e a a n d a p p e a r st o b e s t a l l i n g . T h e B o a r d a g r E e dt o c o n t a c to u r a t t o r n e ya n d
requestsadviseon the next action to take. We have establishQd
good faith to resolvethis issue
and the owner continuesto delay the process.The removal f f the old fenceand placementof
the new fenceon our common area property line is in proc{ss. The survey stakesalong the
c o m m o na r e at h a t l e a do u t t o K a g yr o a d w i l l a l s ob e p e r m a n e i r t l ys t a k e ds o w e d o n ' t l o o s et h e
p r o p e r t yl i n e a g a i n .[ T h e s u r v e y o rs t a k e sw e r e l e f t i n p l a c e . )
T h e B o a r dc o n t i n u e st o a p p r o v er e q u e s t sf o r r e n t a l u n i t s o f l p t s . A l l r e q u e s t st h a t h a v eb e e n
r e c e i v e dh a v e b e e n a p p r o v e d . W e c u r r e n t l yh a v e 3 4 c o m p l e f e da n d a p p r o v e dr e q u e s t s .T h e
rental cap is set at 35o/o(46 total allowedlots).
T h e B o a r dr e v i e w e dt h e o n e o u t s t a n d i n gi s s u ed i s c u s s e d
a t t h e A n n u a lM e m b e r s h i pm e e t i n gi n
M a r c h . A m e n d i n gA r t i c l e8 . 1 0i s s t i l l p e n d i n g . W e h a v er e c e i j r e d8 5 b a l l o t sa n d o u r q u o r u m i s
8 7 l o t s . A A M s t a f f h a s c a l l e dh o m e o w n e r sw h o h a v e n o t c o r fp l e t e dt h e b a l l o t a n d r e m i n d e d
t h e m w e a r e w a i t i n go n t h e i r v o t e .
T h e B o a r d r e v i e w e d r e q u e s t sf r o m L o t # 1 5 & # 1 9 r e g a r d i i r gs t u m p s i n t h e c o m m o n a r e a
b e h i n dt h e i r h o m e s . D a v i dw a l k e d p a r t o i t h e c o m m o na r { a b e t w e e no u r c o m m u n i t ya n d
M u l l e nH e i g h t sa n d f o u n ds e v e r a e
l n c r o a c h m e ni ts s u e s .H e f o r h n do w n e r sh a v ei n s t a l l e df e n c e s
f o r p e r s o n a al c c e s st o t h e c o m m o na r e a ,d u m p i n g o f d e b r i s ,f f n c e so v e r t h e p r o p e r t yl i n e a n d
o n e o w n e r h a s r e m o v e dt h e i r e n t i r e f e n c ea n d i n s t a l l e da p l a y [ r o u n ds t r u c t u r ei n t h e c o r n m o n
a r e a . D a v i dw i l l s e n d p h o t o g r a p h st o T e r e s aa n d s h ew i l l i n f o r m t h e o w n e r so f v a r i o u si : s s u e s .
T h e B o a r da g r e e dt o s e n da n o t i c et o a l l o w n e r sw h o h a v eh o n l r eas d j a c e n t o t h e c o m m o na r e a
a b o u t c o n c e r n sf o u n d b e f o r et h e B o a r d d i s c u s s i o nl e g a la c t i f n f o r v i o l a t o r s . D a v i dw i l l r e walk the commonarea againspecificallyto photographthe tre! concerns.
All the repairsfor the street lights have been completedand tfre lights are now back on. David
t h o u g h tt h e l i g h t so n h i s s t r e e tw e r e s t i l l o f l b u t h e w i l l c h e c ( a n d l e t T e r e s ak n o w i f t h e y a r e
not working,
Nrw Busrrurss
T e r e s ad i s c u s s e dw i t h t h e B o a r d t h a t s h e w a s a s k e da n d a t t { n d e d t h e M u l l e n H e i g h t sl l o a r d
m e e t i n go n S e p t e m b e r1 6 ' h . T h e M u l l e n H e i g h t sH O Aa s k e dr l v h a w
t as our intentwas for our
c o m m o na r e a b e t w e e nt h e t w o c o m m u n i t i e s .T e r e s ae x p l a i r f r etdh a t t h e H O A o n l y r e m o v e d
o v e r g r o w nb l a c k b e r r i e fsr o m t h e a r e aa n d n o w w e a r e l o o k i n gi n t o t r e e c o n c e r n sO
. u r H O Ah a s
m a d e n o d e c i s i o nt o a c t u a l l yt u r n t h e a r e a i n t o a w a l k i n g t r l i l a n d i f w e d i d t h e H O A ' , v o u l d
h a v e t o p u t u p a w o o d f e n c e . T h e M u l l e n H e i g h t sS e c r e t a r ya s k e di f a w o o d f e n c ec o u l d b e
i n s t a l l e do n S p i e d e l D r i v e t o p r e v e n t p e o p l e f r o m w a l k i r l g b e h i n d t h e h o m e s . T e r e s a
p r e s e n t e dt h i s r e q u e s tt o t h e B o a r d . T h e B o a r d o f D i r e c t o l ' sr e s p o n d e dt h a t t h e v a l r e a d v
t a l k e d t o t h e h o m e o w n e r o n t h e c o r n e r i n M u l l e n H e i g h t $a b o u t t h i s i s s u e . T " h el l o a r d
e x p l a i n e dt o h e r t h a t i n s t a l l i n ga w o o d f e n c ew o u l d s e c l u d et h e a r e a f r o m o u r H O A ' sv i e w a n d
p r e v e n ta c c e s sf o r m a i n t e n a n c e .A f e n c ew i l l n o t b e i n s t a l l e po n e i t h e r s i d e o f S p e i d e l . I n
addition,Mullen Heightsowners havegates
for accessto our p r o p e r t ya n d t h e y a r e d u m p i n g
in
o u r c o m m o na r e a . T h e f l y e r a b o u te n c r o a c h m e n t
i s s u e sw i l l re sent to their board.
Ggr!ERAL
Dlscussror{
The Boardreviewedwhy it is important
that ownersdo not avegateson their rear
property
line that allowsthem personariccess
to the commonare The liabilityissueif
s
om eonL
w o u l dg e t h u rt w o u rdre su rti n a ra wsuiI
and no oneowner
-owne
h
a
s
t
h
e
r
i
g
h
t
t
o
u
s
e
the common
area more than any other owner. Every
property
has
L/1,29th
ownership
of the
c o m m o na r e aa n dma i n te n a n ce
i s shar edam ongst
ailiwne
The next Boardmeetingwill be OctoberL7,
Z0t3 at 6:00 .m. at Ammerstone,s
office.The
followingmeetingshavearsobeenschedured:
Novemnerzr and December19,h.With there
b e i n gn oa d d i ti o n abru si n e ss
th eme etingwasadjour ned
at 6: 3 p . m .
S u b m i t t e db y :
A p p r o v e db
Jhh,/wmr-'L
T e r e s aH a m me r
ActingSecretary
ScottBoeck
President
EPPRO
TB