DEMARY MEMORIAL LIBRARY
BOARD OF TRUSTEES MEETING
AUGUST 20, 2014
AGENDA CHANGES - #5 will be added to Library Director’s Report. It will be filter.
Jean moved to accept the agenda. Motion passed.
Bettie Stevenson called the meeting to order at 4:30 PM.
Board members present were Bettie Stevenson, Lorraine Apple, Monica Hemsley, Becky Martin and
Jean Ryan. Sharon Kimber, Library Director, attended. Joe Sanders represented the Friends of the
Library. Tammy Jones attended from the City.
The minutes of the July 9th meeting have been read. Becky moved to accept the minutes.
FINANCIAL REPORT
Jeff McCurdy from the city was unable to attend the meeting today. We had received the financial
report previously. There was a question as to whether we would receive additional tax monies. We
went over the financial report and bills. Monica moved to approve the report and to pay the bills.
Motion passed.
FRIENDS OF THE LIBRARY
Joe Sanders told us there are no new projects in view. The Friends have purchased a new table for the
work room and will be purchasing two new desk chairs.
A new rug for the children’s room has been ordered.
COMMITTEE REPORTS
1. Recipe books – nothing further to report.
2. Grant - Becky told us the Idaho Community Foundation’s regional Competitive Grant Cycle
awards for Southern Idaho will not be awarded until November.
3. Technology Plan. Monica gave us copies of the updated technology plan. A copy of our goals will
be given to the schools. Also, we discussed promoting our facebook page.
LIBRARY DIRECTOR’S REPORT
1. Sharon gave us the monthly statistics and charts.
2. Sharon hopes to have bids for the office door soon and also for the webcams for the children and
youth areas.
3. Report on Programs – The chart show the numbers on the programs held in May, June and July.
New programs coming up include a program to honor Roberta Christensen on September 4th and
an author signing and library fund raising event featuring Rachelle Jolley Christensen on Sept.
18th.
4. The Long Term Agreement between LIBRI and SirsiDynix has been signed.
5. Filter – The filter we have been using is going out of business. Sharon told us Jerry Thaxton has
researched a new filter through BASCOM Global Internet Services which costs $695 a year and
serves up to 50 workstations.
REMARKS FROM THE CITY LIAISON
Tammy Jones told us of city plans. Two tennis courts are being repaired. An RV park is planned to be
close to the swimming pool. The new Chevron station will be open soon.
Tammy will check with the city in regard to the tax monies.
UNFINISHED BUSINESS
1. Discussion of the SirsiDynix credit card option – tabled.
NEW BUSINESS
1. The presentation given to the Rotary Club July 23rd by Sharon, Susan Biggins and Monica Hemsley
was well received. They received compliments on a job well done.
2. Discussion on possible on-call employee to be shared with Burley. Sharon told us the employee, if
hired, would be on both the Rupert and Burley payroll and would be used for vacation, sick leave,
etc.
3. Budget – Discussion was held on the proposed 3% salary increase.
4. Discussion on OverDrive e-books – Some patrons are asking for this service. The quote received is
$5000 per year to be divided 40-40-20 split.
EXECUTIVE SESSION
At 5:41 PM the board convened into executive session as per Idaho Code 67-2345 with all members
voting yes.
1. (b) personnel matters.
The executive session adjourned at 6:07 PM.
We discussed having a building maintenance plan.
The meeting adjourned at 6:10 PM. The next meeting will be September 10, 2014.
Respectfully submitted,
Jean Ryan
Secretary