FIRST Tech Challenge Scrimmage Guide 2 | FIRST Tech Challenge Scrimmage Guide Thank You Thank you for taking the time to Host/Volunteer for a FIRST Tech Challenge Scrimmage. Hosting a Scrimmage will be a challenging, but rewarding experience for your Team, for other FTC Teams, and to help build community. FIRST and FTC rely heavily on Volunteers to ensure Events run smoothly and are a fun experience for Teams and their families, which could not happen without people like you. With over 4,000 Teams competing annually, your dedication and commitment are paramount to the success of each Event and the FTC program. Thank you for your time and effort in supporting the mission of FIRST! Sponsor Thank You Thank you to our generous Sponsors for your continued support of the FIRST Tech Challenge! Official Program Sponsor CAD and Collaboration Sponsor FIRST Tech Challenge Scrimmage Guide | 3 Revision 1 Date 5/18/2015 Revision History Description of Changes or Updates Initial Release Contents Introduction........................................................................................................................................................ 5 What is FIRST Tech Challenge?.................................................................................................................... 5 FIRST Tech Challenge (FTC) Core Values .................................................................................................... 5 What is the FIRST Tech Challenge Scrimmage Guide? ................................................................................ 6 Gracious ProfessionalismTM ............................................................................................................................... 6 Hosting an FTC Scrimmage .............................................................................................................................. 7 What is a Scrimmage? ................................................................................................................................... 7 Official vs Endorsed vs Unofficial FTC Events ............................................................................................... 7 Event Structure .............................................................................................................................................. 7 Task Outline .................................................................................................................................................. 7 FTC Training and Support Manuals ............................................................................................................... 7 FTC Game Forum Q&A ............................................................................................................................. 7 Getting Started .................................................................................................................................................. 8 First Things First ............................................................................................................................................ 8 Promotion and Team Registration ................................................................................................................. 8 Equipment & Needs........................................................................................................................................... 9 Non-IT Equipment & Needs ........................................................................................................................... 9 FIRST and FTC Materials .......................................................................................................................... 9 IT Equipment & Needs ................................................................................................................................... 9 Software Needs ....................................................................................................................................... 10 Volunteers ....................................................................................................................................................... 11 Planning Volunteers..................................................................................................................................... 11 Event Day Volunteers .................................................................................................................................. 11 Event Day ........................................................................................................................................................ 12 Schedules .................................................................................................................................................... 12 Qualifying Matches ...................................................................................................................................... 13 Match Time Calculation ............................................................................................................................... 13 Maps & Layouts ........................................................................................................................................... 14 Competition Area ..................................................................................................................................... 14 Static Mitigation ........................................................................................................................................... 15 Recommendations for Static Mitigation .................................................................................................... 15 4 | FIRST Tech Challenge Scrimmage Guide Logistics ...................................................................................................................................................... 16 Instructions for Making Alliance Flags ...................................................................................................... 16 After the Event ............................................................................................................................................. 17 Lessons Learned ..................................................................................................................................... 17 Resources & Support ...................................................................................................................................... 17 FTC Game Manuals – Part 1 and 2 - http://www.usfirst.org/roboticsprograms/ftc/Game .............................. 17 FIRST Headquarters Support ...................................................................................................................... 17 USFIRST.ORG ............................................................................................................................................ 17 FIRST Tech Challenge Social Media ........................................................................................................... 17 Feedback ........................................................................................................................................................ 17 FIRST Tech Challenge Scrimmage Guide | 5 Introduction What is FIRST Tech Challenge? FIRST® Tech Challenge is a student-centered activity that focuses on giving students a unique and stimulating experience. Each year, Teams participate in a new Game that requires them to design, build, test, and program Autonomous and Driver-Operated Robots that must perform a series of tasks. The Playing Field for the Game consists of the FIRST Tech Challenge Game Pieces set up on a foam-mat surface, surrounded by a metal and Lexan Field frame. Each Tournament features Alliances, which are comprised of two Teams, competing against one another on the Playing Field. Teams work to overcome obstacles and meet challenges, while learning from and interacting with their peers and adult Mentors. Students develop a greater appreciation of science and technology and how they might use that knowledge to impact the world around them in a positive manner. They also cultivate life skills such as: Planning, brainstorming, and creative problem-solving. Research and technical skills. Collaboration and Teamwork. Details about setting up a Appreciation of differences and respect for the ideas Playing Field can be found on the and contributions of others. FTC Game website after the yearly Game Challenge Kickoff. To learn more about FTC and other FIRST Robotics Competitions, visit www.usFIRST.org. FIRST Tech Challenge (FTC) Core Values Volunteers are integral to the FIRST community. The FIRST Tech Challenge relies on Volunteers to run the program at many levels, from managing a Region to Mentoring an individual Team. FTC Affiliate Partners and Tournament Directors coordinate the program in each Region or State. These FTC Partners and Volunteers fundraise, run Tournaments, hold workshops and demonstrations, market FTC locally, handle public relations, and recruit Volunteers, and Teams. They are a tremendous resource for Mentors and FTC would not exist without them. FIRST asks everyone who participates in FTC to uphold the following values: We act with integrity. We are a Team. We do the work to get the job done with guidance from our Coaches and Mentors. We respect each other in the best spirit of Teamwork. We honor the spirit of friendly Competition. What we learn is more important than what we win. We behave with courtesy and compassion for others at all times. We share our experiences with others. We display Gracious Professionalism in everything we do. We have fun. We encourage others to adopt these values. 6 | FIRST Tech Challenge Scrimmage Guide What is the FIRST Tech Challenge Scrimmage Guide? The purpose of the FIRST Tech Challenge Scrimmage Guide is to: Provide Teams and Volunteers with useful information and resources to plan and execute a FIRST Tech Challenge Scrimmage. This Guide would not be possible without the contributions of time, ideas, and resources provided by the following people: Content includes resources provided by Michael Coleman, Tom Zawislak, Mike Burger, and LA FTC. Photography includes pictures by Aaron Yazzie and Kristen Chang at the 2013-2014 LA FTC Championship. Editing by Sue Kunzeman, Maggie Scholtz, and Patricia Frascella. Gracious ProfessionalismTM FIRST uses this term to describe the program’s intent. This is one of the most important concepts that can be taught to a young person who is learning to get along in the work world. At FIRST, Team members help other Team members, but they also help other Teams. Gracious Professionalism is not clearly defined for a reason. It can and should mean different things to everyone. Some possible meanings of Gracious Professionalism include: Gracious attitudes and behaviors are win-win. Gracious folks respect others and let that respect show in their actions. Professionals possess special knowledge and are trusted by society to use that knowledge responsibly. Gracious Professionals make a valued contribution in a manner pleasing to others and to themselves. In the context of FIRST, this means that all Teams and participants should: Learn to be strong competitors, but also treat one another with respect and kindness in the process. Avoid leaving anyone feeling as if they are excluded or unappreciated. Knowledge, pride and empathy should be comfortably and genuinely blended. In the end, Gracious Professionalism is part of pursuing a meaningful life. When professionals use knowledge in a gracious manner and individuals act with integrity and sensitivity, everyone wins, and society benefits. Watch Dr. Woodie Flowers explain Gracious Professionalism in this short video. “The FIRST spirit encourages doing high-quality, well-informed work in a manner that leaves everyone feeling valued. Gracious Professionalism seems to be a good descriptor for part of the ethos of FIRST. It is part of what makes FIRST different and wonderful.” - Dr. Woodie Flowers, National Advisor for FIRST FIRST Tech Challenge Scrimmage Guide | 7 Hosting an FTC Scrimmage What is a Scrimmage? An FTC Scrimmage is an opportunity for Teams to get together and practice competing with their robots, usually early in the season. These informal events are often held after school or on the weekends and generally last a few hours, depending on how many Teams are competing and how many Matches are being held. Official vs Endorsed vs Unofficial FTC Events Scrimmages are typically unofficial Events. There are three main types of FTC Events. Some Events are “Official”, meaning that they are a part of the advancement structure for the FIRST Tech Challenge. “Endorsed” means that the event is not a part of the advancement structure for FTC, but the Event is hosted by or sanctioned by an FTC Affiliate Partner or FTC Headquarters (some Scrimmages may be “Endorsed”). Other Events, like most Scrimmages, are “Unofficial” and could be hosted by anyone with an interest, but do not advance teams within the FTC Tournament structure. Event Structure Scrimmages do not have to follow the same structure as other FTC Events, and are usually very small, simple affairs. Teams DO NOT advance from a Scrimmage as they do from a League Event or Qualifying Tournament, but it is a great opportunity to practice as well as see how other Teams are tackling the Game Challenge. Scrimmages may use any season game or create their own up until Kickoff. Task Outline The following is a basic outline for planning a Scrimmage (and where to find more information in this Guide): Select date and time (discussed in the “Getting Started” section) Select venue (discussed in the “Getting Started” section) Advertise event (discussed in the “Getting Started” section) Register teams (discussed in the “Getting Started” section) Collect equipment/materials (discussed in the “Equipment and Needs” section) Identify event day Volunteers (discussed in the “Volunteers” section) Confirmation emails (discussed in the “Getting Started” section) Set-Up (discussed in the “Event Day” section) Hold Event (discussed in the “Event Day” section) Tear Down/Wrap-Up (discussed in the “Event Day” section) FTC Training and Support Manuals FTC provides lots of resources on their website that will be invaluable to you as you plan and host your Scrimmage. The following suggested list includes where to find the resources on the Items are available on the FTC Game webpage: DIY Build Guide Field Assembly Guide Game Manual Part I Game Manual Part II Low-Cost Field Perimeter Build Guide FTC Game Forum Q&A The FTC Game Q&A Forum is THE PLACE to ask questions and receive answers regarding Game play and the current season’s Game. Teams will receive an access name and password once they are registered and paid in TIMS. 8 | FIRST Tech Challenge Scrimmage Guide Getting Started First Things First The first thing you will need to do, once you have decided to hold a Scrimmage, is to pick a date and a time, as well as a location. These two items are inter-connected and really rely on each other, so that makes them the important first step. Promotion and Team Registration Once you have your date, time, and venue firm, you will need to promote your event to teams. Were you planning on reaching out to specific teams in your area? Or opening it up to whomever wants to travel for the event? That will determine the type and scope of your outreach. Your League Committee or regional Affiliate Partner may have ideas on how you can promote your Scrimmage and find teams to come compete. However, before you start promoting your event, have a plan in place for Team Registration. How will teams register? If that is through email, phone, a website, etc, you will need to have the registration process in place and ready BEFORE you promote your Scrimmage. Collect and store Team Registration information in a spreadsheet or other logical form in order to have it readily accessible. Be sure to confirm Team Registration immediately after they apply and then just before your event to check that the team is still coming to the Scrimmage. FIRST Tech Challenge Scrimmage Guide | 9 Equipment & Needs FTC Scrimmages are low-key and informal, but there are still a lot of things needed to run the Matches effectively. These items fall into Non-IT and IT Equipment and Needs, which are each outlined in the following sections. While you may need many items to run the event, but it doesn’t have to be costly. Find out what you can use or borrow from your venue, school, local and neighboring teams, etc. You can also build your own equipment using Guides posted on the FTC Game webpage. This will save you a lot of money and stress. Non-IT Equipment & Needs The essential non-technical items are those things needed for the Field set-up: Tables (for the electronics) Chairs (for the Volunteers running the electronics) Playing Field perimeter and tiles Game elements (anything works, but most teams want to practice on the current season’s Game after Kickoff) Non-essential or optional items: Pit tables and chairs Check-in/Registration table Audience seating Scoring System (we include it in the IT lists below, but this is optional) FIRST and FTC Materials Scrimmage hosts often like to have materials on hand to help promote FTC and FIRST. The following lists of materials are just a few of the options available. These are non-essential or optional items. Hand-Outs Game 1-Page Document FTC How It Works FTC At-A-Glance FTC Accessibility FTC Inspiring Women FIRST Scholarship Brochures FTC Promotional Flyers, Posters, and handouts Presentation Materials FIRST promo video FTC Promo video Game Animation video Gracious Professionalism video FIRST Scholarship Video Youth Protection Program video IT Equipment & Needs Be sure to notify the IT staff at the venue that the Scrimmage will use Wi-Fi networks and assure the IT staff that these networks will not tie into the venue’s computer network. Remember to: Check for suppressors Turn off Wi-Fi points in the venue 10 | FIRST Tech Challenge Scrimmage Guide Scoring System Equipment (OPTIONAL) (1) Laptop computer and mouse Windows XP or newer, or Apple OS X 10.5 or newer 1024x768 Resolution Monitor (minimum) A mouse is highly suggested over a track pad Optionally, external, powered computer speakers or audio output wired into the Event A/V system Oracle (Sun) Java, version 1.5 or higher Current FTC Scoring System software (1) High speed printer Scoring System Display Applications Requirements (OPTIONAL) The following is required for each separate Scoring System display (1) Laptop computer Windows XP or newer, or Apple OS X 10.5 or newer Oracle (Sun) Java, version 1.5 or higher FTC Scoring System software (same version as on Scoring System laptop) (1) Large screen display or projector capable of 800x600 minimum resolution (1) Ethernet cable Required only if a wired Scoring System network is used Long enough to connect the laptop to the Scoring System router Software Needs Documents If you are using a Scoring System, you will need to download and review the following instructions from the FTC Volunteer Resources webpage (each is hyperlinked): Scorekeeper Manual and Scoring System Guide Files You will need to download the following file from the FTC Volunteer Resources webpage (hyperlinked): Scoring System (under the ‘Scorekeeper’ section) FIRST Tech Challenge Scrimmage Guide | 11 Volunteers Planning Volunteers Prior to your event, you will probably use a small group of Volunteers to plan and prepare for the Event. Depending on how big your event is, this may be one person, or anywhere from two to five people. Even a couple people may wear more than one hat. Consider finding help with the following key tasks: Scrimmage Host/Event Day Host/Director Team outreach and contact Volunteer outreach, training, and contact Equipment collection and return Set-Up/Tear Down Event Day Volunteers You will need Volunteers to help your Scrimmage run smoothly. Many times Mentors, Coaches, and parents will fill these roles, but sometimes you will need to look beyond that group for more support. Plan ahead and try to confirm that you have the number of Volunteers you will need for the size of the Scrimmage you plan on hosting. Keep in mind that Volunteers can often fill more than one role, with the exception of the Technical Volunteer, Referees, FCS Operator, and Scorekeeper (optional). In addition, some of the Volunteers will need to train up for their roles, so identifying these Volunteers and getting them the resources they need right away will help the day run smoothly. The following chart is an example of what you might need for Volunteers, and includes training materials for the role. Volunteer Role Event Day Director Quantity Suggested 1 Floaters 2-3 Registration/Check-In 1 Technical Volunteer Referee 1 per field 2 or 3 per field Scorekeeper 1 Support Materials FTC Scrimmage Guide Game Manual Part I@ Game Manual Part II@ Optional, but a great to have if possible. These folks are ready to fill any needed position/complete tasks. Optional, but if you are doing a check-in, having a staff person will be needed. Optional, but useful. Referee Manual* Game Manual Part I@ Game Manual Part II@ Scorekeeper Manual* Scoring System Guide* @ Items are available on the FTC Game webpage * Items are available on FTC Volunteer Resources webpage # Items are available on the FTC Team Resources webpage 12 | FIRST Tech Challenge Scrimmage Guide Event Day Schedules The following is a typical Event Day schedule template outlined below for a 12-Team Event with 5 matches per team. Larger Events will need to adjust their times accordingly. Early season Scrimmages may have longer Match cycle times due to Robots not being complete/works in progress, so plan more room in the schedule for those events. Time 7:00 am Activity Begin set-up 7:45 am Volunteers arrive Place signs to direct traffic outside and inside the Venue 8:00 am Check: o Scoring computer 8:15 am Check-in/Registration Desk and other Volunteers in place 8:20 am Check-In/Registration, Pit opens 8:45 am Run Match schedule and distribute to Teams after check-in is complete. Field Volunteers meet to go over timing strategies 9:00 am Driver’s meeting with Head Referee Queue Teams for first matches. 9:30 am Qualification Matches begin 11:15 am Alliance Selection begins 11:30 am Elimination – Semi-Final Rounds begin 11:30 am Load-Out Crew arrives and begins to load out where possible (Practice Field, Pit Admin) 12:00 pm Final Matches 12:30 pm Begin breakdown of all areas Clean up site and remove trash FIRST Tech Challenge Scrimmage Guide | 13 Qualifying Matches At a Qualifying Event, Teams must participate in 5 or more Qualifying Matches, but Scrimmages can have more or less depending on the amount of time available. Any of the following guidelines can be modified for Scrimmages. Some scrimmages just run robots on the field and don’t keep score, others do. Some Scrimmages don’t have Semi-Final or Final rounds, others do. To run your event like an official FTC Qualifying Event, follow these guidelines: For each Match, teams will be randomly paired with another Team by the Scoring System to form an Alliance (either Red or Blue) and then compete against another Alliance of two Teams (the other color). They will accumulate points. The Teams will be ranked according to their performance during the Qualifying Matches. An Event with 20 Teams or less will have two-Team Alliances in the Semifinal and Final Rounds. An Event with 21 Teams or more will have three-Team Alliances in the Semifinal and Final Rounds. The four top-ranked Teams from Qualifying Matches will select Alliance Partners for the Semifinal Rounds. These Alliances will compete in a best of three Round: the Alliance that wins two Matches will advance to the Finals. Be sure to read the FTC Game Manual Part I and Part II for specific, detailed information pertinent to the current Game Challenge. Match Time Calculation Matches are calculated by the length of a “cycle”. A Match cycle is more than just the 2.5 minutes of Match time, it also includes the time needed to move the Teams to the Field, for Teams to place their Robots, to power them up, select the autonomous program on their device, to play the Match, the pause between Autonomous and Driver-Controlled play, for Referees score the Match, to remove the Robots, to reset the Field, and a little spare time built in. As you can see, a lot happens in a Match cycle and running a cycle smoothly will ensure the Event stays on schedule. Calculate Match times by multiplying the number of Teams by the number of Matches; then divide that number by 4 Teams per Match; multiplied by 8 minute cycles; divided by 60 minutes in an hour, will equal the length of your Qualifying Matches. The following example assumes a 12-Team Event with 8 minute Match cycles and 5 Matches per Team. Use the second, blank equation inserting the number of Teams at your Event, the planned length of your Match cycles, and the number of Matches per Team to calculate your Event’s Match Time. Example: 12 Teams x 5 Matches = 60 / 4 Teams per Match = 15 Matches x 8 minute cycles = 120 / 60 minutes/hour = 2 hours Match Time Calculator: __ Teams x __ Matches = __ / __ Teams per Match = __ Matches x __ min. cycles = ___ / __ minutes/hour = __ hours 14 | FIRST Tech Challenge Scrimmage Guide Maps & Layouts A FIRST Tech Challenge Competition has specific requirements, so you need a Venue that is the right size. Most Scrimmages have just a Competition Field and plenty of space around it for Teams, Volunteers, and spectators. Some Scrimmages include tables for Team pits, Registration and Check-in, etc, but these are optional. Competition Area The Competition Area should include: Playing Field(s). Optional items include: Pit Area for Teams, Queuing tables, Scoring table with printer, and spectator seating. Key layout considerations for efficient Match turnaround: Keep the Scorekeeper near the Competition Field to make handoff of the Scoring Sheet from and communication between the Head Referee to the Scorekeeper quick and easy. Plan out cable routing to avoid being in common foot traffic areas. FIRST Tech Challenge Scrimmage Guide | 15 Static Mitigation In September 2014, FTC released two important documents regarding static mitigation. While the NXT portions are no longer relevant, the static recommendations are still useful: FTC Guide to Avoiding NXT Lockups FTC Robot Wiring Guide While much of static mitigation depends on the Robot design, build, and wiring, location plays an important factor as well. In climates with humidity less than 45%, prepping the field to reduce static is recommended. The following recommendations were made to Affiliate Partners and you might want to consider taking steps to reduce static at your event as well. Recommendations for Static Mitigation In climates when the humidity is less than 45%, FIRST recommends that Event Hosts follow one of the actions below to reduce static buildup on the Robots: Most Effective 1. Use a commercial AntiStatic spray. We recommend ZERO Charge Anti-Stat or Staticide. We do not recommend Static Guard or other products meant for clothing. a. Tape the Fields prior to using spray. b. Spray the Field tiles at least 1 hour prior to Field use. Please be sure the area is well ventilated. c. Spray the Field tiles until they are damp. d. Allow the Field tiles to dry before use. i. Note: AntiStatic sprays will change the characteristics of the Field tiles. It is important to communicate this in advance to Teams in your Region. e. AntiStatic spray will need to be reapplied at every Competition. Effective 2. Use Water a. Add water to a spray bottle. b. Spray water on field tiles. c. Field tiles must be damp for this solution to be effective. d. Reapply every 10 to 15 minutes. Please refer to the FIRST Tech Challenge Guide to Addressing NXT Lockups for more information about how these recommendations were tested. Additional Information Static Dissipation: When Teams arrive at the Field, please have a member of the drive team touch the metal on their Robot to the metal on the Field perimeter prior to placing the Robot on the Field. This should help to dissipate any charge buildup that happens off the Field. 16 | FIRST Tech Challenge Scrimmage Guide Logistics The following list reviews the flow of the day and details important notes and reminders: Volunteers should arrive before you plan to allow Teams to check in. Teams arrive to register, set up tables in the Pit, and get some Robot prep in before their Qualifying Matches begin. Hold a Drivers Meeting prior to Qualification Matches. Run your Match schedule in the morning, after your Teams have checked in and when you are certain they are all present. A Match schedule that has been generated the night before the Event may include Matches for a Team that does not show up for your Event, leaving their scheduled Alliance Partners at a disadvantage. o The Scoring System allows for Match lists to be run without times. We recommend that you run your match list without times and queue your teams according to Match number. Plan enough room in your schedule to allow for small delays. Elimination Rounds are optional – your Event does not need to end with Semi-Final or Final Matches. Check in with your Volunteers often and make sure that your Volunteers have breaks, water, and snacks. Instructions for Making Alliance Flags The specifications for the recommended regulation Flags are below The Flag tube dimensions are .250” OD x .200” ID x 8.250” length with a triangular Flag 4.000” high x 6.000” wide. For full details please refer to the following diagram. We suggest that you make 10 red Flags and 10 blue Flags for each Competition Field at your Event. FIRST Tech Challenge Scrimmage Guide | 17 After the Event In addition to congratulating yourself and your Tournament Planning Committee on a job well done, here is a list of tasks that could/should be completed post Scrimmage: Generate Lessons Learned doc (see below) before, during, and after the Event Email results to Teams that attended Return rented or borrowed items Send thank you letters to VIPs, Sponsors, Volunteers, Venue, Hosts Send thank you emails to Coaches and Teams Schedule meeting(s) to convene planning for next year’s Event (if applicable) Lessons Learned It is never too soon to be collecting information to help you improve the organization and execution of your Event. Especially on Event day, take notes about what worked, what issues arose, and ideas for improvement. Keep all your notes in one area, like a Word document, and add throughout Event planning and implementation. Add survey feedback and takeaways from formal and informal conversations with folks to the list, especially your Key Volunteers, and then review it prior to beginning work and during the following year’s Event planning process. Resources & Support FTC Game Manuals – Part 1 and 2 http://www.usfirst.org/roboticsprograms/ftc/Game FIRST Headquarters Support Phone: 603-666-3906 Email: [email protected] USFIRST.ORG FIRST Tech Challenge (FTC) Webpage – For everything FTC. FTC Volunteer Resources – To access public Volunteer Manuals. FTC Season Timeline – Find FTC Events in your area. FIRST Tech Challenge Social Media FTC Twitter Feed - If you are on Twitter, follow the FTC twitter feed for news updates. FTC Facebook page - If you are on Facebook, follow the FTC page for news updates. FTC YouTube Channel – Contains training videos, Game animations, news clips, and more. FTC Blog – Weekly articles for the FTC community, including Outstanding Volunteer Recognition! FTC Team Email Blasts – contain the most recent FTC news for Teams. FTC Google+ community - If you are on Google+, follow the FTC community for news updates. Feedback We strive to create support materials that are the best they can be. If you have feedback regarding this manual, please email [email protected]. Thank you!
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