Donnybrook Balingup Chamber of Commerce Inc.
MINUTES of the Committee Meeting
Tues 16th September 2014
Meeting opened:
6:59 p.m.
Present:
John Austin, Mel Horton, Gail Byrne, Peter Gubler, Angelo Logiudice,
John Attwood, Colin Campbell, Kate Hussey, Phil McCredden and
Carol Evans (Directory).
Apologies:
Barry Green, Andrew Rohrbach, Kim Visser and John Small.
Previous minutes:
Tuesday 19th August 2014
The previous minutes, were moved by Angelo Logiudice and,
seconded by John Attwood, all in favour, carried.
Correspondence In: Mel Horton
 Small Business Development Centre - July & Aug Newsletters to
be posted. Action - Kate
 Domain name available (for dbchamber.net.au) scam letter.
 Aboretum meeting request notification was passed on to Angelo
Logiudice and he copied it to all Committee members.
Correspondence Out: Mel Horton





AGM 2013 minutes, agenda, constitution changes emailed by Mel
Horton.
Meeting agenda 16/9/14 committee meeting notification emailed by
Mel Horton.
Minutes for meeting 19/8/14 emailed
Aboretum meeting request notification sent to committee by Angelo
Logiudice.
Membership due statements emailed by Mel Horton.
Gail Byrne moved that the correspondence be accepted, and Angelo
Logiudice seconded, all in favour, carried.
Matters Arising:
Aboretum Information Bay Signage Refurbishment.
Bob Wallin has organised a site meeting at 4pm on Wednesday 17 th
September. Angelo Logiudice will attend. John Austin advised he will
endeavour to attend, subject to other commitments running to time.
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au
Donnybrook Balingup Chamber of Commerce Inc.
Treasurers report:
Mel Horton

The bank account current balance stands at $9,035.14
o Including Income Received:
 Interest of $7.91
 Membership subs of $847.00 (13 members)
o Including Payments made:
 Auditor payment Graham Sheriff - $550.00
 Dbk Computer Supplies for new PC $998
o
o
o
Income Outstanding:
 Membership renewals $3,321 incl GST
Payments Outstanding:
 Insurance renewals due 31/7/14 for $1790.00
- Chq given to Angelo but not cashed yet. Mel
Has cheque for signature tonight to replace
this one lost in the mail.
 RCCI Membership for 2014/15 $208 – not cashed
 Repayment of $77 to Peter Fraussen – not cashed
 Rural Press AGM notification $98.70 – to be agreed
 Westcountry Web services/refreshments/video card
$551 – to be agreed.
 Purchase of MYOB upgrade for current PC to V19.9
to work with Microsoft Office 2010 @ $470- needs
agreement. (Only alternative is subscription which is
ongoing cost and more expensive).
 Meeting refreshments tonight from Pizza Pizzicato
$76 – needs to be reimbursed to Angelo Logiudice.
 Purchase of all the above new items moved by John
Attwood and seconded by Gail Byrne, all in favour,
carried.
Future Payments:
 Angelo has ordered InDesign CD $827.20 for new
PC.
 Aboretum Information Bay signage is a co-payment
of $1,000 to assist in the refurbishment of the sign
for the Shire- awaiting bill.
 Donnybrook News $100 survey prize, awaiting bill.
Action: Angelo to raise invoice.
 Office Rental Jul-Sep Qtr $395, awaiting bill.
 Likely repayment of $77 to Tathra Hill Chalets
o



The above would leave us with an actual balance of
$8,159.44
Currently membership stands at 80 with 43 members paid up. Mel
has sent out statement reminders.
New memberships this month are as follows:
o C & K Hussey Partnership
It was noted that we need additional signatories on the bank
mandate and it was agreed that John Austin, Kate Hussey and Phil
McCredden should be added as a bank signatory with internet and
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au
Donnybrook Balingup Chamber of Commerce Inc.
payments authority for the Chamber Bendigo account number
149739567.
The Treasurers report, and invoices approved for payment, purchase
of V19.9 of MYOB, new members approved, and the addition of John
Austin, Kate Hussey and Phil McCredden to bank mandate - moved by
Peter Gubler, seconded by Angelo Logiudice, all in favour, carried.
General Business: 2015 Directory
Carol Evans reported that she has four new members wanting to join
up and several businesses interested in advertising in the Directory.
She reports she is waiting to get invoicing underway which Mel Horton
advises can commence with the manual Excel invoice she has
prepared for her.
Mel queried how much Directory advertising has Carol sold to date.
Carol reported that she has sold the first three pages back and front of
the Directory. There was some Committee discussion around 1/3 page
ads and cost. Action: It was resolved that Angelo, John Austin and
Carol would discuss and agree on this at a separate meeting. This
was moved by Peter Gubler and seconded by Gail Byrne, all in favour,
carried.
Mel advised she has supplied the shire pages in a word document for
Carol to show Brian. She also advised that new PC has arrived and
has Windows 7 loaded on it and the video card is installed, however
InDesign has not been loaded as yet. Mel has loaded the old version
of MYOB and the data and returned it to Angelo. Angelo has ordered a
CD version of InDesign which is due to arrive within the week. Action:
Angelo and Carol to liaise regarding the installation of InDesign
on the new PC.
Mel has also provided a read only copy of the Chamber MYOB data on
the older Chamber PC. This PC also has MS Office 2010 installed
which can be transferred to the new PC as and when it is up and
running.
Mel has realised that the InDesign package doesn’t come with Adobe
Acrobat Pro which provides a limited ability to update existing .pdf
adverts. The Chamber either needs to purchase this product at
approximately $298, or could consider PDF2DTP which converts all
.pdfs into InDesign documents which are then fully editable. Mel
recommends getting a trial version. Action: Mel to send details to
Angelo and Carol.
Alternatively, ads can be sent to Colin @ Westcountry Web for
creation/amendment, note that this would be chargeable to the
advertiser. Angelo reiterated that it is important that advertisers are
advised by Carol that production of the ads is not free of charge.
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au
Donnybrook Balingup Chamber of Commerce Inc.
Carol raised binding on current Directory is an issue. Mel suggested
the printer be advised in writing about the issue, when getting quotes.
The Committee discussed changing the front cover of the 2015
Directory to a different colour, and the possibility of using new images
from the Shire photography competition. John Attwood recommended
seeking photographers’ approval prior to publication. Mel also
suggested used images from True Grit for the cover.
Other Business:
Chamber Logo Revamp - Angelo
This item again postponed to next meeting, however it was noted that
we need to have this finalised for the next directory. Angelo rose that
he has some ideas for the logo. Kate agreed to assist with ideas.
Regional Chamber Operations
Distributed for discussion – postponed to next meeting. Action: Kate
to recirculate for discussion and add to agenda for the next
meeting.
Christmas Dinner
We need to set a date and venue for the Christmas dinner. The
Committee agreed on the Mushroom Cafe as the venue for the
Christmas dinner on 15th November. Action: Gail to phone Kerry
regarding availability and menu. Kate to send out invitations?
Membership Fee Increase
Peter moved that we raise the membership to $88 per annum. The
Committee discussed this at length and agreed this was reasonable.
Seconded by Gail Byrne, all in favour, carried. It will take effect from
July 1st 2015.
Insurance
Angelo raised insurance for Carol who is a contractor to the Chamber,
selling and compiling the Directory. Mel advises that the Chamber is
covered for Personal Accident and Professional Indemnity for anyone
working or contracted to the Chamber. However, if an advertiser sues
the Chamber, the insurer after payout would then seek to recover
funds from the contactor, in this case Carol. Mel advised that Carol
needs to be aware of this.
Angelo raised that in previous cases where there have been issues
with advertisers they have been offered free ads, and this has proved
to be a satisfactory resolution. Angelo also read the strong disclaimer
in the Directory to the Committee, which states that the Chamber will
accept no responsibility for any issues or accuracy within the Directory.
The Committee asked Carol to ensure she emails all ads to advertisers
and gets all changes and approvals in writing.
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au
Donnybrook Balingup Chamber of Commerce Inc.
Gail suggested that when proof reading that all Committee members
should give input on local knowledge about people, changes and
variations to circumstances.
Carol suggested that the state and post codes should be removed
from all residential listings. The Committee discussed and agreed to
this change.
Membership Certificates
Angelo suggested we reinstate the Membership Certificates in an A4
size for display in businesses. Action: Phil to send copy from
Donnybrook Accounting to Angelo and Kate.
Next meeting:
Meeting closed:
21st October 2014 at Bendigo Bank
8:00 pm
Signature:
___________________________
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au
Donnybrook Balingup Chamber of Commerce Inc.
DIARY OF EVENTS
October 2014
21/10/14
Chamber committee meeting 6:30pm
Bendigo Bank Office Donnybrook
November 2014
18/11/14
Chamber committee meeting 6:30pm
Bendigo Bank Office Donnybrook
Xmas dinner at Mushroom Cafe
15/11/14
December 2014
16/12/14
Chamber committee meeting 6:30pm
Bendigo Bank Office Donnybrook
2015 Committees
17/02/15
17/03/15
21/04/15
19/05/15
16/06/15
21/07/15
18/08/15
15/09/15
Committee meeting in Donnybrook
Committee meeting in Donnybrook
Committee meeting in Donnybrook
Committee meeting in Donnybrook
Committee meeting in Donnybrook
Committee meeting in Donnybrook
Committee meeting in Donnybrook
AGM to be held in Bendigo Bank office.
Sundowners
TBC?
PO Box 426, Donnybrook WA 6239
www.dbchamber.com.au