2016-2017 SEASON INFORMATION
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REHEARSAL LOCATION
Wiley H. Bates Middle School, 701 Chase Street, Annapolis, 21401
Bates Middle School has graciously donated the use of their building to CYSO for rehearsals as a very special
in-kind donation. They have given us instructions for parking, hours we are allowed to be in the building,
security requirements for our use of the building, which parts of the building we may use, and where food can
be eaten. Please help us remain in good standing by following their rules and treating this building and
the school staff with the utmost respect.
DROP-OFF & PICKUP
Please plan to drop students off 15 minutes before their rehearsal begins. This time is necessary for unpacking
and tuning instruments so that rehearsals can begin on time.
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The earliest students can enter the building is 4:45PM for a 5:00PM rehearsal. The only exception is for
those entering at 4:30PM to set up the Wind Ensemble rehearsal in the cafeteria.
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Adults should accompany younger students when they enter and exit the building.
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Older students should wait inside the building immediately after their rehearsal ends until they are picked up.
Everyone must leave the building by 9:30PM.
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2 DESIGNATED PARKING LOTS
At the back of the school the parking lot accessed off Smith Avenue can be used but should be reserved to
Conductors, Managers, and
musicians who play large
instruments and rehearse in the
lower level .
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At the front of the school the
parking lot accessed off Chase
Street is also available.
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No pick-up, drop-off, or
parking is allowed in the bus
circle directly in front of the
school.
Please note that the school
may ask police to ticket
violators
2 DESIGNATED ENTRY
DOORS
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2016-2017 SEASON INFORMATION
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At the back of the school we can enter through the single door at the far left end of the building. Please note
that this is the only door available for Tuesday rehearsals.
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On Thursdays only we can enter at the front of the school through the door located to the right of the bank of
main entrance doors. Look for the double-door with a stairwell inside. Go upstairs to the main floor if you are
rehearsing in the cafeteria or a classroom nearby. Go downstairs to the ground level to find most of the
classrooms we use during rehearsals.
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We are asking parents to volunteer to monitor our designated entry doors during rehearsals. For the
safely of all students Bates has stipulated that these doors are to be kept locked at all times to prevent
unauthorized entry. If a parent volunteer is not at the door when you arrive, please be patient and someone will
let you and your children in as soon as possible.
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2 DESIGNATED REHEARSAL SPACES
On the main floor we have permission to use the cafeteria and the classrooms across from it, as well as to use
the elevator to move chairs and equipment. In using any of the designated spaces there must be an adult in the
room at all times if there are students present. We are not allowed anywhere else on the main floor or on any
floor above it.
On the ground floor we have permission to use the classrooms located between the bathroom/elevator area at
the bottom of the staircase and the ground-floor door that we use to enter and exit the school. The only
exception is for students attending flute rehearsals on Thursday nights, who are allowed past the bathrooms to
get to their rehearsal classroom.
REHEARSAL HELP DESK
We are asking parents to volunteer at the Rehearsal Help Desk to help keep rehearsals running smoothly.
This is where you can go to ask questions, pickup or drop off payments and forms, purchase snacks and water,
and log your volunteer hours. It is located in the hallway on the ground floor just outside Classroom 002.
Please note that all snack profits go towards providing conductors with small gifts at the end of the season.
SNACK AREAS & PARENT WAITING LOCATION
Students are allowed to eat in the ground-floor hallway and in the cafeteria on the main floor. No food is
allowed in any classroom. The only drink that students are permitted to have in the school is water.
Parents are welcome to wait in Classroom 002 located directly behind the Rehearsal Help Desk. Please note
that there are occasions when this room is needed for other purposes such as auditions and will therefore not
be available for parents. We apologize for the inconvenience.
2016-2017 SEASON INFORMATION
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ENSEMBLE REHEARSAL SPACE
We are asking parents and students to assist in the setup and breakdown of rehearsal spaces.
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For rehearsals taking place in classrooms, chairs, desks, and stands need to be shifted to accommodate an
ensemble, and then the room needs to be returned to its original layout.
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For rehearsals taking place in the cafeteria, chairs, stands, and equipment need to be moved upstairs via the
elevator from the ground floor storage locations, then back down and put away.
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Please note that all room assignments are subject to last minute changes throughout the season.
SYMPHONY ORCHESTRA
CAFETERIA (main floor)
6:30–9:00PM THURSDAY
BAND ROOM (DESIGNATED TUESDAYS)6:30–8:30PM
TUESDAYS
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THURSDAY—Strings Only 6:30–7:00PM& Full Tutti (FULL ORCHESTRA) 7:00–9:00PM
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SETUP–Ensemble Managers will arrange chairs, stands, and equipment already in the cafeteria.
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BREAKDOWN–students are responsible for putting chairs, stands, and equipment away.
o Violins & Violas will rack the chairs and move them to the ground floor entrance hallway.
o Cellos &Bass will rack the stands and move them to the ground floor entrance hallway.
o Brass will move the conductor’s podium, stand, and stool to the ground floor storage closet.
o Wind & Percussion will move the percussion equipment to the ground floor storage closet.
CONCERT ORCHESTRA
Band Room 001 (ground floor)
6:35–9:00PM Thursday
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Strings Only 6:35–7:00PM & Full Tutti (FULL ORCHESTRA) 7:00–9:00PM
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SETUP & BREAKDOWN—Ensemble Managers and students will arrange the room. There will be a
map of the classroom provide to reset the room.
STRINGS ORCHESTRA
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Classroom 003 (ground floor)
5:10–6:50PM Thursday
SETUP & BREAKDOWN—Ensemble Managers and students will arrange the room. There will be a
map of the classroom provided to reset the room. (Please note the teacher in this room has requested that
we do not touch her computer or her desk or allow any food to be consumed in her classroom.)
2016-2017 SEASON INFORMATION
PREPARATORY ORCHESTRA Band Room 001 (ground floor)
5:00–6:25PM Thursday
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SETUP—Ensemble Managers, students, and parent volunteers will arrange the room.
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BREAKDOWN—normally no breakdown will be needed because Concert rehearsal follows.
WIND ENSEMBLE
Cafeteria (main floor)
5:00–6:25PM Thursday
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SETUP—Ensemble Managers, students, and parent volunteers will move the conductor’s podium, stand,
and stool, plus the percussion equipment, from the ground floor storage closet to the cafeteria. Chairs
and some stands from the ground floor entrance hallway are also needed. At least 6 helpers must arrive
at 4:30PM rather than 4:45PM to start this process early so rehearsals can start at 5:00PM.
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BREAKDOWN—normally no breakdown will be needed because Symphony rehearsal follows.
JAZZ ENSEMBLE
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Classroom 005 (ground floor)
5:30–7:00PM Thursday
SETUP & BREAKDOWN—Ensemble Managers and students will arrange the room.
JR FLUTE ENSEMBLE
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7:00–8:30PM Tuesday
SETUP & BREAKDOWN—Ensemble Managers and students will arrange the room.
SR FLUTE ENSEMBLE
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Band Room 001 (ground floor)
Classroom 005 (ground floor)
7:00–8:30PM Thursday
SETUP & BREAKDOWN—Ensemble Managers and students will arrange the room.
CYSO 2016-2017 Season Calendar
Contact Person: Linda Foss, Executive Director, [email protected] or 443-758-3157
Thursday night rehearsal schedule -enter the school by 4:30 to set up, leave by 9:30PM
Wind Ensemble
5:00 pm - 6:25 pm
Cafeteria
Symphony Orchestra
6:30 pm to 9:00 pm
Cafeteria
Preparatory Strings
5:00 pm - 6:25 pm
Band Room #001
Concert Orchestra
6:30 pm - 9:00 pm
Band Room #001
2016-2017 SEASON INFORMATION
Strings Orchestra
5:10 pm - 6:50 pm
String Room # 003
Senior Flute Ensemble 5:30 pm – 7:00 pm
Room # 005
Junior Flute Ensemble 7:00 pm - 8:30 pm
Room # 005
Room 002
Parent Volunteer Room
5:00 pm - 9:00 pm
We also request the use of room 114 & 116 on an as needed basis during our rehearsal
times.
Tuesday night rehearsal schedule-enter the school by 6PM to set up, leave by 9PM
Jazz Ensemble
7:00 pm – 8:30 pm Band Room #001 or String Room #003
when Symphony has rehearsal on Tuesday night
Symphony Orchestra
6:30 pm-8:30 pm Band Room #001
Chamber Ensemble
6:30 pm-8:30 pm String Room on days when Symphony is
not rehearsing on Tuesday.
Thur. August 25 & Tues. August 30th, auditions for new members from 5-9pm in rooms 001,
002, and 003A
Thurs. September 1
First rehearsal for all Thursday night ensembles and registration for
parents in Cafeteria lobby
Tues., September 13
Jazz Rehearsal begins with registration for parents in the Hall
Thurs., Sept 8, 22, 29
Thursday Night Rehearsal, please follow weekly Thursday night
rehearsal schedule. NO REHEARSAL ON SEPT 15th due to Bates
Back to School Night
Tue. Sept 13, 20 & 27
Jazz rehearsal, Follow Tuesday night schedule
Thurs., Oct 6, 13, & 27 Rehearsal for all Thursday night ensembles
Tues., Oct 4, 11, 18, & 25
Jazz Rehearsal
2016-2017 SEASON INFORMATION
Thurs., Oct 13
CYSO Concerto Application DUE
Thurs., Oct 13
CYSO Symphony Orchestra rehearsal for LSO Halloween
Concert 7-10PM at Studio 39, 291 Locust Ave, Annapolis, MD 21401
Sat., Oct 15
CYSO Symphony Orchestra rehearsal for LSO Halloween
Concert 10-1PM at Studio 39, 291 Locust Ave, Annapolis, MD 21401
Sunday, October 16, 2016
LSO/CYSO Symphony Orchestra Halloween Concert, 3pm,
Annapolis Senior High School Auditorium Call time for
musicians 1:30, Costumes encouraged
Thurs., Nov 3, 10, & 17
Rehearsal for all Thursday night ensembles
Tues., Nov 1, 15, 22, & 29
Jazz Rehearsal
Tues., Nov. 1 & 15
Symphony Rehearsal for CYSO Senior Ensemble Concert
Saturday, November 19, 2016 CYSO Senior Ensemble Concert, 7 PM at Woods Memorial
Presbyterian Church, 611 Baltimore Annapolis Blvd, Severna Park, MD
21146, Symphony, SR Flute & Jazz will perform. Call times to be
announced. Free
Thurs., Dec 1,8, & 15
Rehearsal for all Thursday night ensembles
Tues., Dec 6, & 13
Jazz Rehearsal
Tues., Dec 13
Symphony Rehearsal for Winter Concert
Thursday, December 1, 2016 CYSO Symphony will play at Carnegie Hall, TIM JANIS The
American Christmas Carol, 8PM, Stern Auditorium, Perelman Stage
Tickets- http://www.carnegiehall.org/Events/#!sdate=2016%2F12%2F1
2016-2017 SEASON INFORMATION
Friday, December 2 , 2016
MD State House by Candlelight, State Circle, Annapolis,
6PM, SR Flute Ensemble and Jazz Ensemble will perform,
Call times to be announced.
Saturday, December 3, 2016 Kinderkonzert, 1:30 at the Bowie Performing Arts Center,
15200 Annapolis Road, Bowie, MD 20715, Concert
Orchestra, Wind Ensemble, Preparatory Orchestra and JR
Flute Ensemble will perform, Call times to be announced
Saturday, December 17, 2016 Winter Concert, Annapolis Area Christian School Upper
School, 109 Burns Crossing Road, Severn, MD 21114, 7PM,
Symphony, String Orchestra, SR Flute and Jazz Ensembles
will perform, call times to be announced
Thurs., Jan 5, 12, 19, & 26
Rehearsal for all Thursday night ensembles
Tues., Jan 3, 10, 17, 24, & 31
Jazz Rehearsal
Saturday, January 28, 2017 In-House Concert Competition, MD Hall for the Creative
Arts, Rooms 201 and 101A, 9-4 by appointment,
Applications are due by Oct. 13, 2016
Thurs., Feb 2, 9, 16, & 23
Rehearsal for all Thursday night ensembles
Tues., Feb 7, 14, 21, & 28
Jazz Rehearsal
Tues., Feb 28
Symphony Rehearsal for Gala Concert
Thurs., Mar 2, 9, 16, 23, & 30 Rehearsal for all Thursday night ensembles
Tues., Mar 7, 14, 21, & 28
Jazz Rehearsal
Tues., March 14
Symphony Rehearsal for Gala Concert
Saturday, March 18, 2017
CYSO Gala, St John’s College Key Auditorium, St John’s
Street,
Annapolis, MD, 2PM Concert featuring the Concert
Orchestra, String Orchestra, Preparatory Orchestra, Wind Ensemble and
Jr Flute Ensemble, the Jazz Ensemble will entertain during the reception
2016-2017 SEASON INFORMATION
in the lobby from 6-7:15. 7:30 Concert featuring our Sr Flute Ensemble
and Symphony with Hui-Chuan Chen, Piano and the Peabody Childrens
Chorus. Call times to be announced
Thurs., Apr 7, 21, & 28
Rehearsal for all Thursday night ensembles
Tues., Apr 4, 18, & 25
Jazz Rehearsal
Thurs., May 4, 11, & 18
Rehearsal for all Thursday night ensembles
Tues., May 2, 9, 16
Jazz Rehearsal
Tues., May 9, & 16
Symphony Rehearsal for Finale Concert
Sunday, May 21, 2017
Finale Concert No. 1, 1PM featuring our Concerto Winners and
Concert Orchestra, String Orchestra, Preparatory Orchestra,
Wind Ensemble and JR Flute Ensemble, Call times to be
announced
Sunday, May 21, 2017
Finale Concert No. 2, 7PM at MD Hall for the Creative Arts
featuring our Concerto winners and Symphony, SR Flute, and
Jazz Ensemble, call times to be announced
Tues. & Thurs., May 23, 25, 30, June 1, & 8,
5pm-9pm CYSO Auditions at Bates Middle
School. Auditions for all Ensembles and for new members Use of rooms
#001, 002, and 003
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MUSIC DISTRIBUTION
Music is sent to students by email or made available for download through Dropbox.
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The exceptions are the Jr and Sr Flute Ensembles who receive their music from the conductor.
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Students are responsible for printing their own music copies and keeping them in their CYSO music folder.
They must take their music folders home each week to practice and bring them back for every rehearsal and
performance. Students should always bring a pencil to make notes.
MUSIC PREPARATION
2016-2017 SEASON INFORMATION
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Students are expected to master their music prior to rehearsals and should ask their conductor and private
teacher for help with difficult sections.
o Listen to your conductor so you know what to practice during the week.
o Schedule time for practice along with homework and extracurricular activities.
o Use your home practice time efficiently by focusing—set goals, keep notes, and use a
metronome.
o Come to rehearsal physically and mentally prepared to work.
o If you are relying on sight-reading after you are first introduced to the music, you are not
pursuing a sound strategy.
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Students should be open to the music and it is most important that they PRACTICE SLOWLY!
o Think about how the music makes you feel and express that through your playing.
o Understand the history of the piece and what the composer is saying.
o Listen to how your part relates to others and play as a member of your section and of the
orchestra as a whole.
o Pay attention to your posture—it is extremely important to the quality of your music.
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INSTRUMENTS & EQUIPMENT
Students are responsible for their own instruments and equipment.
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Percussionists are the exception because they only need to supply their own sticks and mallets. They are also
responsible for setting up and storing the CYSO-owned percussion equipment.
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All members must bring a portable music stand to all rehearsals. Please label all stand parts.
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We encourage parents to insure valuable instruments. CYSO does not assume responsibility for damage to or
loss of student-owned instruments and equipment.
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STUDENT RULES OF CONDUCT
Proper student behavior is expected at all times.
You cannot eat, drink, or read during your rehearsal, and you must turn off your cellphone.
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You cannot talk or disturbing others, especially when you are not playing. All musicians need to give their
conductor their full attention at all times.
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You must always display respectful behavior towards your conductor, ensemble managers, and fellow
musicians. If a problem arises, please speak to your ensemble manager, who will address the issue. If the
problem persists, contact the Executive Director for assistance.
2016-2017 SEASON INFORMATION
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Please remember we are guests in our practice space. DO NOT touch or use any materials not belonging to
you. This includes the pianos, keyboards, and blackboards.
ATTENDANCE POLICY
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In keeping with the purpose of the CYSO to provide a quality musical experience for its musicians, our staff
hold all students responsible to themselves, their peers, and ultimately to the music itself. Therefore once young
musicians have been selected as a CYSO student, it is their responsibility to:
1. Prepare and practice the music between rehearsals.
2. Attend all rehearsals and performances.
3. Be seated 10 minutes before the start of all rehearsals.
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It takes a serious commitment to help ensure a quality musical experience for everyone.
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You cannot have more than three (3) unexcused absences per season.
You cannot have more than two (2) excused absences per performance cycle.
You cannot miss the two rehearsals immediately before a performance.
You cannot miss a dress rehearsal.
Excused absences are:
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Serious illness.
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Death in the family.
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Religious holidays.
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Required school performances where you play the same instrument you play in CYSO.
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College auditions and visits (this applies to seniors only).
Please tell your Ensemble Manager no less than three weeks in advance when you have an unavoidable conflict.
Sports conflicts are not considered acceptable excuses for missing a rehearsal or performance. Students may
need to decide what activity matters most to them.
JURIES & SEATING
Juries will be scheduled during each concert cycle to assess the student’s mastery of the music.
o Students will meet with two jurors for 5–10 minutes to perform a passage that the conductor has
specified in advance.
o The conductor can chose to change the seating order based on jury outcomes.
o The Conductor may re-audition the top scoring players to select a Concert Master.
2016-2017 SEASON INFORMATION
o If you are not performing at the appropriate level, you may be required to return for a second
jury or be asked to re-audition for the ensemble at a future date.
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Conductors can take the jury results into account when determining chair assignments.
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Challenges are not part of the seating process in CYSO.
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2016–2017 IN-HOUSE CONCERTO COMPETITION
This will be held January 28, 2017 from 8:30AM–4:30PM at Maryland Hall in rooms 200/101A.
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Concertos with limited orchestral instrumentation are recommended, all concertos will be approved by the
Music Director.
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Applications are limited to the first 25 applicants and must be received by the Executive Director no later than
October 13, 2016.
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The first place winner will perform with the Mid Atlantic Symphony in the spring (date TBD) providing the
instrumentation of the chosen piece allows it. Otherwise the winner will perform at the CYSO Finale concert
on May 21st along with all other Concerto winners.
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CYSO CONTACT INFORMATION
The office is located in Maryland Hall for the Performing Arts at 801 Chase St. It is located in room 103A on
the ground floor.
Office hours are Tuesday & Thursday Noon till rehearsal begins.
• The Executive Director, Linda Foss, can be contacted by phone and email.
o Phone: 443-758-3157
o E-Mail [email protected]
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The website is www.cysomusic.org
Ensemble Managers can be contacted in person at rehearsal or by emailing them during the week. Conductors
can be contacted through the Ensemble Managers and the Executive Director.
o SYMPHONY ORCHESTRA
▪ Leah O’Brien
[email protected]
▪ Yvonne Lively
o CONCERT ORCHESTRA
▪ Betsy Schuncke
[email protected]
▪ Paula Furman
o STRINGS ORCHESTRA
▪ Lauren Kelly-Washington [email protected]
2016-2017 SEASON INFORMATION
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▪ Jason Pazour
PREPARATORY ORCHESTRA
▪ Gigi Maresca
[email protected]
▪ Karen Brandli
WIND ENSEMBLE
▪ Sandy Heinicke
[email protected]
▪ Karen Hastings
JAZZ ENSEMBLE
▪ Gregory Molock
[email protected]
▪ Christopher Wooten [email protected]
SR FLUTE ENSEMBLE
 John Lill
[email protected]
 Tracy Edlich
[email protected]
JR FLUTE ENSEMBLE
▪ Harry Dan
[email protected]
▪ Teresa Porath
[email protected]
ANNOUNCEMENTS & EMAIL UPDATES
Ensemble Managers will make any announcements at the beginning of the rehearsal or immediately after the
break. These announcements can be important notifications of schedule changes and upcoming concerts
that students need to pay attention to.
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Ensemble Managers send out emails with instructions the conductors want conveyed after a rehearsal is over.
Based on what was accomplished in a particular rehearsal, a conductor may want to change the rehearsal order
for the following week, or ask one section to work on a particular piece of music. Emails will also repeat
announcements made during rehearsals for the benefit of students who were absent.
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Emails will also let you know when the latest newsletter is available. Newsletters are intended to provide
information on upcoming events, anticipated schedule changes, and contact information. It also has informative
music articles and spotlights CYSO musicians.
Closures we know about ahead of time will be posted in our newsletter and on our website.
If we are experiencing inclement weather, we will email you as soon as a decision has been made to close.
CYSO usually follows the Anne Arundel County School cancellation policy.
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CONCERT CALL TIME
Call times are published in the newsletter one month prior to a performance. This is the time when ensemble
musicians need to be ON STAGE and ready to play. For example, if your call time is 2:30pm, you need to be in
2016-2017 SEASON INFORMATION
your seat by 2:30pm. If you have a legitimate reason for being late, please let your Ensemble Manager know at
least three weeks ahead of time.
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CONCERT PERFORMANCE ATTIRE
Ladies: Formal black long sleeved or three-quarter length sleeved top and ankle length skirt, dress, or dressy
pants, black stockings, and black shoes.
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Gentlemen: Black tuxedo or black suit with white shirt and black bow tie, black socks, and black shoes.
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Jazz Ensemble only: black long-sleeved button-down shirts, black pants (no jeans), black socks, and black
shoes.
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CONCERT ETIQUETTE
Please stay for the entire concert. If you must leave prior to the end of the concert, please do so during the
intermission.
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If you must enter or leave the auditorium during the concert, please do so during applause.
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If you have small children with you who are not able to remain seated or quiet, please take them out of the
auditorium.
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Please be sure to turn off all cell phones and other electronic equipment during the concert.
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No flash photography is allowed. Video recording and photography are for your private use only and must be
done at the back or sides of the auditorium only. Due to copyright restrictions it is a violation of the law if a
recorded performance of a copyrighted piece is uploaded to a public location on the internet.
2016–2017 SEASON AUDITIONS
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Please see CYSO website for a complete list of audition requirements.
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Auditions for the 2016-2017 will be held throughout the season by appointment
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2017-2018 SEASON AUDITIONS
Tues. & Thurs., May 23, 25, 30, June 1, & 8, 5pm-9pm CYSO Auditions at Bates Middle School.
Auditions for all Ensembles for new members Use of rooms #001, 002, and
003
All Students in the Preparatory Orchestra, Strings Orchestra, Wind Ensemble, Concert Orchestra and
members finishing their first year in the Symphony Orchestra must re-audition for placement for the
2017-2018 season.
Please see CYSO website for a complete list of audition requirements.
NEW APPLICANT REGISTRATION
2016-2017 SEASON INFORMATION
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Prospective students age 8 to 21 who meet our audition requirements may receive a one year membership when
there is a vacancy in an ensemble.
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Auditions will be held in the spring (May/June) at the end of each season for membership in the upcoming
season. August and January auditions will be held if there are vacancies.
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Prospective students will be scheduled for audition by the Executive Director when they
o Complete the Audition/Emergency Contact application form.
o Submit the $40 Registration fee.
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A letter will be sent to all students who audition to let them know if they have qualified to the satisfaction of the
audition panel.
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Prospective students who have been notified of their placement become members when the non-refundable
$100 tuition deposit is paid.
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The balance of the tuition fees must be paid by the first rehearsal in October, unless a payment plan has been
arranged with the Executive Director.
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RETURNING MEMBER REGISTRATION
Returning members of the Preparatory, Strings, and Concert Orchestras, and the Wind Ensemble, must audition
for placement for the following year. These auditions will take place in May and June at designated times. ALL
CURRENT MEMBERS MUST AUDITION AT THIS TIME; THE ONLY EXCEPTION WOULD BE FOR
MEDICAL REASONS. Any returning member who does not audition in May or June will pay a late fee when
they audition in August. Please contact the Executive Director to schedule an audition time.
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All CYSO Musicians not currently in the JR or SR Flute Ensembles, Jazz Ensemble, or Symphony Orchestra
must re-audition for ensemble placement for the 2017-2018 season. Returning members of the Symphony
Orchestra, Jazz Ensemble, and JR and SR Flute Ensembles do not re-audition each year except where stated
above.
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An email will be sent to all returning students, confirming their placement for the following year.
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All returning students must:
o update their Audition/Emergency Contact application form
o pay the $40 Registration fee
o pay the non-refundable $100 tuition deposit
o pay the balance of the tuition fees by the first rehearsal of the season, unless a payment plan has
been arranged with the Executive Director.
2016-2017 SEASON INFORMATION
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TUITION POLICY
A $100.00 non-refundable tuition deposit is due upon acceptance and must be paid by July 31st.
The remainder is due by the first rehearsal of the season unless arrangements have been made in advance with
the Executive Director for the balance to be paid in two equal installments due by the first rehearsal in
September, and October.
Checks should be mailed to CYSO, P.O. Box 863, Arnold MD 21012.
Credit Card payments are accepted when tuition is paid in full.
Tuition is non-refundable except when the Executive Director is notified in writing by September 30th of a
withdrawal. In these cases 50% of the tuition if paid in full will be refunded.
Students who join CYSO after September will be charged a prorated tuition based on the number of months
remaining in the season, plus the $40 registration fee.
2016–2017 TUITION RATES
SYMPHONY ORCHESTRA
CONCERT ORCHESTRA
STRINGS ORCHESTRA
PREPARATORY ORCHESTRA
WIND ENSEMBLE
JAZZ ENSEMBLE
SENIOR FLUTE ENSEMBLE
JUNIOR FLUTE ENSEMBLE
$650.00
$650.00
$475.00
$475.00
$475.00
$650.00
$650.00
$475.00
TUITION DISCOUNTS
Discounts are offered when a family registers more than one student. Tuition for the second and consecutive
students will be reduced by $50.00 each.
Discounts are also offered when a student participates in two ensembles. Tuition for the lesser priced ensemble
will be waived.
TUITION ASSISTANCE
A letter stating the need for tuition assistance along with copies of the last two years of the family’s 1040 tax
return will need to be submitted. This information should be addressed to the Scholarship Committee and
delivered to the Executive Director in a sealed envelope. This submission is held in strict confidence by the
Scholarship Committee, who will base their determination on the perceived financial need. Please note that
tuition assistance does not cover the $40 registration fee or the $100 tuition deposit.
A limited number of scholarships can be offered by CYSO.
PARENT VOLUNTEERS
2016-2017 SEASON INFORMATION
CYSO is administered by our Music Director and Executive Director, with the able assistance of many
volunteers who fill vital roles for us. We thank all of you who have volunteered in the past because your
help has meant so much to the health and functionality of our organization.
We also thank those of you who remain active in our many administrative roles and board positions. Your
continued involvement means that we can offer our young musicians an outstanding program again this
year. We especially thank our Ensemble Managers who work closely with our conductors and students all
season. Their diligence is key to our rehearsals running smoothly each week.
At the start of each new season we ask parents to fill any vacancies we have in our week-to-week operations
and fundraising roles so we can operate efficiently again this year. Volunteering for CYSO is a great
opportunity to do something that is fun, meaningful, and gets you close to the action!
We will be using signupgenus.com to sign up on line to volunteer, watch for detail in the Executive
Directors weekly message.
•
•
OCCASIONAL VOLUNTEERS
Perform tasks such as music scanning, preparing the Euterpe for mailing, tracking fundraising orders, collecting
items for our silent auction, collecting ads for our concert programs, preparing concert programs, assisting with
rehearsal and concert setup/teardown, selling Gala tickets, etc.
Each week we must cover several door-monitor shifts and help-desk shifts. We are asking parents to help
with these two jobs according to the ensembles their children play in.
o
o
o
o
o
o
o
o
SYMPHONY ORCHESTRA parents 2nd shift Thursday Nov, Feb & May
CONCERT ORCHESTRA parents 2nd shift Thursday Oct, Jan & Mar
STRINGS ORCHESTRA parents
1st shift Thursday Nov & Mar
PREPARATORY ORCHESTRA parents 1st shift Thursday Jan & May
WIND ENSEMBLE parents
1st shift Thursday Oct & Feb
JAZZ ENSEMBLE parents
Tuesday
all season
st
SR FLUTE ENSEMBLE parents
1 shift Thursday Dec & Apr
JR FLUTE ENSEMBLE parents
2nd shift Thursday Dec & Apr
•
DOOR MONITOR VOLUNTEER SHIFTS
THURSDAY 1st shift 4:45–6:45PM 2 people cover the doors 4:45–5:45PM & 6:15–6:45PM
•
THURSDAY 2nd shift 6:45–9:00PM2 people cover the doors 6:45–7:15PM & 8:30–9:00PM
o First shift on Thursday leaves when second shift arrives at 6:45PM.
REHEARSAL HELP DESK VOLUNTEER SHIFTS
• THURSDAY 1st shift 4:45–6:45PM 1 person covers the help desk
•
THURSDAY 2nd shift 6:45–8:45PM 1 person covers the help desk
2016-2017 SEASON INFORMATION
EQUIPMENT MOVERS
2 persons needed to move equipment from the lower lever to the cafeteria for the 5PM rehearsal 4:455PM and then to help Gail Vehslage unload her car for the Flute Ensemble rehearsal 5-5:15PM.
Always remember to record your volunteer hours in the binder located at the Rehearsal Help Desk. This
information is needed for our Grant applications.
•
•
2016–2017 PARENT MEETINGS
Parents-Only meeting, to be held on September 1st in room 002 in the band area with registration following in
room 003A.
Preparatory Orchestra 5-5:30 PM, String Orchestra 5:30-6PM, Wind Ensemble 6-6:30PM, SR Flute Ensemble
6:30-7PM, JR Flute Ensemble 7-7:30PM, Concert Orchestra 7:30-8PM, Symphony Orchestra 8-8:30PM
Mid-season Gala preparation meeting on Thursday, January 12, 2017 at 5:30 PM and repeated at 7:00PM, at
Bates Middle School.
2016–2017 FUNDRAISING PLANS
Thank you for all the kind support you have shown us in the past! We encourage you to ask your family and
friends to join you in supporting us again this season.
1. Order Homestead Gardens poinsettias, wreaths, and garlands through us this autumn to support CYSO
while making your home ready for the holidays.
2. Buy ad space in our concert program to support your musician or promote your own business.
3. Purchase your Gala Raffle tickets
4. Sign up with Amazon at www.smile.amazon.com and designate Chesapeake Youth Symphony Orchestra
2017 GALA EVENT & SILENT AUCTION
Please mark your calendars now to attend both concerts of our annual Gala event at the St John’s Key
Auditorium, St John’s College in Annapolis on Saturday , March 18th .
•
This is our main fundraising event of the season when of our all ensembles will perform.
•
The afternoon concert will feature the Preparatory Orchestra, Strings Orchestra, Concert Orchestra, Wind
Ensemble, and Jr Flute Ensemble.
•
The SR Flute Ensemble and Jazz Ensemble will open the evening concert, before the Symphony Orchestra
performs with our guest artist.
2016-2017 SEASON INFORMATION
•
The Gala will feature a reception with wine and light refreshments in between the two concerts. The highlight
will be listening to the Jazz Ensemble perform during the Silent Auction
•
Tickets for reserved seating will go on sale in January
•
All CYSO students will receive complimentary tickets to attend the performances.
MUSIC STAFF
Julien Benichou
Vladimir Lande
Robert Stojakovich
Mary Pitta
Sandra Balderson
Steven Fidyk
Gail Vehslage
Ryan Tani
Music Director & Conductor, Symphony Orchestra
Conductor, Concert Orchestra
Conductor, Strings Orchestra
Conductor, Preparatory Orchestra
Conductor, Wind Ensemble
Conductor, Jazz Ensemble
Conductor, SR & JR Flute Ensemble
Assistant Conductor
BOARD OF DIRECTORS ✓
Julien Benichou
Linda Foss
Tom Eisinger
✓
Anne Sloan
✓
Shaun Mathis
✓
Jane Chambers
✓
Anne Sloan
✓
Diane Cameron
✓
Dorothea Harrison
✓
Lauren Kelly Washington ✓
John Lill
✓
Penny Mohr
✓
Julie Nolan
✓
William Scott
✓
denotes volunteer position
Music Director (exofficio)
Executive Director (exofficio)
President
Vice President
Treasurer
Secretary
Historian
Member at large
Member at large
Member at large
Member at large
Member at large
Member at large
Member at large
BOARD MEETINGS
Teachers Lounge (ground floor)
September 22, 2016
October 20, 2016
November 19, 2016
December—no meeting
January 19, 2017
February 16, 2017
6:30–8:00PM Thursday
2016-2017 SEASON INFORMATION
March- no meeting
May 18, 2016
ADMINISTRATIVE STAFF
Linda Foss
vacant
Debbie Hardie
vacant
✓
vacant
✓
vacant
✓
Anne Sloan
✓
Jane Chambers
✓
Shaun Mathis
✓
vacant
✓
vacant
✓
vacant
✓
vacant
✓
vacant
✓
Penny Mohr
✓
vacant
✓
Kyle Foss
✓
Diane Cameron
✓
Anne Sloan
✓
Linda Newsom
✓
April 20, 2017
June (all-day retreat, location TBD)
✓
denotes volunteer position
Executive Director
Development Coordinator
Book Keeper
Newsletter Publisher
Newsletter Editor
Assistant Newsletter Editor
Euterpe Editor
Euterpe Publisher
Gala Event Chairman
Silent Auction Chairman
Fundraising Coordinator
Tour Coordinator
Tour Coordinator
Corporate Sponsorship Coordinator
Grant Writer
Grant Researcher
Website Administrator
Website Developer
Head Music Librarian
Assistant Music Librarian
If you would like to join our Board or fill any of the vacant positions listed please contact Tom Eisinger at
[email protected]
2016-2017 SEASON INFORMATION
CYSO Event Schedule
Sunday, October 16th, 2016 LSO/CYSO Symphony Orchestra Halloween Concert, 3pm, Annapolis
Senior High School Auditorium Call time for musicians 1:30, Costumes encouraged
Saturday, November 19, 2016 CYSO Senior Ensemble Concert, 7 PM at Woods Memorial Presbyterian
Church, 611 Baltimore Annapolis Blvd, Severna Park, MD 21146, Symphony, Sr
Flute & Jazz will perform. Call times to be announced. Free
Thursday, December 1, 2016 CYSO Symphony will play at Carnegie Hall, TIM JANIS The American
Christmas Carol, 8PM, Stern Auditorium, Perelman Stage Ticketshttp://www.carnegiehall.org/Events/#!sdate=2016%2F12%2F1
Friday, December 2, 2016 MD State House by Candlelight, State Circle, Annapolis, 6PM,
SR Flute Ensemble and Jazz Ensemble will perform, Call times to be announced
Saturday, December 3, 2016 Kinderkonzert, 1:30 at the Bowie Performing Arts Center, 15200
Annapolis Road, Bowie, MD 20715, Concert Orchestra, Wind Ensemble,
Preparatory Orchestra and JR Flute Ensemble will perform, Call times to be
announced
Saturday, December 17, 2016 Winter Concert, Annapolis Area Christian School Upper School, 109
Burns Crossing Road, Severn, MD 21114, 7PM, Symphony, String Orchestra, SR
Flute and Jazz Ensembles will perform, call times to be announced
Saturday, January 28, 2017 In-House Concert Competition, MD Hall for the Creative Arts, Rooms 201
and 101A, 9-4 by appointment, Applications are due by Oct. 13, 2016
Saturday, March 18, 2017 CYSO Gala, St John’s College Key Auditorium, St John’s Street, Annapolis,
MD, 2PM Concert featuring the Concert Orchestra, String Orchestra, Preparatory
Orchestra, Wind Ensemble and JR Flute Ensemble, the Jazz Ensemble will
entertain during the reception in the lobby from 6-7:15 7:30 Concert featuring our
SR Flute Ensemble and Symphony with Hui-Chuan Chen, Piano and the Peabody
Children’s Chorus. Call times to be announced
Sunday, May 21, 2017 Finale Concert No. 1, 1PM featuring our Concerto Winners and Concert
Orchestra, String Orchestra, Preparatory Orchestra, Wind Ensemble and JR
Flute Ensemble, Call times to be announced
Sunday, May 21, 2017 Finale Concert No. 2, 7PM at MD Hall for the Creative Arts featuring our
Concerto winners and Symphony, SR Flute, and Jazz Ensemble, call times to be
announced
2016-2017 SEASON INFORMATION
Tues. & Thurs., May 23, 25, 30, June 1, & 8,
5pm-9pm CYSO Auditions at Bates Middle School.
Auditions for all Ensembles for new members Use of rooms #001, 002, and 003