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CULTIVATE. EVERY JOURNEY BEGINS WITH A VISION.
Project Name: City of Cambridge Aquatic Center
Purpose: Steering Committee Workshop
Meeting No.: 6
Date: 07.13.2015
Meeting Place: City Hall
Minutes Recorded By: Rob Barse, LEED® AP
Attendees
Staff
Lynda Woulfe, City of Cambridge
Caroline Moe, City of Cambridge
Committee Members
John Royal, City of Cambridge
Roberta Royal, City of Cambridge
Ryan Redfield, Chair / City of Cambridge
Heidi Lietha, Business Owner / City of St. Cloud
Jenny Garvey, City of Isanti
Craig Lietha, Business Owner / City of St. Cloud
Julie Page, City of Cambridge
Susie Kaspar, Springvale Township
Lisa Daley, Spencer Brook Township
Vanessa Hanzel, City of Cambridge
Howard Lewis, City Council / City of Cambridge
Steve Snow, City of Isanti
Cathy Lewis, City of Cambridge
Guests
Rob Barse, ORB Management
Old Business prior to 6/08/15
Item
Responsible Party
1-5
Lynda
Description
Closed
Miscellaneous Information
- Initiative Foundation – find report on community pools & research what the foundation
does to determine whether they can provide assistance. 6/8/15 update: Lynda spoke
with the Foundation and they are trying to find a copy.
5-3
Master Program Schedule
- Confirmation of Community outreach schedule & volunteers. 07/13/15 update:
schedule & volunteer list attached to minutes.
5-5
Review & discuss draft FAQs outline
- The draft FAQ sheet is attached to the minutes. Please review the proposed topics for
the sheet and provide feedback as to whether we want to modify, delete and/or add
additional topics. Feedback can be emailed to Rob @ [email protected].
Rob & Committee
5-6
Committee
Site Selection Criteria
- Discuss and establish preliminary site analysis / selection criteria as well as site
location options. Although we did not spend time on this, we will need to address prior
to launching the survey as there are important data points that we will want to obtain.
- Selection criteria to consider includes but should not be limited to: Access to utilities;
visibility; land acquisition cost; storm water retention; Access for most people in the
community/region; traffic counts; assessments; easements; traffic flow / circulation /
parking; land size – green space; land size – expansion capabilities
New Business from 07/13/15
Item
Responsible Party
Description
Closed
6-1
Housekeeping: Attendance & Sign In
-
6-2
Old Business
- Minutes from 6/08/15 were approved
- Open action items were reviewed and discussed.
6-3
Review & discuss draft survey outline
- Finalize draft today – draft per meeting attached. Rob’s questions/comments for
committee review:

We need to finalize names of the two projects. At this time I am proposing
“Indoor Aquatics Center” and “Community Recreation Center”. Please advise.

I relocated the general information questions and modified the questions
accordingly.

I updated the second section as advised and re-titled “Desired Characteristics
of the Indoor Aquatics Center”. I also relocated the specific Indoor Aquatics
Center membership questions so they follow these questions.

I added a title for “Desired Characteristics of the Community Recreation
Center”. I also relocated the specific Community Recreation Center
membership questions so they follow this section.

We need to firm up questions #30-32

It was advised that we delete question #33. I think this is an important
question to gather data on. Please advise.
- Next steps:

Per June meeting, the Committee discussed having laptops set up at each
meeting so that people can hop in and complete right on the spot. Lynda
informed the group that the City has some that we can set up. Vanessa
recommended a QR code on the handouts so people can connect direct to the
survey on their phone

6-4
Committee
Open Action Items
o The Committee needs to finalize the name we want to use for the
project
o ORB to upload into web-based version in August & send out for final
approval
o Launch survey following August meeting (late / end of August)
Establish sub-committees
- Operational Structure Sub-Committee

Committee members needed: Julie, Heidi & Jenny

Discuss conceptual operational structures, lease rates for shell space &
membership options for various concepts
City of Cambridge – Aquatic Center Committee
Workshop Meeting #6 Minutes from 07/13/2015
Page 2 of 5
- FAQs & 0.5% Sales Tax Sub-Committee

Committee members needed: Howie + 1-2 others
 Role: outline sales tax impact statistics and FAQ sheet
- Community Outreach & Survey Sub-Committee

Committee members needed: Ryan + 1-2 others
 Role: Determine & rollout marketing and advertising strategy for Outreach
- Site Analysis Sub-Committee
6-5
Rob & Committee

Committee members needed: 2-3

Role: Identify all potential sites available; establish preliminary site selection
criteria
Next Steps
- Task Force Meeting at 6:30 PM on Thursday, August 13, 2015
- Approve online survey structure
- Discuss and finalize draft of FAQ sheet
- Establish committees & set meeting dates
Committee Meeting #7 Date: 6:30 PM on Thursday, August 13, 2015
The preceding is assumed to be a complete and correct account of the items discussed, directions given, and
conclusions drawn; unless this office is notified to the contrary by the next regular meeting. If no notification is
received, these minutes will be deemed an accurate account of the meeting.
City of Cambridge – Aquatic Center Committee
Workshop Meeting #6 Minutes from 07/13/2015
Page 3 of 5
Community outreach listening sessions schedule
Session #
Date
Committee Members
1-1
9/14/15
City Hall @ 6:30 PM on Monday, September 14
- Meeting to take place in lieu of typical committee meeting
- Meeting facilitators / presenters:
Closed

Volunteer #1:
Ryan (confirm)
.

Volunteer #2:
Howie (confirm)
.
 Volunteer #3:
Rob
- Volunteers to assist with online survey:
1-2
1-3
9/16/15
9/18/15
.

Volunteer #1:
Vanessa
.

Volunteer #2:
Susie
.

Volunteer #3:
Julie
.
Chamber Presentation @ luncheon on Wednesday, September 16
- Due to luncheon structure and timing, we may want to consider more of a presentation
followed by a Q&A rather than a listening session with table activities, etc.
- Meeting facilitator / presenters

Volunteer #1:
Ryan

Volunteer #2:
Howie

Volunteer #3:
Julie
.
.
.
Chamber Customer Appreciation Event on Friday, September 18
- The City has a booth at the event. This will provide a platform to listen, educate and
discuss the status of the Committee’s work.
CONFIRM TIME

Volunteer #1:

Volunteer #2: Susie

Volunteer #3:
Vanessa
.
.
.
City of Cambridge – Aquatic Center Committee
Workshop Meeting #6 Minutes from 07/13/2015
Page 4 of 5
1-4
1-5
9/22/15
9/22/15
Senior Center @ 1 PM on Tuesday, September 22
- Meeting facilitators / presenters:

Volunteer #1:
Howie
.

Volunteer #2:
Rob
.

Volunteer #3:
Cathy
.
City Hall @ 5 PM and 6:30 PM on Tuesday, September 22
- Meeting facilitators / presenters:

Volunteer #1:
Ryan

Volunteer #2:
Howie (confirm)
(confirm)
.
.
 Volunteer #3:
Rob
- Volunteers to assist with online survey:
.

Volunteer #1:
Cathy
.

Volunteer #2:
Susie
.

Volunteer #3:
.
City of Cambridge – Aquatic Center Committee
Workshop Meeting #6 Minutes from 07/13/2015
Page 5 of 5