21 March 2000
Land Survey Authority Circular No. 3/2000
Plan Deposit Service for Plans
Not Falling Under Section 30(4) of the Land Survey Ordinance
It has been the practice for authorized land surveyors (ALSs) to deposit with
District Survey Offices (DSOs) plans in relation to land boundary surveys which fall
outside section 30(4) of the Land Survey Ordinance (the Ordinance). These plans may
include plans in respect of lot re-establishment surveys and advance copies of plans in
respect of subdivision surveys that are yet to be deposited with the Land Survey
Authority (LSA) under section 30(4) of the Ordinance. They are kept by DSOs for
reference by any concerned parties.
In depositing the plans as mentioned above, the ALSs very often only submit the
land boundary plan (LBP) and not any survey report and survey record plan (SRP). A
reference LBP alone would be of limited use by other land surveyors when it comes
to defining boundaries of the adjoining lots. It is therefore necessary to stipulate the
requirements for the plans and relevant materials to be submitted to and kept by DSOs
for reference purpose. This Circular sets out the conditions for making use of the plan
deposit service provided by DSOs.
With effect from 1 April 2000, ALSs should include the following items for
submission to DSOs if they wish to make use of the plan deposit service:(a) A duly completed Plan Deposit Form (Form SMO-F43) as given in
Appendix I.
(b) An SRP and any LBP in respect of the land boundary survey prepared in
accordance with the requirements of the Code of Practice (COP).
(c) A survey report prepared in accordance with the requirements of the COP.
For advance copies of plans for subdivision surveys, the following
caution note should be added to the face of the plan:"This plan has not been duly processed by the Legislation Section. Information shown
hereon may be subject to change"
Any submission that does not comply with the above requirements would not be
accepted and kept by DSOs for reference by others.
1
It must be stressed that the LSA has no obligation under the Ordinance to
provide service for the deposit of plans other than those that fall under section 30(4)
of the Ordinance. Likewise, there is no provision under the Ordinance requiring ALSs
to deposit with the LSA any plans which do not fall under section 30(4) of the
Ordinance. The plan deposit service provided by DSOs is purely an administrative
arrangement to facilitate effective sharing of land boundary survey information
amongst professional land surveyors engaged in land boundary surveys. It is entirely
up to individual ALS to decide whether he/she would like to make use of the service.
The plan deposit service is now provided to ALSs free of charges. However, a
fee may be levied in future to recover the costs in providing the service.
For enquiries, please contact Senior Land Surveyor/Legislation at telephone
number 2231 3342.
2
Deposit of Land Boundary Plan and/or Survey Record Plan in respect of
a land boundary survey with District Survey Office for reference
(to be completed by Authorized Land Surveyor [ALS] or
Registered Professional Surveyor of the Land Surveying Division [RPS(LS)])
PART A
-
PARTICULARS OF SUBMISSION
Name of Surveyor :
, ALS/RPS(LS)*.
Registration No.:
(registered owner/authorized representative of the registered
On behalf of
a set of
owner* of the lot mentioned below), I deposit with District Survey Office/
(i)
*the land boundary plan, Number
(
sheet); and
(ii)
*the survey record plan, Number
(
sheet)
for the
in respect of the land boundary survey of Lot
reference of any concerned parties.
sheet) and
To comply with the requirements set out in the code of practice, I submit a report (
supporting documents on the land boundary definition for this land boundary survey :No.of sheet
No. of sheet
No. of sheet
Land Search data
Assignment Plan
Sketch
Land Boundary
Division Plan
House Lot Plan
House Lot Plan Retrace
Plan
Survey Record Plan
DD Sheet
Aerial photograph
SRP equivalent data
DD Control Sheet
Photograph
Control Traverse
DD Enlargement
Document containing data
Permanent Land
"A" Sheet
other plans
Cadastral Survey Plan
Others
Record Plan
Lot index plan
to distribute copies of the plans, survey report and
I hereby give permission to District Survey Office/
any other documents in this submission, with or without charges, to any parties at its discretion.
Date
PART B
-
Authorized Signature
CONFIRMATION OF RECEIPT OF SUMISSION (for office use only)
This is to acknowledge the receipt of the plan(s) and documents stated in Part A above.
Receipt chop:
Name of Collecting Officer
SMF-0043
Revision : 0
(04-Mar-2003)
Page 1 of 1
3