MINUTES
of the
MOTUEKA COMMUNITY BOARD MEETING
held
4.00 pm , Tuesday, 21 February 2017
at
Motueka Office, 7 Hickmott Place, Motueka
Present:
B Maru (Chairperson), Board Members R Horrell and C H Hutt
Councillors P L Canton and D J Ogilvie
In Attendance:
Corporate Services Manager (M J Drummond), Engineering Manager
(R Kirby), Senior Customer Services Officer (H Spiers) and Executive
Assistant (H Simpson)
1
OPENING, WELCOME
The Chairman welcomed everybody to the meeting.
2
APOLOGIES AND LEAVE OF ABSENCE
Moved Cr Ogilvie/Deputy Chair Horrell
MCB17-02-1
That apologies for absence from Cr Hawkes be accepted.
CARRIED
3
PUBLIC FORUM
Jim Butler spoke about Board Member Hutt’s column in the Motueka Guardian. He also spoke
about the Pensioner Housing tenants in relation to the Council’s corporate overhead. Mr Butler
said he was disappointed to learn safety work in Tudor Street would not be completed prior to
2019.
Anna Cole voiced her concerns regarding public safety under the swings at Decks Reserve. She
suggested that the ground needs to be raised and aerated and new bark added. Cr Canton noted
that reserves/playgrounds are audited every three years. Chairman Maru requested this issue be
lodged as a service request. Cr Ogilvie mentioned new playground regulations coming through that
will require black rubber matting.
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
Ms Cole also voiced her support for a Youth Representative sitting at the Board meeting and felt a
female representative would be appropriate. She also wants reassurance from the Board and the
Council that the Riwaka drinking water will not be used for commercial bottling.
Ian Williamson spoke about a quote he is working on illuminating the “Motueka” sign. Mr
Williamson asked if the lane could be widened with the kerb widened slightly at the King Edward
Street and High Street intersection or if the lines on the lanes could be more noticable to ensure
drivers pulled over to the correct side of the road.
Engineering Services Manager, Richard Kirby noted that this would require permission from NZTA
and that the cost of any work would need to be met by the Council. Board Member Horrell asked
for a staff report on this option at the next meeting.
In response to a question from Mr Williamson, Mr Drummond advised that any amendment to the
Local Government Act 2002 is unlikely before the general election.
Mr Williamson spoke about the possibility of a driving range at the Motueka Golf Course. In
response, Chairman Maru suggested that Mr Williamson contact the Motueka Golf Course directly.
Mr Williamson asked if speed limit signs could be painted onto the road surface, particularly in Pah
Street by the marae and Queen Victoria Street in addition to the current road signs.
Nelson Bee thanked Cr Ogilvie on behalf of the Motueka community for the passionate and
forceful manner in which he tried to correct injustice at the recent Engineering Services meeting.
Richard Easton spoke about the Motueka Library and the issue with itinerant travellers taking over
the children’s section. He suggested that the library needs to place restrictions on this area. He
also suggested that an an area for freedom campers for showers/toilets etc should be provided in
Motueka.
Mr Easton also spoke about his concerns with the amount of methamphetamine available in
Motueka. He had appoached Cr Hawkes and local members of Parliament and received little
feedback. Mr Easton suggested the Board should liaise with the Police on this issue. Chairman
Maru said he was also passionate about safety in the community and conversations about the
issue have been ongoing.
Trevor Norriss spoke about the huge amount of work ahead of the Council in the Ten Year Plan
for Motueka. He urged the Board to ensure that stormwater improvements remain in the budget.
He also asked the Board to familiarise themselves with State Highway issues and procedures
relating to NZTAs work programmes.
He spoke about the option to widen the Motueka River bridge and urged the Board to push this
work with NZTA. Mr Norris encouraged the the Board to get on with what they can achieve now.
Chairman Maru thanked Mr Norris for his wisdom.
Barry Dowler spoke about the Board’s plan to alter the Special Projects funding criteria.
Mr Dowler advised that he is a Clock Tower trustee and has spoken to NZTA regarding taking land
to build a roundabout at this intersection.
Minutes
Page 2
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
David Armstrong congratulated Barry Dowler on his return to the Motueka Community Board and
noted that he agreed with the idea of holding Board meetings four-weekly.
Mr Armstrong voiced his concerns regarding the Council’s approach to finalising the 2017/18
Annual Plan and suggested that there should be the opportunity to make submissions more than
once every three years.
Cr Paul Sangster provided the Board with background to the Golden Bay Wharf Trust which he
formed in 2004. He spoke about an agreement with the Department of Conservation who don’t
want the old wharf structures. He referred to a letter from LINZ via Council that noted that LINZ are
happy to have the land transferred to the Council and then the Council to lease the wharf to the
Trust.
Cr Sangster approached Talleys who also use the Waitapu Wharf for help but they would only help
if the Trust included the Motueka Old Wharf. Cr Sangster is happy for this to happen but noted
that time is limited. The name has now changed to The Tasman Wharf Trust.
Cr Sangster asked that the two community boards work together to form the trust. It is unlikely that
Councillors could be involved but he has asked Bob Cook, Merv Solly, Knapp Engineering, John
Whittaker, Richard Sexes and Warwick Heal if they would be interested in joining the Trust. The
Trust will have some monies but will require financial assitance from both community boards. Cr
Sangster said that he had not approached the Golden Bay Community Board at this stage.
Nelson Bee supported Mr Easton’s comments about crime in the Motueka area. He suggested
that plain clothes policeman should be used to deter crime as police cars create aggression with
some people.
4
DECLARATIONS OF INTEREST
Nil
5
CONFIRMATION OF MINUTES
Moved Deputy Chair Horrell/Cr Canton
MCB17-02-2
That the minutes of the Motueka Community Board meeting held on Tuesday, 13 December
2016, be confirmed as a true and correct record of the meeting.
CARRIED
6
PRESENTATIONS
Nil
7
REPORTS
7.1 Chairman's Report
Stormwater
The Board agreed that the Engineering Services portfolio be delegated to incoming Board
Member Dowler.
Minutes
Page 3
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
Board Member Horrell will be the Motueka Community Board representative for Environment
and Planning.
Chairman Maru noted that Richard Kirby is the new Engineering Services Manager and
incoming Board Liaison Officer.
Cr Ogilvie requested that the Poole Street stormwater works be brought forward to the
2017/2018 financial year.
The Board agreed to hold an extraordinary meeting on 14 March 2017 so that Board Member
Dowler can be sworn in. The Board also agreed to hold a short workshop on Motueka Reserves
after the extraordinary meeting.
Policing
The Board noted that they will maintain an open dialogue with Police management to resolve the
ongoing community concerns.
Pah Street Toilets
Board member Hutt spoke with Beryl Wilkes and said she is waiting on designs for the toilets.
She asked that a service request to be raised to jet wash the Pah Street toilets.
Freedom Camping
The Board discussed the ongoing issue of freedom camping in the district, specifically in the
Motueka Ward. Board member Hutt tabled copies of several newspaper articles on the topic.
There was discussion around a solution to the waste associated with the increasing numbers of
freedom campers in the area. The Board agreed that they would like to see more action by the
Council on freedom camping issues.
Cr Ogilvie noted there is a Freedom Camping workshop scheduled for the Councillors on 5 April
2017. The Board asked whether they could have a representative attend this workshop and
agreed for this to be Board Member Hutt.
Cr Canton asked the Board if clearly defined car parks could be marked on North Street.
Youth Engagement
The Board agreed to defer any discussion regarding youth representation on the Motueka
Community Board until the next meeting. Mr Drummond noted that a staff report on youth
representation will be presented at the next meeting.
Pah Street Cenotaph
Mr Drummond said that he had contacted the RSA and is waiting for a formal response before
taking further action. There may be an option to request funding for any work at the cenotaph in
the next Long Term Plan.
Frequency of Board Meetings and Open Forum Meetings
The Board agreed to hold the Motueka Community Board meetings on a four-weekly cycle. The
Chair asked that meetings be scheduled on the third Tuesday of every month. The next meeting
will be the extraordinary meeting on 14 March 2017 with the next regular meeting on 21 March
2017.
Minutes
Page 4
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
Mr Drummond noted that it may be difficult for staff to report back in time for every monthly
meeting as the reporting cycles for committee meetings run on a six-weekly basis. He said that
staff would be able to provide updates at least every eight weeks. A schedule of dates for the
open forum will be discussed at the next Motueka Community Board meeting.
Motueka Historic Wharf
The Chairman suggested that incoming Board member Barry Dowler would be a good person to
represent the Board on the Tasman Wharf Trust.
Motueka Guardian Colum
Chairman Maru and Board Member Hutt will look into alternative arrangements for this column.
A reporter from the Guardian will be invited to attend Motueka Community Board meetings.
High Street Crossings
Board member Hutt asked Mr Kirby to review and provide feedback to the Board regarding the
pedestrian crossings on High Street, Motueka.
Speed Restrictions outside Motueka South and Parkland Schools
The Board noted their ongoing concerns regarding the school speed restrictions on High Street.
Emergency Family Housing
The Chairman advised the Board that he will write a letter of support for the Emergency Family
Housing proposal.
Keep Motueka Beautiful
The Board noted the ongoing valuable work of the Keep Motueka Beautiful Committee. The
Board noted its support for a proposed parking limit on the Road Reserve at George Quay.
Decks Reserve
The Board noted that a quote for tables and benches had been received from the MENZ Shed
for the Decks Reserve playground. The quote will be sent to the Reserves and Facilities
Manager.
Board member Hutt said she would get a quote for a concrete pad and galvanised plates to
support the proposed tables and benches.
Litter Cart
The Board discussed providing funds towards the litter cart. It was agreed that the Chairman and
the Corporate Services Manager will prepare a budget for 2017/18 and report to the next
meeting including funding for the litter cart. If there is agreement to fund the litter cart, the Board
will ask for this to be included in the Long Term Plan 2018-2028.
Tarrant Memorial
The Tarrant Memorial has been removed for restoration. Cr Ogilvie spoke with Beryl Wilkes who
suggested a small fence could be erected around it.
Public Forum
The Board agreed it was good to see so many people speaking at the Public Forum.
Minutes
Page 5
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
Moved Chairman Maru/Cr Canton
MCB17-02-3
That the Motueka Community Board receives the Chairman's Report RMCB2017-02-01.
CARRIED
7.2
Special Projects - Funding Recommendations
The Board asked for an amendment to the draft resolution to show the split of funds towards
landscaping costs between Motueka Historic Wharf and George Quay.
MCB17-02-4
That the Motueka Community Board:
a)
b)






receives the Special Projects - Funding Recommendations report RMCB17-02-02;
and
approves the following projects for total funding of $39,000:
Motueka Historic Wharf and George Quay redevelopment - $5000 towards the
Council’s landscaping costs for these areas to be split as $3000 towards Motueka Historic
Wharf and $2000 towards George Quay.
High Street Security Cameras - $5000 to be provided to Motueka Community Patrol
towards the capital cost of the security cameras.
Saltwater Baths Flood Gate – provide $5000 to the Council towards meeting new
operating safety standards. Note this work has been completed.
Motueka & Districts Museum, air conditioning/lighting upgrade – provide $10,000 to the
Motueka Museum Trust Board for this work to be completed.
Enhance the entranceway to the northern end of the Marahau Beach – Provide $5000
to the Marahau Residents Association for the enhancement of this area. Note – the
Marahau Residents Association is to engage with Parks and Facilities staff when planning
this work. The Marahau Residents Association to provide written agreement that they will
provide ongoing maintenance of this area at no cost to the Council or the Motueka
Community Board.
Play equipment for the Newhaven Reserve – Provide $5000 towards the Council’s
playground project at the Newhaven Reserve.
c)
Defers the following projects subject to staff confirming costs, feasibility, timing
and approval of the Engineering Services Committee and/or the Council:

Kerb and channel Old Wharf Road –note staff estimate this work will cost around
$15,000.
Drinking bottle fill point on High Street – defer until staff confirm the cost for this work,
a confirmed location of the filling point and ongoing costs for supplying water from the
Council’s water supply.
Wallace Street footpath –staff estimate this work will cost between $10,000 and $15,000.
Welcome to Motueka Sign – defer until ongoing maintenance costs, the location of the
signage and roading health and safety issues are resolved.
Footpath on the southern side of Courtney Street – staff estimate this work will cost
approximately $15,000.




Minutes
Page 6
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
CARRIED
7.3
Financial Report - January 2017
The financial report was taken as read.
Moved Chairman Maru/Cr Ogilvie
MCB17-02-5
That the Motueka Community Board receives the Financial Report - January 2017
RMCB17-02-03.
CARRIED
7.4
Action Sheet
The Board discussed and updated the action sheet. The Board asked for an updated copy of the
action sheet to be circulated with the minutes of the meeting.
Moved Chairman Maru/Deputy Chair Horrell
MCB17-02-6
That the Motueka Community Board receives the Action Sheet report, RMCB17-02-05.
CARRIED
8
8.1
CORRESPONDENCE
Correspondence - February 2017
The correspondence report was taken as read.
Moved Cr Ogilvie/Cr Canton
MCB17-02-7
That the Motueka Community Board receives the Correspondence - February 2017 report,
RMCB17-02-06.
CARRIED
The meeting concluded at 6.25pm
Date Confirmed:
Minutes
Chair:
Page 7
Tasman District Council Minutes of Motueka Community Board – 21 February 2017
Minutes
Page 8