MINUTES OF THE COUNCIL MEETING
OF THE PONY CLUB ASSOCIATION OF NEW SOUTH WALES INCORPORATED
DATE:
th
TUESDAY 26 NOVEMBER 2013
VENUE:
THE CATHOLIC CLUB, (PHILLIP ROOM) CAMPBELTOWN
1. PRESENT:
Chairman
Zone 2
Zone 3
Zone 4
Zone 5
Zone 6
Zone 7
Zone 8
Zone 9
Zone 10
Zone 11
Zone 12
Zone 13
Zone 14
Mrs D Cullen (Zone 16)
Mrs M Pestell OAM
Mr G Harmer
Mrs F Pennell, Mrs T Delany
Mrs J Alston
Zone 15
Zone 16
Zone 17
Zone 18
Zone 19
Zone 20
Zone 21
Zone 22
Zone 23
Zone 24
Zone 25
Zone 26
Zone 27
Zone 28
Ms J Gorman, Mr P Logue
Mrs J Morgan
Mrs K Wood
Mrs J Frankum
Mr F Smith
Mr W Mills, Mr T Irwin
Mrs M Smith, Mrs K Taylor
Mr P Painter
Apology
Apology
Dr F Kelleher
Ms M Hodges
Apology
Mrs M Marsh
Mr M Syme, Mr G Temm
Mr D Carraro
Mrs S Adams
Mr D Denby
Mr J Kay
Mrs P Durant, Mrs E Caswell
Visitors: Mrs B Williamson, Mrs A Sutcliffe, Mrs K Britton (Executive Officer)
Mrs D Cullen welcomed everyone and opened the meeting at 9.05 am. She also noted that there were
two visitors today who were not voting delegates, and advised them that they were welcome to join
the delegates, however they were not able to speak or vote.
APOLOGIES: Mr J Dixon (Zone 5), Mrs T Schipp (Zone 10), Mrs M Clark (Zone 11), Mrs K Sutherland
(Zone 12), Mrs M Whalan (Zone 16), Mr A Morrall (Zone 17), Mr A Newham (Zone 19), Mrs F Rosser,
Mrs C Trengrove (Zone 21), Scott McIntyre, Mr P Petherbridge (Zone 24), Mr B Gribbin (Zone 26), Mrs J
Waugh (Zone 27).
C70/13
That the apologies be accepted.
Moved: Mr D Denby
Seconded: Dr F Kelleher
(carried)
It was announced that there were 31 registered voters, including proxies and excluding latecomers or
visitors.
2.
MINUTES of Council Meeting held Tuesday 30th July 2013.
3.
CONFIRMATION of the above Minutes.
C71/13
That the Minutes of the previous Meeting dated 30th July 2013 be adopted.
Moved:
4.
Mr M Syme
Seconded: Mrs S Adams
(carried)
BUSINESS ARISING out of the above Minutes.
1
Nil
5.
REPORTS
i)
Presidents Report- Mrs D Cullen – as attached
C72/13
That the Presidents Report be accepted.
Moved:
Mrs D Cullen
Seconded: Ms M Hodges
(carried)
From the Presidents report
Selections for the NSW representative to the PCA 2014 International Mounted Games team would be
made at State Camp from eligible riders. Pony Club Australia have advised at this stage that they do not
have a host state for the 2014 Prince Philip Mounted Games due to an inability to supply horses for the
competition.
State Camp selections:
2014 STATE CAMP: DRESSAGE
RIDER
HORSE
ZONE
TIFFANY BIGNOLD
GLO-BROOK LEGEND 26
KATHERINE MILLS
GOTTA BE BLACK
3
HOLLIE MCINTYRE
TRENDEE FB
24
MIRANDA LYNCH
TURNERS STUD BASALT 20
IMOGEN HANNA
MY HAVEN MARIAH
21
PHOEBE WILKINSON
FARLEIGH HAVANA
23
CHELSEA ROSE
LEXINGTON CREST
16
MADDISON JONES
IMPERIAL MILAN
25
ANGELA BEGG
KING TOBERLONE
23
KEELY O'HARE
DYLAN
12
MYFANWY CLARK
MUMBULA SQUIRE
16
TAYLA LANNSTROM
TOM
24
SAVANNAH CODDINGTON IRISH CLOVER
4
CASSANDRA MCCARROLL BRAEVIEW GRACE
6
ABBEY WICKS
PRECIOUS WOOD
7
RESERVES:DRESSAGE
HANNAH SHAW
NOARDANISE MICA
9
2014 STATE CAMP: EVENTING
RIDER
HORSE
ZONE
KATHLEEN MCGRATH SHAR AMOON EMSU
16
ELEANOR MILLER
KALOONA KAYDEE
16
RACHAEL TEMM
TAMARU DOM PERIGNON 23
MOLLY GROAT
WG MERV
21
LOREN SLATER
ASPENVIEW FIRESTORM 16
LACHIE DAWES
SANDHILS PIPER
3
FRANCES BARNARD
B MY BREE
16
MIKAYLA WILKINSON GISELLE CG
6
KARLA WICKS
FOXHILL ISABELLA
7
TEGAN BONET
BLUE PHINDA
12
MICHELLE CARNEY
INGRANDIVE
7
NATALYA BRETHERTON DRESSED IN A RUSH
7
SAMUAL WOODS
ALIKAZAAM
22
ADELE CLARK
MUMBULLA PEARL
16
RICHARD KNIGHT
APH LION RED
4
2
RESERVES: EVENTING
RIDER
HORSE
SAMANTHA CORMIE WAKIL
PROSPECT LODGE KILLER
MARGARET PALAZZO
INSTINCT
TAHLIA WELLS
WUNDURRA REVELATION
KEIRA MULLAN
SIROCCO'S QUEST
2014 STATE CAMP: MOUNTED GAMES
RIDER
HORSE
MICAH MANGER
SWIFT
DOUG BACON
BLAZE
WILBERG STAR WAR
ANDREA BIONDIC
(PRINCESS)
JOSEPHINE MCGRATH
HOLLY
WEBER
RHYS SMITH
ABBA
JAMES FIELD
ALLENGREEN ENCORE
TOM PEARCE
STAR
TOM READ
PEPPER
JULIA DEVITT
STUART LITTLE
LUCY FANNING
SONIC
JACK DURR
SONNY
LISA SUZUKI
KARRAWINNA LAILA
KELSEY JAMES
BRUMBY
REAGAN DAVIS
OSKA
CHARLOTTE MILLARDCHEVAL
CARR
ZONE
5
16
2
16
ZONE
23
23
16
16
16
16
16
16
22
27
16
19
22
22
22
2014 STATE CAMP: ADVANCED HORSEMANSHIP
RIDER
HORSE
ZONE
GLENMORE
KEELEY GAMBLE
22
PARTNERSHIP MAVERICK
CARLY MORRISON GLEN LEE MICHAEL
26
MADELINE SKOPEK CODY
23
ESTELLE WENN
MUMBULLA BARNACLE 16
CLARE EDSOR
HAYLEY
16
STEPHANIE
BE CREATIVE
27
STOMATELLIS
CHLOE PEARSE
GARRABOO FANTASY
23
TEGAN BEMI
CALYPSO TIA-DALMA
22
TAHLIA SMITH
ELLIE
16
OLIVIA MUSCAT
MAXIMUM VOODOO
16
RESERVES HORSEMANSHIP
RIDER
HORSE
BRANDON BENEKE BUDDY
26
State Camp Coaches are Carolyn Earl – Dressage, Sam Lyle – Eventing, Jamie Coman – Showjumping,
Philip Logue – Mounted Games, Jane Frankum, Sarah Venamore - Horsemanship.
Discussion held in relation to the Pony Club Australia meeting held earlier in November with Mrs D
Cullen and Mrs J Frankum noting the concerns and objections that they has as our representative to
some of the section in the draft PCA Constitution, Mrs D Cullen said that the Executive have requested
that this constitution be mapped to our constitution by a specialised solicitor for them to provide their
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opinion before the next PCA meeting in May. Mrs D Cullen also noted that she was trying to arrange a
meeting with the minister in Canberra.
ii)
C73/13
Financial Report
That the Treasurers Report be accepted – as per Balance Sheet & Profit & loss.
Moved:
Mr D Denby
Seconded: Dr F Kelleher
(carried)
From the Financial Report
Mr D Denby noted that all accounts were on a cash basis with no adjustments made as yet for any one
off expenses.
iii)
C74/13
Chairman of Chief Instructors Committee – as attached
That the Chairman of Chief Instructors Report be accepted.
Moved:
Mrs J Frankum
Seconded: Mrs J Alston
(carried)
From the Chief Instructors Report
Mrs J Frankum encouraged all zones to utilise the subsidised schools and clinics and reminded everyone
that the first recipients of the NCAS Preliminary accreditation were due for renewal with forms
available on the association’s website which would need to be sent to the Coaching Coordinator at the
office.
Recommendations from the Zone Chief Instructors Committee meeting for consideration by Council.
C75/13
That for Bonfield Bounce at State Sporting Championships the height of plastic barrels
be:
a) Juniors (under 13 years) no less than 30cms and not to exceed 40cms
b) Seniors (over 13 years) no less than 50cms and not to exceed 60cms
Moved:
C76/13
(carried)
Mr P Logue
Seconded: Mrs E Caswell
(carried)
That nominations for State One Day Event Championship must be accompanied by
copies of grading cards.
Moved:
C78/13
Seconded: Mrs J Alston
That at State Mounted Games Championships a safety zone be included at the
start/finish end of the lanes, to be a minimum of six (6) metres in length and marked
with a line.
Moved:
C77/13
Mrs F Pennell
Mrs J Alston
Seconded: Mrs E Caswell
(carried)
That the age groups for the 2014 State Polocrosse Championships be Under 13 years,
13 to under 17 years and 17 to under 25 years.
Moved: Mr W Mills
Seconded: Mr F Smith
(carried)
4
C79/13
That Dressage tests for 2014 State Dressage Championship be:
Under 13 years
13 to under 15 years
15 to under 17 years
17 to under 25 years
1.1 and 1.3
1.3 and 2.1
2.1 and 2.3
2.3 and 3.1
Moved: Ms M Hodges
Seconded: Mrs M Pestell
(carried)
Ratification of appointments
C80/13
That ratification of appointments for Chief Gear Stewards at State Championships as
follows:
Sporting and Campdraft - Mrs S Adams
Dressage – Mrs M Pestell
Moved:
Mrs J Frankum
Seconded: Mr M Syme
iv)
2013 State Mounted Games Championship – Mr P Logue as attached
C82/13
That the State Mounted Games Championship report be accepted.
Moved:
Mr P Logue
Seconded: Dr F Kelleher
v)
2013 State One Day Event Championship report – Mrs E Caswell.
C83/13
That the State One Day Event Championship report be accepted.
Moved:
Mrs M Pestell
Seconded: Mrs E Caswell
(carried)
(carried)
(carried)
Discussion from the One Day Event report
Mrs E Caswell said that she was concerned about the number of protests at the event and Mrs J
Frankum said that in fact most of the contacts with the TD were queries rather than protests with only
one formal protest which was dealt with early as there was photographic evidence to support the
breach. Mrs K Taylor said that she believed that the TD had done a great job especially noting the talk
that he held with the stewards before the competition commenced.
vi)
2013 National Championship report – Mrs D Cullen as attached.
C84/13
That the National Championship report be accepted.
Moved:
6.
Mrs D Cullen
Seconded: Mrs S Adams
(carried)
RECOMMENDATIONS FROM THE EXECUTIVE COMMITTEE
5
Ratification of appointments
C85/13
That ratification of appointments for State Championships as follows:
Sporting and Campdraft Technical Delegate
Mr P Painter
Sporting and Campdraft Assistant Technical Delegate
Mrs J Morgan
Dressage Technical Delegate
Mrs K Wood
Jumping Equitation Course Designer
Mr J Vallance
Showjumping Course Designer
Mr J Vallance
Moved:
C86/13
Mr M Syme
Seconded: Mrs F Pennell
(carried)
Mr J Kay
Seconded: Mrs E Caswell
(carried)
Mrs J Frankum
Seconded: Mr M Syme
(carried)
Mrs M Pestell
Seconded: Mr P Painter
(carried)
That Pony Club Association NSW accepts the draft Concussion Policy subject to the
endorsement by a medical practitioner.
Moved:
C92/13
(carried)
That all NCAS Preliminary Assessment candidates must have attended a State run two
(2) day Instructors School prior to assessment.
Moved:
C91/13
Seconded: Mr M Syme
That point 6 of the current procedure for election of the executive (motion C58/08) be
reworded to read – “If insufficient nominations are received, then with the consent of
the Council/Chief Instructors Committee given by a majority of those present, late
nominations may be accepted at the Council meeting/ Chief Instructors Committee, in
which event the late nominee(s) shall address the Council/Chief Instructors Committee
prior to the election to introduce themselves and to refer to their relevant qualification
to be an Executive/Chairman of Chief Instructors Committee.”
Moved:
C90/13
Ms M Hodges
That the Association website be updated and the quote submitted by Zedg/Rodin be
accepted up to the amount of $12,000.
Moved:
C89/13
(carried)
That clubs be required to provide a copy of their yearly Safety Checklist with their
Office Bearers forms.
Moved:
C88/13
Seconded: Mr J Kay
That the recommended reimbursement amount for travel for judges and officials be
st
increased from $0.45 per kilometre to $0.48 per kilometre from the 1 January 2014
Moved:
C87/13
Mrs J Frankum
Ms M Hodges
Seconded: Dr F Kelleher
(carried)
That all horses attending State Championships and State run events (i.e. State Camp)
must be fully vaccinated against Hendra virus and applications must include a copy of
their current vaccination certificate from the 1st of January 2014
Moved:
Mrs J Frankum
Seconded: Mrs F Pennell
(carried)
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C93/13
That we accept in principal a Pony Club Association NSW Year Book to be offered for
purchase by members.
Moved:
C94/13
Seconded: Mrs S Adams
(carried)
That all NCAS Preliminary Assessment candidates must be seen teaching one of their
assessment tasks under supervision of a mentor.
Moved:
C95/13
Mrs J Alston
Seconded: Dr F Kelleher
(carried)
That as Pony Club Association QLD are not supporting the proposed Senior Mounted
Games Challenge therefore this is not an official event and Pony Club Association NSW
does not support sending a State Team.
Moved:
7.
Mrs J Alston
Mrs J Frankum
Seconded: Dr F Kelleher
(carried)
APPLICATIONS to host State Championships received.
Zone 26 Polocrosse Championships – 11th, 12th & 13th July 2013 – Zone representative Mr D Denby
spoke for application.
C96/13
That the 2014 State Polocrosse Championship be hosted by Zone 26 at Bicentennial
Equestrian Park, Camden
Moved:
Mr D Denby
Seconded: Mr M Syme
(carried)
th
th
Zone 27 Jumping Equitation Championships – 17 & 18 May 2014 – Zone representative Mr J Kay
spoke for the application.
C97/13
That the 2014 State Jumping Equitation Championship be hosted by Zone 27 at
Gunning Showground, Gunning.
Moved:
Mr J Kay
Seconded: Mrs K Taylor
(carried)
Zone 20 One Day Event Championships – 27th & 28th September 2014 – Zone representative Ms M
Hodges spoke for the application however as no fees listed the meeting the application was held over
until the March 2014 meeting.
8.
Nil
QUESTIONS TO THE EXECUTIVE
9.
NOTICES OF MOTION
I. That at Mounted Games State Championship the competition continue to include an Under 17
age group but that an 8 and Under 13 age group be introduced.
C98/13
That at Mounted Games State Championship the competition continue to include an
Under 17 age group but that an 8 and Under 13 age group be introduced
Moved:
Mrs J Frankum
Seconded: Dr F Kelleher
(withdrawn)
7
Mrs J Frankum spoke for the motion stating that the intent was to provide more options for young
riders, Mr M Syme asked for clarification that the under 17 group did not require a minimum age and
noted that the motion did not have any provision for riders 17 to under 25 years. Mrs J Frankum
clarified that the intent was for the Associate age group to continue however could see where zones
may be confused and withdrew the motion.
II. That the C Certificate requirement be removed from the Junior Service Award.
C99/13
That the C Certificate requirement be removed from the Junior Service Award.
Moved:
10.
•
Mrs J Frankum
Seconded: Mr P Logue
(carried)
AGENDA ITEMS
Work Health and Safety – Mrs K Britton updated the meeting on the progress with Standard
Operating Procedures (SOP), sample Chemical Registers and sample risk assessments which are
now provided on the Associations website under the risk management tab. Mrs K Britton
requested that Executive members forward any SOP’s that would be suitable to pony club so
that they may be included in the examples. Mrs K Britton said that she would continue to work
on providing further information to members and would follow up with other sporting
organisations to ensure best practise was being followed.
11.
CORRESPONDENCE
a. Notification of resignation of Minister for Sport & replacement - tabled
b. BCS letter re sinking fund estimates for office - tabled
c. Reply from Chief Veterinary Officer re Hendra advice – tabled and discussed earlier
d. Reply from Minister Primary Industries re Hendra - tabled
e. PCAW report on Nationals – tabled and discussed earlier
f. PCA draft constitution – tabled and discussed earlier
g. Phoebe Wilkinson – thanks re Nationals – tabled and to go in the next newsletter
h. PCA November meeting agendas, reports etc. - tabled
i. PCAQ invitation to Interstate Senior Mounted Games Challenge – tabled and discussed
earlier
j. Interpacific report – Brandon Beneke – tabled and to go in the next newsletter
k. Mounted Games Team – thanks re Nationals – tabled and to go in the next newsletter
l. Cloud Scoring System – tabled and discussed Mrs K Wood said that Zone 9 had used this
system and their zone events with great success over a number of disciplines. Mrs D Cullen
suggested that we invite Mrs C Hodges to shadow the official scorer at the next state
championship to test the system.
m. Tiffany Bignold – thanks re Nationals – tabled and to go in the next newsletter
n. PCA – information on IMG coach/manager nominations and rider nomination – tabled
with information on the Associations website anyone with suitable qualifications urged to
apply.
o. Zone 27 – application to host State Jumping Equitation Championship – already discussed
p. Zone 20 – application to host State One Day Event Championship – already discussed
q. Zone 26 – application to host State Polocrosse Championship – already discussed
12.
GENERAL BUSINESS
Mrs J Alston said that she was concerned that some NCAS Preliminary candidates are not
offering some form of courtesy to their ZCI when they attend an assessment outside of their
zone. Discussion held that as the qualification was a national one PCA NSW cannot make any
changes to the procedures and that candidates could be accessed in another zone or even
interstate.
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13.
Mrs D Cullen said that the US has invited Australia to send representatives to the US Quiz to be
st
held 14-21 July 2014. Mr P Logue explained what the quiz entailed and said that it would be a
terrific experience for any of our members. Mrs D Cullen requested that Mrs K Britton follow up
with PCA to get a copy of the rules and a nomination form.
Mr P Logue spoke about the recent Mounted Games rule changes and his concerns. Discussion
held that the inclusion of demarcation lines was for rider safety and that the riders would soon
adjust their style to reduce the number of eliminations.
Mr P Logue foreshadowed a motion from his zone requesting that NSW host the IMG
Championship in 2014.
Mr P Logue foreshadowed a motion from his zone to the AGM that all motions be submitted via
the agenda only and not come via the Executive or ZCI meeting.
Mrs T Delany asked if the riders who did not attend the Jumping Equitation Championship
presentation had been contacted. Mr M Syme (on behalf of the executive dispute committee)
said that these riders had been contacted as per the Member Protection Policy and that
resolutions had been made and that the matter was now finalised.
Request for clarification that gaiters not to be worn by juniors at the State Showriding
Championship as it was no longer listed in the schedule – request for this information to go on
the website – Action – information updated to the website 4/12/13
Mrs E Caswell asked if it would be possible for the area numbers to be drawn from a hat for
riders attending Showjumping at the RAS rather than the current practise. Action – Mrs J
Frankum said that she would contact the RAS and see if this could be done.
Mrs D Cullen reminded everyone to let the riders listed as reserves for State Camp to prepare in
case they are called in as in previous years we have had riders scratch for a variety of reasons.
CLOSE MEETING
There being no further business Mrs D Cullen wished everyone a Merry Christmas and thanked
everyone for their attendance and closed the meeting at 12.15pm.
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