ENDNOTE X3 AND AMNH SCIENTIFIC PUBLICATIONS STYLE
(compiled by Chelsea Graham, Department of Anthrolopology)
Entering References into EndNote X3
Before entering a reference into EndNote, make certain it is not already in the library.
Run a search (located in the upper right hand corner) for accession number (if applicable)
and for title.
How to add an entry manually:
1. Click the green + sign in the tool bar
2. See “How to enter information,” below
How to add a reference through Google Scholar:
1. Copy http://scholar.google.com/ into the address bar of your web browser
2. Click on “Scholar Preferences” located to the right of the search bar
3. In the “Library Links” section, check off or add the following libraries:
• American Museum of Natural History - Find Full-Text
• American Museum of Natural History - Full Text@IngentaConnect
• Open WorldCat - Library Search
4. In the “Bibliography Manager” section, check off “Show links to import citations
into” and select “EndNote” from the drop-down menu
5. Click “Save Preferences”
6. Type the article title of the reference you are entering into EndNote and click
“Search”
7. Under the correct entry on the results page, click “Import into EndNote”
8. The first time, a window will pop up titled “Select a Reference Library”
prompting you to select the correct EndNote library by clicking through to its
location on your computer. Select “Open with” and select “Endnote X3 (Bld
4049) (default).” Click “OK”
9. The reference has now been imported into EndNote.
10. To edit the reference, double click the entry
11. See “How to enter information,” below to double check the imported information
is thorough and correct
How to add an entry through EndNote’s Online Search feature:
1. Choose a library or provider from “Online Search” located on the left side bar.
Click “more…” to add a library or provider
2. Click from “Preview” to the “Online Search” tab in the bottom section of the
window
3. Search within one field (Author, Year, Title) or multiple fields (these fields may
be changed in each individual drop-down menu). Click Search
4. A small window will pop up titled, “Confirm Online Search.” If the search has
yielded too many records, click “Cancel.” If the search has yielded a few records,
click “OK”
5. Once you have found the entry that most accurately corresponds to the reference
you want to enter into EndNote, delete the others that you have retrieved.
6. Double-click on the entry to edit
7. See “How to enter information,” below to double-check the imported information
is thorough and correct
How to enter information:
1. Select the corresponding reference type from the “Reference Type” drop-down
menu
2. Enter in all information available on the reprint or fill in missing fields. Refer to
any website directly related to the source (journal, magazine, etc) or a search
engine to fill in the blanks: Google Scholar (http://scholar.google.com/), Google
Books (http://books.google.com/), the AMNH Research Library
(http://library.amnh.org/index.php), Worldcat (http://www.worldcat.org/).
3. In the “Author,” “Editor,” “Series Editor,” “Reporter,” etc., sections, enter all
authors in the order listed last name followed by complete first and middle names
if possible, initials if not. “Jr.” should be entered as below, following last name.
Press enter between entries., for example,
Komar, Paul D.
Francis Jr., Peter
4. In the “Title,” “Series Title,” etc., sections, enter the titles as stated on the
reference. If the reference states the title in all caps, enter the title with first letter
of each word in capital letters.
5. Enter corresponding Volume, Issue, Edition with numbers only
6. In the “Pages” section, enter complete page ranges
Ex:
77-89
52-54
7. If a pdf of the reference exists, you may link it to the EndNote entry. Right click
within the “File Attachment” field. Select “File Attachment” from the drop-down
menu and Click “Attach File.” Select the location.
8. Double check that all pertinent information is entered, all entered information
corresponds with the reference you are entering and all information has been
entered in the correct manner. Refer to the EndNote Bibliographic Style template,
below, for the fields which are most pertinent to a specific reference type and the
information that is necessary for a complete bibliographic export.
9. When you have completed entering the information click the grey X in the upper
right hand corner of the window. A small window will pop up titled, “EndNote”
asking you if you want to save the changes you have made. Click “Yes”
10. If you are entering references for a specific project, you might want to create a
group. To do so, right click “My Groups,” located on the left side bar. Click
“Create Group” and enter a name. To place references in the group, drag them
over from the “All References” section.
Importing a Bibliographic Style into EndNote
1.
2.
3.
4.
5.
Save the “.ens” style file
Open EndNote
Click “Edit” in the top tool bar
Highlight “Output Styles” and click “Open Style Manager…”
Drag the “.ens” file into the Style Manager
Exporting a Bibliography from EndNote
1. Select by highlighting references or Group of references to be included in the
Bibliography
2. Click “File” in the top tool bar. From there select “Export…”
3. A window will pop up titled, “Export file name.” Choose your desired file name
and save in location. Choose “Rich Text Format (*.rtf)” from the “Save as type:”
drop-down menu. Select the bibliographic style from the “Output Style:” dropdown menu. Make certain “Export Selected References” is checked and click
“Save”
Editing a Bibliography Exported from EndNote
A bibliography exported through Endnote will necessitate some editing. Below is a
list of elements of entries that will need to be changed, especially if information has
not been entered correctly and/or completely:
•
•
•
•
•
•
Order of entries with same author(s), primary author(s); see the Style Manual:
Scientific Publications for specifics on placement
En dashes replace hyphens (especially in page ranges, for example 23–35, not
23-35)
Pagination to reflect the entire range, for example, 521–527, not 521–7
Capitalization – different bibliographic styles call for different forms of
capitalization, so keep an eye out for
o Lowercase to replace words automatically capitalized following a
colon (unless capitalization is called for by the nature of the word or
the bibliographic style)
o Some words may need to be capitalized in a specific manner whatever
the bibliographic style (examples of words with specialized
capitalization: DNA, GPS, New York, ME, Ph.D., DuBois). A list of
such words may be generated, maintained, and applied within
EndNote before exporting a bibliography:
Click “Edit.” From the drop-down menu, select “Preferences”
In the left-hand box, select “Change Case”
Enter the words you do not want EndNote bibliographic styles
to alter, clicking “Add” after each
Italics –certain words (genus, species, etc.) will need to be italicized if not
italicized in EndNote
Incomplete bibliographic listings resulting from incomplete EndNote entries.
Primary Authors or Editors of a book from which a section or chapter is cited
are to be listed initials first, followed by last name (after “In” in italics), e.g.:
Grayson, D.K. 1979. Mount Mazama, climatic change, and fort rock basin
archaeofauna. In P.D. Sheets and D.K. Grayson (editors), Volcanic
activity and human ecology: 427-457. New York: Academic Press, Inc.