WOLVES VOLLEYBALL CLUB
HANDBOOK 2017
WOLVES VOLLEYBALL CLUB HANDBOOK (updated November 28, 2016)
1. Mission & Objectives
“The Wolves Volleyball Club strives to provide a high performance training environment that
allows each athlete to reach their full potential.”
We aim to teach our athletes to cope with pressure, build confidence, balance multiple
commitments, strive for academic success and live a life of integrity. Our goal is to prepare
athletes in both sport and life.
WVC will train technical and tactical skills, knowledge of the game, intensified physical, mental
and nutritional training. Wolves Volleyball Club is aligning our club priorities with Canada Sport
4 Life and the Volleyball Canada Long-Term Athlete Development (LTAD) model.
WVC’s goal is to provide NCCP trained and certified head coaches for all teams and to take an
interactive role in their growth and development. We have committed to providing professional
development and in providing support in areas outside of their expertise.
We aim to create and develop relationships with players and parents in the community while
exposing them to the life of a “Wolves Athlete”.
2. Commitment
“The focus of WVC is to build excellence in competitive volleyball.”
WVC supports and provides an avenue for players to play in their age group and level of ability.
We recognize that players participate for a variety of reasons. WVC will attempt to satisfy as
wide a range of players as possible in the U13 & U14 age groups, based on the availability of
resources to do so.
In the U15-U18 age groups, a higher level of commitment is expected, and WVC will determine
at what level each player will participate, and may limit the number of levels offered. Teams
will be tiered according to their ability, with each team registering between 10-14 players.
3. Long Term Athlete Development (LTAD)
Volleyball Canada has clearly laid out objectives and seasonal planning tools to guide our
coaches in providing the best training models for each age group.
For 13U-15U boys and girls, WVC will follow the “train to train developmental stage”, which
focuses on learning and applying skills and tactics.
For 16U-18U boys girls, WVC will focus on “train to compete developmental stage” where
training will optimize fitness preparation and position-specific skills. Players will become adept
at competing at provincial and national levels. Athletes will be prepared for elite play at the
college and university levels, or competitive play for recreation, or that they will continue to be
active for life.
4. Excellence in our coaches and their ongoing development
“WVC’s goal is to provide NCCP trained and certified coaches for all teams and to take an
interactive role in their growth and development.”
We have committed to providing professional development and in providing support in areas
outside of their expertise. WVC expects all coaches to act in a professional, responsible and
sportsmanlike manner at all times. All coaches must submit a Criminal record check and a
Vulnerable Sector Search before working with our athletes.
WVC is committed to building the qualifications and training of all of its coaches and
welcomes all requests to attend courses and certifications to further their expertise. WVC will
fund as many of these courses and trainings as the budget allows per year.
Please see The Coaching Certification Policy Attachment A.
5. High Performance Training Program
WVC is committed to training the “complete” athlete. We strongly believe in training athletes
both on and off the court. As part of our club volleyball program fees, each player will receive
strength and conditioning training as well as mental performance training to complete the
athlete development process.
Strength and Conditioning led by a Certified Strength & Conditioning Coach.
13U/14U: 20-30min. on-court session, 1 times/week, 8-12 weeks
15U/16U: 60min. on-court or weight room session, 2 times/week, 8-12 weeks
17U/18U: 60min. circuit studio/weight room session, 2-3 times/week, 10-16 weeks
Mental Performance led by a Certified Mental Performance Consultant.
13U/14U: One Mental training group session
15U/16U: 4- one hour mental training sessions throughout the season.
17U/18U: 4- one hour mental training sessions throughout the season.
6. Tryouts
WVC tryouts begin on November 28th. A Tryout form is available to fill out and bring to the first
practice. Registration with Volleyball Alberta is required before attending any tryout. All ageclass tryouts and evaluations will be made over a minimum of 2-3 on-court tryouts.
Tryouts are closed to parents and spectators to create a productive environment free from as
many distractions as possible.
Team players will be selected on their try-out performance, displaying coachability, athletic
potential, strong work ethic, team member qualities, a positive attitude and sense of
commitment. They will be evaluated on skill execution, ability to pass, setting, serving, hitting,
blocking & defense.
Following the evaluation process, coaches will attempt to inform each player in an individual
fashion of the final team picks. Rosters will be posted on the GPRC website once tryouts are
competed.
Please note: WVC abides by the tryout rules established by Volleyball Alberta.
As per Volleyball Alberta:
Volleyball Alberta strongly recommends: Clubs DO NOT facilitate any programs during the
school season to prevent athlete participation overlapping between the two volleyball
seasons.
The tryout period begins on Monday November 28, 2016 and lasts for a minimum of seven days;
athletes cannot sign with a club until the Signing Date (Monday December 5, 2016) or later. The
signing date is Monday, December 5. Tryouts may continue after the signing date until all teams
have filled their remaining positions. Clubs may not collect any deposits for club fees until the
signing date (or later) excluding a tryout fee.
7. Attendance at Practices and Competitions
Attendance at all practices, competitions, work outs and other meetings is strongly encouraged.
It is critical to the success of the player’s development and the development of the team. WVC
recognizes that players may be involved in a variety of other activities that can affect the player
attendance.
The higher the level of competition, the higher the expectations with regards to attendance.
WVC supports involvement in other competitive activity, provided there is not a significant
overlap and conflict with the volleyball season. Early communication of potential conflicts is
important.
WVC will make every effort to accommodate other activities with the expectation that WVC
athletes will make every effort to commit to the volleyball season.
8. Practice Schedule & Gym time
The WVC books all practice times through the City of Grande Prairie and at the GPRC
gymnasium. WVC works with the coaches to find a compatible schedule that works for the
team. Gym cancellation requires 36 hour notice or the team will be charged a cancellation fee.
Always leave the facility clean, remove garbage and bottles. Respect the facility and
equipment.
U13/U14 – 2 practices per week
U15/U16/U17/U18 – 2-3 practices per week
9. Playing time
WVC is committed to developing all of its players. Each player will receive fair playing time.
All Volleyball Alberta and Volleyball Canada substitution and playing time regulations for the
specific age groups will be followed. Please see Attachment B: VA - New for 2017 Club Season.
NOTE: FAIR playing time is different than EQUAL playing time. Playing time decisions will be
based on the following factors: attendance, athlete readiness, attitude, injuries, and team
composition and needs. Playing time will be determined at the coach’s discretion.
10. Uniforms and Apparel
WVC will provide competition jerseys for each team.
All Wolves apparel other than uniforms will be purchased through the Ernie’s Sports Experts
online store at the players own expense. WVC will have an apparel fitting at our Parent/Athlete
meeting scheduled in December.
The clothing available to purchase will be in the club-sanctioned colors and pre-approved. Any
use of the Wolves logo requires permission from the Wolves Athletic Director.
11. WVC fees for 2016-2017 season
U13/U14 - $750
*Volleyball Alberta membership/ Tournament
$210
registration
Gym Rentals and Training costs
$195
Operational costs
$80
Coaches honorarium, clothing and Travel costs
$265
*Includes 1 Premier Tournament (Edmonton) and Provincials
Other Club tournaments are encouraged but the expenses will be up to each team to
fund.
U15/U16 - $1260
*Volleyball Alberta membership/ Tournament
$325
registration
Gym Rentals and High Performance Training costs
$375
Operational costs
$80
Coaches honorarium, clothing and Travel costs
$480
*Includes 3 Premier Tournament and Provincials
Other Club tournaments are encouraged but the expenses will be up to each team to
fund.
U17/U18 - $1260
*Volleyball Alberta membership/ Tournament
$325
registration
Gym Rentals and High Performance Training costs
$375
Operational costs
$80
Coaches honorarium, clothing and Travel costs
$480
*Includes 3 Premier Tournament and Provincials
Other Club tournaments are encouraged but the expenses will be up to each team to
fund.
PLEASE NOTE:
1. Parents, players and coaches must understand that team budgets do NOT include club
apparel fees and travel fees for the athletes (i.e. mileage, gas, hotels, flights, meals).
2. These budgets do not include Nationals. Teams that are planning to attend Nationals will
have to self-fund. Date to register for Nationals opens in early January so the intent to
compete will have to be committed to early.
Registration fees may be refunded for valid medical reasons. Decisions regarding the refund
amount will be made on a case-by-case basis, and will include such factors as length of season
played and fixed costs already paid out (i.e., Volleyball AB registration and insurance).
12. Player Registration
Once teams are selected, athletes must register and pay fees. All players must be in good
standing with WVC by paying their registration fees by the final due date before they will be
allowed to practice and compete. This will be strictly enforced.
Registration Dates:
U13/U14/U15/U16/U17/U18 WOMEN
Registration Opens: December 5th, 2016
Final Due Date: December 22nd, 2016
U13/U14/U15/U16/U17/U18 MEN
Registration Opens: December 19th, 2016
Final Due Date: January 06, 2017
13. Parent Managers
Each team will appoint a parent manager to assist with all off court activities and to act as a
liaison between parents and coaches.
14. Parent Communication
The WVC holds a club wide Athlete/Parent meeting every December following the tryout
process. All athletes and parents are required to attend this meeting. The meeting is very
informative and includes staff and coaching introductions, season outlines, practice schedules,
tournament dates, provincial and national championship dates, costs for the season and
apparel fitting for the athletes and coaches.
15. Fundraising
Any fund raising being planned for Wolves Clubs must be reviewed and approved by the
Athletic Director and the department of Community Relations before implementation. An
Approval Form is attached. (Attachment C)
Some general guidelines:
1. Approved Donations and sponsorships may qualify.
2. Fund raising cannot be used to refund fees.
3. Fund raising is allowed for programs not covered by fees such as extra tournaments and
team gear.
GPRC follows all Canada Revenue Agency rules and regulations concerning revenue generation.
Pre-approval of projects ensures that these rules and regulations are adhered to.
Any and all questions, concerns, etc. regarding fund raising are to be directed to the Athletic
Director.
16. Parent Guidelines
a. Respect the coaches. They are volunteering their time and want the best for each and
every player.
b. Respect the officials. This is a tough job and they are doing their best. We cannot play
without them. Please refrain from making any negative comments to or about them
during a competition.
c. Respect your team mates. We promote a positive learning experience. Look at the
positives each player has done and support this development process.
17. Discipline Issues
Coaches, managers, players and parents are expected to follow the WVC Code of Conducts as
signed prior to each club season. Coaches, managers and players can be suspended from a
team for disciplinary reasons. Prior to suspending a player, coach or manager, the situation will
be reviewed by the Wolves Club Coordinator and the Wolves Athletic Director.
Recommendations will be made based on the information presented. During out of town
competition, or when the Club Coordinator is not available, the head coach has the
discretion to temporarily suspend a player for a serious violation of the Player Code of Conduct.
The coach will complete a player incident report and submit it to the Wolves Club Coordinator
immediately upon returning home. The Coordinator will review the incident, in consultation
with the coach, to determine any ongoing action. The Coordinator is authorized to review
parents’ actions regarding abusive or otherwise unacceptable behavior directed towards
coaches, officials, WVC or opposing players, or other spectators. Appropriate action will be
taken depending on the severity of the behavior. WVC reserves the right to deny access of
parents to the facility in which competitions and practices occur for inappropriate behavior.
18. Complaint Procedure
1. If you wish to discuss anything regarding a game, concerns or questions please wait 24
hours. This will allow everyone time to think about the question and its relevance, its
positivity and whether it is about you or your child.
2. Meet with the coach. If you wish to have a discussion involving playing time or any
aspect of the season that does not involve a medical issue this meeting will occur only
with the presence of your son/daughter.
3. The process for raising concerns is as follows.
a. Player to coach
b. Player and parent with coach
c. Parent with coach and WVC Coordinator
 The Parent Manager will be involved with items b and c.
WVC reserves the right to exclude the person from WVC activities prior to resolution of the
complaint if there is a concern for safety or potential liability.
2017 Coach Certification Policy
Beginning in the 2016-17 season, ALL Head Coaches must meet the following standards by 11:59pm
March 30, 2017 (date will vary – check with your Provincial Volleyball Association).
Head Coaches of 16U, 15U, 14U Teams
Appearance
Requirements
1st year coaching at a
Provincial Championship in
this age group beginning in
the 2016-17 season
2nd year coaching at a
Provincial Championship in
this age group beginning in
the 2016-17 season
3rd year coaching at
Provincial Championship in
this age group beginning in
the 2016-17 season and
any appearance thereafter
Fine



Volleyball eLearning
Make Ethical Decisions Online Evaluation (Comp-Int version)
Making Head Way (Generic)
$300



All items above
Multi Sport Modules: Planning a Practice, Nutrition or Theory 1
Development Coach Volleyball Workshop or Technical 1
$300


All items above
Development Coach Evaluation or Practical 1
May not
participate
Head Coaches of 18U, 17U Teams
Appearance
Requirements
1st year coaching at a
Provincial Championship in
this age group beginning in
the 2016-17 season
2nd year coaching at a
Provincial Championship in
this age group beginning in
the 2016-17 season
3rd
year coaching at
Provincial Championship in
this age group beginning in
the 2016-17 season and
any appearance thereafter









Volleyball eLearning
Make Ethical Decisions Online Evaluation (Comp-Int version)
Making Head Way (Generic)
Development Coach Volleyball Workshop or Technical 1
All items above
Multi Sport Modules: Planning a Practice, Nutrition, Design a
Basic Sport Program, Basic Mental Skills or Theory 2
Advanced Development Volleyball Workshop or Technical 2
All items above
Advanced Development Coach Evaluation or Practical 2
Fine
$300
$300
May not
participate
Note: Coaches moving from 14/15/16U to 17/18U are considered a first year coach in that age group. Coaches moving
from 17/18U to 14/15/16U are considered a first year coach in that age group.
Note: It is strongly recommended that Assistant Coaches and Staff Personnel complete: Volleyball eLearning, Make
Ethical Decisions Online Evaluation (Comp-Int version) and Making Head Way.
Development Coach Certification process: http://coach.volleyball.ca/?page=209
Advanced Development Coach Certification process: http://coach.volleyball.ca/?page=211
Contact your local Volleyball Association here: http://coach.volleyball.ca/index.php?page=248
New for 2017 Club Season
Volleyball Alberta has released our 2017 Season Planner and Competition Regulations. In an effort
to help our members understand the changes that have occurred since last season, we have
compiled this abbreviated “New for 2017” document. If you have any questions, please refer to our
2017 Season Planner before contacting us.

Age Categories: Volleyball Canada's Domestic Development Committee recently voted to
adopt the following Age Categories for the 2017 Volleyball Canada National
Championships.
 13U:
Athletes born from September 1, 2003 to Dec 31 2004 (16 months)
 14U:
Athletes born from September 1, 2002 to Dec 31 2003 (16 months)
 15U:
Athletes born from September 1, 2001 to Dec 31 2002 (16 months)
 16U:
Athletes born from September 1, 2000 to Dec 31 2001 (16 months)
 17U*: Athletes born from September 1, 1999 to Dec 31 2000 (16 months)
*Athletes on a current CCAA or CIS volleyball roster will not be permitted to play in
the 17U age class regardless of birthdate.
 18U:
Athletes born from September 1, 1998 to Dec 31 1999 (16 months).
Please note: An Overage Exemption form is no longer required.
 Adult: Open
Volleyball Alberta (VA) has adopted an official Signing Policy using an offer & commitment process
for the 2016-17 season – please visit
o read all of the
details
Membership Fees: Membership fees include a Volleyball Alberta (VA) and Volleyball Canada (VC)
component. VA fees remain the same as 2015/2016. VC’s full member fees have increased to
$27.00 (from $26.00 in 2015-2016)
Tournament Fees: The Volleyball Alberta Tournament Entry Fee (Indoor) has increased to $575.00
per tournament. Volleyball Alberta will consider late entries into a tournament at the sole discretion
of the Program Director for that age category. Program Directors will consider the impact of adding
a team to the draw using factors such as facility space, timing of the request, and other tournament
logistics. If a late entry request is granted, a $100 late fee will be charged in addition to the entry
fee. There are no guarantees that late entries will be accepted!
Accommodations during Volleyball Alberta Tournaments: For the 2017 club season, Volleyball
Alberta has a new Housing Partner. HTG has arranged host hotels with room blocks and
competitive rates for our events. Please visit their website to secure your hotel booking at
https://secure.htgsports.com/HRMS.nsf/VolleyballAlberta?OpenPage or call 1-800-668-5596.
Rental Vehicle Discount for VA members: Volleyball Alberta has a preferred rate program with
Enterprise Rent-a-Car and National Car rental. For more information, please visit
http://www.volleyballalberta.ca/node/196
Travel Outside of Canada: A letter of good standing is required by other national volleyball
federations when you participate in their sanctioned events. Example: A club located in Alberta
travels to participate in a USA Volleyball sanctioned event. Registered teams and individuals within
the same club qualify to receive a letter in good standing, the letter will be valid until August 31.
www.volleyballalberta.ca
1
Sponsor/Donor and Fundraising Clearance Form
This form was created to assist GPRC in the coordination of fundraising activities throughout the College. Sponsor/donor
and fundraising clearance is important as it ensures support from current and potential supporters is leveraged;
relationships with sponsors and donors are developed and maintained; proposed projects are in line with College
priorities; monies raised are tracked and receipted; and gifts are acknowledged consistently and in accordance with
College policies.
Prior to any solicitation or other fundraising activity, please ensure:
1) this form is approved and signed by the Chair or Director of the department to which funds are to be directed;
2) the completed form is e-mailed to [email protected] Community Relations; or faxed to 780-539-2731;
3) a response from Community Relations is received;
4) if you plan to hold a prize draw or raffle, Community Relations is contacted for the necessary licenses.
________________________________________________________________________________
Brief description of anticipated project (e.g. soliciting program sponsorship from a local business, holding a raffle, or hosting a
charity BBQ)
_________________________________________________________________________________________________
What fundraising activities are being planned? (please list all – e.g. prospect solicitation, raffle/draw, auction, or dinner event)
_________________________________________________________________________________________________
Is the intent to solicit gift-in-kind (physical items), money or both?
Fundraising goal
Start/end date(s)
____________________________________________________
$____________
__________________
Proposed use of proceeds
_________________________________________________________________________________________________
Who are you planning to approach for
donation/sponsorship?
Your request
Estimated value
________________________________________
___________________________
$__________________
________________________________________
___________________________
$__________________
________________________________________
___________________________
$__________________
________________________________________
___________________________
$__________________
________________________________________
___________________________
$__________________
(e.g. cash, gift card, item)
Please attach sheet if more rows are needed
Estimated event expenses (e.g. advertising, prizes, catering)
________________________________________
$__________________
________________________________________
$__________________
________________________________________
$__________________
________________________________________
$__________________
Please attach sheet if more rows are needed
If you are proposing to host a fundraising event, please complete this section:
Event name
_______________________________ Proposed timing/date: ______________________
Event location ____________________________
Anticipated number of guests
________
Is this event open to the public?
________
Will invitations be sent?
________
Are you selling tickets to the event?
________
Ticket cost
________
What is included in the ticket price and what are these items valued at?
_________________________________________________________________________________
How is the event being promoted?
________________________________________________
Name of Project Lead
Contact e-mail
Contact #
_____________________________
__________________________________________
___________________
Relationship to GPRC:
Staff 
Faculty 
Student 
Other  ___________________________
Name of Chair/Director
Signature of Chair/Director
Date
_____________________________
__________________________________________
___________________
Name
Signature
Date
_______________________________
___________________________________________
__________________
Approved by Community Relations:
Notes:
Applications should be completed as soon as possible in order to process the letter in time for the
tournament’s deadline (an administration fee may be charged for rush requests), applications will
only be accepted for clubs registered prior to June 30 of that season. The application may be found
on our Club page at http://www.volleyballalberta.ca/node/40
Volleyball Alberta requires mandatory Police Information Checks (PIC), Police Vulnerable Sector
Checks (PVSC) and Yearly Disclosure Forms for ALL individuals in leadership roles. This includes
all Staff, Directors, Chairs, Coaches (head and assistant coach), Managers (includes
administrative as there is access to personal information), Trainers, Team contacts, Officials,
and Chaperones. Applicants are responsible for all costs associated with this process. Please visit
the following webpage for more details on this process: http://www.volleyballalberta.ca/node/88. The
Club deadline for submitting PIC & PVSC’s & Yearly disclosure forms to Volleyball Alberta is
January 31. Clubs failing to submit their Club Sign-Off sheet with completed PIC’s/PVSC’s/Yearly
Disclosure Forms for all people in Leadership Roles prior to January 31 will be subject to a $100
fine per person (coach/assistant coach/manager/trainer/team contact). Participants in Leadership
roles who haven’t submitted PIC’s/PVSC’s/Yearly disclosure forms will not be eligible to
participate until the completed forms have been submitted and any fines have been paid.
Teams and/or individuals who register after the January 31 deadline will be required to submit their
PIC’s/PVSC’s/Yearly Disclosure Forms two weeks prior to their first tournament.
Beginning the 2016/17 season Head Coaches must follow the NEW NCCP certification
requirements. Even certified coaches may not have some of the training required, so read
through the policy carefully. The standards are posted at:
http://www.volleyballalberta.ca/node/74 and must be met by March 30, 2017.
Each registered team shall be appropriately dressed for competition as per the Volleyball Canada
rulebook. There have been some adjustments to the rules regarding uniforms for 2017. Uniform
guidelines can be found on our website at: http://www.volleyballalberta.ca/node/82. Prior to
ordering uniforms, we strongly advise teams to submit proofs of the uniforms to Ryan
Bunyan for approval at [email protected]. Uniforms that do not comply with the
rules of the game will be the responsibility of the team/club to fix at their own expense
Time Outs – Coaches will be allowed to call 3 time-outs in sets 1 and 2 as there are no substitutions
permitted. The option of a 3rd time-out may help coaches to manage and alleviate stress in athletes.
As set three allows substitutions, only 2 time-outs will be permitted.
Developmental Substitution Rule (changed to align with Volleyball Canada’s National
Championships)
 All players listed on the score sheet must start the first or second set.
 Substitutions are not permitted in the first or second set. In the case of injury, an
Exceptional Substitution may be made. The injured/ill player may not return to the same
set, but may return to play in subsequent sets.
 Any line up can be used at the start of the third set. Teams are strongly encouraged to
distribute playing time among all players on the team.
 Coaches will be allowed to call 3 time-outs in sets 1 and 2 as there are no substitutions, the
option of a 3rd timeout may help coaches to manage and alleviate stress in athletes. As set
three allows substitutions, only 2 time-outs will be permitted. Note: A third time-out will
not be permitted at Volleyball Canada National Championships.
www.volleyballalberta.ca
2
Coaches will pick-up Official Tournament Rosters from Venue Coordinators prior to their first match
at each tournament. Only athletes & team staff who appear on the Official Roster will be allowed to
participate in the tournament.
The Gold Medalists in Division 1 at the Provincial Championships will have their Provincial
Championships entry fee reimbursed by Volleyball Alberta.
www.volleyballalberta.ca
3
Membership Waiver Form
All athletes, club and team staff must fill in and sign the Volleyball Alberta Membership Waiver and Code of
Conduct form and return it to the club or team contact responsible for on-line registration. Clubs and teams
will be required to keep all waiver forms on file in case Volleyball Alberta requests them. All athletes 17
years or under will be required to have a parent or guardian sign the waiver form. An athlete and
parent/guardian must sign the Membership Waiver form either during the Signing Period or on or after the
Signing Date to make an official commitment to the club. The Membership Waiver Form and Athlete Code
of Conduct/Club Commitment Forms are the ONLY agreements recognized by Volleyball Alberta. No
further communication or contact from other clubs can be made with an athlete once they have signed. The
athlete is committed to that club for a minimum of one season (Signing Date – June 30). The yearly signing
date will be publicized at: http://www.volleyballalberta.ca/node/40
VA Membership Categories (check all that apply):
Player
Coach
Recreational
Head Coach
CC# (NCCP#):
12U
13U
14U
Assistant Coach
CC# (NCCP#):
15U
16U
17U
18U
Adult
Administrator
Club Executive/Staff
Club Contact
Team Contact
Team Manager
Volunteer
Waiver & Indemnification
Upon acceptance as a member of Volleyball Alberta I agree to abide by the policies and procedures of
Volleyball Alberta. As a member of Volleyball Alberta I shall uphold the high standards of Volleyball Alberta and
shall never do anything to damage the reputation of Volleyball Alberta. I understand and agree that Volleyball
Alberta and/or any of its officials, affiliates, or sponsors are not responsible for any injury, damage, or loss
resulting from any accident from known or unknown conditions howsoever caused. I also understand and
agree that any violation of this contract may result in the immediate termination of my membership.
Privacy Policy
By providing Volleyball Alberta with your personal information on this membership form and the on-line
registration system you are giving consent to Volleyball Alberta to collect and use your personal information for
the purposes as set out in the Volleyball Alberta Privacy Policy. Please visit
http://www.volleyballalberta.ca/node/88 for more information.
__________________________
Athlete’s Name
_________________________________________
Email Address
_______________
Date
___________________________
Parent/Guardian Name
(If Applicant is 17 or under)
_________________________________________
Parent/Guardian’s Signature
_______________
Date
www.volleyballalberta.ca
27
Athlete & Parent/Guardian Code of Conduct
Athletes
1. I will participate in volleyball alcohol and drug free.
2. I will respect everyone involved in my volleyball experience: parents, coaches, teammates,
officials, and opponents; because without them, there wouldn’t be a game.
3. I will never use violence or bad language, nor will I harass players, coaches, officials, or other
spectators. I will express my disapproval in an appropriate manner to the proper officials and
Volleyball Alberta contacts.
4. I will remember that coaches and officials are there to help me. I will accept their decisions and
appreciate the challenges of their position.
5. I will remember that winning isn’t everything, and to control my temper when things aren’t going
my way. Having fun, improving skills, helping my teammates become better players, and doing my
best are more important than winning games.
6. I will respect the facilities that I use with my team: gymnasiums, schools, restaurants, hotels, and
washrooms. I will remember to put all my garbage in the trash bins and not use volleyballs in
school hallways and hotel rooms.
7. I will remember to be a team player, because volleyball is a true team sport.
______________________________
Athlete Name
_________________________
Athlete Signature
_____________
Date
Parents/Guardians
1.
2.
3.
4.
I will attend VA events alcohol and drug free.
I will remember that children play volleyball for their enjoyment, not mine.
I will never question an officials/coaches’ decision in public.
I will never use violence or bad language, nor will I harass players, coaches, officials, or other
spectators. I will express my disapproval in an appropriate manner to the proper officials, club
and Volleyball Alberta contacts.
5. I will remember that children learn best by example, and will demonstrate good sportsmanship
and applaud all good plays by both my child’s team and their opponents.
6. I will take an interest in my child’s team by taking turns supervising and assisting at
tournaments and team functions.
7. I will have a positive attitude towards volleyball and will emphasize the cooperative nature of
the sport.
____________________________
Parent/Guardian #1- Name
__________________________
Parent/Guardian #1- Signature
_______________
Date
_____________________________
Parent/Guardian #2- Name
_____________________________
Parent/Guardian #2- Signature
________________
Date
www.volleyballalberta.ca
28
Club Commitment
Name of Athlete: ___________________________________
Date: ____________________
Club Name: __________________________________________ (required)
Team Name: _________________________________________ (required)
Age Category/Gender: _________________________________ (required)
Name of Coach: _______________________________________ (required)
By signing this form, the athlete and the club are committing to each other for a minimum of one season
(Signing Date until June 30). In addition to the above terms, we strongly recommend a Club Contract be
signed outlining information such as: Club fees (what they include/exclude, payment terms, refund
policy), practice schedule and locations, tournament dates, travel arrangements, any conflicts the
athlete may have with team commitments, club philosophy, coaching philosophy, and playing time
philosophies. The yearly signing date will be publicized at: http://www.volleyballalberta.ca/node/40
_______________________________________
Athlete’s Signature
Date
_________________________________
Parent/Guardian Name
(If Applicant is 17 or under)
________________
______________________________
Parent/Guardian Signature
_________________
Date
Verification of Age: By signing this document, the club representative is verifying that he/she has seen this
individual’s government issued identification and that the individual’s birth date and year are correctly listed
below. (Volleyball Alberta may request proof of registration and a copy of the individual’s birth certificate at any
time).
____________________________________
Athlete’s Date of Birth (DD/MM/YYYY)
___________________________________
Club Representative’s Name
____________________________________
Club Representative’s Signature
Athletes and clubs are required to keep a copy of ALL forms (Volleyball Alberta Commitment Form,
Volleyball Alberta Membership Waiver Form & Athlete Code of Conduct).
www.volleyballalberta.ca
31
Membership Waiver Form
All athletes, club and team staff must fill in and sign the Volleyball Alberta Membership Waiver and Code of
Conduct form and return it to the club or team contact responsible for on-line registration. Clubs and teams
will be required to keep all waiver forms on file in case Volleyball Alberta requests them. All athletes 17
years or under will be required to have a parent or guardian sign the waiver form. An athlete and
parent/guardian must sign the Membership Waiver form either during the Signing Period or on or after the
Signing Date to make an official commitment to the club. The Membership Waiver Form and Athlete Code
of Conduct/Club Commitment Forms are the ONLY agreements recognized by Volleyball Alberta. No
further communication or contact from other clubs can be made with an athlete once they have signed. The
athlete is committed to that club for a minimum of one season (Signing Date – June 30). The yearly signing
date will be publicized at: http://www.volleyballalberta.ca/node/40
VA Membership Categories (check all that apply):
Player
Coach
Recreational
Head Coach
CC# (NCCP#):
12U
13U
14U
Assistant Coach
CC# (NCCP#):
15U
16U
17U
18U
Adult
Administrator
Club Executive/Staff
Club Contact
Team Contact
Team Manager
Volunteer
Waiver & Indemnification
Upon acceptance as a member of Volleyball Alberta I agree to abide by the policies and procedures of
Volleyball Alberta. As a member of Volleyball Alberta I shall uphold the high standards of Volleyball Alberta and
shall never do anything to damage the reputation of Volleyball Alberta. I understand and agree that Volleyball
Alberta and/or any of its officials, affiliates, or sponsors are not responsible for any injury, damage, or loss
resulting from any accident from known or unknown conditions howsoever caused. I also understand and
agree that any violation of this contract may result in the immediate termination of my membership.
Privacy Policy
By providing Volleyball Alberta with your personal information on this membership form and the on-line
registration system you are giving consent to Volleyball Alberta to collect and use your personal information for
the purposes as set out in the Volleyball Alberta Privacy Policy. Please visit
http://www.volleyballalberta.ca/node/88 for more information.
__________________________
Athlete’s Name
_________________________________________
Email Address
_______________
Date
___________________________
Parent/Guardian Name
(If Applicant is 17 or under)
_________________________________________
Parent/Guardian’s Signature
_______________
Date
www.volleyballalberta.ca
27
Team Staff & Administrators Code of Conduct
Coaches
1. I will participate in volleyball alcohol and drug free.
2. I will ensure that all players receive equal instruction and support. My main objective will be to develop
their skills to the best of my ability.
3. I will teach my players to participate fairly in the spirit of good sportsmanship, and to respect the rules,
coaches, officials, and opponents.
4. I will never use violence or bad language, nor will I harass players, coaches, officials, or other
spectators. I will express my disapproval in an appropriate manner to the proper officials, club and
Volleyball Alberta contacts.
5. I will be open and honest with athletes and parents about my coaching philosophy, particularly
regarding playing time and the athlete’s role on the team.
6. I will ensure the team is properly supervised at all times for their safety and to ensure they are behaving
to the standards set by the team and/or association.
7. I will lead by example and demonstrate good sportsmanship and leadership qualities. I will not yell at
officials but work cooperatively with them for the benefit of the game.
8. I will be reasonable when setting practices, games and curfews, and will keep the athletes/teams’ best
interests in mind.
______________________________
Coach- Name
____________________________
Coach- Signature
_________________
Date
Club Directors/Volunteers
1. I will attend Volleyball Alberta events alcohol and drug free.
2. I will ensure that I have read and follow the policies and procedures of Volleyball Alberta and will
distribute relevant information to my coaches & athletes.
3. I will ensure that all members of my club receive respectful treatment.
4. I will develop systems and strategies to deal with the concerns of athletes and parents within my club.
5. I will work cooperatively with Volleyball Alberta to address any concerns I have and strive to improve
our association as a whole.
6. I will ensure that the club is transparent when dealing with financial matters.
7. I will ensure breaches to our club policies are dealt with in an efficient and fair manner and that we have
a procedure in place for athletes and parents to appeal any club decisions.
_______________________________
Name
_____________________________
Signature
www.volleyballalberta.ca
_________________
Date
32
Team Manager Job Description
Duties and Responsibilities:
Team
•
•
•
•
•
•
The team manager is the liaison between the coaches and the parents.
The team manager may also be the liaison between the team and any of the GPRC designates.
Female teams with male coaches must have female manager and/or female coach present on
the bench at all times. The same applies to male teams with female coaches.
Attend any and all meetings as required as team representative.
Conduct regular parent meetings to discuss team updates.
Confirm with college designate extra gym or pitch time needed, be aware of booking procedures.
Budget
•
Managers are responsible to budget for any extra pitch bookings and tournament fees that are
not covered under the club registration fees. Extra fees might also include team meals, first aid
equipment etc.
Fundraising
•
Email GPRC Designate before beginning any fundraising activities to make sure that you are
following GPRC policy.
Apparel
•
All WVB merchandise must be purchased at Ernie’s Pro Sport. We have set up an online clothing
store for all approved Wolves Clothing. Please direct parents to the online website for purchases.
Dress Code
•
Wolves Volleyball Coaches, Managers, and Players are required to wear team apparel when
representing their teams at tournaments and or team/club functions. Clothing can be purchased
through Ernie’s Pro Sport online clothing store.
Tournaments
• Please review tournament selections provided at meeting. Once tournaments have been
confirmed a GPRC designate will register your team and provide a roster.
Hotel Bookings
•
Hotel bookings can be organized through the team manager or individually per family.
Gym Bookings
•
GPRC has reserved gyms in the city for team practices. A spreadsheet of gyms will be available
and will be forwarded to all coaches for them to pick the times most appropriate to fit team
needs. Once completed any requests for changes or cancellations must be made within 72 hours
(weekends are not included) of practice changes or cancellations. U13/14 teams are limited to 2
practices/week. Older age group may be allowed 3 practices per week depending on availability
of gym time and upon requests. To control budgets any gym time not confirmed will be
cancelled.
Media
•
•
Wolves Volleyball wants to make sure our teams are recognized for their medal wins after
tournaments.
Please contact our GPRC designate with a team picture in jpeg or png, with names and a short
paragraph on the tournament weekend. We will post on our GPRC Wolves website and on our
Facebook page.
Coordinating Lines/Scorekeepers if required for tournament.
•
AVA rules sanction that each team may have to supply one scorekeeper and one linesperson
during tournaments. This may include the games following your teams. Please have a list of
parent volunteers who would be willing to help out.
Criminal Record Checks
•
The WVB club requires ALL COACHES AND MANAGERS to have a criminal record check. You
will not be able to coach or manage a team without it. Please do ASAP as it often takes time to
have this completed.
Equipment
•
You are responsible for your team equipment! Please make arrangements for pick of equipment
and jerseys through the GPRC designate.
GPRC Designates for Wolves Club Volleyball
Wolves Volleyball Coordinator
Mitchell Schneider
[email protected]
Fundraising
Francois Fournier
[email protected]
Gym Bookings & Cancellations
Dwayne Head
[email protected]
Equipment & Jerseys
Matt Clegg
[email protected]
Registration/Travel Reimbursements Barb Shmyr
[email protected]
Website updates
[email protected]
Joanne Porta
Clothing
Krista Mitchell
[email protected]
Please refer to our parent handbook for any other information.
Thank you,
Wolves Club Volleyball
GPRC Designates for Wolves Club Volleyball
Wolves Volleyball Coordinator
Mitchell Schneider
[email protected]
Fundraising
Francois Fournier
[email protected]
Gym Bookings & Cancellations
Dwayne Head
[email protected]
Equipment & Jerseys
Matt Clegg
[email protected]
Registration/Travel Reimbursements
Barb Shmyr
[email protected]
Website updates
Joanne Porta
[email protected]
Clothing
Krista Mitchell
[email protected]