NBBC/NEBC/NSBC Committee Role Descriptions
The Chairman
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Keeping up to date on Badminton Laws and new initiatives, briefing/informing
the committee of these as appropriate
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Act as the main representative for the Badminton Club
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To chair and control the meetings of the management committee
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Consult with the secretary on the content of the agenda and minutes of meeting
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Oversee decisions made by the committees
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Ensure that all committee members understand their roles and fulfil these to the
benefit of the club
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Ensure the overall running of the club goes as smoothly as possible
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To be involved, where appropriate, in the co-ordination of club activities
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In conjunction with the secretary present the annual report
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Deal with any escalated problems or complications
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Introduce new and innovative ideas and implement them in order to benefit the
members and the club as a whole e.g. this year we introduced the pegboard
system
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Help the treasurer(s) plan the yearly budget
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Discuss strategy with the treasurer(s) on the use and investment of club funds
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Organising trips to badminton events
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Implement policies and procedures which protect the club(s) longevity
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Look after the web-site, keeping it updated
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
1
The secretary
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Requesting agenda items and issuing agendas for committee meetings 4 weeks
prior to each event
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Taking notes at all meetings
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Producing minutes of committee meetings and publishing within 7 days
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Assumes overall responsibility for organising and publicising the AGM(s)
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Collating annual insurance from treasurers and submitting to Badminton England.
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Checking daily for emails from players and committee members and keeping
abreast of all club activities
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Providing general secretary duties for committee members
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Manage the administration of the Club Committee and its associated activities
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To have an understanding of all moving parts of the committee and club and act
as a central/pivotal point of contact for queries
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Pro-active attitude to taking on tasks and offering help to other committee
members where required
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
2
The Administration Officer
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Maintain a separate nightly record of attendees (for all clubs)
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Sharing these records with the club treasurers on a monthly basis
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Distributing this record to committee members every 3 months
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Liasing with the treasurers / recruitment officer to flag any short falls in
membership
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Arranging cover for absence
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Providing assistance at general and social events and tournaments
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Supporting other to other committee members as required
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
3
The Treasurer(s)
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Inform new members of costs and how to make subscription payments
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Monitor incoming payments and investigate/progress any shortfall
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To keep accurate records of all collection, use and disposal of Club funds and
assets to a standard deemed acceptable to an independent auditor.
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Reconcile attendance record to payments received on the bank statement
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Settle invoices and other expenses
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Produce monthly breakdowns of all incoming funds and outgoing expenditure
(report 1)
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Create summary of accounts (report 2)
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Reports 1 & 2 to be presented at each committee meetings and AGM
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To ensure that Club funds are used according to Club Rules, and always in the
best interests of the members.
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Ensuring that appropriate security arrangements and practices are in place.
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Reconcile bank statements and investigate any discrepancies, reporting to the
committee.
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To ensure that Club Accounts are subjected to an annual audit and report from a
suitable qualified independent advisor.
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To assess the Club’s financial health and make a report to the members at the
AGM.
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Manage the club(s) longevity account.
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Annually transfer surplus funds into the longevity account (up until each club has
made a total contribution of 6 months hall hire fees)
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
4
The Equipment Officer
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Researching and purchasing all new/replacement/promotional equipment
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Ensuring all purchases provide best value for money
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Purchase adequate supplies of shuttlecocks to ensure that at all times each club
has a minimum of 4 weeks supply
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Organisation, maintenance, service and repair of the Club’s equipment e.g.
pegboard, storage box, notice board, nets etc.
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Promote and make goods available for members to purchase, for example racket
grips, shuttlecocks, T-shirts and sweatshirts
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Ensure all information relating to equipment is updated regularly on the club's
web-site
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
5
Recruitment Officer
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Manage all aspects of recruitment for the 3 clubs
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Maintain a waiting list for replacement members
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Recommend new members to clubs within 4 weeks of vacancy arising
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Liaise with new members and agree 1st night of attendance
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Assess new members ability and decide if they meet intermediate standard
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Create and maintain record of all members, plus emergency telephone numbers
(copied to committee members on a quarterly basis)
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Ensure all information relating to recruitment is regularly updated on the club's
web-site
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
6
Social Event Officer
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To organise social events to bring all club members together in a social setting to
enhance relationships with in the club
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Engage regularly with members to establish preferred social activities
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To plan and arrange social activities / events (including booking venues, selling
tickets and promotion). Minimum 2 social events per year
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Ensure all information relating to social events is regularly updated on the club's
web-site
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
7
Child Protection Officer(s)
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Receiving and acting upon any reported concerns.
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Ensuring all members are familiar with, and adheres to the Child Protection
Policy.
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Ensuring the Policy is implemented and promoted.
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Promoting best safeguarding practice across all three clubs.
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Acting as a first point of contact for the Club on issues of Child Protection, both
internally, and for members of the public and other external contacts.
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Representing the key link to statutory agencies (Social Care or Police) during and
following formal investigations.
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Maintaining and updating the policy.
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Keeping an up-to-date knowledge and understanding of the area of child
protection, including attending appropriate training.
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Ensuring all relevant information around Child Protection is communicated to the
Committee Members.
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Providing guidance on relevant matters to the Committee, and to other members
of Club, as appropriate.
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Securely storing records of any concerns.
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Advocating the importance of Child Protection to all members, especially new
ones.
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Ensuring that when on leave or absent from the Club for any significant period,
that the role of DCPO is suitably covered by another member of the Committee.
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
8
Team leaders
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Organise and oversee events of the evening
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Maintain supply of shuttlecocks to ensure there is always a sufficient stock for
each evening.
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Keep a record of attendance for each evening (this record will need to be
provided to Badminton England should an insurance claim be made).
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Monitor arrival and departure times to ensure members are on site only 10
minutes before and after our contracted times.
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Report any hall hire issues to the school's facilities manager
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Manage pegboard system and remove when number of players reduces to 22
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Ensure storage box is secure and stored away at the end of each evening
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Ensure that guests have been registered with the recruitment officer
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prior to court participation
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Handle any issues of dispute, referring to the Chairman if required.
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These duties may be delegated but responsibility remains with Team Leaders.
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Other duties agreed by the Committee
NBBC/NEBC/NSBC Committee Role Descriptions
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