Speaker travel policy
Whenever possible, travel will be organised by the NCRI Conference Secretariat, in
collaboration with the speaker.
Please note that after the Secretariat receives the booking confirmation of the
flight, if there are any changes requested by the speaker, they may be liable to pay
for the additional charges.
NCRI Cancer Conference travel policy is to cover travel in flexible economy class if
speakers need their costs covered by NCRI. Speakers can upgrade to business
class using their own resources, if desired.
In case the speaker wishes to make their own travel arrangements but needs costs
to be covered by NCRI, the Conference Secretariat will reimburse their travel
expenses as detailed below:

Speakers from the UK
Travel expenses will be reimbursed after the congress upon receipt of the
original standard class tickets and up to a maximum of 150 British Pounds
(VAT included).
For expenses beyond this amount, the difference will be at the speaker’s
expense.

Speakers from the rest of Europe and the Middle East
Travel expenses will be reimbursed after the congress upon receipt of the
original economy class tickets and up to a maximum of 500 British Pounds
(VAT included).
If cost of the flight or train tickets is less than the amounts stated above,
only the exact amount of the tickets will be reimbursed.
For expenses beyond this amount, the difference will be at the speaker’s
expense.

Speakers from the East Coast of USA and Canada
Travel expenses will be reimbursed after the congress upon receipt of the
original economy class tickets and up to a maximum of 1,000 British
Pounds (VAT included).
If cost of the flight is less than the amounts stated above, only the exact
amount of the tickets will be reimbursed.
For expenses beyond this amount, the difference will be at the speaker’s
expense.

Speakers from the West Coast of USA and Canada, and Asia/Australia
Travel expenses will be reimbursed after the congress upon receipt of the
original economy class tickets and up to a maximum of 1,500 British
Pounds (VAT included).
If cost of the flight is less than the amounts stated above, only the exact
amount of the tickets will be reimbursed.
For expenses beyond this amount, the difference will be at the speaker’s
expense.
Where a speaker submits a business class ticket, reimbursement will be at
economy class fares. If a speaker has used their own air miles to upgrade their
ticket, these air miles will not be reimbursed.
NCRI Cancer Conference
Secretariat
Angel Building
407 St John Street,
London, EC1V 4AD, UK
T: +44 (0)20 3469 5453
[email protected]
conference.ncri.org.uk
10th NCRI Cancer Conference - Speaker expense claim form
Please complete in BLOCK CAPITALS and return, with receipts attached, to:
Sharon Vanloo
NCRI Conference Secretariat
Angel Building
407 St John Street
London
EC1V 4AD
United Kingdom
Claimant’s name:
Details of expenditure: (please ensure all receipts are attached)
Amount:
Preferred Currency:
Total Claim:
NB: For items in your own currency we will pay the actual amount incurred. For items in Sterling we will calculate the
amount payable based on the exchange rate on the day of payment.
Payment details:
Please ensure you complete the payment details below as your remittance advice will be sent to this address.
Failure to do so will result in the claim being invalid and sent back to you.
Payee Name:
Payee Address:
Account name:
Sort Code:
Account Number:
IBAN Code:
Swift Code:
Router Number (USA only):
Print name: __________________________________
Signed: ______________________________________ Date: _______________________________
Please note: We are unable to process expense claims received 3 months after the date of the meeting.
Cost Centre:
Account Code:
Authorised by:
Date:
Foreign expense:
Non-staff expense:
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