Speed Learning Office 2007
Practice Activities
Table of Contents
Word Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview ............................................... 1
Word Activity 2: Formatting Using the Mini Toolbar ................................................................................... 2
Word Activity 3: Formatting Using Contextual (On-Demand) Tabs............................................................. 2
Word Activity 4: Using the Compatibility Checker....................................................................................... 2
Word Activity 5: Saving ................................................................................................................................ 3
Excel Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview................................................ 3
Excel Activity 2: Formatting Using the Mini Toolbars .................................................................................. 3
Excel Activity 3: Formatting Using Contextual (On-Demand) Tabs.............................................................. 4
Excel Activity 4: Using the Compatibility Checker ....................................................................................... 4
Excel Activity 5: Saving ................................................................................................................................. 4
PPT Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview .................................................. 5
PPT Activity 2: Formatting Using the Mini Toolbar ...................................................................................... 5
PPT Activity 3: Formatting Using Contextual (On-Demand) Tabs ................................................................ 5
PPT Activity 4: Using the Compatibility Checker .......................................................................................... 5
PPT Activity 5: Saving ................................................................................................................................... 6
Outlook Activity 1: Using the To-Do Bar ...................................................................................................... 6
Outlook Activity 2: Formatting Using the Ribbon, Galleries, and Live Preview ........................................... 6
Outlook Activity 3: Formatting Using the Mini Toolbar ............................................................................... 6
Outlook Activity 4: Using Color Categories .................................................................................................. 7
Outlook Activity 5: Calendar Views and Sharing .......................................................................................... 7
Outlook Activity 6: Electronic Business Cards .............................................................................................. 7
Outlook Activity 7: Search ............................................................................................................................ 7
Microsoft Word 2007 Practice Activities
Word Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview
Open the “Relocation Services.doc” document located in the “Word 2007 Practice” folder on the
desktop.
1. Select the “Our Relocation Services” heading.
2. In the Ribbon, select Home>Font and choose the “Font” drop-down list. Mouse over the available
fonts. Notice how the selected text changes as you mouse over different fonts.
3. Select the “Britannic Bold” font.
4. Select the “Our Relocation Staff” heading in the middle of the page.
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5. In the Ribbon, select Home>Font and choose the “Font Size” drop-down list. Mouse over the
available font sizes.
6. Select Font Size “18.”
7. Select the “Our Relocation Fees” heading at the bottom of the page.
8. Select Home>Styles and click the “More” button to open the “Styles Gallery.”
9. Mouse over the available styles to get a preview of them.
10. Select the “Intense Reference” style.
Word Activity 2: Formatting Using the Mini Toolbar
1. Select the paragraph under “Our Relocation Services.”
2. Move the mouse cursor up slightly to expose the Mini toolbar. Click the “B” in the Mini toolbar to
make the paragraph bold.
3. Select the paragraph under “Our Relocation Fees.”
4. Click the “Text Highlight Color” icon in the Mini toolbar so as to highlight the paragraph in yellow.
5. Select “no questions asked!” at the end of the last paragraph.
6. Select the color “Red” from the “Font Color” drop-down list in the Mini toolbar.
Word Activity 3: Formatting Using Contextual (On-Demand) Tabs
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At the bottom of the document, press “Enter” twice after the last paragraph to make more space.
Select Insert>Tables>Table>Quick Tables and choose “Tabular List” from the scroll down menu.
In the new table, double-click the work “ITEM” to select it and type: Region
Double-click the word “NEEDED” to select it and type: Relocation Fee
Select the first row in the table and “Bold” its contents.
Select the last four rows in the table and press the “Delete” key to delete the data.
In the remaining rows, enter the following data:
Region
Relocation Fee
East Coast 5%
West Coast 20%
Midwest
10%
South
15%
8. With the table selected, choose the “Design” contextual tab under the “Table Tools” category in the
Ribbon.
9. In the “Table Styles” group, select the “More” button to display the available styles.
10. From the list that appears, under the “Built In” heading, select one of the styles that appeals to you.
Notice as you mouse over the available styles, the table gives you a “Live Preview” of the style so
you can see how it will look before you apply it.
11. Select the last row in the table.
12. Choose the “Layout” contextual tab under the “Table Tools” category in the Ribbon.
13. In the “Rows and Columns” group, select “Insert Below” to insert a new row in the table.
14. Add the following data: “Alaska/Hawaii” and “30%”
15. Click off of the table and notice that the “Table Tools” category in the Ribbon disappears.
Word Activity 4: Using the Compatibility Checker
1. Create a new blank document in Word. (Select Office Button>New. Select “Blank Document” and
then click “Create.”)
2. Choose Insert>Illustrations>SmartArt.
3. Select the “Cycle” category on the left side of the “Choose a SmartArt Graphic” window.
4. Choose the “Basic Style” diagram in the middle column and click “OK.”
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5. Starting with the top circle and moving in a clockwise rotation, add the following terms (one per circle)
by clicking in each of the circles to begin typing: Create, Distribute, Edit, Revise, Finalize.
6. Select Office Button>Prepare>Run Compatibility Checker.
7. Notice the message in the window that appears. Click “OK” when done.
8. Choose Office Button>Save As.
9. In the “File Name” text box, type: my-smartart-doc
10. In the “Save as type:” drop-down box, verify that “Word 97-2003 Document (*.doc)” is selected.
11. Click “Save.” Notice the Compatibility Checker window and the message that appears.
12. Click “Continue.” Notice now that you cannot edit your SmartArt.
Word Activity 5: Saving
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To Save, choose Office Button>Save As.
Navigate to the “My Documents” folder on the computer.
In the “File Name” text box, type: my-word2007-doc
In the “Save as type:” drop-down box, verify that “Word 97-2003 Document (*.doc)” is selected.
Click “Save.”
Microsoft Excel 2007 Practice Activities
Excel Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview
Open the “Calculations.xls” document located in the practice folder on the desktop.
1. Click the “Select All” button to select the entire worksheet.
2. Choose: Home>Font and from the Font drop-down list, place the mouse pointer over the various fonts
and notice the data in the worksheet preview those fonts.
3. Select the “Verdana” font from the font drop-down list.
4. Select cell A1.
5. Choose: Home>Font and from the font size drop-down list, place the mouse pointer over the various
font sizes and notice the data in the worksheet preview those font sizes.
6. Select font size “16” from the font size drop-down list.
7. Select rows 5.
8. From the font size drop-down list, select “12.”
9. Select cells B7 to F10.
10. Choose: Home>Styles>Cell Styles and mouse over the different cell styles in the “Cell Styles” gallery
to preview the available styles.
11. Choose the blue “Accent 1” Themed Cell Style.
Excel Activity 2: Formatting Using the Mini Toolbars
Open the “NavigationPractice.xls” document located in the practice folder on the desktop.
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Double-click on cell F5 to place the blinking cursor in the cell.
Click and drag across the contents of the cell to highlight the data.
After selecting the contents, move the mouse cursor up to make the Mini toolbar appear.
Click on the “B” in the Mini toolbar to make the contents bold.
Using steps 1 - 3 above, select the contents of cell B4.
Using the Mini toolbar, change the font size from “10” to “20.”
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7. Right-click on cell G4.
8. From the larger Mini toolbar that appears, click on the “Paint Bucket” button to change the
background color of the cell to “green.”
9. Right-click on cell F4.
10. From the larger Mini toolbar, select the “center alignment” button (which is next to the “Italics”
button) to center the cell text.
11. Select the range I5 through I20.
12. Right-click on the highlighted range.
13. Select the “$” button from the Mini toolbar to place dollar signs in the selected cells.
Excel Activity 3: Formatting Using Contextual (On-Demand) Tabs
1. Create a new blank workbook in Excel. (Select Office Button>New. Select “Blank Workbook” and
then click “Create”)
2. Select Insert>Tables>Table. A “Create Table” box will open.
3. Click and drag to select cells A1 through C7.
4. Click the “My table has headers” checkbox in the “Create Table” box.
5. Click “OK.”
6. With the table selected (click on one of the table cells), choose the “Design” contextual tab under the
“Table Tools” category in the Ribbon.
7. In the “Table Styles” group, select the “More” button to display the available styles.
8. Under the “Medium” heading, select one of the styles that appeals to you. Notice as you mouse over
the available styles, the table gives you a “Live Preview” of the style so you can see how it will look
before you apply it.
9. You are now ready to add content to your table.
10. Click off of the table, and notice that the “Table Tools” tab in the Ribbon disappears.
Excel Activity 4: Using the Compatibility Checker
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Use the table that was created in Activity 3.
Select Office Button>Prepare>Run Compatibility Checker.
Notice the message in the window that appears. Click “OK” when done.
Choose Office Button>Save As.
In the “File Name” text box, type: my-excel2007-workbook
In the “Save as type:” drop-down box, verify that “Excel 97-2003 Workbook (*.xls)” is selected.
Click “Save.” Notice the Compatibility Checker window and the message that appears.
Click “Continue.” Table Style formatting (colors) will not be displayed in Excel 2003.
Excel Activity 5: Saving
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To Save, choose Office Button>Save As.
Navigate to the “My Documents” folder on the computer.
In the “File Name” text box, type: my-excel2007-workbook2.
In the “Save as type:” drop-down box, verify that “Excel 97-2003 Workbook (*.xls)” is selected.
Click “Save.”
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Microsoft PowerPoint 2007 Practice Activities
PPT Activity 1: Formatting Using the Ribbon, Galleries, and Live Preview
Open the “OrientationToViews.ppt” document located in the “PowerPoint 2007 Practice” folder on
the desktop.
1. On slide 1, select the “Burke Properties Introduces” title.
2. In the Ribbon, select Home>Font and choose the “Font” drop-down list. Mouse over the available
fonts. Notice how the selected text changes as you mouse over different fonts.
3. Select the “Britannic Bold” font.
4. Select the “Our New Relocation Team” title at the bottom of the slide.
5. In the Ribbon, select Home>Font and choose the “Font Size” drop-down list. Mouse over the
available font sizes.
6. Select Font Size “40.”
7. With slide 1 selected, choose Design>Themes and click the “More” button to open the “Styles
Gallery” of the “Themes” group.
8. Mouse over the available styles to get a preview of them.
9. Select the “Concourse” style in the first row. This style will be applied to all slides.
PPT Activity 2: Formatting Using the Mini Toolbar
1. Select slide 2 in the presentation.
2. Select/highlight the bulleted list.
3. Move the mouse cursor up slightly to expose the Mini toolbar.
4. Format the selected text to “Bold” by using the Mini toolbar.
5. Format the selected text to font size “40” by using the Mini toolbar.
6. Select slide 4 in the presentation.
7. Highlight the bulleted list.
8. Move the mouse cursor up slightly to expose the Mini toolbar.
9. Change the bulleted list style from “arrows” to “check marks” by using the Mini toolbar.
10. Increase the font size of the selected list by two increments by clicking on the “Increase Font Size”
button.
PPT Activity 3: Formatting Using Contextual (On-Demand) Tabs
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Select slide 3 in the presentation.
Select the organizational chart by clicking on it once.
Notice the “SmartArt Tools” category on the right side of the Ribbon.
Click on the “Design” tab.
In the tab, choose SmartArt Styles>Change Colors.
From the “Change Colors” gallery, under the “Colorful” heading, select “Colorful Range- Accent
Colors 5 to 6.” (The last one in the row.)
7. Click off of the organizational chart and notice that the “SmartArt Tools” category and its tabs
disappear.
PPT Activity 4: Using the Compatibility Checker
1. Select Office Button>Prepare>Run Compatibility Checker.
2. Notice the message in the window that appears. Click “OK” when done.
3. Choose Office Button>Save As.
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4. In the “File Name” text box, type: my-smartart-presentation
5. In the “Save as type:” drop-down box, verify that “PowerPoint 97-2003 Presentation (*.ppt)” is
selected.
6. Click “Save.” Notice the Compatibility Checker window and the message that appears.
7. Click “Continue.” You cannot edit SmartArt in PowerPoint 2003.
PPT Activity 5: Saving
To Save, choose Office Button>Save As.
Navigate to the “My Documents” folder on the computer.
In the “File Name” text box, type: my-ppt2007-presentation
In the “Save as type:” drop-down box, verify that “PowerPoint 97-2003 Presentation (*.ppt)” is
selected.
Click “Save.”
Microsoft Outlook 2007 Practice Activity
Outlook Activity 1: Using the To-Do Bar
1. Minimize and Expand the To-Do Bar
a. Click on the “Expand/Close” button.
2. Go to an item in your To-Do Bar
a. Double-click on the item
3. Change the To-Do Bar settings from the “View” menu
a. Change the Expand/Close settings
b. Change what appears in the To-Do Bar
c. Change how much appears in the To-Do Bar
Outlook Activity 2: Formatting Using the Ribbon, Galleries, and Live Preview
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Open a new e-mail message.
Click in the body of the message and type the sentence: Hi John. Would you like to go out to lunch
today?
Select/highlight the sentence.
In the Ribbon, select Message>Basic Text and choose the “Font” drop-down list. Mouse over the
available fonts. Notice how the selected text changes as you mouse over different fonts.
Select the “Britannic Bold” font.
In the Ribbon, select Message>Basic Text and choose the “Font Size” drop-down list. Mouse over
the available font sizes.
Select Font Size “18.”
You can also use the “Format Text” tab for additional text formatting capabilities.
Outlook Activity 3: Formatting Using the Mini Toolbar
1. Select the sentence created in the first activity.
2. Move the mouse cursor up slightly to expose the Mini toolbar. Click the “B” in the Mini toolbar to
make the sentence bold.
3. Select the color “Red” from the “Font Color” drop-down list in the Mini toolbar to change the color
of the text.
4. Using the Mini toolbar, change the font size of the sentence to “14.”
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Outlook Activity 4: Using Color Categories
Color Categories is an Outlook feature that allows you to assign color codes to Outlook items
(messages, contacts, appointments, tasks, notes etc.) This helps you keep track of related items.
1. To assign a color category to an Outlook item:
a. Right-click on the item, select “Categorize” and then choose the color category.
2. To create new, delete, or modify color categories:
a. Click the “Categorize” button in the “Standard” toolbar and choose “All Categories.”
b. Right-click on an Outlook item, select “Categorize” and then choose “All Categories.”
3. You can search for categories using the “All Outlook items” search tool.
Outlook Activity 5: Calendar Views and Sharing
The “Calendar” area of the navigation pane allows you to see your calendar and other calendars and it
also allows you to share your calendar information to other people.
Click on the Calendar button at the bottom of the Navigation pane and then choose one of the options:
a. How to share calendars – Opens a tutorial on how to share calendars.
b. Open a shared calendar – Allows you to view a calendar that has been shared to you.
c. Search calendars online – Allows you to search other calendars in Office Online.
d. Share my calendar – Sends an e-mail to a recipient allowing them access to your calendar.
e. Send a calendar via email – Allows you to send calendar information via e-mail.
f. Publish my calendar – Allows you to publish your calendar to Office Online.
g. Add new group – Grouping allows you to organize your calendars.
Outlook Activity 6: Electronic Business Cards
Electronic Business Cards allow you to share contact information easily.
1. To create an electronic business card for yourself, you must first create a contact for yourself.
a. When you create a new contact, an Electronic Business Card is created for it.
2. To edit your business card, open your contact and then double-click on the attached business card.
3. You can send a business card in an e-mail message to other people. They can save your business card
directly to their contacts folder.
Outlook Activity 7: Search
Instant Search is a new feature that allows you to search for items in Outlook quickly. The Instant
Search Pane is located at the top of the Outlook window, under the Standard Toolbar.
As you search, the terms you search for will be displayed in the Outlook item and they will be
highlighted in yellow.
“Search Options” are available to customize your search settings.
You can “Add Criteria” to your search to narrow down the results.
“Advanced Search” is available via Tools>Instant Search>Advanced Find.
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