Iroquois District Fall Camp-O-Ree November 3-5, 2017
LEADERS GUIDE
Harry S. Frazier Scout Reservation
Camp Crooked Creek
950 Terry Drive, Shepherdsville, KY 40165
Table of Contents
Page
Map and Directions to Camp
3
Event Schedule
4
Unit Preparation for Camp
5
Sample Gateways
6
Camp Policies and Procedures
7-8
Buddy System
7
Camp Security
7
Alcohol Policy
7
Tobacco
7
Vehicles
7
Parking
7
Uniforms
8
Stoves/Lanterns
8
Camp Sites
8
Knives/Axes/Hatchets/etc.
8
Knives/Axes/Hatchets/etc.
8
Trash
8
Clean Up
8
Camp Emergencies
8
What to Bring to Camp
9
Fee Schedule/Refund Policy
10
Forms
11-12
2
MAP and DIRECTIONS
CAMP CROOKED CREEK
950 TERRY DRIVE
SHEPHERDSVILLE, KY 40165
From North or South: Take I-65 to the KY-245 exit (exit 112) towards Clermont/Bardstown. Merge onto
Clermont Rd/KY-245 via the ramp – from the North turn left off the ramp, from the South, turn right off the
ramp. Turn right onto Plenmar Drive. Turn left onto Terry Drive. You will see a sign saying Iroquois Fall CampoRee on the right after Cub World. There will also be a person standing by the road.
This Fall Camp-o-Ree is all about fellowship in our district. Walk around & meet with other units. Show others
what makes your Unit different. Allow the SPL to plan and lead the weekend of event. This weekend is for your
unit to use Scout skills, to build a gateway using poles and the knots/lashings they have been taught, but most of
all be safe and have fun!
3
Event Schedule
Friday, November 3rd
Unit Registration/Check In
SPL/Scoutmaster Orientation
The pavilion at Camp Koch
Flagpoles in the Parade Field
Taps/Lights Out
6pm-9pm
9pm-9:30pm
Assigned Campsite
11pm
Flagpoles in the Parade Field
9am
Saturday, November 4th
Troop/Patrol Formation
Troops open camp site to fellowship / build
gateway
9:30am
Lunch/SPL Time
Assigned Campsite
1pm-4pm
Troops re-open camp site to fellowship /
continuing to build gateway
( Gateway Judging 3pm-4pm)
Troop/Patrol Formation
Flagpoles in the Parade Field
SPL/Scoutmaster Time
Assigned Campsite
Closing Ceremony / Campfire
Taps/Lights Out
12pm-1pm
Parade Field Camp Koch
4pm
4:30pm-7:30pm
8pm-8:30pm
Assigned Campsite
11pm
Assigned Campsite
10am
Sunday, November 5th
Cleanup and Break Camp
Troops must clear camp by 10am on Sunday. SPL must be checked out by
Camp-o-Ree staff before departure. Troops will receive patches after Unit
is cleared from site by camporee staff.
4
Unit Preparation for Camp-O-Ree
If your unit follows the steps listed below, the process of preparing everyone for an enjoyable camporee
experience should go smoothly.
Upon Receiving the Leaders Guide:
Inform or remind all Scouts and parents of the dates for the camporee
Recruit two or more adult leaders to spend the weekend with your unit. All troops must follow BSA
guidelines as described in the “Guide to Safe Scouting”
Note the payment dates to ensure your troop can get the early registration discount
Prior to October 1, 2017:
Register online or mail in your troop reservation and registration to:
Lincoln Heritage Council
ATTN: Iroquois District Fall Camp-o-Ree
12001 Sycamore Station Place
Louisville, KY 40299
If applicable, make checks payable to LHC-BSA
From February to November:
Ensure your Scout Parents have the information about the camporee weekend
Have your SPL and Patrol Leaders review basic Scout skills
Arrange for transportation to and from camporee
Gather items to make your Unit’s gateway
One Week Prior to Camporee
Review camporee schedule with Scouts and families
Prepare troop/patrol equipment to bring to camp
Collect permission slips and applicable health data and forms
SPL should review Scouts’ personal gear – Be Prepared for any kind of weather!
Finalize meal plan
Finalize transportation plan to and from camporee
Make sure you have the materials needed to build your Unit’s gateway
We have provided a few examples on page 6 of gateways to get your Unit thinking
and planning. Feel free to look up plans online or come up with your own.
5
6
Camp-o-Ree Policies and Procedures
Anyone participating in this event is expected to follow Boy Scouts of America National Guidelines as outline
in the Guide to Safe Scouting. An online version of the Guide to Safe Scouting is available at:
http://www.scouting.org/HealthandSafety/GSS.aspx.
The Law is the Rule - Everyone is expected to abide by the Boy Scout Law, Oath, Motto, and Slogan.
Buddy System - All Scouts will use the Buddy System for safety. Adults/Leaders should be notified prior to
Scouts leaving their assigned campsites.
Camp Security - All visitors to the camp must check in at the Administration Building and sign in. A sign in log
will be maintained, and positive identification is required (Driver’s License, Military, or government issued ID
card). Prior to departure, visitors must sign out so accountability is kept of who is on Camp property.
Alcohol/Controlled Substance Use - Consumption or possession of alcoholic beverages or controlled
substances will result in immediate dismissal from camp property. Use of alcoholic beverages or a controlled
substance is not permitted at encampments or activities on property owned and/or operated by the Boy
Scouts of America, or at any activity involving participation of youth members.
Tobacco - Use of tobacco products by youth participants is prohibited. Use of tobacco products by youth will
result in immediate dismissal from camp. Boy Scouts of America guidelines require a smoke-free environment
for Scouts. If adults must smoke, do so out of sight of youth participants. Please “field-dress” your butts and
properly dispose of them. Smoking in any building on camp property is prohibited.
Vehicles - Parking will be in designated areas only. Unless otherwise posted (i.e. the main road to camp), the
speed limit through camp areas is 3 mph (walking speed) – this is not to inconvenience anyone, it is for the
safety of our youth. One person per seatbelt, and seatbelts are required by state law to be worn by all
occupants of a vehicle. NO RIDING IN TRUCK BEDS. No RVs, ATVs, golf carts, or generators permitted.
Camp and Lake
Walk, do not run, within your campsite
Remember tent stakes and tie downs
Closed toe shoes to be worn at all times
Stay out of the lake and other bodies of water
No water craft or swimming permitted
Fish may be taken with hook and line only
Do not ditch or trench your tents
Practice Leave No Trace
Trash your trash. Remove trash from campsites.
No pets (service animals only)
No bikes
7
Uniforms - The Boy Scout Field Uniform, also known as “Class A” uniform, should be worn at opening and
closing ceremonies, and while participating in the Camp-o-Ree event stations. The Activity Uniform t-shirts,
also called “Class B” (Scouting appropriate), are permitted during cleanup activities and SPL/free time at
troop/patrol assigned campsites.
Stoves and Lanterns - Follow BSA guidelines for fuels. Keep open flames out of and away from tents.
Camp Sites - Do not cut trees! Either collect wood from downed trees, or bring your own firewood or charcoal.
Pit/trench fires are prohibited – use the fire rings provided at the campsite. Never leave a fire unattended,
especially when going to bed. Either extinguish the fire prior to going to bed, or post a rotating fire watch.
Please make sure before leaving Sunday morning that your fire is “cold-out” and that your campsite is
completely cleaned up. All campfires should be extinguished according to BSA guidelines.
Knives/Hatchets/Axes/Chainsaws/Firearms - Unauthorized firearms are prohibited on Camp Crooked Creek.
Chainsaws are prohibited unless operated or authorized by Camp ranger. Fixed blade, sheath, or other
survival type knives are prohibited. Folding or pocket knives are permitted by those Scouts that have earned
their Totin’ Chip. Axes and bow saws are permitted only in axe yards or at the camporee stations that require
them.
Rocks and Sticks - Although tempting, do not throw or kick rocks or swing sticks around. Injury or damage to
property usually results from Scouts not following these rules, and adult leaders not enforcing them.
Throwing/kicking rocks or swinging sticks around will result in a Scout(s) being asked to leave the campout.
First Aid - Minor first aid should be handled at the campsite or activity area where the injury occurs. For major
first aid and serious incidents inform adult camporee staff.
Trash - Remove trash from campsites or activity area to a dumpster. Do not leave trash in your campsites
overnight – skunks and raccoons love to visit and will come visit you if you leave trash in your campsites.
Cleanup/Checkout Procedure - When your unit is ready to leave camp, please send the SPL to the HQ text in
the Koch Camporee area and a staff member will come and check out your site. Please clean up your area and
leave it the same or in better condition than how you found it. Please do not leave anything behind. Trash
can be dumped in the dumpster on your way out of camp. Fires should be “COLD OUT”.
Camp Emergencies - With the exception of a weather emergency, all campers are to report immediately to
their campsites upon hearing and emergency signal. In the case of a weather emergency, campers should
seek protective shelter. Once the weather emergency is over, campers should return immediately to their
campsites. Campers will remain in their campsites until the “ALL CLEAR” signal is given by a camporee staff
member. Leaders should review these procedures with their campers.
The following emergency signals will be used:
FIRE ALARM – two long blasts on siren
WEATHER EMERGENCY – one long blast on siren
ALL CLEAR – four long blasts on siren
All participants should follow the directions of camporee staff in the event of any emergency.
8
What to Bring to Camp
Unit Leaders – please distribute copies of this page to your campers. Tents WILL NOT be provided – camping
will be in your own tents. Be sure to pack enough items for the weekend, and don’t forget, it’s Kentucky – the
weather could be cold, warm, semi-wet, wet, or very-wet.
Personal Gear:
Scout Uniform
Boy Scout Handbook
Totin’ Chip
T-shirts
Pants
Extra socks and underwear
Footwear
Warm clothing (winter jacket, stocking cap, gloves/mittens, etc.)
Long underwear (optional – be sure to check weather)
Sleeping Bag
Sleeping pad (optional)
Toilet kit (tooth brush, toothpaste, towel, soap, deodorant, etc.) Towel
Water bottle
Flashlight and extra batteries
Pen/pencil and paper/notepad
Pocket Knife (must have Totin’ Chip)
Fire Starting Kit (flint and steel, etc. Must have Firem’n Chit) Watch
Raingear
Tarp
Hat
What NOT to bring:
Bike, Rollerblades or skates
Sheath, butterfly, survival or any fixed blade knife, fireworks
Suggested Troop Equipment
These are suggested items. Troops should bring additional items typically used by their units.
Tents and ground cloths/tarps
American flag and Troop flag
Patrol Flags
Lanterns
Water containers
Water coolers
Fire Extinguisher
Dining fly/poles/rope
Camp saw/axe
Food for weekend
9
Fee Schedule / Refund Policy
All fees should be paid based on the following schedule/information:
If camping, please be registered by October 1, 2017: $5.00 per person;
Extra event patches can be ordered and purchased for $5.00 per patch
Iroquois District Refund Policy: Refunds will be reviewed on a case by case basis – no refund is guaranteed. All
requests must be made in writing (letter or email) to the District Executive or a designated representative at
least one week prior to the scheduled event. Direct transfers to other District or Council events is not
permitted. Contact the District Executive for any questions regarding this policy.
Contact Information:
District Executive
Allan Morgan
[email protected]
Fall Camp-o-Ree Chair
Scott Skees
[email protected]
Iroquois District Fall Camp-O-Ree
November 3-5, 2017
This Fall Camp-o-Ree is all about fellowship in our district. Walk around & meet with other units. Show others
what makes your Unit different. Allow the SPL to plan and lead the weekend of event. This weekend is for your
unit to use Scout skills, to build a gateway using poles and the knots/lashings they have been taught, but most
of all be safe and have fun!
WHERE: Camp Crooked Creek, Camp Koch WHEN: November 3-5, 2017 COSTS: $5.00 per person. SPLs can
check their troops in at the pavilion at the Camp Koch beginning at 6:00 pm Eastern Time Friday evening.
Online registration will be available at www.lhcbsa.org. We still require a roster of youth and adults upon
arrival. Note: If your troop is not staying for the entire weekend, please notify Camp-o-Ree Staff when you
send in your registration or at check in.
For more information contact Scott Skees ([email protected]).
------------------------------ cut here --------------------------------------------------------------------- cut here -----------------------------Remit to: Lincoln Heritage Council, ATTN: Iroquois District Fall Camp-o-Ree, 12001 Sycamore Station Place, Louisville, KY 40299
Unit:
Unit Leader:
Email:
Address:
City/State/Zip:
# Attending: Youth:
Adults:
# of extra patches
@ $5 each:
11
Registration Form – please fill out and turn in at time of Check In at camp
Unit Type (Troop/Team/Crew)___________
Unit Number:____________________
Leader:_______________________________________________________________
Youth
1
13
2
14
3
15
4
16
5
17
6
18
7
19
8
20
9
21
10
22
11
23
12
24
Adults:
1
5
2
6
3
7
4
8
12