5TH EDITION FINANCE & ADMINISTRATIVE DO CASH MANAGEMENT IN BRAZIL Sponsor: American Chamber of Commerce for Brazil - AMCHAM International Affairs Department Brazil, 2015/2016 *This guide is part of the project ACKNOWLEDGMENTS The American Chamber of Commerce for Brazil, being the largest Amcham outside the United States is constantly serving its members by building bridges for Brazilian businesses worldwide. Our foreign investment attraction efforts have also been a key leading point for Amcham. The How to series is part of this initiative. With the support of some of our corporate members, the States of the country and now some cities, we are putting together strategic information on the most various aspects of doing business in Brazil and its opportunities. As part of BRICS (Brazil, Russia, India, China and South Africa) and representing the 7th largest economy of the world, being also the 5th biggest destination for foreign investment, Brazil has clearly demonstrated its importance in the global market. Furthermore, the medium and high classes are increasing, which creates a solid internal market and contributes to maintain good results in the economy. It is now more than ever a strategic time for businesses opportunities in Brazil. We welcome you and hope that the information you are about to read serves you best. Gabriel Rico - CEO, Amcham Brasil The guide “How to do cash management in Brazil” is an informative tool that brings up a rich content with numerous business opportunities and challenges. This publication is in line with the purpose of Santander, which is to help people and businesses thrive. In over 30 years in local operations, the Bank strongly believes in the potential of Brazil’s growth, which will continue to be an important market in the Group’s strategy. Jesús Zabalza - CEO, Santander Brasil FINANCE & ADMINISTRATIVE CONTENT 01 BRAZILIAN AND THE CENTRAL BANK 06 02 BRAZILIAN PAYMENT / CLEARING SYSTEM 07 03 CASH MANAGEMENT IN BRAZIL 09 04 CASH MANAGEMENT – COLLECTION METHODS 12 05 CASH MANAGEMENT – PAYMENT METHODS 16 06 ELECTRONIC BANKING SYSTEM 19 07 ABOUT OUR SPONSOR 20 01. BRAZIL AND THE CENTRAL BANK •Population: 199 million1; Brazil’s Central Bank plays a leading role in monitoring and regulating banking infrastructure. All foreign investments •Currency: Real (BRL); transactions are under the direct control of Central Bank – registration in order to determine the amounts available for •Capital: Brasília; dividend remittance, capital repatriation and withholding taxes calculation. •Language: Portuguese; The domestic transactions (debits & credits) are allowed •Central Bank: Banco Central do Brasil - BACEN; only in Brazilian Reais (BRL) – to operate on the foreign exchange, all incoming financial transactions must be •Main financial centers: São Paulo and Rio converted to Brazilian Real. This is a country regulation de Janeiro. where Central Bank prohibits banks from opening accounts in other currencies and beyond the country of residence. 06 FINANCE & ADMINISTRATIVE Source: IFM. 1 02. BRAZILIAN PAYMENT / CLEARING SYSTEM The local banks in Brazil offer the widest range of payment options and the main payment mechanisms to fulfill its different payment needs: supplier payment, payroll CIP | CÂMARA INTERBANCÁRIA DE PAGAMENTO [INTERBANK PAYMENT CLEARING HOUSE] and taxes services. The Brazilian Payment System was structured in order to reduce the interbank settlement risk Private clearing house owned by 48 banks, provides (credit and liquidity). real-time clearing and settlement of interbank payments. The local clearing houses in the Brazilian market are: COMPE | CENTRALIZADORA DA COMPENSAÇÃO DE CHEQUES E OUTROS PAPÉIS [CHECKS AND OTHER PAPERS CLEARING SERVICE] 1,000 It is regulated by Central Bank and operated by Banco The clearing schedules are detailed below: •Checks – if the place is part of the national clearing system, available in 48 hours (BRL 299.99 and below) or 24 hours (BRL 300 and higher); if it is not part of the system, available in 5 to 7 days; 07 HOW TO DO CASH MANAGEMENT IN BRAZIL do Brasil. •Low value electronic transfers (DOCs) and Banks settle payments by making use of their reserves at the collection documents (boleto) – available in the next Central Bank, while clearinghouses use special settlement working day. accounts registered at Central Bank. STR | SISTEMA DE TRANSFERÊNCIA DE RESERVAS [RESERVES TRANSFER SYSTEM] It is a real time gross settlement system (RTGS), regulated by the Central Bank. Settlements can be: •Payments ordered by banks or banking clients; •Securities gross settlements; and •Net settlements from clearinghouses. TECBAN 08 FINANCE & ADMINISTRATIVE Critical payments in terms of value or urgency can be fully settled on a real-time gross basis, reducing systemic risk in Private clearing and settlement system used for electronic the financial sector. fund transfers (credit and debit orders) and ATM transactions. 03. CASH MANAGEMENT IN BRAZIL It is important to stress that Direct Debit is a US exclusive • Cash Flow Management; and service, and it is not allowed in Brazil. Cash Management is defined in Brazil as the management of balances and funds flow. In this context, the Cash LIQUIDITY MANAGEMENT Manager aims to manage the cash position, keeping the costs arising from cash flows as low as possible, while Liquidity Management in Brazil is restricted to balance minimizing interest costs and maximizing interest income. management between local accounts within the same bank. Balance management refers to the day-to-day The following sub-tasks are distinguished in this context: management of the current accounts. Every day the Cash Manager seeks to control the company’s cash balances • Liquidity Management: balance management and in such a manner that the interest result on these balance funds’ investments; is optimized. 09 HOW TO DO CASH MANAGEMENT IN BRAZIL • Working Capital Management. This solution allows companies to customize the Working Capital Management breaks down into: balances between its accounts by defining the remaining balance and the nature of the transferred balance from • Receivable accounts management; each account. • Payable accounts management; It is also possible to send account movements from a subaccount to a main account. • Stock management; and CASH FLOW MANAGEMENT • Legal obligations management. Organization of commercial payments is another Important considerations for the Cash Management are: how important Flow quickly do customers pay their bills? How long do stocks Management aims to reduce the number of payments, remain on the balance sheet? How long can the company cutting the transfer costs per payment and effectively wait before paying its suppliers? How much Working Capital managing the outgoing payments while accelerating can be compromised by legal obligations? Cash Management task. Cash the income payments. Another task for the cash manager is to support payable accounts and receivable Some of these activities can be delegated to other specialists accounts administration. or departments. A separate department can, for instance, be set WORKING CAPITAL MANAGEMENT up under the direction of a credit manager to manage payable accounts. Stock management is usually entrusted to the 10 FINANCE & ADMINISTRATIVE production department. However, the Cash Manager will always In some companies, Working Capital Management is keep close track of all variables that influence cash flows. This also one of the cash manager’s tasks. Working Capital is is natural considering the company’s cash positions depends the difference between current assets (cash and quickly largely on the quality of its Working Capital Management. realizable assets, including investments) and current liabilities (liabilities that are repayable within one year). The size and composition of Working Capital largely determines the company’s liquidity. ACCOUNT SERVICES CURRENT ACCOUNTS The banks in Brazil offer local currency current accounts, and time deposits, with no minimum balance requirements. There are some conditions to have a current account: STATEMENTS • Electronic Statements: Brazilian standard statement sent to the companies through file •The companies need to be legally established in exchange for ERP integration; Brazil, with local representation; •MT940 Statements: Some banks are prepared •Only allowed in local currency (Brazilian Real, represented by BRL), except for air, cargo, tourism, insurance, power, oil and gas companies, that under very specific situations may also open an account in foreign currency; to send the MT940 information to any SWIFT address on a daily basis; •Legal Obligation Statements: Sent to the companies through file exchange for ERP integration, this statement contains information on balances, funds and other investments affected by • Pre-negotiated overdraft facilities are available; and •Neither netting nor interest compensation cash pooling are allowed. legal obligations. LEGAL OBLIGATIONS MANAGEMENT This service aims to manage all legal locks, unlocks or transfers. It allows the companies to manage their cash flow based on information on legal obligations received by e-mail or file exchange. Another benefit of this service is the Non-Resident accounts: although regulated by law, banks assurance to fulfill any legal orders. Also, companies can in Brazil do not usually provide non-resident accounts. access all detailed information through Electronic Banking. 11 HOW TO DO CASH MANAGEMENT IN BRAZIL •It is not allowed to have multi-currency accounts; 04. CASH MANAGEMENT – COLLECTION METHODS COLLECTIONS TYPES OF BOLETOS: The Brazilian market offers several products and solutions Registered Collection – for companies that demand strict for the company needs. These solutions allow companies to control over its collections and need rigorous rules for claiming provide convenience to its payees, receive payments when unpaid securities. According to a collection file sent by client, the payee doesn’t have an invoice, adopt identified deposit the bank is able to register the invoices in its system, print and solutions, claim securities, and receive overdue payments. distribute the boletos (deposit slips) to the client’s customers. The company can have additional services: BOLETOS • Up to the due date, the client can pay the boletos at The most popular collection method in Brazil is the any branch of any bank; Boleto. It is a nationwide clearable bar-encoded deposit slip, usually issued by the bank based on a manual or •Overdue boletos must be paid only at the computer-generated collections list and delivered physical issuing bank; FINANCE & ADMINISTRATIVE or electronically by the client. The Boleto is sent to the payer, who can use it to pay the amount owed through •On the Internet it is possible to reprint any bank or even by electronic tools, since clearing is postdated boletos; nationwide. It assures that the funds will be credited to the beneficiary’s central account, same day credit. The • A return file with detailed information will be information is available in D+1. provided to the client; • Clients can also send through the collection file instructions of penalty interest, prompt payment 12 discount and automatic public notary; and •All boletos with value equal or greater than BRL That way, the slip can be paid at any bank branch on that 250,000.00 must be registered. specific value date (print date). Non Registered Collection – for companies that have a smaller number of receivables and there is no need for legal claims. It works based on file transfer return which allows the identifications of the performed payments. In this kind of collection, the Bank manages the settlements and the company is responsible for managing the process of conciliation. BOLETOS REISSUE: If the payer for some reason was unable to pay the boleto on the due date, or if he had a problem to read it, he can retrieve and print out the boleto by choosing one of two options available: OTHER TYPES OF RECEIVABLES: IDENTIFIED DEPOSITS 1. By filling the boleto bar code numeric representation If the company has a close relationship with its business (overdue boletos only); partners and performs advanced sales, Identified Deposit regional units and commercial representatives to perform transfers of large amount. 2. By filling the payer and client data. •The banks can provide client’s customers an extensive branch network where direct Using this feature, which is available on the internet portal, deposits into the client’s collection accounts the payer (or even the account receivables personnel) can can be made; easily print out the boletos. If it is an overdue boleto, the system automatically calculates interest/penalty fees for • Specific codes can be created to provide the that specific day. client the appropriate information; 13 HOW TO DO CASH MANAGEMENT IN BRAZIL is the ideal product. This also applies to branches, •The information is available via Electronic • The checks can be classified in 2 custody types: Banking on D-0, credit on D+1, return file on D+1. Client’s Internet Site Client send the collection file to the bank via file transfer The Drawee authenticates at client´s site, looks up for its boletos Drawee’s, client credited into the current account; • Linked custody: It means the end of a After authentication, client´s site redirect the drawee to Bank´s Collection site. loan/financing operation after the clearing Selects which boletos to pay The Collection Site is updated on D+1 • Simple custody: It means the checks are Collection Site Prints the deposit slips and makes the payments CHECK CUSTODY of the checks. •The client can electronically capture the checks and send a file before physically sending them to the Bank. This ensures the clearing of the checks in case of loss; and The Check Custody service seeks to offer a better security for postdated checks. Because the checks are guarded in a • Information about checks in custody and returned secure place and deposited on an agreed date, the company can be accessed easily on the Internet Banking. reduces operational costs and can control the collection flow in an efficient way. Main Characteristics: AUTOMATIC DEBIT This service allows companies to receive the owed values 14 FINANCE & ADMINISTRATIVE through automatic debit from the current account of • Delivery of checks to the Bank can be done by the their clients (previously authorized). The information on company or by an armored car company; the debit to be made is sent by the company through file transfer. The automatic debit process can only be started •The company can send instructions (extending after the client gives the authorization. the due date or returning the check) up to 72 hours before the deposit date (through the Branch); Main Advantages: • The checks to be kept in custody should have a due • Cost reduction: By eliminating manual processes, date of more than 3 working days; issue and transit of documents; • Ease and Speed: All information of authorizations, •Good deadline: Debit information should be debits and possible cancellations are sent by sent at least 5 (five) days before due date; and file transfer; •Available Information: This generates a return •Coverage: This allows debits to be made in file, identifying if each debit was made or not, with any branch, regardless of the operating area of the refusal reasons, if there is any. 15 HOW TO DO CASH MANAGEMENT IN BRAZIL the Company; 05. CASH MANAGEMENT – PAYMENTS METHODS SUPPLIER’S PAYMENT • Boleto Payment: through the input of a barcode it is possible to make boleto A product that provides an automated payment system, payments electronically at any bank; making ready payments to suppliers, reducing the operational load in the accounts payable area and giving better security when making payments. The use of Internet Banking also allows the management of your future payment flow (scheduled electronic payments). The types of payments are: •Book Transfer: only for suppliers who have an account within the same bank in Brazil. Credit made on-line; and 16 FINANCE & ADMINISTRATIVE •Electronic Funds Transfer: •Payment Order: payment method that makes the resources available to the beneficiary to withdraw on a branch chosen by the payer; • Utilities: water, power, gas, telephone. The cut-off time varies according with the type of the payment as detailed below: •TED and Boleto with values larger than BRL 250,000.00: from 6:30 AM to 4:30 PM; • DOC (ACH): for suppliers who operate with other banks and can receive their credit through Bank clearing. Used for transfers of •Other payments: from 7 AM to 8:30 PM. values smaller than BRL 5,000.00; PAYROLL • TED (wire): for suppliers who have accounts It is an automatic electronic salary payment with file with other banks and need to receive their credit manager. This service allows the company to make, by in reserve for values larger than BRL 750,00; debit account, its employees payments. To speed up your payroll processing, the banks suggest In both cases, the receipts are available when the transmission using file transfer, receiving CNAB 240 payment is made and they can be printed through standard files. The bank can receive the files directly from Internet Banking. The payment receipts can be reprinted its clients or using local VAN. through Internet Banking up to 90 days after payment BENEFITS and up to 10 years for tax payments. When paying through Supplier’s Payments product, •Improve security for employees and for your company can count on the same resources of the the company; referred agreement, such as: •Speed up the process and make easier to manage •Files returned daily; the payroll; •Authorization through Internet Banking; •Implementation support and product training. TAX PAYMENTS •Consistency checking; and Some banks in Brazil are authorized to receive several types of taxes such as DARF [Document for the Receipt of Collection of Federal Income], DARF Simples, GPS [Social Security Form], GUIAS DE FGTS [Government IMPORT TAX PAYMENT THROUGH SISCOMEX [INTEGRATED FOREIGN TRADE SYSTEM] Severance Indemnity Fund for Employees Form], GARE, ICMS, Importação-SP, DARE, DAR, DAE, It can be made available automated payments of among others. IMPORT TAXES, through SISCOMEX, using accounts/ These payments can be made in two distinct ways: convention, specifically for this service provision. •Through the Supplier’s Payment Agreement; and In this case, client registers and authorizes their • Through Internet Banking using single transactions. to pay the taxes. Customs Brokers so they can directly debit the account 17 HOW TO DO CASH MANAGEMENT IN BRAZIL •Better statement identification. FINANCE & ADMINISTRATIVE 18 The bank passes on information to the Federal Revenue sold-payee) and who has to pay (payer). DDA is not Service about the payment of the referred taxes. This an automatic debit. It is an Electronic Billing Delivery information is then sent to the SISCOMEX system. and Payment. DDA – AUTHORIZED DIRECT DEBIT CROSS-BORDER PAYMENTS It is an integrated system for electronic delivery In Brazil there is no free flow of hard currencies. All and settlement, operated by CIP (clearing house). It international payments must be previously registered with centralizes all the financial information between who the local Central Bank. These transactions have an FX wants to receive (for a service done or for a product contract and are supported by specific documentation. 06. ELECTRONIC BANKING SYSTEM Internet Banking was specially developed to provide •Payments and Transfers: DOCs, TEDs, book convenience, agility and practicality to the company. With transfer, taxes, utility bills, boletos, etc.; Internet Banking, clients can access all accounts of their companies, perform investments, payments, transfers, etc. User management and control is made through the Internet Banking, making management simple and flexible and •Investments: investment and withdraw in savings account, funds, CDB/RDB/DRA, besides balances, statements and consolidated position; ensuring greater control. • Automatic Debit: inclusion, exclusion, maintenance on further authorization, bringing more security to the companies. of accounts and temporary suspension of debits; and •Collection: verification of portfolio and complete All files exported and imported by Internet Banking are maintenance of instruments, besides sending recognized by ERP systems. Nevertheless, banks offer individual or bulk instructions. other peer to peer solutions that are directly integrated to ERP. Web platforms consist in systems that work through browser and navigation systems and use internet as a The core modules are: manner to traffic information online. Every access and data transfer is safely performed by HTTPS, so data can •Current Account: verification of balances, traffic more safely, making any malicious intervention on statements, future entries, TEDs statements, etc; information difficult. 19 HOW TO DO CASH MANAGEMENT IN BRAZIL Every transaction made through Internet Banking depends 07. ABOUT OUR SPONSOR SANTANDER KEY FACTS GEOGRAPHICAL DIVERSIFICATION •Has provided its customers with security and One of the Group’s defining features is its international service for more than 150 years; scope, reflected in the geographical diversification of •Almost 13,000 branches, 3.2 million shareholders and more than 117 million clients; •More than 185,000 employees; its businesses. The bank develops its business in three core areas: LATIN AMERICA Santander is the leading financial institution in Latin America, with more than USD 34 billion of investments •Geographic distribution balanced between 10 core and a Market Share of 10% on Assets and 10% on deposits. markets: Spain, Germany, Poland, Portugal, the ARG Argentina PR Puerto Rico Wholesale banking and Consumer finance; •Almost 1,200 agreements with universities of 21 counties. 3,661 28.0 8.0% 3o 1,229 10.5 13.8% 1o 488 3.3 19.0% 1o 377 2.5 8.8% 3o 115 0.4 11.1% Uruguay 1o 83 0.3 18.0% BRA European countries and a presence in China through 3o Bra MEX CHI Chile 10.4% Mex CHI Puerto Rico, consumer finance businesses in other 45.0 Chi ARG BRA MEX Mexico •Also has significant market shares in Uruguay and 5,953 URU Brazil Clients (MM) Arg PR 20 FINANCE & ADMINISTRATIVE and the United States; Branches Pue URU Ranking United Kingdom, Brazil, Mexico, Chile, Argentina Uru EUROPE SANTANDER VALUE PROPOSITION No. 1 bank in the Euro zone by market capitalization and • Santander has the largest retail banking infrastructure profit, with more than 6,700 branches in the region: in Latin America; •Lead position in Spain; •Strongest collection capabilities: electronic collections, paper-based collections, cards, direct •Wholesale banking operations in Spain, Portugal, UK, Italy, Germany and France; •Consumer finance operations in Norway, Poland, Spain, Russia, Portugal, Italy and Germany. UNITED STATES Santander US focuses on serving the needs of its retail, commercial & corporate clients by providing the highest level of service and offering comprehensive financial solutions. With strong retail presence in Connecticut, Delaware, Massachusetts, Maryland, New Hampshire, New Jersey, debit, pick up services, etc.; •Complete payment solutions: all types of domestic and international supplier’s payments, but also the widest range of tax payment and Payroll services; •Local services, regional delivery and global relationship; •Relationship Model allows for resource allocation and mobilization at Global, Regional and Local levels; •A highly experienced team of implementation and client service professionals for both local and regional management; New York, Pennsylvania and Rhode Island; Santander US is well capitalized with a 13.85% capital ratio and •Supply Chain Finance solutions: range of operates as a financially independent domestic bank in payables and receivables financing options, like terms of capital and liquidity. Factoring, Confirming, etc. 21 HOW TO DO CASH MANAGEMENT IN BRAZIL •Important presence in the United Kingdom; SANTANDER IN BRAZIL •The third largest private bank in total assets in the country and the largest foreign bank in Brazil with total assets of BRL 590 billion; •Focus on Consumer & Commercial Clients, but it is a universal bank and also operates in the wholesale; •More than 31 million clients and 49,000 employees; •3,412 branches and mini branches and about 15,000 owned ATMs and 18,203 shared ATMs, in addition to technology and consumer service centers and areas dedicated to culture. Grupo Santander, Brasil Av. Presidente Juscelino Kubitscheck, 2235 São Paulo/SP - Brazil - CEP 04543-011 Telephone: +55 (11) 3553-1000 / +55 (11) 3553-2000 Website: www.santander.com.br Local Contacts: Santander Brasil - Global Cash Management Charleen Bennett Pegler Baumgart Tel: +55 (11) 3553-0890 [email protected] For further information, please contact: Patrick Khatcherian Tel: +55 (11) 3553-9561 22 FINANCE & ADMINISTRATIVE [email protected] BELO HORIZONTE JOINVILLE BRASÍLIA PORTO ALEGRE CAMPINAS RECIFE R. Orozimbo Nonato, 102 - 4º andar Edifício ICON – Nova Lima CEP 34000-000 - Belo Horizonte, MG Tel.: (55 31) 2126-9750 • Fax.: (55 31) 2126-9772 [email protected] SHIS QI 5, Comércio Local, Bloco C 1º andar Lago Sul - 71615-530 Brasília, DF Tel.: (55 61) 2103-8650 [email protected] Av. Dr. José Bonifácio Coutinho Nogueira, 150 Edf. Galleria Plaza – 7º andar, sala 701 CEP 13091-611 – Campinas, SP Tel. / Fax.: (55 19)2104-1285 [email protected] CAMPO GRANDE Rua Hélio Yoshiaki Ikieziri, 34 Ed. Evidence Prime Office – Sala 206 – Royal Park CEP 79100-000 – Campo Grande, MS Tel.: (55 67) 3211-0906 [email protected] CURITIBA Rua João Marchesini, 139 – Prado Velho 80215-060 – Curitiba, PR Tel.: (55 41) 2104-9350 [email protected] FORTALEZA Av Desembargador Moreira, 760 - sala 1510 Empresarial Centurion Business Center - Aldeota CEP 60170-000 – Fortaleza, CE [email protected] GOIÂNIA Av. T-63 – Qd. 145 – Lote 08/09 Ed. New World – Sala 1005 - Setor Bueno CEP 74230-100 – Goiânia, GO Tel.: (55 62)3275-6010 • Fax.: (55 62)4006-1172 [email protected] R. Dr. Plácido Gomes, 610 - Sala 202 Edf. Dona Tereza - Sala 202 - Anita Garibaldi CEP 89202-050 – Joinville, SC Tel.: (55 47) 3432-7474 [email protected] Av. Dom Pedro II, 861 – 8º andar – Higienópolis CEP 90550-142 – Porto Alegre, RS Tel.: (55 51) 2118-3705 [email protected] Av. Eng. Antônio de Góes, 742 CEP 51110-000 - Recife, PE Tel.: (55 81) 3205-1850 • Fax: (55 81) 3205-1865 [email protected] RIBEIRÃO PRETO Avenida Wladimir Meirelles Ferreira, 1525 Ufficio Commerciale San Paolo, salas 1 e 2 CEP 14021-630 – Ribeirão Preto, SP Tel.: (55 16) 2132-4599 • Fax: (55 16) 2132-4563 [email protected] SALVADOR Avenida Tancredo Neves, 1632 Edf. Salvador Trade Center Torre Norte, sala 1307 – Caminho das Árvores CEP 41820-020 – Salvador, BA Tel.: (55 71) 3480-3481 [email protected] SÃO PAULO Rua da Paz, 1431 – Chácara Santo Antônio 04713-001 – São Paulo, SP Tel.: (55 11) 4688-4102 • Fax: (55 11) 5180-3777 [email protected] UBERLÂNDIA Av. João Naves de Ávila, 1331, 10º Andar, Sala 1 – Tibery Center Shopping - UBT(Uberlândia Business Tower) 38408-902 - Uberlândia, MG Tel.: (55 34) 2101-4100 [email protected] VISIT THE HOW TO WEBSITE: www.amcham.com.br/howto
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