Transformation
Celebrating
Re-industrialisation
20 Years
of Prudent Financial
Management
Modernisation
Annual Report
2013/2014
Community Safety
PR329/2015
ISBN: 978-0-621-44052-2
Gauteng Department of Community Safety
Annual Report 2014/2015
Contents
PART 1
1.
1.1 1.2 1.3 1.4 1.5 1.6
General Information
GENERAL INFORMATION
Vision, Mission and Values Organisational Structure Legislative mandate
ENTITIES REPORTING TO THE MEC
FOREWORD BY THE MEC OVERVIEW OF THE ACCOUNTING OFFICER
PART 2
4
4
5
6
6
7
10
INFORMATION ON PREDETERMINED OBJECTIVES
2. INFORMATION ON PREDETERMINED OBJECTIVES
2.1 Overall Performance
2.1.1 Programme Performance
2.1.2 Voted Funds
2.1.2 Aim of Vote 10
2.1.3 Strategic outcome oriented goals
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16
16
17
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17
2.1.4 2.1.5
2.1.6
2.1.7
2.1.8
2.1.9
2.1.10
2.1.11
2.1.12
2.2
2.2.1
2.2.2
2.2.3
2.2.4
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26
27
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Overview of the service delivery environment
Overview of the Organisational Environment for 2014/15
Key Policy Developments and Legislative Changes
Departmental Revenue, Expenditure and other specific topics
Departmental Expenditure
Transfer payments (if applicable)
Public Entities
Conditional Grants and earmarked funds
Capital investment, maintenance and asset management plan
Programme Performance
Programme 1: Administration
Programme 2: Civilian Oversight
Programme 3: Social Crime Prevention
Programme 4: Traffic Management
PART 3
3.
FINANCIAL STATEMENTS
FINANCIAL STATEMENTS
Report of the Audit Committee Report of the Accounting Officer Report of the Auditor-General
Appropriation Statement
Notes to the Appropriation Statement
Statement of Financial Performance
Cash Flow Statement
Accounting Policies
Notes to the Annual Financial Statements
Annexures (Unaudited Supplementary Schedules)
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PART 4
4.
4. 1 4.2. 4.3 4.4. 4.5. 4.6. 4.7
4.8.
4.9
4.10.
4.11
4.12
4.13
4.14
4.15
HUMAN RESOURCES MANAGEMENT
Personnel related expenditure Employment and Vacancies Filling of SMS Posts Job Evaluation Employment Changes Employment Equity Signing of performance agreements by SMS members Performance Rewards Foreign Workers Leave Utilisation HIV/AIDS & Health Promotion Programmes (fully completed) Labour Relations Skills Development Injury on duty Utilisation of Consultants (Not done) SCM PART 5
5.
ii
HUMAN RESOURCES MANAGEMENT
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148
149
150
150
OTHER INFORMATION153
OTHER INFORMATION
List of abbreviations
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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Part
1
General Information
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
3
1. GENERAL INFORMATION
1.1 Vision, Mission and Values
Vision
To realise Gauteng as a safe and secure province.
Mission
As outlined in the strategic plan 2009-2014, the mandate of the Gauteng Department of Community Safety (the Department) is to
ensure effective oversight over the province’s law enforcement agencies and to reduce the number of road accidents and fatalities
in the province. In addition, the Department is the lead Department in implementing Provincial Outcome 3 which ensures that ‘all
people in South Africa are and feel safe’. During the period under review, the Department’s mission was to improve public safety in
the province through:
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Monitoring and evaluating the effectiveness and efficiency of policing agencies;
Effectively implementing and promoting appropriate social crime prevention initiatives;
Providing traffic management services;
Coordinating efforts and programmes in the criminal justice system;
Educating and empowering citizens on issues of public safety
Improving and strengthening relations between the police and communities
Determining community policing needs and priorities, in keeping with the provisions of section 206 (1) of the Constitution of the
Republic of South Africa.
Values
The Department continued to subscribe to the following values:
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Honesty;
Excellence;
Accountability;
Respect; and,
Transparency.
The Department believes that it is through the inculcation of these values, that it will be able to transform itself into an empowered
and developmentally oriented government institution.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Director
Social Crime Prevention
Ms Merita Ground
Director
Promotion of Safety
Mmeme Makane
Director
Media Liaison
Mr Thapelo Moiloa
Chief Director
Crime Prevention and Community
Police Relations
Mr Sipho Thanjekwayo
Director
Outreach Programme
& Communication
Ms Mashadi Selepe
Chief Director
Public Education and Information
Mr Dumisani Ngema
Director
Corporative Governance
Mr Ian Robertson
Chief Director
Director
Community Police Relations
Ms Jennifer Ntlatseng
Director
Special Services
Ms Lebogang Motlhabane
Director
Administrative Services
Vacant
Director
Information Technology
Ms Joey Mabena
Director
Auxillary Services and
Facilities Management
Violet Mateise
Mr Velaphi Zikalala
Director
Police Monitoring and Evaluation
Vacant
Director
Public Transport
Mr Thami Mayisela
Director
Human Resource Management
Vumile Mahayi
Mr Joseph Mokoka
Director
Supply Chain Management
Director
Policy and Research
Ms Tebogo Umanah
Chief Director
Civilian Oversight
Duxita Mistry
Director
Legal
Ms Nnana Mapheto
Director
Mr Stephen Podile
Director
Finance
Mduduzi Malope
Mr Vuyani Nobongoza
Director
Risk Management
Mr Trevor Edward
Chief Director
Corporate Services
Vacant
Head of Department
Advocate Mongezi Tshongweni
Member of Executive Council
Sizakele Nkosi-Malobane
Chief Director Strategic Support
Mr Stanley De Klerk
Chief of Staff
Kgomotso Mokgopo
1.2 Organisational Structure
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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1.3 Legislative mandate
The Department of Community Safety derives its mandate primarily from section 206 (3) of the Constitution of the Republic of
South Africa (Act no, 1996,) which, inter alia, entitles the province to monitor police conduct and to oversee the effectiveness and
efficiency of the South African Police Service (SAPS). In addition, the Department also derives its mandate from the following pieces
of legislation and policies:
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The South African Police Service (SAPS) Act, ( Act No. 68 of 1995 as amended;)
The Civilian Secretariat for Police Service Act, (Act No. 2 of 2011);
The Independent Police Investigative Directorate Act (IPID), (Act No. 1 of 2011);
The National Road Traffic Act, (Act No. 93 of 1996);
The National Land Transport Act, (Act No. 5 of 2009);
The National Road Safety Act, (Act No. 9 of 1972);
The Gauteng Transport Framework Revision Act, (Act No. 8 of 2002);
Administrative Adjudication of Road Traffic Offences (AARTO) Act, (Act No. 46 of 1998);
Road Traffic Management Corporation (RTMC) Act , Act No. 20 of 1999);
The White Paper on National Transport Policy, 1996.
The National Crime Prevention Strategy, 1996;
The Gauteng White Paper on Transport Policy, 1997; and
The White Paper on Safety and Security, 1998
Non-entity – specific legislation
The Department is also expected to ensure compliance with the following pieces of legislation and policies:
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South African National Policy Framework for Women Empowerment and Gender Equality;
Public Service Act, (Act No. 103 of 1994), as amended and its regulations;
Public Finance Management Act (PFMA), (Act No. 1 of 1999) and its regulations;
Promotion of Access to Information Act (PAIA), (Act No. 2 of 2000);
Promotion of Administrative Justice Act (PAJA), (Act No. 3 of 2000);
Promotion of Equality and Prevention of Unfair Discrimination Act, 2000 (Act No.2 of 2000);
Skills Development Act, (Act No. 97 of 1998);
South African Qualification Authority Act, (Act No. 58 of 1995);
Labour Relations Act, (Act No. 66 of 1995) as amended and its regulations;
Basic Conditions of Employment Act, (Act No. 75 of 1997);
Employment Equity Act, (Act No. 55 of 1998);
Occupational Health and Safety Act, (Act No. 85 of 1993);
Preferential Procurement Policy Framework Act, (Act No. 5 of 2000);
Broad-Based Black Economic Empowerment (BBBEE) (Act, Act No. 53 of 2003);
Intergovernmental Relations Framework Act (IGR), (Act No. 13 of 2005);
National Youth Commission Act, (Act No. 19 of 1996);
Child Justice Act, (Act No. 75 of 2008);
Domestic Violence Act (DVA), (Act No. 116 of 1998);
Criminal Law (Sexual Offences and Other Related Matters) Amendment Act, (Act No. 32 of 2007); and,
Gauteng Liquor Act, 2003 (Act No. 59 of 2003).
1.4 ENTITIES REPORTING TO THE MEC
The Department does not have any entities reporting to the MEC.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
1.5 FOREWORD BY THE MEC
The Gauteng Department of Community Safety is privileged to present this 2014-2015 Annual Report to the people of Gauteng. We
have every reason to be proud as a nation, because ours is indeed a good story to tell. It is a story of a resilient people who have, for
centuries fought to create a more just and equitable society. It is the story of an irrepressible people who believed our past must serve
as a beacon to remind us that we all are duty-bound to establish a new society based on democratic values, social justice and respect
for the fundamental human rights enshrined in our Constitution.
We have, during the reporting period, remained tireless in our resolve to ensure that the people of Gauteng do not only feel safe but
that safety becomes their lived reality each day. Our province’s law enforcement agencies, ably-led by the SAPS, have maintained their
position as the first line of defence for our people in the fight against crime and lawlessness. In everything they did, and continue to
do, these uniformed men and women have clearly displayed their commitment to put the safety and security interests of the people
of Gauteng first. However, statistics will show, we have lost far too many police officers in the line of duty in our province during the
reporting period. We have a collective responsibility as a nation to ensure that our law enforcement officers are protected by society
as a whole.
The challenges of fighting crime and creating a safe environment for all our people, should include the involvement of all organs of
civil society in the fight against crime. Community Police Forums (CPFs), which are established at each of the police stations across
the province, must be strengthened and supported. The same should be done with respect to the Community Safety Forums (CSFs)
that are established in the local sphere of our government. These and other like-minded community safety structures must be broadly
representative of the communities in which they operate. By so doing, we will, ensure that we build a united front against crime, and
further ensure that we adopt an integrated approach as we tackle the fundamental causes of criminality in our communities.
Reducing violent crime in the province
The NDP makes the point that ‘when communities do not feel safe and live in fear, the country’s economic development and the
people’s wellbeing are affected, thus hindering their ability to achieve their potential.” During the year under review the Department
continued to ensure that the leadership of the SAPS in the province gives priority attention to serious and violent crimes, especially
‘Trio crimes’, which refer to the three sub-categories of aggravated robbery, namely. house robbery, business robbery and vehicle
hijacking.
Reducing crimes against women and children
The fight against gender-based violence, in particular, and crimes of violence as they affect women and children continued to be
a priority for the Department during the year under review. During the reporting period, the Department provided psycho-social
support services to some 1,892 adult victims as well as 939 child victims. Furthermore, a total of 744 victims received medico-legal
services, whilst 549 victims were given professional support as part of their court preparation. The Department will continue, in the
period that lies ahead, to support the work done through the “green doors” programme as well as other programmes such as the 16
Days of Activism for no Violence Against Women and Children campaign.
During the year under review, the Department also continued to support the good work done by community safety structures and
organisations such as Men as Safety Promoters (MASP). The department also ensured that the collaboration between the Department
and the Family Violence, Child Protection and Sexual Offences (FCS) unit of the SAPS remained solid.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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The promotion of a safe and secure learning and teaching environment for our learners and educators will not escape our attention
going into the future. Our schools cannot be allowed to be havens for drug peddling and criminality.
With the coming into power of a new political administration in May 2014, the resolve to fundamentally transform our society was
further reinforced. A radical, provincial wide transformation, modernisation and reindustrialisation agenda was adopted for the
Province. In line with this strategic agenda, every department had to identify the best possible ways in which it could contribute to
this agenda.
The Department responded to this challenge by identifying the pillars that it could best contribute to. These pillars and how we
addressed them is covered more comprehensively in ensuing sections of the report. Suffice it to say, that our Annual Performance
Plan (APP) for the year under review had to be modified and improved, in order to step up to the aforementioned challenge. To this end our efforts at making Gauteng a safe province hinged around the following outputs:
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Output 1: Reduction in violent crime (Trio crimes);
Output 2: Reduction in crimes against women and children;
Output 3: Social crime prevention;
Output 4: Crime perception management;
Output 5: Reduction in corruption;
Output 6: Effectiveness and integration of the criminal justice system; and,
Output 7: Reduction in road accident fatalities.
Professionalising the police service through police oversight
The Constitution entitles the province, among others, to monitor police conduct and to oversee the effectiveness and efficiency of the
police service. This includes receiving reports on the performance of all components of the police service. The Department also made
some progress in putting in place the Provincial Secretariat, during the year under review. The necessary administrative processes
.were put in place to implement the goal of a fully functional Provincial Secretariat. We remain committed to putting in place a proper
Provincial Secretariat, because we hold the firmest view that police oversight, by civilians who see policing through the eyes of the
public, has an important contribution to make in the delivery of better policing services to the people of Gauteng.
Coordinating the Criminal Justice System (CJS)
During the year under review we continued in our efforts to effectively coordinate the criminal justice system through the facilitation
of interactions with the National Prosecutions Authority (NPA) and the SAPS. Although challenges still exist in relation to the extent
of collaboration between ourselves and the NPA, there is great potential to strengthen the relationship further. The strengthening of
this relationship remains crucial to achieving higher conviction rates.
Mobilising communities against crime
I have referred previously to the important role played by CPFs and CSFs in strengthening the partnership between the police and all
communities. There is universal recognition that no police service anywhere in the world, can succeed in bringing about higher levels
of safety for communities unless it works in close cooperation with, and has the support of, all the communities it serves.
We have remained unwavering in our efforts aimed at ensuring that all communities are mobilised towards bringing about improved
levels of safety and security across the province. In addition to the work already done during the reporting period, we will ensure
that we build safety using an integrated approach through the mobilisation of an even wider range of state and non-state capacities
and resources, as indicated in the NDP.
Reduction in road accidents and resultant fatalities
The period between 2011 and 2020 has been declared by the United Nations General Assembly as a “Decade of Action for Road
Safety.” This is an acknowledgement of the fact that the number of road accidents and resultant fatalities around the world has
reached epidemic proportions (About 1.3 million people die annually as a result of road fatalities).
The Department, working together with all other law enforcement agencies across the province, including the three Metropolitan
Police Departments (MPDs) of Johannesburg, Tshwane and Ekurhuleni, has continued to ensure visibility on our roads. During the
year under review, these efforts have also been extended to assisting the SAPS, in its operations aimed at dealing a blow to serious
and violent crimes such as truck hijackings on our national and provincial roads across the province. We urge all road users in the
province – motorists, cyclists as well as pedestrians – to conduct themselves responsibly to help us minimise the number of accidents
and fatalities on our roads.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Gauteng Safety Strategy
During the year under review the Department also succeeded in reviewing the Gauteng Safety Strategy. This strategy will cover the
period 2014 -2019. The erstwhile Road Safety Strategy and the Safety Strategy have been integrated into one document which aims
at ensuring higher safety levels, for all who live and work in this province.
Way Forward
Moving forward we need to fully establish the Provincial Secretariat and use it as the primary vehicle to drive the implementation
of the first four pillars of the Gauteng Safety Strategy. We also need to sharpen the focus and efficiencies within our Traffic unit to
ensure more impactful delivery of the last three pillars of the Gauteng Safety Strategy. This must be done in the context of improved
institutional arrangements and corporate governance.
We believe that this will ultimately translate into enhanced police oversight, greater community participation in policing and lower
crime levels. To keep track of our progress we will ensure that constant monitoring and evaluation remains at the centre of our
program of action. We will also strive to ensure that we become better and more responsible custodians of the public funds that have
been entrusted to us.
As I conclude, I must express a sincere word of thanks to the Acting HOD, the senior staff and all other staff members for their
dedication, commitment and effort during the year under review. This gives me confidence that the realisation of a safe and secure
environment for all our people in the province is within reach. I also must thank all our partners in the fight against crime across
the province. It would certainly never have been possible for us to record the achievements we did, had it not been for the undying
support, we received from all our social partners. We want to assure the citizens of Gauteng that we will leave no stone unturned in
our relentless fight against crime in the province. We call on them to continue to support us in our endeavour to create a better life
for all.
Ms. Sizakele Nkosi-Malobane, MPL
Executing Authority for the Department of Community Safety
Gauteng Provincial Government
31 May 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
9
1.6 OVERVIEW OF THE ACCOUNTING OFFICER
The Gauteng Department of Community Safety generally operates within a mandate emanating from a combination of laws, policy
prescripts, regulations and Provincial Executive Committee decisions. During the year under review this continued to be the case.
The year under review was characterized mainly a change in the political administration. The new political administration took office
in June 2014. This resulted in the adoption of a new strategic agenda for the Provincial Government. The new strategic agenda is
characterized by the radical transformation, modernization and reindustrialization of the Province. This approach is underpinned by
a ten pillar program. These ten pillars are:
• Radical economic transformation
• Decisive spatial transformation
• Accelerated social transformation
• Transformation of the state and governance
• Modernisation of the public service
• Modernisation of the economy
• Modernisation of human settlements
• Modernisation of public transport infrastructure
• Re-industrialisation of Gauteng province and
• Taking the lead in Africa’s new industrial revolution
The Department of Community Safety contributes primarily to four of these pillars. These are:
• Accelerated social transformation
• Transformation of the state and governance
• Modernization of the public service
• Radical economic transformation
During the year under review the Department incorporated these pillars into its activities and aligned its strategic objectives. The
following seven outputs give expression to the Departments focus:
• Reduction in violent (trio) crimes
• Reduction in crimes against women and children
• Social Crime Prevention
• Crime perception management
• Effectiveness and integration of the criminal justice system
• Reduction in corruption
• Reduction in road fatalities
During the year under review the department also continued to implement its mandate in accordance with relevant legislation and
policy prescripts. These included but are not limited to the following:
• The South African Constitution (Act No of 1996)
• The South African Police Service (SAPS) Act No. 68 of 1995 as amended;
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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The Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011);
The independent Police Investigative Directorate Act (IPID), 2011 (Act No. 1 of 2011)
The National Road Traffic Act, (Act No. 93 of 1996);
The National Land Transport Act, (Act No. 5 of 2009);
The National Road Safety Act, (Act No. 9 of 1972)
Overall Performance
The department achieved 84% of its targets. This means that 16% of the targets were not achieved. However it must be pointed
out that some of these targets were partially achieved during the year under review. In pursuit of the achievement of its targets the
Department spent 97% of its appropriated budget. The three percent (3%) underspending is primarily due to underspending on
compensation of employees. This is as a result of the Department not having filled all the positions on its adopted staff establishment. The situation was further exacerbated by the fact that the Provincial Secretariat was also not fully established during the year under
review.
The ensuing parts of report sum up the Departments’ overall performance across the various program areas.
Institutional Performance Monitoring and Evaluation
With regard to governance, the department improved its systems and processes in relation to organizational monitoring and evaluation.
The department worked hard to ensure compliance with the Framework for Managing Performance Information. A key activity in this
regard was the development of capacity to verify performance information. This capacity had been lacking in the department for the
past few years. This has resulted in the department’s report on performance being more accurate, reliable and useful for the year
under review.
The Management Performance and Assessment Tool (MPAT) processes were also driven much more robustly in the department during
the past financial year. The aim of this tool, for which responsibility is located in both the Office of the State President as well as the
Office of the Premier, is to ensure that departments improve their performance in specific areas so as to impact more meaningfully
on service delivery. During the year under review, the department substantially improved its performance as tested against the MPAT
tool. These improvements were made particularly in the areas of strategic management, governance, risk management and human
resource management.
The Department also continued to implement its Program of Action (POA) as led by the Office of the Premier. The Department’s
performance against the indicators for the POA stood at seventy seven percent (77%) at financial year end.
Governance and Risk Management
In the area of Risk Management the department was able to put in place proper risk management capacity. This was done by
appointing a Director and Deputy Director for Risk Management as well as filling all other vacancies in this unit. This resulted in
the Department being able to implement the Enterprise Risk Management (ERM) approach in line with Treasury guidelines. Both
the Strategic Risk Register and Operational Risk Register were also better crafted and monitored during the year under review. The
Department’s risk management committee was also resuscitated and an independent Risk Management Committee Chairperson was
appointed.
Financial Management
During the year under review the department faced many challenges. Most prominent of these challenges was the precarious cash
flow position of the department, caused mainly by the extraordinarily high level of accruals. Despite this, the department through
innovative service delivery interventions still managed to achieve most of its objectives. The approach that was followed, was based
on trying to improve internal efficiencies by attempting to do more with less. More innovative ways of service delivery had to be found
to ensure that despite financial pressures, the Department could still deliver on its service delivery mandate
Human Resource Management and Development
The department had a vacancy rate of 14% at the end of March 2015. The department had intended to attain a vacancy rate of 10%
as per the DPSA benchmark. The department had come off a very low base having had a vacancy rate of over 25% two years ago.
However, although substantial progress has obviously been made in this regard, more will need to be done in the upcoming financial
year.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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Program Performance
During the year under review the Department made fair progress in its attempts to achieve its targets. Performance highlights in our
core program areas are summarised below:
Civilian Oversight
This Chief Directorate carried out a number of projects and achieved a number of crucial milestones. These included but were not
limited to the following:
• The unit in collaboration with a multi-disciplinary task team from other units in the department developed the revised Gauteng
Safety Strategy, which encapsulates both crime prevention related issues as well as road safety matters.
• The process of determining Policing Needs and Priorities and the research report on “The effects of the Firearms Control Act on
Firearm related crime in Gauteng” were also completed in this financial year.
• The unit undertook a study to determine the reasons for poor performance of some of the police stations in the Province
• The unit continued with its responsibilities of giving effect to oversight as it relates to police performance. In this regard the unit
conducted oversight at 45 Police Stations
• The unit also continued to monitor the effectiveness of the criminal justice system through Case Flow Management meetings with
other relevant stakeholders in the criminal justice value chain.
• The unit also hosted a benchmarking exercise on docket audits from the Department of Community Safety, KwaZulu Natal that
included the Chief Directorate: Crime Prevention.
Social Crime Prevention and Community Police Relations
This Chief directorate also carried out a number of successful projects during the year under review. These included but were not
limited to the following:
• Ikhaya Lethemba’s professional services to the victims of crime continued uninterrupted through the intake of victims who were
provided with medico legal, case management and para -legal support.
• The Forensic Social Work course was successfully presented and the graduation ceremony took place during the last quarter of
the financial year.
• Critical partnerships with key stakeholders including National Prosecuting Authority (NPA), FCS and Department of Social
Development have been maintained.
• Continued support and educational sessions were provided to certain Victim Empowerment Centres (VECs). Victim empowerment
services were extended through the Green Door project. To date fifty (50) sites have been monitored and supported. Docket
analysis sessions were also conducted, in respective clusters
• The unit continued its effort of promoting good community police relations by ensuring that, CPFs are aligned to guidelines and
policies. To date full numbers of CPF’s are functional. • Rural communities have also been mobilized during this financial year. During the year under review a successful Provincial Rural
Safety summit was held.
• The Directorate continued with the implementation of youth safety activities, through cluster and police station visits.
• The Substance Abuse prevention programmes also continued to dominate Departmental interventions in communities throughout
the Province. A number of activities were conducted in the form of road-shows, marches and law enforcement operations.
• The Department also established a youth desk provincial task team. The provincial task team will be responsible for the finalisation
of the provincial programme of action to be implemented in the 2015/16 financial year.
• The Department hosted the Youth Safety Summit from the 24-26 February 2015 at the Johannesburg Correctional Service Centre.
The Honourable MEC; Ms Sizakele Nkosi Malobane facilitated a dialogue with incarcerated youth from four correctional centres
(Leeuwkop, Baviaanspoort, Bosasa and Johannesburg). The aim of the dialogue was to assist the government to find solutions to
crime in Gauteng and to develop a youth safety policy, which incorporates the views and inputs of young people from various
sectors.
• The Directorate also coordinated the Anti-Gangsterism Camp for young men at risk of gangsterism and substance abuse, during
the period under review.
• The Department supported skills development projects such as bricklaying and plastering in partnership with NHBRC for Duduza
and Geluksdal MASP (Men as Safety Promoters) and Women Safety Desk formations. As part of the Safety Month campaign, the
Directorate implemented programmes simultaneously focusing on Women Safety Desks, MASP groups and conducted Child Safety
workshops to educate parents and children on child safety.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Public Education and Information
This Chief Directorate also carried out a number of successful projects. These included the following:
• The unit continued to market the department by making sure that all events are supported with educational material and branding.
During the reporting period, the unit also ensured that staff members supported and participated in departmental events.
• A total of 1025 media interviews were conducted during the year under review on issues such as the classification of Nyaope as an
illegal drug, the Easter Road Safety campaign, and MEC’s interview on the shooting incident of Luke Tibbetts, the Provincial Safety
Indaba, the Policing Needs and Priorities project as well as the looting of foreign owned shops. A cumulative figure of 23 449 332
people were reached through media engagements, media interviews and media articles.
• Through the media relations building exercises that the department undertook during the year under review, the department
made in-roads into mainstream media houses such as the New Age, ANN7, The Citizen and SABC Radio. The Department will
continue to intensify its efforts in this regard in the new financial year.
• During the year under review, the department’s social media platforms became more interactive due to growing interest in the
topical safety issues that were being posted. The department recorded a steady growth in the number of people liking our pages,
with 96 new followers on Instagram, 317 new followers on Twitter and more than 1500 likes on Facebook. The department
managed to reach a total of 115 432 people through social media platforms.
Traffic Management
This Chief Directorate carried out a number of projects. During the year under review these successful projects included:
• Conducting of numerous road side checkpoints targeting offences such as drunk driving, high speed and reckless and negligent
driving. These activities resulted in many arrests.
• The Saturation and Special Law Enforcement Units also conducted a number of successful operations.
• Many educational sessions on Road Safety were also conducted. These contributed to making our roads safer especially because
of our emphasis on pedestrian safety in some of these sessions.
Challenges
Although the Department experienced the aforementioned successes, it nevertheless, faced the following noteworthy challenges
during the reporting period:
• The Chief Directorate: Civilian Oversight continued to experience challenges with regards to the delays in the information that
is requested from the SAPS Provincial Office. This matter has thus far had an adverse effect on some of the targets that the Chief
Directorate needed to deliver on.
• The delays in the establishment of the Provincial Secretariat also limited the potential impact of the Department. It is anticipated
that this situation will improve in the upcoming year when the Provincial Secretariat is fully functional.
• The proliferation of public demonstrations and protest marches, which have often been violent, especially within the metropolitan
areas of the province i.e. Johannesburg, Tshwane and Ekurhuleni also continued to pose a serious challenge. During the year under
review, some progress was made with regard to the safe management of these occurrences. The Department is in the process
of consulting with the relevant Law Enforcement Authorities (LEAs) to ensure that these situations can be even more safely and
effectively managed going forward.
• The high number of road fatalities in the Province continued to be a serious concern. Although the Department intensified its
efforts to reduce road fatalities through its three pronged approach of focusing on improving the road environment, enhancing
pedestrian safety and intensifying law enforcement operations, there is no doubt that even more effort will have to be put into
these initiatives, to ensure a substantial reduction in road fatalities.
• The involvement of communities in community policing structures also continued to pose challenges. A number of Community
Policing Forums (CPFs) were rendered dysfunctional, during the year under review.
• Another major challenge facing the Department during the year under review was the high level of accruals. The high levels of
accruals posed a serious financial risk to the Department and threatened the Department’s ability to deliver appropriate levels of
service. A concerted effort will be made in the new financial year to deal with this problem in a decisive, concerted and sustainable
way.
• The delays in the roll- out of AARTO also posed a challenge. These delays were beyond the control of the Department. It should
be noted that the Department has already put a range of plans in place to ensure that the challenges listed above are sufficiently
attended to during the 2015/2016 financial year.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
13
In closing, I would like to thank the MEC Ms Sizakele Nkosi-Malobane for her support and guidance during the reporting period. I
would also like to express my appreciation for the work done by both the senior management collective and the entire staff of the
Department. Without their commitment and dedication the Department would not have achieved much.. We want to ensure the
people of Gauteng that we remain resolute in our endeavour to ensure that the people of Gauteng are and feel safe.
Mr. Stephen Podile
Acting HOD: Community Safety
31 May 2015
14
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Part
2
Information on Predetermined
Objectives
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
15
INFORMATION ON PREDETERMINED OBJECTIVES
2.1 Overall Performance
The Department achieved eighty four percent of its targets during the year under review. Sixteen percent of the department targets
were either not achieved or partially achieved.
During the year under review the Department received an allocation of R649 510 million. The Department spent R629 606 million.
This translates into a 97% spending level. Constraining factors during the year under review included high levels of accruals and
resultant slow payments to creditors.
2.1.1 Programme Performance
During the year under review the activities of the Department were implemented through the program structure depicted below:
Program 1: Administration
This programme was composed of the following units:
• Office of the Member of the Executive Council (MEC)
• Office of the Head of Department
• Financial Management
• Corporate Support Services
Programme 2: Civilian Oversight
This program was composed of the following units:
• Police Monitoring and Evaluation
• Policy and Research
Programme 3: Social Crime Prevention and Community Police Relations
This programme was composed of the following units:
• Promotion of Safety
• Social Crime Prevention
• Community Police Relations
• Public Education and Information
• Community Police Relations
Programme 4: Traffic Management
This programme was composed of the following units:
• Traffic Law Enforcement
• Public Transport Inspectorate
• Special Services
• Traffic College
• Road Safety Promotion
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Gauteng Provincial Government | Department
Office of theofPremier
Community
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Report | 2014/2015
2.1.2 Voted Funds
The table below sums up the voted funds that were appropriated to the Department
Description
Administration
Civilian Oversight
Crime Presentation &
Community Police Relations
Traffic Management
Total (payments & estimates)
Main
Appropriation
77 147
53 799
118 438
Adjusted
Appropriation
79 541
54 135
125 094
Actual Amount
Spent
77 147
49 379
106 949
400 076
649 510
390 740
649 510
396 131
629 606
(Over)/Under
Expenditure
4 420
11 540
3 945
19 905
2.1.2 Aim of Vote 10
As outlined in the strategic plan 2010-2015, the mandate of the Gauteng Department of Community Safety (the Department) is to
ensure effective oversight over the province’s law enforcement agencies and to reduce the number of road accidents and fatalities
in the province. In addition, the Department is the lead Department in implementing Provincial Outcome 3 which ensures that ‘all
people in South Africa are and feel safe’. The Department has identified its mission as the improving of public safety in the province
specifically through:
•
•
•
•
•
•
•
Monitoring and evaluating the effectiveness and efficiency of policing agencies;
Effective implementation and promotion of appropriate social crime prevention initiatives;
Providing excellent traffic management services;
Coordination of efforts and programmes in the criminal justice system;
Educating and empowering citizens on issues of public safety and coordinating community safety initiatives;
Improving and strengthening relations between the police and communities; and,
Determining community policing needs and priorities in keeping with the provisions of section 206 (1) of the Constitution of the
Republic of South Africa, 1996.
2.1.3 Strategic outcome oriented goals
In order to achieve the aforementioned mission, the Department identified the following strategic outcome orientated goals:
PROGRAMME 1 – ADMINISTRATION
Strategic Goal 1
Goal statement
Justification
Links
To provide a range of strategic organizational transformation and business improvement process to the
department
To provide effective and efficient inter-governmental relations management support to the department
To provide integrated risk management support to the department
To effectively and efficiently manage expenditure
To report timeously and accurately on the department’s finances
To implement an effective and efficient demand management , acquisition, provisioning and asset
management system and processes
To recruit develop and retain appropriate and sufficiently skilled staff
To provide safety, security, record keeping and facility management services to the department
To provide a cost effective, integrated IT management service to the department
To provide general legal advisory and litigation services, as well as specific policy related services to the
department
To ensure internal excellence in practices supporting the Department’s by work
This aims to ensure that the Department functions optimally through effective business processes and
resource support services
Departmental output number 5
GPG outcome 8a
ANC 2009 Election Manifesto
Gauteng Provincial
GautengGovernment
Provincial Government
| Department
| Office
of Community
of the Premier
Safety | Annual Report | 2014/2015
17
PROGRAMME 2 – CIVILIAN OVERSIGHT
Strategic Goal 2
Goal statement
Justification
Links
To conduct accurate, reliable and relevant qualitative and quantitative research
To monitor and evaluate police performance
To facilitate the improvement of police conduct
To promote more effective police performance and conduct
This aims to monitor police conduct, oversee the effectiveness and efficiency of the police
service and assess the effectiveness of visible policing
Gauteng Safety Strategy and GPG outcome 3
ANC 2009 Election Manifesto
National and provincial SAPS targets
Departmental outputs numbers 1, 2, 3 and 5
Civilian Secretariat Act of 2012
PROGRAMME 3 – CRIME PREVENTION AND COMMUNITY POLICE RELATIONS
Strategic Goal 3
Goal statement
Justification
Links
To accept and temporarily house and to support victims
To provide volunteer based victim support services at police station level throughout the
province
To monitor the performance and functionality of community police relations
To promote youth safety
To promote school safety
To prevent violence against women and children
To increase awareness through outreach programmes
To provide support to sectors
To increase awareness through internal communication
To increase media coverage on departmental programme and projects
To increase awareness through marketing
To promote the safety of vulnerable groups in Gauteng through community mobilisation
It aims to prevent social crime, promote good relations between the police and the community,
ensure victim empowerment and support and strengthen inter-governmental relations
GPG outcomes 1, 2, 3, 8a and 8b
Departmental outputs number 1, 2, 3 and 6
ANC 2009 Election Manifesto
Gauteng Safety Strategy (2006-2014)
National Youth Commission Act, 1996
National Crime Prevention Strategy (NCPS), 1996
Civilian Secretariat Act of 2012
PROGRAMME 4 – TRAFFIC MANAGEMENT
Strategic Goal 4
Goal statement
Justification
Links
To reduce road fatalities in Gauteng
To convert Boekenhoutkloof Traffic College into a Centre of excellence
To create a safe and secure environment through effective traffic law enforcement, road safety
promotion and traffic officer training and development
Effective traffic law enforcement and the promotion of road safety will contribute to a reduction
in road fatalities and accidents thereby leading to a safe and secure road environment.
GPG outcomes 1, 3 and 8a
Departmental outputs 5 and 7
ANC 2009 Election Manifesto
Gauteng Road Safety Strategy, 2006
National Road Safety Strategy
The Department further exercises its powers and performs its duties and functions in pursuit of the following strategic objectives:
• To ensure sound support service delivery and ensure business excellence within the administration;
• Improve service delivery through effective and efficient planning, monitoring and evaluation of organizational performance;
• To enable effective and efficient strategic leadership, administrative and management support services to the HOD;
• To ensure sound corporate governance in the department in accordance with legislative requirement and frameworks;
• Render effective and efficient legal support services to the department and office of the MEC;
• Enhance the capability and capacity of the department;
• Promote the ethical environment throughout the Department of Community Safety, DLTC’s, VTS and Registering Authorities;
18
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
•
•
•
•
•
•
•
•
•
•
•
•
To ensure compliance with the Road Traffic Act;
Provide integrated information management and technology support service;
Provide good quality research and information;
To improve the quality of policing;
Strengthen community policing structures to improve relationships between communities and police;
Build and strengthen social movements against crime;
Promotion of Youth Safety;
Mainstream and co-ordinate social crime prevention in government;
Prevention of violence against vulnerable groups within Gauteng;
Inform internal employees on the department;
Inform Gauteng population about the work of the Department; and
Create a safe and secure road environment.
The Department continued to execute its electoral mandate pursuant to the outcome: “All People in South Africa Are and Feel Safe”. In
this regard, the Department ensured that all activities identified for each business unit are accordingly aligned in such a way, that the
realisation of this outcome was within reach. The Department’s strategic objectives are linked to the following outputs:
• Reduction in violent (Trio) crimes;
• Reduction in crimes against women and children;
• Social crime prevention;
• Crime Perception Management;
• Effectiveness and integration of the Criminal Justice System;
• Reduction in Corruption; and,
• Reduction in road fatalities.
Overseeing the effectiveness and efficiency of the police service
The Department continued to monitor police conduct and oversee the effectiveness and efficiency of the police service including
receiving reports on the police service of the various identified police stations. In addition, the Department investigated public
complaints alleging police inefficiency in line with the provisions of section 206 (5) (a) of the Constitution. The investigated complaints
related to poor service delivery, poor investigation, unprofessional conduct, poor communication and other miscellaneous cases.
Victim empowerment services
The Department continued to ensure that victim empowerment services are rendered at the various police stations across the province
especially to the most vulnerable groups such as women, children, the elderly as well as persons living with disabilities. These victim
empowerment services were monitored to ensure that they are operating according to the minimum norms and standards. Most of
the Victim Empowerment Centres (VECs) are linked to some of the Non-Governmental Organisations (NGOs) such as Lifeline, Alpha
Trauma, A re Ageng, FAMSA, Kopano Manyano and Polokego whilst other police stations are not linked to the NGOs. A range of support
services were provided to those vulnerable groups such as psychosocial support services, medico legal services, family legal support
services, pre and post court appearance support services, court preparation services, provision of residential services for victims.
Other services include women accommodated in skills development, women and children participating in social interaction skills and
normalisation activities, children accommodated in Early Childhood Development (ECD) centre, school going children placed in local
feeder schools and adult residents receiving psycho-social interventions services. Women who were victims of domestic and sexual
offences related cases were trained in various skills so that they are able to cater for themselves after they have exited the victim
empowerment centers such as Ikhaya Lethemba. The establishment of green doors/safe houses in order to bring services closer to
the people of Gauteng was a great success.
Volunteer training
The Department ensured that various volunteers such as victim empowerment, youth desks and Community Police Forum (CPF)
volunteer members were trained in various types of skills to ensure that they are capacitated in the work that they do. The training
ranged from counselling, leadership courses, financial management, legal aid assistance, computer training, mentoring and coaching
skills.
Patroller programme
The community patroller programme continued to be implemented with renewed levels of vigour. Patrollers continued to be deployed
at various identified areas across the province.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
19
Analysis of the profiles of youth in conflict with the law
Youth criminality profiles were analysed through a number of partnerships with government and civil society organisations. These
partnerships plans were implemented and monitored through joint programmes at ward, sector, regional and provincial levels. The
Department of Correctional Services has come on board as a partner in making sure that programmes with parolees are highlighted.
These programmes were conducted in various clusters.
Youth focus interventions program
The Department continued to conduct sessions on moral regeneration, self-awareness and motivation for the young people who
have successfully completed their rehabilitation. The Substance Abuse Prevention Programme continued to dominate Departmental
interventions in communities throughout the Province. A number of activities were conducted in the form of road-shows, marches
and law enforcement operations in the effort to fight substance abuse. Drug rehabilitation and awareness program
Departmental programmes such as Men As Safety Promoters (MASP), Youth Safety (Youth Desk), School Safety, School Raids, Patrollers,
CPF’s and Women Safety Desks were implemented rigorously. Coordinators were at the disposal of the Provincial team to assist
whenever they were required to intervene.
During the roll out of this programme, the Department encountered many drug abuse cases. These cases were referred to the nearest
Social Development office for assistance. The real challenge is the availability of Rehabilitation Centres that are state owned or
funded and where no fee is charged. Most of the Rehabilitation Centres are privately owned and have criteria that some of the cases
referred by the Department cases are not eligible.
Correctional service visits
The Correctional Service Tours make provision for learners from identified schools within the province embarking on a journey of
discovery of the difficulties of prison life, through an interaction with inmates who share their real life testimonies. These are male and
female offenders currently serving sentences mainly for drug addiction and drug trafficking. They share their own stories, displaying
how small habits graduate to bigger addictions. Their sentences range from 10 years to life sentences.
Public perceptions of crime and safety in the province
The Department intensified its campaign with respect to educating communities about road safety issues, department services,
stakeholder management sessions, economic opportunities roadshows, hosting of various events such as 16 days of Activism, safety
month events, women’s day and many more events. The Department successfully launched rural safety programmes in Hammanskraal,
Devon and Bronkhorstspruit and public meetings were also held in various other communities.
Reduction in road fatalities
The Gauteng Traffic Police continued to make its contribution towards a reduction in the number of road accidents and fatalities in
the province. This reduction has remained an area of strategic focus for the Department during the reporting period. The province is
amongst the highest contributors to the number of accidents and fatalities each year. It should be noted that the province has the
highest number of vehicles compared to any other province in the country. The promotion of road safety, with particular emphasis on
responsible road usage, will remain the Department’s central theme in this regard.
Public demonstrations and protest marches
The service delivery environment in which the Department operated during the reporting period was also characterised by public
demonstrations and protest marches, some of which, unfortunately, turned violent. The Department took responsibility for the
implementation of the decision by the Executive Council that the public demonstrations and protest marches be properly managed
and the Regulation of Gatherings Act, 1993 (Act No, 205 of 1993) be fully implemented. Whilst the Constitution provides for the right
to assemble, to demonstrate, to picket and present petitions, the Department has, in its interactions with the various conveners of the
demonstrations and protest marches, placed emphasis on the legal requirement that those who participate in the demonstrations or
protest marches should be ‘peaceful and unarmed’. The law enforcement agencies in the province, led by the SAPS as the principal law
enforcement agency, have been able, and will continue, to cooperate and to collaborate in their collective efforts aimed at ensuring
that the public demonstrations and protest marches are peaceful.
20
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
2.1.4 Overview of the service delivery environment
The Department service delivery environment remained relatively unchanged at a macro level. At a micro level adjustments had to
be made to our service delivery implementation plan (SDIP). This plan is captured cryptically in the table below:
Main
services
Actual
customers
Potential
customers
Standard of service
Actual achievement against standards
Investigation All Citizens
of complaints of Gauteng
Province
against law
enforcement
agencies
Any member of
the public who
was not satisfied
by the service
rendered
Effective investigation of
complaints resulting in satisfied
clients.
369 complaints were received by the
Department.
Victim
Any member of
the public who
was not satisfied
by the service
rendered
• Client intake service
• Professional counselling
services
• Court support programmes
• Effective referral matrix for
placement in Medico – legal and
shelter programme
• Regional office protocol
completed and undersigned by
HOD and MEC’s office
• Multi-disciplinary
developmental Quality
assurance (DQA’s) undertaken
annually at each RVO.
• Needs assessment on further
Staff training
• Review and Implement service
delivery standards.
144 funded and unfunded Victim
Empowerment Centre.
18 720 of these clients continue with
longer term psycho-social intervention.
More than 34 560 GBV victims received
containment and or long term psychosocial services
Type of
arrangement
All Citizens
of Gauteng
Province
Actual
Customers
Potential
Customers
Public
meetings
Various
communities
All public
meetings
identified by
MEC/HOD and
CPF’s
Izimbizo
Various
members of
the community
with
community
leaders
All Izimbizo
meetings
identified by
Office of the
Premier/ MEC and
Communication
Actual achievements
MEC engagement meetings in Germiston, Hillbrow, Honeydew, Krugersdorp,
Alexandra, Tembisa and Themba clusters.
MEC meeting the Hostel Provincial Leadership.
Celebration of Mandela Day in Evaton.
Westbury Public meeting.
School raid in the Vaal.
HOD at the Hostel Cultural Event.
Portfolio Committee on Safety engagement in Reiger Park.
MEC’s activities on Transport month.
16 Days of Activism.
Youth summit.
4 Youth Izimbizo.
Provincial Izimbizo hosted by the Premier’s office
Back to school Imbizo.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
21
Type of
arrangement
Actual
Customers
Regional
Various
victim forums communities
Potential
Customers
All citizens of
Gauteng who are
victims
Actual achievements
24 forums were conducted at the following locations:
Soweto
Vaal
Pretoria
Benoni
Ekangala
Tembisa
Access Strategy
Access Strategy Actual achievements
Complaints and Premier’s Hot line 08600 11000
The Department responded to all the 369 complaints on poor
service delivery by the law enforcement agencies including
Premier’s hot line complaints that were received during the
reporting period.
The Department offered a range of services via telephone
and these services were accessed at various offices across the
province.
Telephone
Head Office (011) 689-3600
Ikhaya Lethemba (011) 242-3000
Orange Farms Regional Office (011) 213-8001
Duduza Victim Regional Office (011)730-4900
Walk in services:
Traffic pound based in Germiston
Head Office, Fox Street
Ikhaya Lethemba, Braamfontein
Duduza Regional Office
Orange Farms Regional Office Fax, SMS or Email
Website
22
The Department has regional offices across the province where
members of the public are able to access services of the
Department including Head Office. The Department has opened
the Traffic pound in Germiston. A Register is being kept with the
details of vehicle and the driver. The Department works very
close with the Department of Transport in relation to queries
related to taxi conflicts and road worthiness, whereby community
members are referred to the Department as an when queries are
raised.
The Department also has regional victim offices in Orange Farms
and Duduza where victims of domestic violence and sexual
offences related cases in the main are provided with range of
services. At the Head Office members of the public lodged various
complaints related to poor service delivery by the police, delays
in payment for the service providers and many more complaints.
Services offered by the Department were accessed through the
following fax and email
Fax no: (011) 429 3222 for Premiers Hotline
Email address: hotline@gauteng .gov.za
Orange Farms Regional Office Services 0866226748
[email protected]
Duduza Regional Office (011) 730 4910
[email protected]
Sms services were rendered by “bribe” 34 activities were uploaded on the following websites:
www.gautsafety.gov.za or gauteng online.gov.za
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Access Strategy
Access Strategy Actual achievements
Post
Various letters were received by the Department related to a
range of services and different types on information requests.
Head Office
Physical Address
78 Fox Street
Johannesburg
2001
Social Media
Facebook: Gauteng Department t of Community Safety
Twitter@Com-Sfaety-GP Intranet, Articles, Radio stations, Press
briefing and networking
Media
Victim Empowerment Centres
Regional Victim Offices
Postal Address
Private Bag X 23
Marshalltown
2107
115 432 people were reached though social media.
On twitter the Department has 900 followers and is following
483 people as well as a total of 4376 tweets.
Various radio stations were engaged in order to communicate the
work of the Department such as Jozi fm, Kasi fm, EK Fm, Radio
702, Radio pulpit, Lesedi FM, Metro Fm, Khaya FM, Ikwekwezi,
Eldos Fm and various community radio stations.
Meetings, information brochures, exhibitions , leaflets
roadshows, door to door campaigns
Meetings, information brochures, awareness sessions.
Types of information tool
Actual achievements
Posters
373 757
Pamphlets on Victim Empowerment (VEP) services
published and distributed
234 000
Complaints Mechanism
Actual achievements
Poor service delivery
65
Poor investigation
72
poor communication
28
Unprofessional conduct
104 Miscellaneous
28
The aforementioned was compiled in line with Public Service Regulations, Chapter 1, and Part III C:
2.1.5 Overview of the organisational environment
A primary change in the organisational environment was the coming into office of the new political administration. This resulted in
the adoption of a new strategic agenda. This strategic agenda (Transformation Modernisation and Re-industrialisation) had to be
accommodated in the department’s Annual Performance Plan (APP). This resulted in the department revising the annual performance
plan for the second half of the year under review.
The department also advertised for the position of head of Provincial Secretariat. Work on the new structure for the Civilian Secretariat
commenced. During the adjustment budget process, funds were set aside in order to ensure that the secretariat could be established.
However, this process will only be finalised in the first half of the new financial year.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
23
2.1.6 Key policy development and legislative
Apart from the implementation of the new strategic agenda for the province the only other policy issues related to the crafting of the
revised Gauteng Safety Strategy. No new legislation relevant to the department was passed during the period, under review. However
during this period the National Secretariat issued two White Papers namely:
• The Draft White Paper on the Police; and
• The Draft White Paper on Safety and Security.
The Department has made comments on both these documents and will continue to be part of the stakeholder engagement process
that underpins this initiative
2.1.7 Departmental revenue, expenditure, and other specific topics
The following table provides a breakdown of the sources of revenue for the department:
2010/11
Actual
Tax revenue
None
Non-tax revenue
Others: Sales
Fines, penalties and forfeitures
Interest, dividends and rent on hand
Sales on capital assets
None
Financial transactions
(Recovery of loans and advances)
TOTAL DEPARTMENTAL RECEIPTS
2011/12
Actual
2012/13
Actual
2013/14
Actual
2014/15
Actual
5,446
7,015
36
6,431
11,635
4
3,787
9,270
-
15,073
14,775
4
1,278
2,542
385
-
13,775
20,612
13,442
29,852
% deviation
from target
24 651
18 101
3
198%
457%
42 755
300%
Collection of departmental revenue
For the financial year 2014/15, the Department of Community Safety budgeted to collect at R14, 2 million in revenue. However, the
actual revenue collected for the year amounts to R42, 8 million per annum. This was as a result of procedures put in place for revenue
collection improvement. There has been a gradual increase in terms of training of traffic officers in the Boekenhoutkloof Traffic Training
College and there was a concerted drive by the department to collect all outstanding traffic fines from the previous financial years.
The Traffic Training College currently has a total of 12 Course Facilitators in line with the above-mentioned course structures who are
all fully qualified as Education Training and Development Practitioners. In relation to infrastructure, the Traffic Training College has 4
lecture rooms, 2 auditoriums, a shooting range, skidpan, K53 motor vehicle and motor cycle test yard, a testing station, a weigh bridge
and student hostel which can accommodate 80 students. The Traffic Training College currently generates its revenue from course fees
(tuition fees), Accommodation fees including the renting out of the above-mentioned facilities.
It is for this reason that the Department embarked on a process of developing a plan to turnaround the situation at the Traffic College. A potential for increased revenue generation was identified for the College through its transformation into a Centre of Excellence.
The Turnaround Strategy was adopted by the Provincial Executive Council in December 2011 with the proviso that the Department
will provide periodic progress reports on its implementation. The strategy is premised on the three approaches vis: the identification
of quick wins (short-term deliverables), infrastructure upgrading (i.e. IT,) curriculum development and revenue generation (long-term)
all of which require adequate funding.
Other Revenue Generating Streams
•
•
•
•
•
•
24
Traffic escorts (includes but not limited to escorts of abnormal loads, sporting events)
Road closure during film shooting
Traffic Accident reports
Reconstruction of accident experts
Accreditation of the college to issue PRDPs
Storage fees for impounded vehicle
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
•
•
•
•
Use of weighbridge at the college
Gauteng waterways licensing and law enforcement (conceptual phase)
Accident Unit to investigate government vehicle accidents
Finger printing services
Analysis of the current revenue collection for the financial year 2014/15
The revenue sources for the year under review are captured in the table below:
Traffic Fines
J534 - Issuance of a Section 56 Notice (Direct Summons to appear in Court)
The Department of Community Safety has embarked on a pilot project of collecting all outstanding traffic fines and additionally
implementing efficient and effective ways and means of recovering revenue from road offenders. Further to this, the objective is to
introduce modern technological methods of enforcing road law enforcement within the Gauteng Province.
Collection rate for outstanding Traffic Fines
Department of Community Safety has introduced new internal controls to improve the rate of collection of outstanding Traffic fines,
through the following:• Engagement with local Magistrate Court within the Province in collecting funds paid over to the Courts,
• Engagement with collecting Agencies in increasing collection levels (e.g. South African Post Office, City of Johannesburg, City of
Ekurhuleni, City of Tshwane and other structures).
Activities that are currently being implemented to enhance revenue collection are listed below:• Department is aiming at the appointment of Administration Clerks and Prosecutors for the collection of revenue throughout the
Gauteng Courts,
• Department has performed a review of its performance in relation to issuing of J534,
• Department has established a team responsible for the collection of the old traffic fines issued to motorists by enforcing warrant
of arrest,
• Department has established static speed prosecution activities in order to increase our speed law enforcement activities.
The above initiatives are not necessarily aimed at revenue generation scheme but rather as controls majors of enhancement of law
enforcement and in ensuring that the Department will deliver on its mandate of ensuring that all people are and feel safe.
Implementation of Administrative Adjudication of Road Traffic Offences Act (AARTO)
In terms of outstanding traffic fines, there is no provision for any possible prescription on outstanding traffic fines (i.e. this is the
period for writing-off the debt based on Traffic Law Enforcement Regulations and Procedures), with gradual rollout of ARRTO Act 46 of
1998, Department will be in a better position of collecting revenue.
Section 20(5) of the AARTO Act (Act no. 46 of 1998), makes provision for the Enforcement orders.The Acts states that none of the
following may be issued to an infringer or in respect of a motor vehicle registered in the in the name of an infringer, if an enforcement
order has been issued in respect of such infringer, until such enforcement order has been complied with or has been revoked.
Sec 20(5) is Subject to subjection (6):
• Driving license;
• Professional driving permit;
• License disc;
• Operating license;
• Cross-border permit; or
• Operator card.
Based on the enforcement and the implementation of the ARRTO Act, this will improve our debtor’s collections and reduce our
debtor’s book, because no licenses or permits will be issued unless the outstanding Traffic Fines has been settled.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
25
Boekenhoutkloof Traffic Training College Fees
The Boekenhoutkloof Traffic College is a leading and recognised institution rendering professional training and development and is
currently accredited with the Safety & Security Sector Education & Training Authority (SASSETA), the Education and Training Quality
Assurer (ETQA) and the Road Traffic Management Corporation. The Traffic Training College, currently offers the following courses:• Examiner of Vehicles and Examiner of Drivers’ License courses (duration 8 to 12 weeks),
• Basic Traffic Officers’ Course (duration 12 months course);
• Advanced Driving Training;
• Refresher Traffic Officers’ Training;
• Public Passenger Transportation Course; and
• Firearm Competency and Overload Control Training.
2.8 Departmental Expenditure
The department spent 97% of its voted appropriation for the financial year 2014/15. The under-spending is mainly due to vacant
positions not being filled during the financial year as well as the Provincial Secretariat not being fully established.
The primary aim of the departmental expenditure section is to explore how actual expenditure differed from planned expenditure
and how this may have impacted on service delivery. The secondary aim is to provide the department with an opportunity to report
on measures that were adopted to improve the economy and efficiency of spending on each programme.
The table below captures the Department expediture per programme area:
Programme
Programme 1: Administration
Programme 2: Civilian oversight
Programme 3: Social Crime Prevention and
Community Policing Relations
Programme: 4 Traffic Management
Total
Budget
Actual expenditure
Variance
Targets achieved
R’000
R’000
R’000
%
77 150
53 796
77 150
49 379
4 417
118 501
400 063
649 510
106 943
396 134
629 606
11 558
3 929
19 904
The department spent 99.6% of its voted appropriation for the 2013/14 financial period and achieved 88% of its planned targets.
the gap between the two can be attributed to accruals carried over from the prior financial period. The under-spending in Programme
2: Civilian Oversight is due to delays in the establishment of the Provincial Secretariat.
The overspending in Programme 3: Crime Prevention and CPR is due to the VAWAC campaigns implemented in terms of the APP
2013/14. The programme spent some of its budget on unforeseen events. The department conducted monthly monitoring sessions
to improve efficiency of spending on each programme.
The departmental expenditure trends for the financial year 2014/15 can be analysed as follows:• Compensation of Employees – the Department underspent on this category
• Goods and Services – the Department overspent on this category partially as a result of accruals
• Transfer and Subsides – there was over expenditure on this category as result of the procurement on this category as a result of
the procurement of motor vehicle, motor bikes and other equipment for Traffic Management. The Department has received funds
from RTMC for road safety awareness projects
• Payment of Capital - The expenditure is due to the procurement of motor vehicles, motor bikes and other equipment for Traffic
Management. The department has received funds from RTMC for road safety awareness projects.
• Payment for financial assets - this relates to outstanding debtors that were written-off during the financial year.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
2.1.9 Transfer payments (if applicable)
The table below sums up the Department activities in relation to transfer payments:
Description
Amount
R’000
Provinces and municipalities
Departmental agencies and accounts
Households
non
Total
383
1
834
6 007
7 225
The amount paid to provinces and municipalities is for rates and taxes that are paid for the department’s regional offices. The
departmental agencies and accounts relate to the payment for TV licences. The household expenditure is payment relating to injuries
on duty for officers attached to the Gauteng Traffic Police.
2.1.10 Public entities
The Department has no public entities
2.1.11 Conditional grants and earmarked funds
The department received a conditional grant to the tune of R645,000.00 from the Department of Public Works. This grant was for the
Extended Public Works Programme (EPWP). The grant was used for training and payment of stipends for patrollers (more than
R 645,000.00 was spent in this project by the Department of Community Safety).
2.1.12 Capital investment, maintenance and asset management plan
Departments are required to develop a capital investment and asset management plan. The Estimates of Provincial Revenue and
Expenditure should be used as a guide for provincial departments to report on capital projects, while the ENE should be used for
national departments to report on the capital investment, asset management and maintenance within departments.
Capital investment
The following information must be provided with regard to the department’s capital investment programme:
• Building projects that are currently in progress (list projects) and when are they expected to be completed;
• Plans to close down or down-grade any current facilities;
• The current maintenance backlog and how the department plans to deal with such over the;
• Medium Term Expenditure Framework (MTEF) period; and,
• Developments relating to the above that are expected to impact on the department’s current expenditure.
The department does not have capital assets.
Asset Management
Departments are required to provide an overview of the fixed and significant movable assets under the control of the department.
The following information should be included:
• Details as to how asset holdings have changed over the period under review, including information on disposals, scrapping and
loss due to theft;
• Measures taken to ensure that the department’s asset register remained up-to-date during the period under review; and,
• The current state of the department’s capital stock, for example what percentage is in good, fair or bad condition?
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The table below depicts the Departments main asset categories and their values by the financial year end:
MACHINERY AND EQUIPMENT
Transport assets
Computer equipment
Furniture and office equipment
Other machinery and equipment
TOTALS
Opening balance
R’000
27,433
20,400
7,485
20,043
75,361
Additions
R’000
6,066
1,476
737
2,212
10,491
Disposals
R’000
1,727
78
1,805
Closing balance
R’000
33,499
20,149
8,222
22,177
84,047
The fixed assets value increased from R75.3 million to R84.0 million, representing a 12% increase from the previous year. This
represents a R10.4 million addition and a R1.8 million disposal. During the period under review, minor assets to the value of R3.1
million and capital assets to the value of R3.8 million could not be verified and these are still subject to investigation. The department
has included these in the asset register. Two fixed asset verification processes are performed in a financial period and appropriate
steps will be taken in addressing the assets that could not be verified. The department prepares monthly reconciliation between the
accounting system (BAS) and the additions done on the fixed asset register to ensure that the department’s asset register remained
up-to-date throughout the financial period.
2.1.9 Transfer payments
For the 2014/2015 financial year the Department has paid R6 million to Self Help Association of Paraplegics (SHAP) for road safety
awareness campaign.
2.1.10 Public Entities
N/A
2.1.11 Conditional grants
N/A
2.1.12 Capital investments, maintenance and asset management plan
N/A
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
2.2 PERFORMANCE INFORMATION PER PROGRAMME
Programme 1: Administration
The programme purpose of the programme is to provide administrative and management support to the Office of the MEC and the
HOD. It also carries out all financial, supply chain, legal, fraud, risk, auxiliary support and human resource management activities for
the Department.
Sub-Programme 1.1: Office of the MEC
Purpose
The purpose of the Office of the MEC is to provide the Department with strategic, political oversight support
Strategic objectives
The strategic objective for the Office of the MEC is:
• To provide political leadership to the Department
Performance indicators and targets
The Office of the MEC focused on the provision of strategic political support to the Department to enable her to perform her political
duties and functions during the reporting period. The Office also assisted the MEC to reach out more to the communities. This has
strengthened the relations between the Department and the communities. The office also managed to strengthen the relationship
with the Legislature especially on the coordination of the responses to the questions posed to the Department. The office also liaised
with the Cabinet Secretariat to keep track of all the Departmental submissions to Executive Council (EXCO). The Office was also
responsible for the management of the budget allocated to the Office, to ensure that the office is adequately resourced and that the
budget is managed prudently and judiciously
Sub-programme 1.2: Office of the Head of Department
Purpose
The purpose of the Office of the HOD is to provide the Accounting Officer with strategic, technical and effective administrative support
to enable him to fully exercise his powers and to perform his duties and functions in pursuit of the mandate of the Department.
Strategic objectives
The office of the HOD performs its duties and functions in pursuit of the following strategic objectives;
•
•
•
•
•
•
•
•
To provide administrative, logistical and secretariat support to the HOD
To provide executive support to the HOD
To monitor the implementation, performance, and impact of Community Safety strategies and programmes
To coordinate organizational strategic planning of the department
To enhance corporate governance and risk management
To enhance intergovernmental relations
To evaluate the implementation, performance and impact of Community Safety strategies and programmes
To manage stakeholders
The office of the HOD’s work is done by the following sub-components:
• Planning, Monitoring and Evaluation
• Intergovernmental Relation
• Risk Management
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Sub-component: Planning, Monitoring and Evaluation
Purpose
The purpose of this programme is to provide an institutional planning, performance, monitoring and evaluation service to the
department to ensure that the department is able to strategically position itself by taking cognisance of changes and shifts within
its broader organizational performance environment. The secondary purpose relates to the rendering of a service, in relation to
the drafting of all regulated planning documentation such as the strategic plan, the APP and the POA. The service also extends to
monitoring performance against these aforementioned documents, as well as evaluating the impact of the Departments service
delivery initiatives and reporting on this impact.
All four Quarterly performance evaluation review sessions were held for the period under review. The primary purpose of these
sessions was to review the Department’s organisational performance for the quarters of the financial year under review. During these
sessions the Office delivered a comprehensive performance analysis report for each programme. Interventions were also undertaken
where necessary, to ensure performance improvement.
Strategic objectives
To provide a range of strategic organisational transformation and business improvement processes to the department.
Performance indicators and targets
The subcomponents targets and indicators and performance are captured in the table below:
Programme Performance indicators
1
2
3
4
5
6
7
8
An updated strategic plan developed
Annual Performance Plan Developed
Annual Performance Plan implemented and
monitored
Performance Management sessions conducted
Quarterly review sessions conducted
Programme Of Action reports consolidated and
submitted
Job Creation consolidated and submitted
Quarterly Performance Report (QPR) Treasury,
Portfolio and Audit Committee reports
consolidated and submitted
Baseline
(Actual Output
2013/2014)
Actual Performance against
Target
Target
(2014/15)
Reason for
variance
Actual
(2014/15)
1
1
1
1
1
1
12
8
4
12
8
4
12
8
1
12
12
12
12
12
12
12
12
12
SUMMARY OF ACHIEVEMENTS
The unit received all the monthly and quarterly reports from the different programmes and sub programmes in the department.
These reports were collated, consolidated and submitted to Treasury. The unit also submitted 4 quarterly reports to the Legislature
and the Audit Committee.12 monthly and quarterly Programme of Action reports were compiled and sent to the Gauteng Planning
Commission (Office of the Premier). During the period under review, the unit also finalized the APP and the POA for the financial year
2015/2016 as well as the strategic plan (2015/2020).
The exercise of conducting verification of performance information has been strengthened during the period under review by
appointing more people to the team. Despite this, there were still some challenges that were experienced in relation to the collation
and compilation of portfolios of evidence to prove claimed performance. However, all these challenges were not sufficiently serious
to be deemed material by the Auditor General. This is nevertheless an area which the Department intends improving on in the new
financial year. The Monitoring of Performance Assessment Tool ( MPAT ) was implemented four years ago by the Office of the President with a view to
assessing the performance of different government departments. The unit reviewed the scoring for MPAT 1.4 and developed an action
plan to assist the department to improve some of its scores. This action plan will be implemented in the 2015/2016 financial year. 30
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
The Office continued to lead the Departmental MPAT process. The Office has established a MPAT Task Team comprising of the officials
from relevant units as per the key performance areas. MPAT terms of reference were adopted in the performance management
meeting. MPAT remains a standing item on the agenda of both monthly Performance Management meetings and Quarterly Review
Sessions (QRS) of the Department. This process has become one of the integral processes in terms of managing the short, medium and
long term outlook of the department.
The office ensured that preparations for the MTEC and Premiers Budget Committee were successfully done and presented. Comments
made at the two sessions were effected accordingly by the Office of the HOD. Furthermore the Office of the HOD complied with the
regulated reports to the various stakeholders, such as, the Gauteng Planning Commission (GPC), Treasury, Safety Portfolio Committee
and Audit Committee.
Sub-component: Inter-governmental Relations
Purpose
The purpose of the sub component is to provide an inter-governmental relations service to the department that will ensure that the
department adheres to, and contributes to the provincial government’s integrated transformation agenda, through participation in
intergovernmental forums and sharing of intergovernmental learnings, as well as technological platforms. The secondary purpose
relates to the ensuring of enhanced community participation and interaction as well as improved relations between the department
and law enforcement agencies and municipalities.
Strategic objectives
The key strategic objective of this component is to provide effective and efficient inter-governmental relations management support
to the department.
Indicators, targets and performance
The table below captures the indicators, targets and performance of this component:
Programme Performance indicators
Baseline
(Actual Output
2013/2014)
Actual Performance against
Target
Target
(2014/15)
Reason for Variance
Actual
(2014/15)
IGR policy drafted and adopted
1
1
IGR policy implemented and monitored
4
4
IGR Strategy drafted and adopted
IGR Strategy implemented and monitored
1
4
1
4
1 Drafted but not adopted at
performance mancom
0 Drafted but not adopted at
1
performance mancom
0 -
The unit implemented the draft IGR Strategy by taking part in a range of activities. These include: coordination and submission of 79
Legislature questions and the Department’s responses as well as coordination and submission of Cabinet Memoranda, attending and
making contributions at stakeholder engagements and attending the Executive Committee Support Forum (EXCO).
The unit also participated in the Gauteng Crime Prevention Indaba that was held on the 25-26 September 2014, where various role
players were invited to contribute towards dealing with the crime challenges in the province.
Sub-component: Risk Management
Purpose
The purpose of the Risk Management sub component is to provide the Accounting Officer with strategic, technical and effective risk
support to enable him to fully exercise his powers and to perform his duties and functions.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
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Strategic objectives
To provide intergrated risk management support to the department.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme performance indicator
1
Strategic risk register compiled
2
3
Operational risk register compiled
implementation of the strategic and
operational risk register monitored
Gauteng Audit Services(GAS) findings
implemented and reported on
Tracking of Auditor General (AG) findings,
implemented and reported on
Fraud and anti-corruption prevention plan
implementation and monitored
Integrity strategy implemented and monitored
through ethics and anti-corruption awareness
sessions
4
5
6
7
Baseline
(Actual Output
2013/2014)
Actual Performance against Target
Target
(2014/15)
Actual
(2014/15)
-
1
1
1
1
-
12
12
-
4
4
-
4
4
-
12
12
-
12
12
Reason for
Variance
SUMMARY OF ACHIEVEMENTS
During the reporting period the Office of the HOD re-examined its roles and responsibilities. It realized that in order to achieve
optimum results, the Office of the HOD needed further restructuring and alignment. Risk Management, Anti-corruption, Fraud became
part of the Office of the HOD in accordance with Department of Public Service and Administration (DPSA) regulations. The Risk unit
was fully capacitated and this assisted in improving Risk Management in the Department. An external chairperson was appointed to
chair the risk Management Committee meetings. This will assist the department with strengthening the internal control environment.
A number of Risk Committee meetings were also held. The Risk Unit facilitated the Strategic Risk assessment workshop for the
2015/16 financial year, in consultation with the Enterprise Risk Management team from Treasury, where keys risks for the Department
were identified. Individual sessions were also conducted per sub programme to compile an operational risk register. Throughout the
year the unit ensured that the Line Managers reported against the strategic and operational risk registers, to ensure that those risks
identified are mitigated to an extent that it doesn’t hamper the service delivery of the Department.
The Fraud and Anti-corruption component within, the risk management unit made great strides in investigating and closing of cases,
reported on the National Anti-Corruption Hotline (NACH). At the start of the financial year more than 200 cases were open and by the
close of the financial year, a mere 15 cases were remaining. This highlights the Departments commitment in terms of dealing with
fraud and corruption.
The unit conducted a number of ethics and fraud awareness sessions within the Department. The focus was on creating awareness
around this core area, in order to have an ethical environment. This pro-active approach was aimed at changing the mind-sets of the
employees, so that the Department doesn’t fall prey to fraud and corrupt activities. We furthermore put up posters creating awareness
amongst the public, as to how they should identify and report fraud and corruption. The awareness sessions within the department,
reached a total of 272 staff members. All new employees entering the service of the Department were also subject to the ethics
awareness session, through the induction process.
The unit co-ordinated all internal audits according to the 3 year rolling plan. Action plans were developed for all findings raised by the
internal audit. The implementation of the action plans was monitored, to ensure that we strengthen the internal control environment.
The flow of information for the Auditor General audit, was facilitated, in order avert an adverse opinion. In addition the planning and
reporting processes both within the Office of the HOD and within the department as a whole were consolidated.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Sub-programme: Financial Management
Purpose
The purpose of this sub-programme is to carry out all financial and supply chain functions of the Department.
Strategic objectives
The sub-programme performs its duties and functions in pursuit of the following strategic objectives:
• To effectively and effeciantly manage expenditure.
• To report timeously and accuratly on the department finances
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme performance indicators
Baseline (Actual Actual Performance against targets
Output 2013/14)
Target
(2014/15)
1
2
3
Compilation of the budget in accordance with
required standards and time frames
Timeous collection of revenue as per the PFMA
and relevant prescripts
Timeous reporting of the department’s financial
performance to relevant authorities
(Legislature, Treasury and Audit committee)
Reason for
Variance
Actual
(2014/15)
1
1
1
12
12
12
4
4
4
SUMMARY OF ACHIEVEMENTS
Revenue collection
The unit continued to meet with Road Traffic Management Corporation (RTMC) regarding the Administrative Adjudication of Road
Traffic Offences (AARTO) Act, 1998, (Act No 46 of 1998) (AARTO) in order to resolve outstanding matters relating to the Service Level
Agreement (SLA) between the Department and the RTMC.
Budget monitoring sessions and In Year Monitoring (IYM) Tool
The Department continued to conduct budget monitoring sessions to ensure that the Departmental budget is spent in line with
the set objectives. In addition, the In Year Monitoring tool was also utilised to enhance the effectiveness of budget monitoring
sessions. During the year under review the Department has complied with the prescribed regulations for the submission of the In Year
Monitoring (IYM) and Interim Financial Statements (IFS) & Annual Financial Statements (AFS). The Department also met its deadline
for the submission of the Daft Annual Financial Statements to the Audit Committee.
Sub-component: Supply Chain Management
Purpose
The purpose of this sub-programme is to carry out all supply chain management functions of the Department.
Strategic objective
The sub-component performs its duties and functions in pursuit of the following strategic objective:
• To implement effective and efficient demand management, acquisition, provisioning and asset management systems ans processes.
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33
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme performance indicators
1
2
3
4
5
6
7
8
Procurement plans compiled
Procurement plan monitored
and implemented
Develop and adopt a fleet
management strategy
Fleet management strategy
implemented and monitored
Develop and adopt an
inventory management plan
Inventory management plan
monitored and implemented
Asset management plan
implemented and monitored
Disposal strategy implemented
and monitored
Baseline
(Actual Output
2013/14)
Actual Performance against Target
Reason for Variance
Target (2014/15) Actual (2014/16)
1
1
1
-
12
12
-
1
-
12
-
1
1
-
12
12
-
12
12
12
12
12
The strategy has been drafted
0 but has not been approved.
The strategy has not been
0 approved.
SUMMARY OF ACHIEVEMENTS
Asset verification and disposal
An asset verification process was completed during the reporting period, with inventory counts for the 2 halves of the financial year
completed. The Department continued to make use of SAP Inventory Management system. During the period under review, no assets
were disposed of. The unit continued to update its fixed assets register on a monthly basis. The additionall of assets acquired during
the accounting period under review is disclosed more fully in the financial statements section of this Annual Report. Procurement plans
The sub-component monitored and ensured that programme managers submit their procurement plans on the prescribed date, so
that Supplier Chain Management will have sufficient time to consolidate these plans into a consolidated Departmental procurement
plan. On a quarterly basis Supplier Chain Management continued to review the quarterly spending versus set date of the procurement.
Fleet management
The Department continued to monitor the effective use of the fleet. In addition, more vehicles were procured to enhance service
delivery. These vehicles were provided mainly to the Traffic Management and Civilian Oversight units in order to enhance service
delivery capacity,
Sub-Programme 1.4: Corporate Services
The Corporate Service sub program consists of the following sub components:
• Human Resource
• Legal Services
• Information Technology Services
• Auxiliary Services
• Security Services
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Sub-component: Human Resources
Purpose
The purpose of the Directorate: Human Resources is to render a comprehensive human resource support service, that will enable
the Department to contribute to the achievement of corporate objectives by developing a competent, highly motivated staff, and
fostering a flexible, responsive working environment that enhances opportunities and maximizes the potential of every staff member.
Strategic objective
The strategic objective of the Directorate: Human Resource Management and Development is as follows:
To recruit, develop and retain appropriate and sufficiently skilled staff.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme Performance Indicator
1
2
3
4
5
6
7
Baseline
Actual Performance against
(Actual Output
Target
13/14)
Target
Actual
(2014/15)
(2014/15)
Human Resource (HR) plan
approved
Human Resource plan
implemented and monitored
Vacancy levels managed at 10% of
the approved staff establishment
Training implemented and
monitored as per the skills plan
Implementation of the retention
strategy
PMDS plan implemented and
monitored
EE policy monitored and
implemented
1
1
1
12
12
12
Reason for Variance
The Departmental vacancy rate was
initially at 22% and was reduced to to
14% 14%.
10%
10%
-
4
4
-
2
2
-
4
4
4
2
2
SUMMARY OF ACHIEVEMENTS
HIV/AIDS STI operational plans were developed and submitted to DPSA on a quarterly basis. An HIV/AIDS report was also presented
to the Provincial Department of Health together with quarterly reports on progress.
Three (3) Wellness sessions were held at Head Office and Heidelberg where over 400 people were screened and tested. As part of
promoting physical wellness, a number of employees were registered for the GPG Race, the Avon Walkathon, the Mandela relay and
the 702 Walk the Talk. Financial wellness sessions were also conducted for about 220 employees who attended the sessions. Various
information articles and news flashes were distributed on various topics that impact on the wellness and health of the Departmental
staff. A Human Resource query line was introduced to ensure the speedy resolution of all queries. Through this established line, a total of
1 625 routine HR queries were received and finalized during the reporting period. As at the end of March 2014, the Department had
a total staff establishment of 1193. The breakdown in terms of race and gender is available on the Human Resource oversight report,
which forms an intrinsic part of this report.
A total number of 324 employees were eligible for the payments of performance bonuses and pay progression for 2013/14 financial
year. Outstanding queries and grievances will be dealt with in the coming financial year. The Department embarked on an intensive recruitment drive which led to the dropping of the vacancy rate to 14%. The department
had 14 interns for the duration of the financial year under review. Comprehensive information on various levels per category are
captured in the detailed Human Resource section of the Annual Report (Part 4).
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
35
The implementation of training programmes was informed by training needs as identified in the Workplace Skills Plan. Five hundred
and six (506) employees were exposed to various training programmes. Furthermore a report in this regard was produced and
submitted to Public Sector Education and Training Authority.
The Department monitored attendance by learners as well as compliance with the requirements outlined by the Gauteng City Region
Academy (GCRA). One (1) Public Sector and Education Training Authority report was produced and submitted to the Public Service
Education and Training Authority (PSETA). The Department was able to train 497 employees.
The Department submitted its Employment Equity Plan to the Department of Labour. A total of 2 people with Disabilities were
appointed on a permanent basis. This translates into 1.7% which is below the set provincial target of 2%. Assistive devices and
supporting equipment was bought to ensure reasonable accommodation for disabled people, in line with relevant legislation.
Sub-component: Legal
Purpose
This sub-programme is responsible for the provision of general legal advisory services and specific policy and litigation support to
the Department.
Strategic objective
The key strategic objective of this unit is to:
• To provide general legal advisory and litigation services as well as specific policy related services to the department.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme Performance indicators
1
2
3
4
5
90% of legal opinions requested, finalised within
specified timeframes
90% of policy related support service requested,
finalised within the required timeframes and service
standard norms
90% of Litigation management services requested,
finalised within the specified timeframes and service
standard norms
90% of Contract management services requested,
finalised within the specified timeframes and service
standards
Compliance workshops conducted
Baseline
(Actual Output
2013/14)
Actual Performance against
Target
Target
Actual
(2014/15)
(2014/15)
Reason for
Variance
4
12
12
12
4
4
12
12
12
12
-
12
4
12
4
SUMMARY OF ACHIEVEMENTS
Litigation Management
During the year under review, the unit reviewed Department’s contingent liability report for the 2013/14 financial statements by
removing letters of demand from the report and only concentrated on the claims where summonses are served. Some of the letters of
demand in the said report were a mis- joinder for the Department as they were possible claims against South African Police Service,
Johannesburg Metro Police Department and Tshwane Metro Police Department. In embarking on this exercise the contingent liability
as reported in the 2013 /14 financial statements was reduced from as amount of R 25, 282, 000.00 to the amount of R10, 764,000.00.
During the year under review, seven (7) summonses were served and Six (6) letters of demand were received against the Department. In
the main there is an increase in claims emanating from motor vehicle collision, unlawful arrest and detention as well as impoundment
of un-roadworthy vehicles Further, there is an emerging trend in civil claims on allegations of assault by traffic officers during their law
enforcement operational duties. The liaison with the State Attorney was also strengthened during the period under review
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
At the end of the reporting period the Department has a total caseload of thirty three (33) active cases. The Department’s has
strengthened collaboration with the Office of the Premier in relation to litigation management through the agreed electronic system
which assists Departments in tracking and reporting on respective litigation processes.
The unit also conducted legislative compliance awareness workshops within the department with a view to minimising litigation risk
and during the year under review the focus was on the Traffic Management unit.
Policy Management
In ensuring alignment to prevailing legislation and relevant prescripts, the unit embarked on an overhaul of departmental policies
as most polices were outdated. Most of these policies were drafted prior to 2007 and were not electronically available. The unit has
since recaptured all policies in an electronic format. At the start of the review the register had 73 Policies. Some policies have been
removed as they were no longer relevant. Similar and related policies were merged, Subsequent to the review there are currently 45
active policies in the register. All these policies have been adopted and signed off by the Accounting Officer. Contract Management
The Department has adopted contractual processes and procedures to guide the business units in order to effectively manage
interaction with service providers. To this end, thirty two (32) Service Level Agreements (SLAs),and Memorandum of Understanding
(MOUs) were drafted, vetted and negotiated with various service providers and stakeholders to ensure support to business units in
effecting the mandate of the Department.
Due to identified gaps on contract management, Legal Services together with Supply Chain Management (SCM) initiated a collaborative
process on contract monitoring/management with all directorates. This led to the establishment of a contract management monitoring
team/committee. The aim of the committee is to assist line functions to better manage their contracts. This process has assisted in
identifying contracts that pose legal and audit risks to the Department.
Legislative Compliance
During the reporting period under review the unit ensured compliance with the legislation by means of hosting six (6) awareness
workshops which focused on compliance with the Promotion of Access to Information Act 2 of 2000 (PAIA), Promotion of Administrative
Justice Act 1 of 2000 (PAJA), Criminal Procedure Act 51 of 1977, National Land Transport Act 5 of 2009, National Road Traffic Act 93 of
1996, Fire Arms Control Act 60 of 2000 and Public Finance Management Act of 1 of 1999 and Treasury Regulation of 2005. The unit
also raised awareness by means of publication of flyers in the Departmental newsletter. Two PAIA requests were attended to in the
year under review. The unit ensured the submission of a Section 16 report to the Department of Communications and the submission
of a Section 15 report to the Department of Justice and Correctional Services as well as the submission of a Section 32 Report to the
South African Human Rights Commission. The PAIA manual was reviewed and translated into IsiZulu, Setswana and Afrikaans in line
the Act.
Legal opinions
Oral and written opinions were provided to various business units and Departmental governance structures based on specific legal
questions. To this end 17 legal opinions were provided, which inter alia related to debt –write offs, contractual provisions, civil claims,
legislative/regulatory interpretations and labour appeals.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
37
Sub-component: Information and Technology
Purpose
The purpose of the sub-component: Information Technology is to ensure the delivery of efficient and effective Information Technology
(IT) support that will enable the business to achieve its strategic goals.
Strategic objectives
To provide cost effective integrated information technology systems to the department.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Programme Performance indicators
1
2
3
4
Baseline
(Actual Output
2013/14)
IT governance policy framework
implemented and monitored
(MPAT)
IT strategic plan and operational
plan developed, reviewed and
approved
IT operations implemented and
monitored
Knowledge management strategy
approved
Actual Performance against Target
Target
(2014/15)
Actual
(2014/15)
-
12
12
-
2
0
12
12
12
-
Reason for Variance
1
The Finalisation of the strategy
was hampered by the budget
0 constraints.
SUMMARY OF ACHIEVEMENTS
ICT Applications
The IMPACc system was handed over to the ICT unit by the service provider for maintenance and support which eliminated escalating
maintenance costs and control over the Intellectual Property (IP) by the service provider.
The business process identification and documentation project commenced in the third quarter. An analysis was done for the legal
services unit to develop a tool for the implementation of a case management tool. This initiative will be implemented fully in the
new financial year. ICT infrastructure
New ICT infrastructure infrastructure was provided in the new building. This included new innovative technologies such as WI-FI
technology. It also included the implementation of the new server room. The lack of raised floors which was raised by the Gauteng
Audit Services as concern, will be addressed in the new financial year. The Gauteng Broadband Network (GBN) project commenced in
Q3 with installations to selected regional offices. This project will be completed in the new financial year.
ICT Governance and Knowledge Management
With regard to ICT Governance the following was achieved:
• All ICT Policies and procedures were reviewed and IT Equipment policy was adopted by the policy mancom.
• The GAS and AG audit on ICT Governance was completed with a reduction in the audit findings and action plans developed and
monitored monthly through monthly reports and a register updated.
• ICT Risk assessment was done and a risk register was developed and monitored monthly.
• ICT Security: GSOC reports were received from GDF with an indication that the departmental IT security is fairly managed. Spot
Checks and training of staff continued.
• ICT assets verification was done monthly and monitored
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
• ICT Continuity: Migration of the applications at GDF was successful and testing of the DR site at Telkom was done and a testing
certificate was issued.
Sub-component: Compliance and Auxiliary Services
Purpose
The purpose of the Directorate is to promote compliance and combat fraud and corruption in the public service.
Strategic objectives
To provide safety, security record keeping and facility management for the department.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component:
Performance indicators
Baseline
(Actual Output
2013/14)
1
Functioning of the OHS Committee
monitored
2
Compliance to Occupational Health
System (OHS) act and related
legislation implemented and
monitored
Records managed in accordance with
the Archives Act, PAIA and operational
requirements
Service delivery plan implemented
and monitored
Vetting policy and plan implemented
and monitored
Submission of disclosure forms
monitored and reported on
3
4
5
6
Actual Performance against Target
Target
(2014/15)
Reason for Variance
Actual
(2014/15)
-
4
4
4
Post is vacant and was
not filled during the
0 year
The post for OHS
officer is vacant and
this impacted the
0 implementation
-
4
4
4
4
4
-
4
0
-
4
0
SUMMARY OF ACHIEVEMENTS
Compliance to Occupational Health System (OHS) monitored and reported
In the current reporting period OHS was not monitored and reported on due to capacity constraints.
OHS Committee established
In the current reporting period the OHS was not established due to capacity constraints.
Compliance to implementation of file plan monitored
The department has approved a filing plan and implementation of this filing plan is in progress.
Service delivery improvement forum established
The department has not yet established a Service Delivery Forum due to capacity constraints.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
39
Service delivery improvement initiatives reviewed and approved
The department has an approved Service Charter and service delivery standards.
Service delivery improvement plan implemented and monitored
During the year under review the department implemented and monitored 2 (two) key services which are, Investigation of complaints
against law enforcement agencies and Victim empowerment services in line with the plan.
Sub-component: Security Services
Purpose
The purpose of the Directorate is to provide security services to the Department.
Strategic objectives
The sub-component performs its duties and functions in pursuit of the following strategic objectives;
• To provide security services
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Programme performance indicator
Security threat assessment conducted
Security vetting conducted
Security committee established
Baseline
(Actual output
2013/14)
Actual Performance against Target
Target
(2014/15)
0
4
Actual
(2014/15)
1
1
1
1
4
4
4
4
Number of security awareness sessions conducted
Losses and damages of assets investigated
Reason for
Variance
1
2
The security
Manager post is
0 vacant
The security
Manager post is
0 vacant
4
SUMMARY OF ACHIEVEMENTS
The department is continuing to engage in discussions with the State Security Agencies (SSA) in compliance with MISS Policy. An
Action plan was developed and implemented jointly with SSA and the Office of the Premier to ensure compliance with minimum
standards of the Security Compliance Matrix.
The appointed Security Manager continued to execute his duties as per the requirements and managed the component or support
structure in line with DPSA directives and processes. The department has established Security Committee which will ensure that
policies directives of the Department are currently being monitored. A classification system in the records management is being
implemented and monitored. Security training and awareness sessions were conducted within the Department to existing staff as well
as during induction sessions to the new employees.
The directorate was able to conduct an assessment of Security Threats and Technical surveillance (TSCM) working jointly with SSA. A
report with recommendations for improving security for the department was submitted for implementation. In the current reporting
cycle the department submitted a vetting plan for new appointed SMS members working jointly with SSA. There was 1 Security breach
that was reported to SSA for further investigation. The department is in a process of conducting awareness sessions working jointly
with SSA and the Office of the Premier.
In the current reporting period the directorate managed facilities for the department by appointing Director to manage and implement
policies in line with DPSA principles and Department of Infrastructure guidelines. The department procured and implemented new
security systems the Bio Metrics system informed by the growing IT environment.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Linking performance with budget
Program 1: Expenditure
The funds appropriated and the expenditure incurred in Program1 (Administration) is summed up in the table below:
Detail per Programme 1: Administration
2014/15
2013/14
1.1 Office of MEC
Final
Appropriation
R’000
6 483
Actual
Expenditure
R’000
6 483
1.2 Office of HOD
9 384
9 384
-
12 943
13 029
(86)
-
16 228
16 228
-
Detail per sub-programme
Over/Under
Spending
R’000
Final
Appropriation
R’000
7 411
Actual
Expenditure
R’000
7 361
Over/Under
Spending
R’000
50
1.3
Financial Management
20 688
20 688
1.4
Corporate Services
36 834
36 834
-
33 202
33 174
28
3 305
3 305
-
4 827
4 814
13
456
456
-
573
570
3
1.5
Legal
1.6 Security
Total
77 150
77 150
-
75 184
75 176
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
8
41
Programme 2: Civilian Oversight
The central aim of the programme is to contribute towards improved police performance by overseeing the effectiveness and efficiency
of the province’s law enforcement agencies. The programme is also responsible for the determination of policing needs and priorities
for the province to give effect to the provisions of section 206 (1) of the Constitution. Research into a variety of policing matters
is conducted through this programme. The programme takes responsibility for the performance of the functions of a Provincial
Secretariat for Police, which is established in keeping with the dictates of section 16 of the Civilian Secretariat for Police Service Act,
2011 (Act No. 2 of 2011). This programme is responsible for the implementation of Output 2: Reduction in priority crimes and Output
5: Effectiveness of the Integrated Criminal Justice System.
Sub-component: Policy and Research
Purpose
The purpose of the sub-programme: Policy and Research is to undertake research on safety and security matters with the intention of
improving policing and making informed strategic decisions.
Strategic objective
The sub-component performs its duties and functions in pursuit of the following strategic objectives;
• To conduct accurate, reliable and relevant qualitative and quantitative research projects
The indicators targets and performance for this sub component are captured in the table below:
Sub-programme: 2.2: Police Performance Monitoring and Evaluation
Programme performance indicators
1
2
3
Actual Performance against
Targets
Baseline
(Actual
Output
2013/14)
Target
2014/15
40
141
0
1
1
4
0
The unit did not meet this target due to the
police budget being a national competency
and the unit was unable to monitor the
said budget.
This target was not meet due to quarter 3
evidence going missing in the move to the
new building
Number of docket audits conducted
on closed cases
1200
42
After deliberations with the HOD and
the MEC, the target has been reviewed
downwards to 45 for the financial year
under review. Unfortunately the revised
target did not find its way into the revised
APP and the unit continued to report
32 against the reduced target.
Police budget monitored and
reported on
4
4
Actual
2014/15
Number of police stations
monitored and evaluated in line
with existing policing strategies,
policies and instructions (G-COPS,
Detective 10 Point Plan, Sector
Policing)
Annual report on the
implementation of National
Monitoring Tool (NMT)
recommendations
Reasons for Variances
1200
790
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Sub-programme: 2.2: Police Performance Monitoring and Evaluation
Programme performance indicators
5
6
7
8
9
10
Actual Performance against
Targets
Baseline
(Actual
Output
2013/14)
Compliance of Metropolitan Police
Departments’
with
Regulations
for Municipal Police Services,
1999 assessed through quarterly
review sessions Special projects
implemented
Target
2014/15
Actual
2014/15
The first QRS was cancelled due to the
transition period.
4
4
3
Number of police stations monitored
and evaluated on SAPS’ compliance
with Domestic Violence Act
SAPS’
implementation
of
recommendations made by IPID,
monitored
Public complaints alleging police
inefficiency managed in line with the
“complaints policy” and quarterly
reports produced
Complaints management within
SAPS monitored and quarterly
reports produced
Number
of
Service
Delivery
Complaints Management reports
Reasons for Variances
4
141
87
1
1
1
4
4
4
4
4
4
0
1
1
After deliberations with the HOD and
the MEC, the target has been reviewed
downwards to 85 for the financial year
under review. Unfortunately the revised
target did not find its way into the revised
APP and the unit continued to report
against the reduced target.
SUMMARY OF ACHIEVEMENTS
In the year under review the Directorate: Policy and Research, completed the following projects:
• The Gauteng Safety Strategy, which encapsulates both crime prevention related issues as well as road safety matters,
• Determination of Policing Needs and Priorities,
• Court Ready Dockets for Sexual Offences, Poor performing police stations,
• The Research report on the effects of the Firearms Control Act on Firearm related crime in Gauteng’ which, was a national project
spearheaded by the Secretariat of Police .
The consolidated Gauteng Safety Strategy is based on the following eight pillars:
Pillar 1: Quality of Policing
Pillar 2: Social Crime Prevention
Pillar 3: Deepening Meaningful Community Participation
Pillar 4: A Safer Road Environment
Pillar 5: Safety Promotion
Pillar 6: Legislation Enforcement
Pillar 7: Integrity Management
Pillar 8: Institutional Arrangements
This strategy was approved by Executive Council after extensive consultation with relevant cluster departments, law enforcement
agencies and municipalities.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
43
The Policy and Research unit went ahead and initiated the drafting of an implementation plan to compliment the Strategy. To this end,
engagements were held with the social cluster, Gauteng Traffic Police, Municipalities and the South African Police Service.
The process of determining Policing Needs and Priorities took the form of a quantitative report, public meetings, door to door
campaigns as well as a seminar with research institutions, academics and NGOs were held. A total of 20 public meetings were held,
and information from 22 clusters was collated. The report has been completed and a Cabinet memorandum was developed for
submission to the Executive Council.
The unit undertook a study to unearth the reasons for poor performance of some of the police stations in the Province. The project
focused not only on “poor performing stations” but also on those stations that are perceived by SAPS to be performing well. The
rationale for this was to benchmark some of the good practices from those stations that have good performance ratings on the SAPS
performance chart.
By undertaking the afore-mentioned projects, the department envisages the following outcomes: The Court Ready Dockets study will
add impetus to the docket audits undertaken by highlighting differences between the SAPS and NPA on what constituted a court ready
docket. A round table between the SAPS and NPA to iron out relations is yet to take place.
The firearms project will inform the review of legislation that is currently being drafted. In the previous financial year there was policy
research was conducted on the role of the MPDs in crime prevention. This has led to the holding of a workshop to unpack this mandate.
Sub-component: Monitoring and Evaluation
Purpose
The purpose of the sub-component: Monitoring and Evaluation is to facilitate the delivery of improved police services through
monitoring and evaluating the functioning of the province’s Law Enforcement Agencies (LEAs).
Strategic objectives
The strategic objectives of the sub-component are:
• To monitor and evaluate police performance and,
• To facilitate the improvement of police conduct.
The indicators, targets and performance for this subcomponent is captured in the table below:
Programme performance
indicators
Baseline
(Actual
Output
Target
2014/15
1
Number of research reports
2
Policing needs and priorities
reviewed
5
1
Reasons for Variances
Actual Performance
against Targets
Actual
2014/15
4
One research project was a request from the Secretariat of
Police to conduct research on‘ The effects of the Firearms
5 Control Act on Firearm related crime in Gauteng
1
The Cabinet Memorandum has not been finalised and is in
a draft format. This Cabinet Memo will be one of the first to
be submitted to the Technical Commission for approval in
0 the new financial year.
SUMMARY OF ACHIEVEMENTS
The Directorate cautioned, that Gauteng province was confronted by serious challenges that continued to have an adverse effect on
the implementation of sector policing, which is pivotal in ensuring that there is enhanced police visibility. These challenges entail
shortage of resources and poor turnaround time of SAPS mechanical garages, amongst others. The continuous escalation in TRIO crime
related incidents in the first five (5) months of this financial year, when a comparison was made with the same period the previous
year, suggested that this could be a terrible year for the province, if drastic measures are not employed. The Directorate further
advised that the situation required a “paradigm shift” in how policing is conducted in this province.
44
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
The Directorate is proud to report that following these calls; the province convened a two-day Crime Indaba, which reflected on
policing in the province and creative ways of realizing improvement. The session was made up of various role players from SAPS
management at all levels, CPF structures, Secret Services, Business Against Crime (BAC), SABRIC, Metropolitan Police Departments
(MPDs) etc. It is envisaged that following this engagement, the province will have a 5-year Integrated Policing Strategy, which will take
into account concerns raised by role-players and community representatives. In addition, it is expected that Gauteng will have a single
Provincial Anti-Corruption Strategy for all Law Enforcement Agencies (LEAs) and this will be aimed at reclaiming public confidence on
LEAs but also professionalise these entities. Furthermore, concerted effort will be employed in order to improve police co-ordination
and explore creative ways of improving policing through Information Technology.
Police stations monitored and evaluated
During the year under review, the Directorate: Monitoring and Evaluation did not achieve the target on the number of police stations
visited. A total number of 45 police stations were inspected and evaluated in line with the Gauteng Co-Created Policing Strategy
(G-COPS) as well as the Detective 10 Point Plan. These police stations are; Meyerton, PTA West, Hekpoort, Boschkop, Orange Farms,
Loate, Kwa-Thema, Welbekend, Jabulani, Kliptown, Crystal Park, Sebokeng, Midrand, Vosloorus, Rosebank, Tarlton, Akasia, Devon,
Eersterust, Zonkizizwe, Silverton, Duduza, Bronkhorstspruit, Lenasia, Garsfontein, Primrose, Temba, Actonville, Hercules, Kagiso,
Brooklyn, Norwood, Atteridgeville, Mabopane, PTA Moot, Magaliesburg, Wierdebrug, Bedfordview, Brackendowns, Reigerpark,
Diepsloot, Florida, Eden Park, Olievenhoutbosch and Booysens. This marks a total of 45 police stations visited as initially planned
in the Annual Plan (2014/15). It is important to indicate that findings emanating from these visits were shared with the station’s
management teams.
The assessment revealed that SAPS was making inroads with regards to the implementation of the 5 year plan at station level. That
said, however, there was an acknowledgement in many of the stations that much need to be done in order to improve the quality of
the service offered to communities. In some of the police stations, it was discovered that deployment of a minimum of 2 vehicles in
each sector is impossible due to shortage of available limited resources and the situation is compounded by the vastness of areas as
well as infrastructure development that is taking place in those precincts that are being policed.
Police budget
The Civilian Secretariat for Police Service Act (Act No. 2 of 2011) charges the Civilian Secretariat with the responsibility of monitoring
the utilization of the police budget. As a result, this performance indicator is aimed at giving effect to that responsibility. Following
the meeting, which the Chief Directorate: Civilian Oversight had with the Provincial SAPS team responsible for finances, a decision was
taken that this responsibility will be carried out through the Quarterly Review Sessions (QRS) and the focus will only be on specific
budget items.
As mentioned previously, the Chief Director: Civilian Oversight prepared an internal memorandum for the attention of the HOD in
order to highlight the outcome of the meeting with the Provincial SAPS Finance team. This was done in the month of April 2014,
already. The HOD advised the Chief Director to contact the Secretariat of Police to access their reports to the National Portfolio
Committee. A report was received and further engagement is required with the HOD.
Docket Audits
This project sampled some of the police stations on the basis of the performance data received from SAPS. The main focus of the
project was to understand the reasons behind low detection rates as it relates to property related crimes. For the entire financial
year (2014/15), the Directorate was expected to audit a total of 1200 case dockets (TRIO related), compile a report and assess the
interventions taken to address findings emanating from these audits. As reported previously, for the financial year, the Directorate had
identified police stations for docket audits. The decision to pursue this category is informed by the need to afford SAPS sometime
to address identified gaps in cases that are closed as “undetected”. An additional 200 dockets from Lenasia and Alexandra police
stations were added on request from the MEC and also audited in this financial year. The reports produced on these docket audits are
shared with the SAPS leadership on a regular basis.
Complaints mechanisms
This performance indicator focuses broadly on mechanisms that have been put in place by SAPS, which are aimed at dealing with
complaints alleging police inefficiency. Performance data for the financial year was submitted. The data was then analysed, a report
compiled and submitted to the Chief Director: Civilian Oversight. The Directorate received 369 complaints during the 2014/15
financial year, of which 100% were finalised during the reporting period. It is however to be noted that 11 of these were duplicates
that were registered on the GPG website. As a result, the Directorate investigated 358 complaints of which 65 (18%) related to poor
service delivery, 72(20%) related to poor investigation, 104 (29%) related to unprofessional conduct, 89(25%) related to poor
communication and 28(8%) related to miscellaneous.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
45
Compliance with Regulations for Municipal Police Service, 1999 and adherence to national policing standards by the three MPDs
This target deals with the compliance of Metropolitan Police Departments (MPD’s) with relevant sections of the South African Police
Services Act (Amendment Act No. 83 of 1998) and regulations for Municipal Police Service, 1999. During this reporting period, the
Department convened a QRS with LEAs. Subsequently, the Directorates: Monitoring and Traffic Law Enforcement interacted with all
three MPDs during the recent SAPS Strategic Planning session. The following formed part of the resolutions of the meeting:
• Development and implementation of Service Level Agreement (SLA)/Memorandum of Understanding (MOU) - The focus will be
on reaching an agreement regarding ways of optimizing the use of available police resources amongst LEAs and intensification of
collaboration
• Enhancement of the Gauteng War Room - This will entail development of SOP and integration of the main war room with other
existing operational centres
• Alignment of policing strategies
• Integration of ITC - This will entail linking databases, Networks, Radio Communications, CCTV, sharing of Crime Statistics and other
relevant information; and,
• Establishment of the Gauteng Law Enforcement Agency Forum (GLEAF), which will also serve as the Provincial Coordinating
Committee which is envisaged in the SAPS Amendment Act.
The above mentioned forum will ensure that cooperation between all LEA’s in Gauteng Province happens.
Compliance with Domestic Violence Act, 1998 by the SAPS
This performance indicator relates to the monitoring and evaluation of SAPS’ implementation of the Domestic Violence Act (Act No.
116 of 1998). For the financial year 2014/15 the sub-directorate is expected to give effect to having visited these police stations
for the period under review. The unit conducted follow-up visits at the police stations attached to the following clusters; Springs,
Carletonville, Hillbrow, Temba, Tembisa Clusters, Mamelodi, Moroka, Alexandra, Bronkhorstspruit, Ga-Rankuwa, Carletonville and
Hillbrow. Domestic violence information not available or accessible in the CSC or vehicles, the SAPS 508 (a) forms relating to the
incidence of domestic violence do not always correspond with the SAPS 508 (b) and the Occurrence Book entries. The lack of training
of members at certain police stations was also a concern.
Linking performance with budget
Program 2: Expenditure
The funds appropriated and the expenditure incurred in Program 2 (Civilian Oversight) is summed up in the table below:
Detail per Programme 2: Civilian Oversight
2014/15
Detail per sub-programme
2.1
Final
Actual
Appropriation
R’000
Expenditure
R’000
2013/14
Over/Under
Spending
R’000
Final
Actual
Appropriation
R’000
Expenditure
R’000
Over/Under
Spending
R’000
Policy Research
21 531
21 531
-
7 307
6 081
1 226
2.2
Monitoring and Evaluation
30 962
26 545
4 417
12 192
9 495
2 697
2.3
Management
Total
46
1 303
1 303
-
1 361
1 353
8
53 796
49 379
4 417
20 860
16 929
3 931
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Programme 3: Crime Prevention and Community Police Relations
The aim of the programme is to promote the safety of all communities in the province through the provision of education and
awareness programmes relevant to crime prevention. It is also the responsibility of the programme to coordinate social crime
prevention initiatives in the province, particularly focussing on the prevention of violence against women and children. In addition,
the programme aims to enhance the empowerment of victims across the province, through the provision of a package of services such
as counselling and medico-legal services at Ikhaya Lethemba, the province’s flagship project in the battle against domestic violence
and crimes against the most vulnerable members of our society.
Furthermore, the programme aims to give effect to the constitutional mandate of the Department on the promotion of good relations
between the police and the community in keeping with the provisions of section 206 (3) (c) of the Constitution. Communities are also
mobilised through this programme, especially against the abuse of drugs and other dependence-producing substances.
The work done by this programme contributes towards the implementation of the following outputs: Reduction in crimes against
women and Children, Social Crime Prevention and Crime Perception Management.
Sub-programme: Social Crime Prevention
Purpose
The main purpose of the sub-programme is to provide professional and volunteer-based victim support services to victims of crime
in the province, with special focus on victims of sexual and domestic violence.
Strategic objectives
The strategic objectives of the sub-component are:
• To accept and temporarily house victims of abuse;
• To provide volunteer based victim support services at police station level throughout the province
Indicators, targets and performance
The table below captures the indicators, targets and performance for this sub component
Programme performance indicators
1
2
3
4
5
98% of psycho-social services requested,
provided within the requisite timeframes
Number of victim empowerment centres
compliant with minimum norms and
standards
Monitoring of established Green Doors
compliant to minimum norms and standards
Number of domestic violence and sexual
assault related dockets analysed
Baseline
(Actual
Output
2013/14)
12
Actual Performance
against Targets
Target
2014/15
12
Reasons for Variances
Actual
2014/15
12
The target was not met due to 9 VEC not
being compliant
137
141
9
50
1 000
1 000
Number of forensic social workers trained
and deployed at identified areas
25
132
18 Green Doors were found to be non32 compliant
SAPS determine how many dockets
are provided, therefore the unit has no
control over the total dockets given for
1000 audit purposes
Although the Department had planned to
train 25 forensic social\al workers, one
24 trainee did not complete the course
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
47
SUMMARY OF ACHIEVEMENTS
Psychosocial services
An average of more than two thousand (2000) psychosocial sessions were provided to victims of Gender Based Violence that resulted
in family’s being assisted with shelter and an additional 376 families were assisted with short term therapeutic intervention.
The Department embarked on a number of public private partnerships with Anglo American Corporations and the Amalgamated Banks
of Southern Africa (ABSA).
These public private partnerships enhanced service delivery at the One Stop Centre resulting in, the following being achieved:
• Establishment of a superior professional play therapy room that is utilized on a provincial level by forensic social workers that are
trained by the Department.
• A fantasy park that allows children to play and relax as escapist therapy – the building is situated in a city that allows minimal
outdoor experiences for children. This fantasy park permits children to play and interact as they would in an outside park facility.
• The founding of a fully equipped high tech printing room that resulted in clients receiving accredited training and practicing their
entrepreneurial skills.
• Renovated gym with new equipment.
The Department was also supported by Hogan Lovell’s Legal firm which provided individual consultation on civil matters, free representation in court for shelter clients and conducting monthly legal workshops with clients/ and or staff.
During the 2014-15 financial year, the unit also embarked on a pilot project to increase the conviction rate of gender based violence
perpetrators by ensuring watertight cases. This resulted in a higher number of successful convictions being realised and tracked
in the last financial year. The process included establishing what constitutes a court ready docket. Two hundred (200) cases were
randomly ring fenced from all regions. Collection of evidence was strengthened from Medico legal services, psychosocial support
including emotional, material, physical support was provided. A tracking tool was developed from reporting of the case to conviction
and sentencing. Stakeholder relationship and partnership with agencies such as the NPA and the SAPS’ FCS unit was strengthened. Law clinic was established and family support and reunification programmes. Checklist and post court support has been created
and regular consultation with survivor also a daily journal for victims was established. This project piloted 200 cases of which 58
realized successful convictions. This includes perpetrators being sentenced to 6 life sentences, others getting between 6 and 20 years
imprisonment terms for various crime ranging from gang rape, child abuse, rape pregnancy, attempted rape, domestic violence ad
serial rape.
VEC’s
During the year under review there were 66 non-funded and 78 funded victim friendly rooms in Gauteng. An average of 20 Gender
Based Violence victims per VEC recieved emotional suppport and debriefing services. This is a crucial service that lessens the
significance of trauma and encourages the client to make empowering life choices. A total of 18 720 of these clients continued with
longer term psycho-social intervention. More than 34 560 GBV victims received containment and or long term psycho-social services
from victim friendly rooms based at the 144 local police stations.
Green Doors
The Green Door project has helped to contain victims within their immediate environment ensuring that a safe space is created for a
maximum of 4 hours whilst victims are awaiting SAPS response. Trained Green Door Ambassadors’ support victims by ensuring that
SAPS do mandated referrals for therapeutic and medico-legal services as offered by the Department during the year under review.1
744 victims have received mentioned services at Green door sites. Communication strategy in place to ensure intake is improved in
16/17 financial year.
Docket Analysis
During the year under review 1121 Sexual Offences dockets were audited across the Province. Feedback sessions were held with
the Cluster commanders, FCS commander and the station management immediately after the findings have been collated. During
these sessions, all problematic dockets were reviewed and instructions are relayed to relevant parties to do follow-up. A further
follow-up session is convened after a period of three months. Recommendations sited in the report are then tracked with the relevant
stakeholders.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Forensic Social work
During the year under review, the department trained a further 26 forensic social workers that are deployed at various service sites
across Gauteng. A client that was based at IKLT successfully completed the forensic social work training programme and is currently
a manager of a recognized welfare organization in Gauteng. This programme continues to impact on the Criminal Justice system and
ensures that dockets of minors are court ready and adequate support is given to minors affected by GBV. Critical challenges
A number of critical challenges were encountered during the year under review:
• Delay in court cases by various Criminal Justice Role- players.
• Non- absorption of clients in economic viable positions/Learnership by the Department of Labour.
• Non-existent transitional housing support for GBV victims.
• 66 Non-stipend VEC’s that results in non-adequate support and guidance.
• Lack of specialised victim empowerment services for continued psycho-social support for all GBV victims.
• The minimal utilization of Green Doors by communities.
• Retention of VEC volunteers and Green Door ambassadors due to socio-economic climate
Sub-component: Community Police Relations
Purpose
The purpose of the sub-component: Community Police Relations is to promote good relations between the police and communities.
Strategic objectives
The following are the strategic objectives relating to the sub-component;
• To monitor the performance and functionality of community police relations
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Programme performance indicators
1
Actual Performance
against Targets
Target
2014/15
Reasons for Variances
Actual
2014/15
Number of functional CPFs
2
Number of functional boards
3
Number of community policing
forums members trained on
different skills programmes
4
Patrollers trained in different
skills programme
5
Number of community sectors
mobilised
Number of different community
sectors forums mobilised
6
Baseline
(Actual
Output
2013/14)
100
141
132
0
23
21
550
550
0
2000
3000
1263
0
22
0
141
Most of the CPFs that are not functional have
not undergone elections due to the fact that the
constitution had to be reworked; as a result the MEC
and the Provincial Board postponed the elections too
early in the new financial year.
Two Cluster boards are non-functional due to internal
fights and miscommunication between the CPF
members and the cluster commander.
The tender for the training of the community police
forum members was advertised and submissions
were received. A suitable service provider could not
be found. The tender process was therefore cancelled,
this resulted in the CPF members not being trained.
The departmental tender process was cancelled
but some training did take place. These training
initiatives are from other sources and not paid by the
department
28 More street committee was established.
167 More mobilisation has taken place
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
49
SUMMARY OF ACHIEVEMENTS
In the year under review the Directorate: Community Police Relations did not meet some of its targets. Some interventions were
required. To mitigate this the department ensured that it provided tangible support for CPFs public meetings in this financial year.
The Directorate also did not train CPF members and patrollers due to the fact that the tender was cancelled. However, 1000 Patrollers
deployed at schools were provided with accredited Security training by SASSETA and 163 were trained in firefighting and first aid by
Emergency Management Services (EMS), Johannesburg. A further 100 Patrollers were trained as Traffic Wardens at Boekenhoutkloof
Traffic Training College and an additional 100 began training in February 2015. Therefore,a total of 1 363 Patrollers received training
in the financial year 2014\15.
The patroller project was monitored at the following sites: Inner City, Ikhaya Le Themba, Metrorail and Boekenhoutkloof, as well as
the 50 Green Door sites.
The CPFs and Cluster Boards shared good practice and learnt from each other. Moreover, the Provincial Board, SAPS Province and the
department were also able to address challenges in a constructive manner. The only cluster board which was non-functioning during
the period under review was Springs.
Focus has been given to the mobilisation of community sectors and different community sectors forums mobilised during the financial
year.
Sub-component: Promotion of Safety
Purpose
The primary purpose of the sub-component is to promote safety in the province through the provision of education and awareness
programmes on crime prevention. The programme also coordinates the implementation of the social crime prevention strategy in the
province, with programmes to prevent violence against women and children, youth safety, school and child safety.
Strategic objectives
The following are the strategic objectives relating to the sub-component:
•
•
•
•
•
To manage youth safety;
To coordinate the school safety programme for safer schools;
To implement VAWAC preventative programmes;
To implement alcohol and drug abuse prevention programmes; and,
To mainstream social crime prevention.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Programme performance indicators
1
2
3
4
5
50
Number of Youth Safety desks established,
monitored and supported on implementation of
youth criminality prevention programmes
Number of learners participating in correctional
service programme
Number of schools safety programmes
coordinated
Number of community and school searches
facilitated
Number of substance abuse preventative
programmes conducted in schools, communities
and tertiary institutions of Gauteng.
Baseline
(Actual
Output
2013/14)
Actual Performance
against Targets
Target
Actual
2014/15
2014/15
137
141
9 000
12000
1150
1900
300
400
200
200
Reasons for Variances
41
Target exceeded due to the high
12248 demand of the programme
The target was not met due to the
1608 focus being on problematic schools
Demand from schools and
1003 communities
The target has not been met due to
evidence not being verified by the
175 relevant stakeholders.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Programme performance indicators
6
7
Baseline
(Actual
Output
2013/14)
Number of men as safety promoters groups
established, monitored and supported
Number of Women Safety Desks established,
monitored and supported
237
Number of elderly safety desks established,
monitored and supported
9
Number of safety information sessions targeting
people with disabilities
352
250
275
Target exceeded due to the high
demand of the programme
12
10 Number of social crime prevention programmes
implemented
352
Reasons for Variances
Target exceeded due to the high
demand of the programme
12
8
Actual Performance
against Targets
Target
Actual
2014/15
2014/15
40
168
Target exceeded due to the demand
of the programme
12
40
41
5
48
48
SUMMARY OF ACHIEVEMENTS
The establishment and support of youth desks
The Department has monitored a total of 141 stations across the province. A number of prevention programmes aimed at reducing acts
of criminality were implemented.. The programmes undertaken include substance abuse awareness initiatives, youth safety dialogues,
sports against crime initiatives, awareness roadshows, door to door campaigns and mall blitzes. The Department coordinated these
programmes in partnership with SAPS, the Provincial Youth Crime Provincial Desk Executive, Youth Desk cluster leadership structures
and other community based youth formations.
During the year under review the Department established a partnership with the GIZ VCP which is a German organization undertaking
programmes on crime prevention. In this partnership a social media pilot programme was undertaken in Thembisa and Katlehong
referred to as Ek se!, which is a project that assists youth desk volunteers to reach younger people and engage them on issues of crime
prevention within the Province through Face Book, YOU tube & twitter. The EK se! initiative draws the attention of more young people
than any programme and has since had the engagement of more than 1 200 000 young people online during Youth Safety Summit. Ek
se! was used to communicate and also engage youth on various programme that the Department hosted including the MECs media
address, the Safety summit and the 16 days of activism campaign etc.
The Department has extended the establishment of Youth Crime Prevention Desks structures to, in six institutions of higher learning.
The Department conducted a Provincial Youth Safety Summit, which assisted in the development of a draft Youth Safety Policy.
All 22 clusters have functional youth desks as they were resuscitated in the previous financial year. The Department hosted an
elective conference for the Provincial leadership of the Youth Desks. The conference elected the Provincial Executive Committee
(PEC) comprising of the top 5 members and the 22 cluster chairpersons. The function of the PEC is mainly to support cluster youth
desk structures on a range of issues including the development of the Youth Desk Programme of Action, presiding over annual general
meetings, conducting Conflict Resolution sessions and Provincial Stakeholder management.
A draft Provincial Youth Crime Prevention Strategy has been developed, pending the finalization of consultative meetings with
stakeholders. The Department conducted 4 Youth Imbizos across the province as well as 2 seminars. The Youth Imbizos and seminars
included the following topics:
• Youth in conflict with the law
• Youth Participation in community structures
• Substance Abuse
• Young Women Leadership
Alcohol and Substance Abuse Prevention
The Department supports Social Development as the lead department on programmes for substance abuse. The core business of the
Department is to ensure that law enforcement is applied against illegal taverns and as well as the closure of liquor outlets within a
5km radius of schools. The Department further has to ensure that people who sell drugs are arrested. The priority is on the reduction
of suppliers of “Nyaope”.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
51
The department further ensured that preventative programmes on substance abuse were conducted through the youth desks and social
crime prevention coordinators. The Substance Abuse prevention programme continued to dominate the Departmental interventions
in communities throughout the Province. The Department hosted 3 Anti- Substance Abuse and Gangsterism Camps where a total of
138 young people at risk participated. The programme is an intervention meant to contribute towards addressing the growing trend
of gangsterism and substance abuse amongst young people in the province. The camp participants were from areas such as Evaton,
Etwatwa, Sebokeng, Eldorado Park, Westbury Khutsong, Reiger-Park, Bekkersdal and Khutsong.
Arising for the camp engagements, 1 camp participant from Evaton has recorded a music CD. This participant will be utilized as a
safety ambassador in the departmental celebrity sector; 3 young people from Reiger Park and 1 young person from Bekkersdal have
also since gained permanent employment. Four of the girls have gone back to school to complete their studies.
The Anti Nyaope youth camp aftercare programme is continuing well and to date 10 camp participants, have proceeded for the second
year study of the Beauty Therapy course and 4 camp participants have completed the Social Auxiliary course.
School Safety promotion programme
The Department conducted 3 school safety summits in 3 regions, namely Sedibeng, Ekurhuleni and the West Rand focusing on
bullying, gangsterism, substance abuse and harmful religious practices. Learners continue to participate in the correctional service
programme. This programme is conducted in partnership with the Department of Education and Correctional Services and is aimed at
discouraging criminality by exposing learners to the downside of prison life.
A total of 1003 school searches were conducted in partnership with SAPS and more requests for searches were made by the Department
of Education. School safety audits were conducted in schools, to better inform the required interventions for improved school safety
in the identified problematic schools
Correctional Services Tour
During the year under review, the Department continued to operate prison tours where learners with problematic behaviour are
exposed to life within prison. This is meant to act as a deterrent on criminal behaviour. A total of 12248 learners participated in these
correctional services tours
Prevention of Violence against Women
The Department continued to implement programmes focusing on the prevention of Violence against Women and Children including
the establishment of 355 groups of Men as Safety Promoters (MASP). MASP is one of the cornerstone programmes of the Department.
It was established to ensure the sensitization and involvement of men in the fight against Gender Based Violence. For example the
MASP volunteers in Freedom Park were instrumental in ensuring the arrest of 21 Golf Stick Gang members. Most on these members
have been given life sentences as they were terrorizing women in the area by assaulting, killing and raping them. The Provincial MASP
Leadership initiated the establishment of MASP group at the Leeuwkop Correctional facility. A total of 29 inmates have been trained
as MASP volunteers and they will roll out the establishment of more groups in various sections of the Leeuwkop Prison.
The Provincial Leadership of the Women Safety Desk has been elected. Their election was announced by the MEC in a launch on
8 March 2015 in Freedom Park where we commemorated the International Women’s Day. The group will assist in mobilizing more
women to fight the scourge of VAWAC and empower more women with information on gender based violence.. The Department is
continuing to make progress in ensuring the prevention of VAWAC across the province as the lead Department on the implementation
of the VAWAC Strategy.
Women Safety Workshops
Women Safety workshops continued to be a platform where women are empowered on issues affecting them. A total of 46 women
safety workshops were conducted. The Department achieved the aforesaid due to the increasing incidences of VAWAC and community
request made. The highlight of the programme was the establishment of 15 Women Safety desks with programmes on the fight
against GBV as well as the launch of 11 Women Safety desks during August which is Women’s month.
Workshops for the Elderly and People with Disabilities
The elderly and people with disabilities are some of the vulnerable groups experiencing violation of their rights including the right
to safety. The highlight of the programme was the establishment of the Elderly and People with Disabilities help desks in Soweto
(Moroka and Meadowlands) and Johannesburg (Rosettenville) area.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Mainstreaming of Social Crime Prevention
The Department has a responsibility of ensuring mainstreaming of Social Crime Prevention within Local Government. This program
targetes all municipalities (metro/districts/local). The work of municipal social crime prevention structures is coordinated through the
Provincial Community Safety Forum which reports to the Gauteng Inter Governmental Safety Coordinating Committee (GISCC) chaired
by MEC.
The Directorate conducted 44 social crime prevention workshops across the Province during the year under review. The Directorate
facilitated and supported Community Safety Forums in Ekurhuleni, Westonaria and Emfuleni. A total of 12 municipalities were
supported to establish and launch Community Safety Forums which are responsible for development of community safety plans that
are implemented by all stakeholders involved including SAPS, Metro police, CPFs, Community based NGOs and CBOs as well as various
government Departments.
A pilot project was undertaken in the West Rand District Municipality in partnership with GIZ focusing on the capacitation of Community
Safety Forums & IDP managers so as to enable the mainstreaming of social crime prevention programmes.
During the year under review this sub component experienced the following critical challenges:
• High turnover of Youth Desk volunteers which affects the effective operation of some of our Youth Crime Prevention Desks in
stations.
• Budgetary constraints affecting sustainability of Anti Nyaope aftercare programmes linked to Youth camps
Sub-Programme Public Education and Information
Purpose
The Chief Directorate: Public Education and Information is responsible for ensuring that citizens know and are able to participate in
departmental programmes aimed at promoting public safety.
The unit is responsible for the external and internal communications function of the department. This includes development
communications and marketing and media services of the department. This is done through the implementation of the department’s
three strategies, namely the Outreach, Media Relations as well as Marketing and Internal Communication strategies. The three strategies
are developed and implemented annually. The strategies are linked to the national and provincial communications framework. The
events management function of the department is also located in the unit.
As part of the Take Charge campaign aimed at mobilising and supporting the social movement against crime and road safety fatalities,
the unit also organises and supports three Take Charge sectors that complement the mobilisation and communication work done
by the department in communities. The three sectors are Labour, Faith Based Organisations (FBO) and the Sports, Arts, Culture and
Edutainment (SPACE). The SPACE sector was previously known as the celebrity sector. The department has enlisted sector co-ordinators
whose functions are to focus dedicated support to sectors through facilitating the implementation of sectors.
Strategic objective
The sub programme has one strategy objective:
• To increase awareness through outreach programmes, internal communication, marketing and media exposure.
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Programme performance indicators
1
2
Baseline
(Actual
Output
2013/14)
Number of Take Charge outreach
programmes conducted
Number of people reached through Take
Charge outreach programmes
80
40000
Actual Performance
against Targets
Target
Actual
2014/15
2014/15
85
120000
Reasons for Variances
85
Target not met due to capacity of venues
and structured audience. In addition crime
awareness campaigns are done at hot spots
53790 where audience cannot be determined
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
53
Programme performance indicators
3
Number of sector campaigns conducted
4
5
Number of internal campaigns conducted
Number of media statements issued
6
Number of media engagements
conducted
7
Number of media articles/opinion pieces
written
8
Number of marketing campaigns
conducted
9
Number of people recruited to like and
follow social media platforms
Number of posts on social media
platforms
Baseline
(Actual
Output
2013/14)
Actual Performance
against Targets
Target
Actual
2014/15
2014/15
100
12
150
14
60
80
20
100
12
20
70
76
72
550
5 000
26270
0
500
19304
Reasons for Variances
150
23 This is a demand driven indicator
Target exceeded due to the number of
activities conducted, campaigns and news
82 worthy stories
Target not met due to the service provider
that provided the evidence in the past has
terminated the contract with the Premier’s
Office the department achieved this target
but due to the unavailability of funds to
53 source the required evidence
Target exceeded due to the number of
activities conducted, campaigns and news
worthy stories
46
Target not met. 4 sets of evidence collected
was not deemed to be suitable.
This is a demand driven target
This is a demand driven target
SUMMARY OF ACHIVEMENTS
Development Communication and Marketing
The Marketing units strategic objective for the financial year under review was to increase awareness of the departmental services and
programmes through marketing campaigns to both internal and external audiences of the department. During the financial year the
unit took every opportunity to ensure that Gauteng citizens are aware of the department services and programmes. The Department
supported all events, workshops, campaigns, corporate exhibitions that were conducted at the shopping malls and petro ports. The
unit also participated in the annual Rand Show where approximately 200 000 people were reached through interacting with officials
at the Department’s main stall and at the Road Safety stall. The department’s services and programmes were also marketed through
departmental publications, and other educational material.
The unit provided support with the branding, footage and publications to over 60 departmental events and activities and 68 corporate
exhibitions. Over 2 000 000 sets of educational material were distributed throughout the province. Positive relationships with business
institutions were established. This has allowed the department to increase police visibility and ensured safety for both business
people and consumers.
The department also shifted its focus from generic educational material to an area specific needs material which was distributed at
the crime awareness campaigns. This was done to address the current crime situation and in the context of local nuances.
Intranet and Website
Sixty three articles and departmental pictures were uploaded on the website and intranet during the year under review. This was done
to market the department services and programmes. Through all the community engagements carried out (izimbizo, crime awareness
campaigns and public meetings the department has managed to reach most areas in the Province. Crime awareness campaigns
and public exhibitions allow communities were encouraged to interact with government officials on issues of safety and it is also a
platform for them to access government information to better their lives.Communities to join department volunteer programmes in
a fight against crime and utilise the police sector numbers to report crime. Approximately 63 750 people were reached through this
programme.
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Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Stakeholder Management
The Unit has four Take Charge Sectors namely FBO, Labour, SPACE and Sports Sector. They are departmental message connectors
of the Take Charge Campaign to the communities. The Sectors encouraged communities to join volunteer structures in the fight against
crime. They operate through the steering committees and the programme of action.
Arts and Edutainment
The Arts, Culture and Edutainment Sector has for the period under review implemented programmes in accordance with the approved
POA. These programmes were implemented together with various stakeholders in the sports and arts sector. Through capacity
building workshops, the stakeholders were able to adapt to the Take Charge Campaign by implementing programmes that are relevant
to department programmes. These programmes included workshops and, outreach campaigns focusing on crime awareness, public
education and profiling the Take Charge Campaign in various communities.
The sector continued to engage and work with various stakeholders in the sector including the newly established Creative Industry
Federation of South Africa, Singobani Arts and Development Initiative, Action Support Centre, Nambitha Projects, Arts on Campus,
Sello-Maake Ka Ncube Foundation, Zindala Zombili, Anti-Piracy Security Agency, Musicians Association of South Africa, Drakensberg
Promotions, Johannesburg Theatre and Pretoria State Theatre. All stakeholders played a major role in promoting messages of the
Department in order to empower various communities. Some of the celebrities and public figures engaged include Zuluboy, Boitumelo
Thulo, Nambitha Mpumlwana, Patrick Shai and Condry Ziqubu.
Sports Sector
Since December 2014, many Premier soccer league teams and supporters clubs have started acknowledging the importance of
participating in the fight against crime. PSL teams that have expressed their commitment include Moroka Swallows Football Club
and Orlando Pirates. The process of commitment from other team awaits PSL processes. The Department also engaged with Senior
National Soccer Team (Bafana- Bafana) during the African Nations Cup. The Team embraced the Take Charge Campaign. The CEO
of South African Football Association Mr Denis Mumble appreciated the resuscitation of the Take Charge Campaign in the soccer
fraternity.
Through various activities of the sector, hundreds of thousands of the South African soccer lovers and the public at large were reached
through soccer game outreach programmes and campaigns. The partnership with the South African Masters and Football Legends has
also played a major role. The highlight was the Multi –Choice final which was played by two Premier soccer league reserve teams. The
Minister of Sports Mr Fikile Mbalula and top Premier League soccer officials embraced the Gauteng Take Charge campaign. The next
highlight was the Soweto derby held in March 2015 at the FNB stadium. It was a game between Kaiser Chiefs and Orlando Pirates. Both
teams’ supporters were united on the issue of the fight against crime. Millions of the South Africans were also reached through media.
Faith Based Sector
The year began with the FBO Sector Steering Committee, chaired by the Rev. Gift Moerane, agreeing on a programme through which
the religious communities would be mobilised and reached. The programmes included; harmful religious practices (especially, dealing
with alleged satanic attacks in townships and schools), hate crimes (including homophobia and xenophobia), gender-based violence,
road safety and the promotion of green doors among religious communities where there is an absence of a police station within a
community.
The FBO Sector also responded to invitations from various religious bodies, especially the religious fraternity in communities. Various
programmes that were relevant to the Sector’s strategic objective, viz., “mobilise religious communities in building safer communities
were conducted.” New networks of religious bodies in communities were added to the Sector, while old networks were maintained
through support of already existing programmatic links.
A turn-around strategy was adopted for the FBO Sector in the third quarter. The strategy focused on establishing the participation of
the faith communities other than Christians. Meetings have already been conducted with Muslims and Rastafarians. In the meantime,
the Sector has also been able to participate in the Hindu Dewali festivities to pursue its strategic objective.
A new movement of solidarity of church women with parents and children of LBTI women has since emerged in Ekurhuleni. The
group of church women has supported LBTI women, conducted awareness sessions with women concerning struggles faced by LBTI
women and, their parents and children in society. The church women group is interacting with organisations of civil society and has
held meetings with political heads of government departments as well as Chapter 9 Institutions focusing on rights of LBTI women,
especially the Commission on Gender Equality.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
55
Labour Sector
The labour sector led by the steering committee members deployed from the four federations so the sector is chained by Joseph
Sehlabaka. The sector assists with the promotion of the Department within the labour movement by participating in crime awareness
campaigns and other departmental programs.
During the year under review the steering committee members managed to organise workers on the shop floor and present in different
communities on the work done by Community Safety especially Ikhaya Lethemba. This was after the sector had a workshop with
workers to present the Take Charge Campaign as an instrument for the protection of Gauteng residents.
Provincial leadership of the federations are supporting the department with Take Charge messages. They have also willingly taken the
issue of crime as part of the labour movement programme.
Some of the programmes that came about as a result of the intervention are as follows:
• Mobilizing the vulnerable workers who work as domestic workers with the support of SERVICE SETA.
• Adoption of a school called Barrage Primary School in Van der byl Park, supported by partners like the PCO’s (Parliamentary
Constituency Offices) and Sedibeng municipality yielded results when 20 computers and free internet connection was donated
to the school.
• Labour Rights Women (Formed by all Federations) which has started engaging with communities in. As a result, a number of
abused women and children were referred to Ikhaya Lethemba for services. The programme enjoys national and international
support. This has exposed the Take Charge Campaign on a bigger scale.
• The leadership of various Federations have begun to invite the Department of Community Safety for the presentation of the Take
Charge Campaign in various forums. This has seen more participation of the working class in community structures like the CPF
and the Patroller movement. The establishment of the youth forums within the union is an indication of the activism within the
federations.
Media Monitoring & Research
Media Coverage and Media analysis
The Department received good media coverage during period under review. The coverage varied from the forensic detectives’
graduation ceremony to crime awareness road shows and, focus months activities. It also included coverage of provincial safety
summit and matters relating to the Gauteng Traffic Police. Media engagements have also received good coverage during this financial
year, particularly the anti-nyaope campaign and Johannesburg power outages.
Media Alerts
For the year under review, 76 media alerts were distributed to all media houses on issues such as the 2014/15 Budget vote, media
networking session where the MEC unveiled departmental plans, awareness campaigns, the Provincial Safety Indaba and the Rural
Safety Summit.
Media Statements
For the year under review, 82 media statements were distributed to all media houses on issues such as the classification of nyaope as
an illegal drug, an abandoned toddler found on the N1 Highway, crime awareness roadshows, dismissal of corrupt police officers and
MEC condemning lawlessness during protests.
Traffic communications
For the year under review, 359 traffic communications were made through the media houses listed below:
• Kaya fm
• Y fm
• Lesedi fm
• Ukhozi fm
• Jacaranda fm
• Jozi f
• Thobela fm
• Talk Radio 702
• Highveld Stereo
• Metro fm
56
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
•
•
•
•
•
•
•
Kasie fm
Moretele fm
Voice of Tembisa
Eldos fm
Power fm
Alex fm
Radio 2000
Media Relations Impact
A total of 1025 media interviews were conducted in the year under review on issues such as the Easter Road Safety campaign, the
shooting incident of Luke Tibbett, Provincial Safety Indaba, policing needs and priorities as well as the looting of foreign owned shops.
A total of 23 449 332 people were reached through media engagements, media interviews and media articles. Through the media
relations building exercises that the department undertook in the previous financial year, namely media house visits and the media
networking sessions, the department was able to make in-roads in mainstream media houses such as the New Age, ANN7, The Citizen
and SABC Radio.
With the provision of daily traffic updates to motorists, the departmental enhanced its presence. The traffic updates focussed on
alerting road users on road closures,, slippery and wet weather conditions.. The Department intends to expand these updates so as to
contribute to lowering the number of road accidents and resultant fatalities.
Social Media
Increase awareness through Social Media
Social media platforms such as Facebook, Twitter, Instagram, WordPress, You Tube and Linkedin were utilised extensively, during the
year under review
Posts were made on issues such as the crime awareness roadshows, Provincial Safety Indaba, daily safety tips, discussions on topical
issues, budget speech, Youth Safety Summit and the Rural Safety Indaba. On twitter the Department has 900 followers and is following
483 people as well as a total of 3476 tweets. 2014/15 tweets: 1431. 2014/15 new followers: 317. On Instagram the Department has
125 followers and is following 82 people as well as a total of 521 posts. 2014/15 posts: 301 as well as 39 new followers in 2014/15.
On WordPress the Department has 0 followers and is following 0 people as well as a total of 25 published blog articles. 2014/15
articles published: 12 .On LinkedIn 1 post was made in the financial year.
Social Media Impact
During the year under review, the department’s social media platforms became more interactive due to the rich content on topical
safety issues that were being posted. The department also recorded a steady growth in the number of people liking our pages, with 96
new followers on Instagram, 317 new followers on Twitter and more than 1500 likes on our Facebook page. Through these interactions
on topical safety issues posted on our pages, the department managed to reach a total of 115 432 people.
Linking performance with budget
The table below sums up the appropriation and spending patterns for Program 3
Detail per Programme 3: Crime Prevention and Community Police Relations
2014/15
Detail per sub-programme
3.1
Social Crime Prevention
3.2
Community Police Relations
3.3
3.4
Final
Actual
Appropriation
R’000
2013/14
Final
Actual
Expenditure
Over/Under
Spending
Appropriation
Expenditure
R’000
R’000
R’000
R’000
Over/
Under
Spending
R’000
Promotion of Safety
35 735
32 687
21 495
29 588
32 687
18 213
6 147
3 282
28 186
41 511
21 686
28 186
41 511
23 006
(1 320)
Public Awareness and
Information
24 351
23 730
621
19 774
19 774
0
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
0
0
57
Detail per Programme 3: Crime Prevention and Community Police Relations
2014/15
Detail per sub-programme
3.5
Total
58
Management
Final
Actual
Appropriation
Expenditure
2013/14
Over/Under
Spending
Final
Actual
Appropriation
Expenditure
R’000
4 233
R’000
2 725
R’000
1 508
R’000
2 308
118 501
106 943
11 558
113 465
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
R’000
Over/
Under
Spending
R’000
2 308
0
114 785
(1 320)
Programme 4: Traffic Management Purpose
This programme contributes towards the reduction of road traffic fatalities. The programme is charged with the responsibility of road
traffic law enforcement and adjudication of road traffic offences. The programme also takes responsibility for the enhancement of
road user knowledge, skills and attitude as well as road traffic incident management and training of traffic learners. The programme
is further responsible for the implementation of the Administrative Adjudication of Road Traffic Offences (AARTO) Act, (Act No. 46 of
1998).
The programme is composed in the following Sub-Programmes:
• Traffic Law Enforcement, Public Transport Inspectorate and Special Services
• Traffic College
• Road Safety Promotion
Strategic Objectives
Traffic Management exercises its powers and performs its duties and functions in pursuit of the following strategic objectives:
• To reduce road fatalities in Gauteng;
• To convert Boekenhoutkloof Traffic College into a center of excellence ;
• To increase road user compliance to the rules of the road;
Sub- Programme: Traffic Law Enforcement, Public Transport Inspectorate and Special Services
Purpose
The purpose of this sub-programme, in partnership with other law enforcement agencies, is to render effective traffic law enforcement
and to provide support services (e.g. special patrols) and radio communication support to other law enforcement agencies, especially
SAPS and other security agencies.
Strategic Objectives
Traffic Law Enforcement, Public Transport Inspectorate and Special Services exercise its powers and perform its duties and functions
in pursuit of the following strategic objective:
• To reduce road fatalities in Gauteng;
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Performance Indicator
1
Percentage
reduction
in the number of road
accidents fatalities
2
Number of road traffic
hazardous locations
inspected
Baseline
(Actual
Output)
2014/15
Actual Performance
against Target
Target
Actual
(2014 /15) (2014/15)
Reason for
Variance
Target exceeded as a result of a more intensifications on
various operations relating to speed, drunken driving,
reckless and negligent driving which were aimed at
clamping down on speedsters and habitual offenders
across the province, especially on hazardous locations
and targeted hotspot areas.
10%
10%
8%
Target exceeded due to more hazardous locations
identified as a result of increase in road fatalities. 12
12
14
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
59
Performance Indicator
3
4
5
6
7
8
9
10
11
Number of speed law
enforcement operations
conducted
Number of drunken
Driving operations
Conducted
Reckless and Negligent
driving Road side
Checkpoints Conducted
Number of pedestrian
operations conducted
on identified hazardous
locations
Crime prevention
measures/intervention/
operations supported
Number of inspections
conducted at DLTCs and
VTSs for compliance
Public Transport (Driver
and Vehicle Fitness
Operations)
60
3 629
3 904
760
760
855
2 772
2 772
3 454
353
253
421
582
582
1 151
24
24
144
144
12
12
36
36
Public Transport (Learner
Transport Operations)
13
16
3 629
Public Transport (Freight
Operations)
Public Transport (VTS)
15
Actual Performance
against Target
Target
Actual
(2014 /15) (2014/15)
Number of compliance
audits conducted at DLTCs
and VTSs
12
14
Baseline
(Actual
Output)
2014/15
Number of K78 roadblocks
held
Number of hours
weighbridges operated
Number of road side
vehicles check point
operations
36
36
36
36
120
120
Reason for
Variance
Target exceeded due to additional operations that
were conducted as a result of newly procured speed
machines.
Target exceeded due additional heightened operations
executed in an effort to drastically reduce the
escalating rate of road traffic fatalities caused by drunk
driving. Target exceeded due to the fact that this kind of
moving violations is occurring at an alarming rate
across the province and result in serious crashes. Target exceeded due to the fact that pedestrians are
the most vulnerable road user category and account
for 50% of all road traffic fatalities and for this reason
heightened operations were planned and executed in
pedestrian hazardous locations.
Target met and exceeded owing to increased level of
crime related incidents as directed by SAPS from time
to time and other law enforcement agencies.
Target exceeded as a result of a need to conduct
follow-up audits at identified Vehicle Testing Stations
and Driving License Testing Centers to ensure
49 compliance.
144
Target exceeded due to intensified operations
targeting freight transport that contributed to a sharp
increase in fatal road crashes. i.e. N12 (Alberton) Truck
41 accidents.
Target exceeded due to proactive law enforcement
targeting drivers conveying learners on Light Delivery
Vans but to also aggressively reduce the number of
157 accidents involving Learner Transport.
Target exceeded owing to heightened operations
targeting the increase in un-roadworthy public
passenger transport vehicles which contribute
103 significantly to road traffic fatalities.
Target exceeded as a result of an upsurge in taxi
violence incidents which ultimately prompted the
establishment of a joint, integrated Law Enforcement
Provincial Taxi Task Team. The Task Team executed a
number of additional targeted special operations to
421 restore calm to the province.
120
Target exceeded due to unforeseen increase in Freight
Transport vehicles.
8 800
8 800
13 792
Target exceeded due to a marked increase in general
road traffic violations. 4000
4 000
4 532
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
SUMMARY OF ACHIEVEMENTS
During the financial year 2014/15, the Programme was able to successfully reduce fatalities by 10% through the intensification of
various operations relating to speed, drunken driving and, reckless and negligent driving. These interventions were aimed at clamping
down on speedsters and habitual offenders across the province, especially on hazardous locations and targeted hotspot areas. In
addition more operations were executed in areas renowned for high incidents of alcohol consumption and abuse by motorists.
Pedestrians fatalities account for 50% of the total fatality rate in the province. Statistical analysis has shown that most pedestrian
fatalities occur in urban areas as opposed to provincial and national routes. To this end, the Chief Directorate devised several
high level interventions and strategies geared towards significantly impacting on pedestrian fatalities. Some of these interventions
included the following:
• Shock therapy approach which was characterized by the placement of smashed vehicles along major arterial routes and freeways
to appeal to the moral fabric of road users with a view to changing road user behavior. The visual imagery of these vehicles played
an intrinsic role in “shocking motorists” to the realities of unsafe road usage.
• Partnership with disability sectors who were brought on board to give real-life accounts of some of their members who were
maimed as a result of road accidents and subsequently became quadriplegics.
• Formation of Road Safety Councils whose mandate was to coordinate activities of other role-players and stakeholders in the fight
against the pedestrian fatalities on the province’s roads.
• Faith-based Organisations whose services were enlisted to conduct sessions on road safety with a view to seeking divine
intervention for the escalating rate of road fatalities.
• Traditional Healers who were identified to be an important stakeholder in invoking the ancestral interventions in order to contribute
towards the reduction in road fatalities.
• Liquor Traders Associations to encourage them to comply with the terms and conditions of the liquor trading licenses and to
become road safety ambassadors by discouraging under-age, drinking and walking as well as operating beyond the allowed
trading hours.
• Door-to-door educational and awareness sessions were conducted in identified hazardous pedestrian locations in order to
sensitize communities in those localities about the scourge of pedestrian fatalities affecting them.
• Taxi rank awareness sessions were conducted to highlight the plight facing pedestrians.
• Community Patrollers played an instrumental role in marshalling pedestrians to use available pedestrian crossing facilities in key
strategic places but not limited to N14, N3 Leondale, N12 Freedom Park and the R59.
To complement these road safety education and awareness initiatives, the Department conducted vigorous enforcement operations
targeting pedestrians and a total of 2 156 arrests were effected for non-compliance with the rules of the road.
With regard to Crime Prevention measures , the Department together with the Metro police executed crime prevention measures to
support the South African Police Service. The Gauteng Traffic Police in particular, through the efforts of the Special Law Enforcement
and Saturation Units, contributed significantly towards the reduction of crime as evidenced through a number of arrests and recoveries
of stolen properties as outlined below. In this regard, a total of 33 arrests were effected for possession of illegal firearms, 21 arrests
for car hijacking, 619 arrests for truck hijacking, 25 arrests for Cash-in-transit heists, 8 arrests for bank robberies, 20 for business
robbery, 102 stolen vehicles recovered and 143 hijacked vehicles were recovered.
The safe transportation of our children to school is a concern to both Parents and Government as a whole. The Department has
managed to minimize the number of fatalities through various high level intervention. To this end, the Department in partnership with
the Gauteng Department of Education and Scholar Transport Forums subjected to scholar transport operators roadworthy inspections
prior to the re-opening of schools. During the financial year 12 132 Learner Transport vehicles were stopped and inspected; and out
of these 1 200 vehicles were issued with notices, 721 were impounded and 4 456 documents (AARTO/J534) were issued.
Statistical analysis reveal that accidents involving freight vehicles have increased drastically in the province as a result of gross
overloading. As a result, the Department has during the year under review weighed a total of 254 945 vehicles of which 11 710 were
found to be overloaded resulted in 182 arrests. In order to examine the roadworthy status of these freight transport vehicles, 589
of them were put through the Road Traffic Quality System. These intensified operations resulted in 424 vehicles being issued with
Discontinued Use notices. Recognising the fact that grossly overloaded vehicles cause considerable damage to the road network
surface including secondary roads that are used as escape routes. The Chief Directorate has procured additional Weigh-in Motion
Screeners which will in the long term greatly assist in combating and reducing this type of offence.
The Gauteng Province has during the financial year experienced an increased number of violent taxi conflicts due to route disputes,
unauthorized transportation, joint ventures and internal disputes within various Associations. The upsurge in taxi violence incidents
and the above-mentioned prompted the Department to establish a Joint Integrated Law Enforcement Provincial Taxi Task Team.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
61
The Task Team comprising of the three Metros, SAPS’ Tactical Response Unit, Public Order Policing as well as the Gauteng Traffic Police
executed a number of additional targeted special operations (more than 60), to restore calm within the province. This initiative has
resulted in intensified targeted operations which led to the impoundment of 6 490 Minibuses. Furthermore, the Task Team stopped
and searched 4 977 people and 3 196 vehicles were inspected. Accidents are caused by a number of factors including the road environment mechanical status of, vehicle and road users. Furthermore
analysis indicates that, un-roadworthy vehicles accounted for 50% of total road fatalities in the Province. In response to this, the
Gauteng Traffic Police embarked on intensified operations targeting the reduction of un-roadworthy vehicles. To this end, a total of
2 894 were issued with an un-roadworthy mark on the system which compelled the said vehicles to be subjected to a roadworthy test
at any local or municipal Vehicle Testing Stations.
Over and above this, province-wide operations were conducted to subject other modes of transportation such as buses to various
Vehicle Testing Stations for voluntary roadworthiness testing. To this end the following bus companies were engaged for voluntary
testing, namely: Putco, City Liner, Intercape, Star Liner, Eldo Coaches, Amogelang Bus Service and North-West Star Bus Service. The
Chief Directorate initially inspected these bus companies ‘testing yards for compliance with South African National Standards prior to
utilizing them for roadworthiness testing. A total number of 626 buses were tested prior to the Easter and Festive periods.
Sub- programme: Traffic College
Purpose
The purpose of this sub-programme is to provide basic traffic officers’ training, offer a course of the examiner for drivers’ licenses as
well as examiner for vehicles training.
Strategic objectives
The following is the strategic objectives relating to the sub-component;
• To provide traffic training
Indicators, targets and performance
The table below captures the indicators targets and performance of this component
Performance Indicator
1
Number of examiners of drivers
licenses trained
2
Number of examiners of drivers
licenses courses presented
Number of examiners of
vehicles trained
3
4
5
6
7
Number of examiners of
vehicles courses presented
Number of basic traffic
officers trained
Number of basic traffic
officers courses presented
Turnaround strategy implemented
and reported on
Actual Performance against
Target
Baseline
(Actual
Output)
2013/14
Target (2014
/15)
100
100
4
4
100
100
4
4
Reason for
Variance
Actual
(2014/15)
Target met and exceeded due to
unforeseen demand for this kind of
176 training.
4
Target met and exceeded due to
unforeseen demand for this kind of
120 training.
4
Target met and exceeded due to
unforeseen demand for this kind of
225 training. 100
100
1
1
1
4
4
4
SUMMARY OF ACHIEVEMENTS
The Department has during the financial period under review, trained, a total of 137 Examiners of vehicles, 184 Examiners of drivers
62
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
licenses and 227 Basic traffic Officers.
Sub-programme: Road Safety Promotion
Purpose
The sub-programme, in close collaboration with partners in the national, provincial and local spheres, takes responsibility for the
promotion of road safety education for all road users. The sub-programme also partners with the RTMC, business and civil society
organisations in the fulfilment of its mandate.
Strategic objectives
The following are the strategic objective relating to the sub-component;
• To increase road user compliance to the rules of the road
The table below depicts this sub components targets, indicators and performance:
Performance Indicator
Actual Performance against
Target
Target (2014
/15)
Baseline
(Actual
Output)
2013/14
1
Number of road safety awareness
interventions conducted
2
Number of people reached through
road safety awareness campaigns
3
Number of schools involved in
road safety education programme
450
450
0
Reason for
Variance
Target not met because the supporting
evidence did not correspond with the target.
Target not met because the supporting
evidence did not correspond with the target
31 500
31 500
2100
0
Target not met due to capacity constraints
as some of the Officials had to attend traffic
1 446 course training on full time basis
2 100
SUMMARY OF ACHIEVEMENTS
With regard to road safety education, the Department conducted 366 road safety interventions throughout the province and a total
of 102 298 people were reached. Furthermore, the Department was able to get 2 271 schools involved in road safety education
programs.
Linking performance with budget
The table below sums up the Department expenditure in pursuit of its indicators, targets and objectives:
Detail per Programme 4: Traffic Management
Detail per subprogramme
1.GDS Alloc Intelligent
Transport System
2.Management
2014/15
Final
Appropriation
R’000
Actual
Expenditure
R’000
2013/14
Final
Appropriation
R’000
Over/Under
Spending
R’000
Actual
Expenditure
R’000
Variance
R’000
1 753
1 753
-
2 802
-
2 802
4 936
4 936
-
1 466
1 466
0
3.Public Transport
Inspection
4.Road Safety Education
39 491
39 491
-
33 845
33 373
108
15 887
15 887
-
14 291
14 291
-
5. Road Safety Project
31 033
31 033
-
26 745
26 745
-
6.Special Services
14 298
14 298
-
25 187
25 062
125
253 463
39 202
249 534
39 202
3 929
-
157 941
25 151
160 722
24 932
(2 781)
219
400 063
396 134
3 929
287 428
286 591
837
7. Traffic Law Enforcement
8. Traffic Traffic College
Total for sub programmes
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
63
Summary of financial information
Departmental Receipts
Detail per Programme 1: Administration
2013/14
Departmental Receipts
Sales of goods and services
other than capital assets
Fines, penalties and forfeits
Interest, dividends and
rent on land
Transactions in financial
assets and liabilities
Total
2012/13
Estimates
Actual Amount
Over/Under
Estimates
Actual Amount
Over/Under
Collections R’000
Collected
R’000
Collections
R’000
R’000
Collected
R’000
Collections
R’000
3 787
15 073
11 286
4 234
6 431
2 197
9 270
14 775
5 505
8 745
11 635
2890
-
4
4
2
4
2
385
-
(385)
2 511
2 542
31
13 442
29 852
16 410
15 492
20 612
5 120
In cooperation to the budget/estimated collections, Department collected R16.4 million over and above what was budgeted for (this
translated to a collection rate of 122%). This growth in revenue was generated from Traffic Training College and revenue collected
from traffic fines. The increase in revenue is also attributed to robust implementation of revenue enhance strategy, developing
capacity for revenue collection and enhancement of other revenue streams such as the Pound.
64
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Part
3
Annual Financial Statements
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
65
3.1 Report of the Audit Committee
GAUTENG PROVINCIAL GOVERNMENT (GPG)
Report of the Audit Committee – Cluster 01
Gauteng Department of Community Safety
We are pleased to present our report for the financial year ended 31 March 2015.
Audit Committee Attendance
The Audit Committee consists of the external Members listed hereunder and is required to meet a minimum of at least two times per annum as per provisions of the Public
Finance Management Act (PFMA). In terms of the approved Terms of Reference (GPG Audit Committee Charter), six meetings were held during the current year, i.e. four
meetings to consider the Quarterly Performance Reporting (financial and non-financial) and two meetings to review and discuss the Annual Financial Statements and the
Auditor-General of South Africa’s (AGSA) Audit and Management Reports.
Non-Executive Members
Name of Member Number of Meetings Attended
Mr. Vishnu Naicker06
Mr. Mandla Ncube
04 (Appointed 01 October 2014)
Ms. Masaccha Mbonambi
05 (Appointed 01 October 2014)
Mr. Wayne Poggenpoel
01 (Transferred to Cluster 05)
Ms. Tshidi Molala
01 (Transferred to Cluster 02)
Executive Members
In terms of the GPG Audit Committee Charter, officials listed hereunder are obliged to attend meetings of the Audit Committee:
Compulsory AttendeesNumber of Meetings Attended
Mr. Mongezi Tshongweni (Accounting Officer)
01
Mr. Stephen Podile (Acting Accounting Officer)
03
Mr. Vuyani Nongoboza (Chief Financial Officer) 06
Mr. Stanley De Klerk (Chief Risk Officer)
06
The Audit Committee noted that the Accounting Officer attended four of the scheduled Audit Committee meetings. However, letters of apology were tendered with duly
authorised representatives attending on the Accounting Officer’s behalf. Therefore, the Audit Committee is satisfied that the Department adhered to the provisions of
the GPG Audit Committee Charter in relation to ensuring that there is proper representation for the Accounting Officer.
During the financial year under review, the Audit Committee held one Special Audit Committee Meeting to further review quarter 03 financial and non-financial
performance information reports.
The Committee hereby also confirms that Members of the Audit Committee met with Senior Management of the Department, Internal Audit and the Auditor-General,
individually and collectively, to address risks and challenges facing the Department. A number of in-committee meetings with were held to address control weaknesses
and deviations within the Department.
Audit Committee Responsibility
The Audit Committee confirms that it has complied with its responsibilities arising from section 38(1)(a) of the PFMA and Treasury Regulation 3.1.13. including the adoption
of formal terms of reference as its Audit Committee Charter and has regulated its activities in compliance with this Charter and has discharged all its responsibilities as
contained therein.
The effectiveness of internal control and Information and Communication Technology (ICT) Governance
The Audit Committee has observed that for the financial year under review the overall control environment of the Department continues to improve but at a very slow
pace. Some deficiencies in the system of internal control and deviations were reported in the
Internal Audit Reports and the following areas still remain a matter of priority for the Committee:
1.
2.
3.
4.
Financial reporting controls;
Human resource management – which significant emphasis on overtime;
Financial management which specific emphasis on accruals and suspense accounts management; and
General financial reporting;
The Audit Committee also reviewed the progress with respect to the ICT Governance in line with the ICT Framework issued by the Department of Public Service and
Administration. Although there was significant progress and no material findings on the ICT internal control by the Auditor-General, the Audit Committee together with
Management have identified priority areas for improvement in implementation of the Disaster Recovery Plan and the Business Continuity Plan. This continues to be a
high risk for the Department and the internal control environment in general needs to be strengthened.
Not all recommendations made by the Audit Committee were timeously implemented.
66
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Internal Audit
The Audit Committee was satisfied that the Internal Audit plan fairly represented assurance required in managing the risk profile and control environment of the
Department and identified a number of risk-based, mandatory, performance, computer and follow-up audits to be performed during the 2015/16 financial year. The
control environment needs further strengthening though.
The Audit Committee has noted considerable improvement in the communication between the Executive Management, the AGSA and the Internal Audit Function, which
has strengthened the Corporate Governance initiatives within the Department.
The Audit Committee still remains concern about the available capacity and resourcing within the Internal Audit Function and acknowledges the initiatives that are
currently under way to strengthen the Unit.
Risk Management
Progress on the Department’s risk management was reported to the Audit Committee on a quarterly basis. The Audit Committee raised on numerous occasions its concerns
around the actual management of risk and the associated mitigation strategies. Embedding of risk and governance around risk management within the Department still
remains a concern. Management should take full responsibility for the entire Enterprise Risk Management process and support the Chief Risk Officer to even further
enhance the performance of the Department.
Forensic Investigations
Investigations into alleged financial irregularities and fraud were conducted during the year of which some were still in the process of being finalised at the date of
reporting.
The quality of quarterly reports submitted in terms of the PFMA and the Division of Revenue Act
Whilst the Committee is satisfied with financial reports submitted to the Committee were in compliance with the statutory reporting framework, there is still some
improvements required to improve the quality and integrity of the data.
Evaluation of Annual Financial Statements
The Audit Committee has:
• Reviewed and discussed the audited Annual Financial Statements to be included in the Annual Report, with the AGSA and the Accounting Officer;
• Reviewed the Audit Report of the AGSA;
• Reviewed the AGSA’s Management Report and Management’s response thereto;
• Reviewed the Department’s compliance with legal and regulatory provisions; and
• Reviewed significant adjustments resulting from the audit.
The Audit Committee concurs with and accepts the AGSA’s conclusions on the Annual Financial Statements, and is of the opinion that the audited Annual Financial
Statements be accepted and read together with the report of the AGSA.
One-on-One Meeting with the Accounting Officer
The Audit Committee has met with the Accounting Officer for the Department to address unresolved issues.
One-on-One Meetings with the Executive Authority
The Audit Committee has met with the Executive Authority for the Department to apprise the MEC on the performance of the Department.
Auditor-General of South Africa
The Audit Committee has met with the AGSA to ensure that there are no unresolved issues.
Conclusion
The Committee together with Management remains committed to making exponential improvement in the coming financial year and believes that the foundation for
such improvement has been put in place. The Committee wishes to express its appreciation to the MEC and all other stakeholders for their contributions during the year.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
67
3.2 Report of the Accounting Officer
Financial management and budget control
The Department of Community Safety will continue to enhance effective financial management controls to effectively manage the budget through improved monthly
budget monitoring and review sessions. Additionally, the Department is currently embarking on an ongoing implementation process of internal controls. This will ensure
completeness and accuracy of financial reporting.
Spending trends
During the year under review, the Department spent in accordance with the amount reflected in the table reflected below:Year
Actual
Expenditure
Final
Appropriation
R’000
Main
Appropriation
R’000
(Over)/Under
Spending
2010/11
369 940
374 397
381 538
(7 141)
2011/12
423 747
423 747
400 622
23 125
2012/13
435 946
436 798
414 662
22 136
2013/14
496 937
496 937
494 904
2 033
2014/15
649 510
649 510
629 606
19 904
Reasons for under/over spending
The underspending is due to the fact that the Civilian Secretariat unit has not been fully implemented and other vacant posts in the unit that have not been filled and
RTMC funds that were not spent as at year end ( the invoices were in the payment process). The department has requested a roll – over of these funds.
Programme 1: (Administration)
This programme has spent 100% of the Appropriated Budget.
Programme 2: Civilian Oversight)
This programme has spent 91,8% of its budget (after shifts and virements adjustments); the underspending is due to the fact that the Civilian Secretariat unit has not
been fully implemented and other vacant posts in the unit that have not been filled.
Programme 3: (Social Crime Prevention and Community Policing Relations)
Social Crime Prevention and CPR spent 90,2% of its budget (after shifts and virements adjustments); the unit has underspent by due to the following:This unit forms part of the functions that are performed by the civilian secretariat. As this unit was not fully established; expenditure related to the function was not
realized.
Programme 4: (Traffic Management)
Traffic Management has spent 99% of its budget (after shifts and virements adjustments), the 1% represents the RTMC funds that were not spent as at year end ( the
invoices were in the payment process). The department has requested a roll – over of these funds.
The table below sums up the departmental expenditure for the year under review
Departmental Expenditure inclusive of Shifts and Virements
Year-end Shifting of Funds
R’000
Year-end Virements
Adjusted
Budget
(Appropriation)
Total
Expenditure
Programme:
Adminstration
79 541
77 151
2 391
(8 334)
8 334
2 391
(3 733)
1 342
Programme:
Civilian
Oversight
54 135
49 379
4 756
(11 904)
11 902
4 756
(1 342)
1 003
Programme:
Crime
prevention
and
community
Police
Relations
125 094
106 943
18 151
27 073)
27 073
18 151
(6 593)
Programme:
Traffic
390 740
396 133
(5 393)
41 345
(5 393)
Total for
649 510
629 606
19 905
88 654
19 905
Balance
Available for
Year-end and
Virements
Impact
From
(negative)
(88 654)
Impact
To
(positive)
Balance
after
shift
Impact
From
(negative)
(11 668)
Impact
To
Balance
after
virement
Final
Appropriation
77 151
4 417
53 796
11 558
118 501
9 322
3 929
400 062
11 667
19 904
649 510
Part of the work in this unit is executed by field workers and contractors, these were not employed as planned ( service delivery was however not affected in this regard),
68
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Impact on programmes and service delivery
The impact of the above will not have a significant affect to the budget for the financial year 2014/2015, however department have accruals (invoices) and commitments
at year-end which will to have to be paid out of 2015/16 budget.
Actions taken or planned to avoid recurrence
Department will improve controls and cost cutting modules linking the available budget to the services delivery. Department will enhance controls on regular monitoring
of the spending trends, procurement plan and service deliveries plans. The cost containment measures will be immediately introduced and the department is currently
developing a cost reduction plan to reduce expenditure levels. Additionally, we have developed accruals reduction strategy to drastically reduce the accruals of the
department.
Virement
With respect to Section 43 of the PFMA, an Accounting Officer may utilise a saving under a main division within the vote to defray excess expenditure under another main
division within the same vote, unless the relevant Treasury directs otherwise. The Department conducted an in depth exercise to identify savings within programmes to
be utilised to defray over expenditure within the vote. The table below reflects a summary of virements between programmes:
Asset management
The Department has the following categories of Assets on the Asset register, i.e. Capital Assets, Minor Assets and Intangible Assets (Software). The department is currently
moving from a manual asset register to the SAP Asset Management module, to ensure compliance with the Asset Management Reforms. However, it must be stated that
there are some system challenges encountered and work is in progress to resolve such challenges. We are operating on a manual system for now. Monthly reporting to
the Treasury has been done to ensure compliance. The minimum requirements required for the Asset register and reporting have been met. Some assets were disposed
of during the period under review due to mainly obsolete/redundant or old, stolen assets. Other assets were damaged as the department was relocating from 78 Fox
Street to 64 Prichard Street. Additionally, some assets were donated to Non-Governmental Organizations, Community Police Forums and Victim Empowerment Centres.
The Assets are maintained on the Asset Register in a good condition. The Asset Register was updated as and when acquisitions and movements occurred. Asset Verification
was conducted and the Asset Register was updated accordingly. Monthly Reconciliations were performed to ensure that the General Ledger on the BAS system reconciled
with the Asset Register. These reconciliations were submitted to the Provincial Treasury on a monthly basis.
Inventories
The Department has migrated to the SAP Inventory Management System. Stock counts were done on a quarterly basis in all warehouses. Obsolete inventory items were
disposed in compliance with the relevant disposal policies. The value of the stock on hand is disclosed in the Accounting policies and the Annual Financial Statement
of the financial year ending 31st March 2015.
Events after the reporting date
There were no events after reporting date 2014/ 2015 that has taken place.
SCOPA resolutions
The following resolutions were deemed necessary by SCOPA:
Reference to previous audit report
and SCOPA resolutions
Gauteng Unauthorised Expenditure Act No. 3 of 2012
Subject
Unauthorised expenditure Procurement of fleet
Findings on progress
R21.0 million was condoned without funding by Legislature
Exemptions and deviations received from the National Treasury
The Department has not received any exemptions from the PFMA or deviation from the financial reporting requirement for the year under review.
Interim Financial Statements
The department has completed and submitted Interim Financial Statements at the end of each quarter as per requirements of Section 40 of PFMA. Guidance and advice
was provided by the Gauteng Provincial Treasury and Audit Committee.
Approval
The Annual Financial Statements set out on pages 384 to 307 have been approved by the Accounting Officer(s).
Mr. Stephen Podile
Acting Head of Department
14 May 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
69
3.3 Report of the Auditor General
Report of the auditor-general to the Gauteng Provincial Legislature on vote no.
10: Gauteng Department of Community Safety
Report on the financial statements
Introduction
1.
I have audited the financial statements of the Gauteng Department of Community Safety set out on pages 65 to 123, which comprise the appropriation statement,
the statement of financial position as at 31 March 2015, the statement of financial performance, and cash flow statement for the year then ended, as well as the
notes, comprising a summary of significant accounting policies and other explanatory information.
Accounting officer’s responsibility for the financial statements
2.
The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Modified Cash Standards and
the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA), and for such internal control as the accounting officer
determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor-general’s responsibility
3.
My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with the International Standards
on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free from material misstatement.
4.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend
on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the department’s preparation and fair presentation of the financial statements in order
to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s
internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
5.
I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
Opinion
6.
In my opinion, the financial statements present fairly, in all material respects, the financial position of the Gauteng Department of Community Safety as at 31 March
2015 and its financial performance and cash flows for the year then ended, in accordance with the Modified Cash Standards and the requirements of the PFMA .
Emphasis of matters
7.
I draw attention to the matters below. My opinion is not modified in respect of these matters.
Payables
8.
Payables as disclosed in note 19 which exceed the payment term of 30 days as required in Treasury Regulation 8.2.3 amount to R79 282 000. This amount, in turn,
exceeds the voted funds to be surrendered of R21 551 000 as per the statement of financial position by R57 851 000. The amount of R57 731 000 would therefore
have constituted unauthorised expenditure had the amounts due been paid in a timely manner.
Significant uncertainties
9.
Refer to note 17 to the financial statements, the department is a defendant in various lawsuits amounting to R9 995 707. The ultimate outcome of the matters
cannot presently be determined and no provision for any liability that may result has been made to the financial statements.
Overtime
10. Refer to note 3 to the financial statements, the department’s system of internal controls relating to overtime amounting to R19 148 000 has not been operating
effectively. There were inadequate registers in place to monitor the overtime worked by employees. As a result, claimed overtime was excessive resulting in noncompliance with Public Service Regulation 1N/D.2(d). Management is in the process of addressing the overtime challenges within the next six (6) months.
Report on other legal and regulatory requirements
11. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to
report findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report,
compliance with legislation and internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather
evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.
70
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Predetermined objectives
12. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes
presented in the annual performance report of the for the year ended 31 March 2015:
•
Programme 2: Civilian Oversight on pages 42 to 46
•
Programme 3: Social Crime Prevention and Community Police Relations on pages 47 to 58
•
Programme 4: Traffic Management on pages 59 to 64
13. I evaluated the reported performance information against the overall criteria of usefulness and reliability.
14. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual
reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether
indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing
programme performance information (FMPPI).
15. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
16. I did not identify any material findings on the usefulness and reliability of the reported performance information for the selected programmes.
Additional matters
17. I draw attention to the following matters. My conclusions are not modified in respect of these matters:
Achievement of planned targets
18. Refer to the annual performance report on pages 16 to 64 for information on the achievement of planned targets for the year.
Adjustment of material misstatements
19. I identified material misstatements in the annual performance report submitted for auditing with respect to reliability of the reported performance information for
Programme 2: Civilian Oversight, Programme 3: Crime Prevention and Community Police Relations and Programme 4: Traffic Management and were subsequently
corrected by management. I did not raise material findings on the usefulness and reliability of the reported performance information.
Unaudited supplementary information
20. The supplementary information set out on pages 42 to 64 does not form part of the annual performance report and is presented as additional information. I have
not audited this schedule and, accordingly, I do not express a conclusion thereon.
Compliance with legislation
21. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding financial matters, financial management and
other related matters. My findings on material non-compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA,
are as follows:
Annual Financial statements
22. The financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 40(1) of the PFMA as
material adjustments in accruals, commitments, tangible assets, accrued departmental revenue, irregular expenditure, and contingent liabilities were identified
during the audit, the material misstatements were subsequently corrected, resulting in the financial statements receiving an unqualified audit opinion.
Expenditure management
23. The accounting officer did not take effective steps to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.
24. Contractual obligations and money owed by the department were not settled within 30 days or an agreed period, as required by section 38(1)(f) of the PFMA and
Treasury Regulation 8.2.3.
Human resource management
25. Certain employees received overtime compensation in excess of 30% of their monthly salaries, in contravention of Public Service Regulation 1N/D.2(d).
26. The department did not ensure that all new appointments were vetted in contravention of Public Service Regulation 1/ VII/ 08, read together with Department of
Public Service and Administration Circular 14/1/1/P.
27. Certain senior management positions were not filled within the timeframe as required by Public Service Regulation 1NII/C.1A.
28. In certain instances, persons in charge at pay points did not always certify that the employees receiving the payments were entitled thereto as required by Treasury
Regulation 8.3.4.
Asset management
29. The accounting officer did not ensure that processes, whether manual or electronic, and procedures are in place for the effective, efficient, economical and
transparent use of the institution’s assets as required by Treasury Regulation 10.1.2.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
71
Internal control
30. I considered internal control relevant to my audit of the financial statements, the annual performance report and compliance with legislation. The matters reported
below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on compliance with
legislation included in this report.
Leadership
31. The accounting officer did not exercise adequate oversight responsibility regarding financial reporting, compliance with laws and regulations and related internal
controls which resulted in instances of non-compliance with the PFMA, Treasury Regulations and Preferential Procurement Regulations.
Financial and performance management
32. The accounting officer did not prepare accurate and complete financial statements that are supported and evidenced by reliable information. The financial
statements were subject to material amendments resulting from the audit.
Governance
33. The accounting officer did not implement appropriate risk management activities to ensure that regular risk assessments for consideration of financial statement,
compliance, performance information and that a risk strategy to address the risks was fully implemented and monitored.
72
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
3.4 Annual Financial Statements
Appropriation per programme
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of
final
appropriation
Final
Appropriation
Actual
Expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Programme
1. Administration
2. Civilian Oversight
3. Crime Prevention
& CPR
79 541
-
(2 391)
77 150
77 150
-
100%
75 184
75 176
54 135
-
(339)
53 796
49 379
4 417
91.8%
20 860
16 929
125 094
-
(6 593)
118 501
106 943
11 558
90.2%
113 465
114 785
4. Traffic Management
390 740
-
9 323
400 063
396 134
3 929
99.0%
287 428
286 591
TOTAL
649 510
-
-
649 510
629 606
19 904
96.9%
496 937
493 481
2014/15
Final
Appropriation
TOTAL (brought forward)
649 510
2013/14
Actual
Expenditure
Final
Appropriation
629 606
Actual
Expenditure
496 937
493 481
Reconciliation with statement of financial performance
ADD
Departmental receipts
42 755
29 852
692 265
526 789
NRF Receipts
Aid assistance
Actual amounts per statement of financial performance (total
revenue)
ADD
Aid assistance
Prior year unauthorised expenditure approved without funding
-
1 423
Actual amounts per statement of financial performance (total
expenditure)
629 606
494 904
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
73
Appropriation Statement
for the year ended 31 March 2015
Appropriation per economic classification
2014/15
2013/14
Adjusted
Shifting of
Funds
Virement
Final
Appropriation
Actual
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Economic classification
Current payments
Compensation of employees
Salaries and wages
Social contributions
Goods and services
Administrative fees
(18 600)
(8 877)
565 267
549 292
17 075
97.2%
475 502
468 070
(13 794)
(5 211)
372 267
356 292
15 975
95.7%
321 814
319 775
391 272
(13 794)
(5 211)
372 267
356 292
15 975
95.7%
275 122
278 986
-
-
-
-
-
-
-
46 692
40 789
202 572
(4 826)
(3 735)
192 911
192 911
1 100
100.0%
153 688
148 266
158
54
-
212
212
-
100.0%
86
492
Advertising
5 671
5 306
-
10 977
10 977
-
100.0%
8 278
9 678
Minor assets
3 212
(587)
(1 688)
937
937
-
100.0%
1 496
1 627
Audit costs: External
3 763
(582)
-
3 181
3 181
-
100.0%
2 582
3 210
937
7
-
944
944
-
100.0%
900
1 035
Catering: Departmental
activities
8 889
1 634
(2)
10 521
10 521
100.0%
8 953
8 901
Communication
8 488
(2 062)
-
6 426
6 426
-
100.0%
4 935
4 324
Computer services
9 143
(6 617)
-
2 526
2 526
-
100.0%
3 885
1 984
Consultants: Business
and advisory services
2 474
(399)
-
2 075
2 075
-
100.0%
12 228
3 219
Infrastructure and
planning services
-
-
-
-
-
-
-
-
-
Laboratory services
-
-
-
-
-
-
-
-
-
Scientific and
technological services
-
-
-
-
-
-
-
-
1 148
Bursaries: Employees
Legal services
415
312
-
727
727
-
100.0%
1 148
Contractors
37 400
(4 037)
(834)
31 429
31 429
1 100
96.6%
5 357
9 880
Agency and support /
outsourced services
18 881
(2 610)
-
16 271
16 271
-
100.0%
9 523
17 394
Entertainment
-
-
-
-
-
-
-
-
-
Fleet services
34 241
(11 331)
-
22 910
22 910
-
100.0%
23 158
13 010
Housing
-
-
-
-
-
-
-
-
-
3 179
(1 164)
-
2 015
2 015
-
100.0%
3 726
2 175
-
45
-
45
45
-
100.0%
-
17
15
864
-
879
879
-
100.0%
1 075
289
851
(842)
-
9
9
-
100.0%
148
327
Inventory: Learner and
teacher support material
30
(30)
-
-
-
-
-
-
-
Inventory: Materials and
supplies
1 208
(427)
-
781
781
-
100.0%
1 607
822
283
27
-
310
310
-
100.0%
153
99
Inventory: Clothing
material and supplies
Inventory: Farming
supplies
Inventory: Food and
food supplies
Inventory: Fuel, oil and
gas
Inventory: Medical
supplies
Inventory: Medicine
80
(40)
-
40
40
-
100.0%
-
-
Medsas Inventory
Interface
-
-
-
-
-
-
-
-
-
Inventory: Other
supplies
-
30
-
30
30
-
100.0%
4
4
Consumable supplies
5 965
1 870
-
7 835
7 835
-
100.0%
8 319
4 317
Consumable: Stationery,
printing and office
supplies
5 092
604
-
5 696
5 696
-
100.0%
4 017
2 949
20 803
17 173
-
37 976
37 976
-
100.0%
20 593
20 575
1 849
2 379
-
4 228
4 228
-
100.0%
6 829
8 446
-
-
-
-
-
-
-
-
-
Operating leases
Property payments
Transport provided:
Departmental activity
74
593 844
391 272
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Appropriation per economic classification
2014/15
Travel and subsistence
2013/14
Adjusted
Shifting of
Funds
Virement
Final
Appropriation
Actual
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
15 396
(7 031)
-
8 365
8 365
4 873
(1 759)
-
3 114
3 114
Operating payments
2 099
(1 349)
(380)
370
Venues and facilities
6 721
(661)
(831)
5 229
456
6 397
-
6 853
6 853
-
20
69
89
89
-
Interest
-
20
69
89
89
Rent on land
-
-
-
-
9 540
(3 094)
779
270
(46)
159
270
(268)
-
Training and
development
Rental and hiring
Interest and rent on land
Transfers and subsidies
Provinces and municipalities
Provinces
Provincial Revenue
Funds
Provincial
agencies and
funds
Municipalities
100.0%
12 297
14 298
-
100.0%
2 321
3 607
370
-
100.0%
305
573
5 229
-
100.0%
8 816
12 840
100.0%
949
1 026
100.0%
-
29
-
-
-
29
-
-
-
-
-
7 225
7 225
-
100.0%
2 987
2 770
383
383
-
100.0%
2 250
171
159
161
161
-
100.0%
2 245
15
-
-
-
-
-
-
1 720
15
270
(268)
159
161
161
-
100.0%
525
-
-
100.0%
5
156
-
1
1
-
222
-
222
222
Municipal bank
accounts
-
-
-
-
-
Municipal
agencies and
funds
-
222
-
222
222
-
100%
4
155
2 612
(2 611)
-
1
1
-
100.0%
-
4
Departmental agencies and
accounts
Social security funds
-
-
-
-
-
-
-
-
-
Departmental agencies
and accounts
2 612
(2 611)
-
1
1
-
100%
-
4
Higher education institutions
-
-
-
-
-
-
-
-
-
Foreign governments and
international organisations
-
-
-
-
-
-
-
-
-
Public corporations and
private enterprises
-
-
-
-
-
-
-
4
4
Public corporations
-
-
-
-
-
-
-
4
4
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other transfers
to public
corporations
-
-
-
-
-
-
-
4
4
Private enterprises
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other transfers to
private enterprises
-
-
-
-
-
-
-
-
-
6 200
(193)
-
6 007
6 007
-
100.0%
-
-
458
(244)
620
834
834
-
100.0%
733
2 591
Non-profit institutions
Households
Social benefits
-
1
-
1
1
-
-
733
516
458
(245)
620
833
833
-
100.0%
-
2 075
Payments for capital assets
46 126
21 694
8 090
77 010
73 081
2 829
93.6%
18 365
22 559
Buildings and other fixed
structures
-
88
-
88
88
-
100.0%
213
-
-
-
-
-
-
-
-
213
-
Other transfers to
households
Buildings
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
75
Appropriation Statement
for the year ended 31 March 2015
Appropriation per economic classification
2014/15
Adjusted
R’000
Other fixed structures
2013/14
Shifting of
Funds
Virement
Final
Appropriation
R’000
R’000
R’000
Actual
Variance
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
-
88
-
88
88
-
100.0%
-
-
Machinery and equipment
47 226
21 596
8 090
76 912
72 983
2 829
94.9%
18 152
22 559
Transport equipment
37 330
6 990
7 727
53 147
49 218
2 829
92.6%
12 877
13 975
Other machinery and
equipment
8 796
14 606
363
23 765
23 765
-
100%
5 275
8 584
Heritage assets
-
-
-
-
-
-
-
-
-
Specialised military assets
-
-
-
-
-
-
-
-
-
Biological assets
-
-
-
-
-
-
-
-
-
Land and subsoil assets
-
-
-
-
-
-
-
-
-
Intangible assets
-
10
-
10
10
-
100.0%
-
-
-
-
8
8
8
-
100.0%
83
82
649 510
-
-
649 510
629 606
96.9%
496 937
493 481
Payments for financial assets
Total
19 904
Programme 1: Administration
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Sub programme
1.
Office of the MEC
2.
Office of the HOD
6 926
(443)
-
6 483
6 483
-
100.0%
7 411
7 361
8 517
867
-
9 384
9 384
-
100.0%
12 943
13 029
3.
Financial Management
21 985
(1 297)
-
20 688
20 688
-
100.0%
16 228
16 228
4.
Corporate Services
37 492
899
(1 557)
36 834
36 834
-
100.0%
33 202
33 174
4 814
5.
Legal
3 151
154
-
3 305
3 305
-
100.0%
4 827
6.
Security
1 470
(180)
(834)
456
456
-
100.0%
573
570
79 541
-
(2 391)
77 150
77 150
-
100.0%
75 184
75 176
77 390
70
(2 391)
75 069
75 069
-
100.0%
71 292
71 218
Total for sub programmes
Economic classification
Current payments
Compensation of
employees
Salaries and wages
Social contributions
Goods and services
Administrative fees
Advertising
1
1 342
56 405
56 405
-
100.0%
49 467
50 000
1
1 342
56 405
56 405
-
100.0%
44 365
44 170
-
-
-
-
-
-
-
5 102
5 830
22 328
49
(3 733)
18 644
18 644
-
100.0%
21 825
21 218
81
37
-
118
118
-
100.0%
86
112
401
(147)
-
254
254
-
100.0%
297
465
Minor assets
1 948
(131)
(1 688)
129
129
-
100.0%
457
399
Audit costs: External
3 763
(582)
-
3 181
3181
-
100.0%
2 582
3 210
937
(14)
-
923
923
-
100.0%
893
1 028
Bursaries:
Employees
Catering:
Departmental
activities
76
55 062
55 062
148
56
-
204
204
-
100.0%
52
280
Communication
1 983
671
-
2 654
2 654
-
100%
1 913
1 841
Computer services
2 295
(478)
-
1 817
1 817
-
100%
1 083
1 984
Consultants:
Business and
advisory services
1 524
(300)
-
1 224
1 224
-
100%
2 041
2 054
Infrastructure and
planning services
-
-
-
-
-
-
-
-
-
Laboratory services
-
-
-
-
-
-
-
-
-
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 1: Administration
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Scientific and
technological
services
-
-
-
-
-
-
-
-
-
Legal services
415
312
-
727
727
-
100%
1 148
1 148
1 318
273
(834)
757
757
-
100%
79
61
114
150
-
264
264
-
100%
97
141
-
-
-
-
-
-
-
-
-
91
344
-
435
435
-
100%
1 736
387
-
Contractors
Agency and support
/ outsourced
services
Entertainment
Fleet services
Housing
-
-
-
-
-
-
-
-
Inventory: Clothing
material and
supplies
-
5
-
5
5
-
100%
-
Inventory: Farming
supplies
-
-
-
-
-
-
-
-
-
Inventory: Food and
food supplies
15
(15)
-
-
-
-
-
481
182
Inventory: Fuel, oil
and gas
-
-
-
-
-
-
-
-
-
Inventory: Learner
and teacher support
material
-
-
-
-
-
-
-
-
-
Inventory: Materials
and supplies
106
(14)
-
92
92
-
100%
101
9
Inventory: Medical
supplies
105
(45)
-
60
60
-
100%
100
5
Inventory: Medicine
-
-
-
-
-
-
-
-
-
Medsas Inventory
Interface
-
-
-
-
-
-
-
-
-
Inventory: Other
supplies
-
-
-
-
-
-
-
-
-
760
(125)
-
635
635
-
100%
63
169
1 075
Consumable
supplies
Consumable:
Stationery, printing
and office supplies
1 354
9
-
1 363
1 363
-
100%
1 139
976
(204)
-
772
772
-
100%
810
659
Property payments
-
348
-
348
348
-
100%
238
278
Transport provided:
Departmental
activity
Operating leases
-
-
-
-
-
-
-
-
-
Travel and
subsistence
1 115
(450)
-
665
665
-
100%
2 549
2 549
Training and
development
1 132
(314)
-
818
818
-
100%
1 140
721
532
(131)
(380)
21
21
-
100%
305
99
1 132
189
(831)
490
490
-
100%
2 136
2 004
83
605
-
688
688
-
100%
299
358
-
20
-
20
20
-
100%
-
-
Interest
-
20
-
20
20
-
100%
-
-
Rent on land
-
-
-
-
-
-
-
-
-
2 143
(1 877)
-
266
266
-
100%
1 804
1 804
-
222
-
222
222
-
100%
1 721
16
-
-
-
-
-
-
-
1 720
15
Operating payments
Venues and
facilities
Rental and hiring
Interest and rent on land
Transfers and subsidies
Provinces and
municipalities
Provinces
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
77
Appropriation Statement
for the year ended 31 March 2015
Programme 1: Administration
2014/15
Provincial
Revenue
Funds
Provincial
agencies and
funds
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
-
-
-
-
-
-
-
1 720
15
-
-
-
-
-
-
-
-
-
-
222
-
222
222
-
100%
1
1
Municipal
bank accounts
-
-
-
-
-
-
-
1
1
Municipal
agencies and
funds
-
222
-
222
222
-
100%
-
-
Municipalities
Departmental agencies
and accounts
1 837
(1 837)
-
-
-
-
-
-
-
Social security
funds
-
-
-
-
-
-
-
-
-
Departmental
agencies
1 837
(1 837)
-
-
-
-
-
-
-
Higher education
institutions
-
-
-
-
-
-
-
-
-
Foreign governments
and international
organisations
-
-
-
-
-
-
-
-
-
Public corporations and
private enterprises
-
-
-
-
-
-
-
-
-
Public corporations
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to public
corporations
-
-
-
-
-
-
-
-
-
Private enterprises
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to private
enterprises
-
-
-
-
-
-
-
-
-
Non-profit institutions
-
-
-
-
-
-
-
-
-
306
(262)
-
44
44
-
100%
83
1 788
-
1
-
1
1
-
100%
83
83
306
(263)
-
43
43
-
100%
-
1 705
8
1 807
-
1 815
1 815
-
100%
2 087
2 153
Households
Social benefits
Other transfers to
households
Payments for capital assets
Buildings and other fixed
structures
-
-
-
-
-
-
-
-
-
Buildings
-
-
-
-
-
-
-
-
-
Other fixed
structures
-
-
-
-
-
-
-
-
-
Machinery and
equipment
78
2013/14
Adjusted
Appropriation
8
1 797
-
1 805
1 805
-
100%
2 087
2 153
Transport
equipment
-
-
-
-
-
-
-
-
-
Other machinery
and equipment
8
1 797
-
1 805
1 805
-
100%
2 087
2 153
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 1: Administration
2014/15
Adjusted
Appropriation
Shifting of
Funds
R’000
R’000
Heritage assets
2013/14
Virement
R’000
-
-
Final
Appropriation
Actual
Expenditure
R’000
R’000
-
Variance
R’000
-
-
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
-
-
-
-
Specialised military
assets
-
-
-
-
-
-
-
-
-
Biological assets
-
-
-
-
-
-
-
-
-
Land and subsoil assets
-
-
-
-
-
-
-
-
-
Intangible assets
-
10
-
10
10
-
100%
-
-
-
-
-
-
-
-
-
1
1
79 541
-
(2 391)
77 150
77 150
-
100.0%
75 184
75 176
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Payments for financial
assets
1.1 Office of the MEC
2014/15
Economic classification
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
Current payments
6 912
(653)
-
6 259
6 259
-
100.0%
7 361
7 311
Compensation of employees
6 111
(322)
- 5 789
5 789
-
100.0%
6 152
6 550
801
(331)
-
470
470
-
100.0%
1 209
761
Goods and services
Interest and rent on land
-
-
-
-
Transfers and subsidies
6
-
-
6
6
-
100.0%
-
-
Households
6
-
-
6
6
-
100.0%
-
-
-
-
Payments for capital assets
8
210
- 218
218
-
100.0%
50
50
Machinery and equipment
8
210
-
218
218
-
100.0%
50
50
-
-
-
-
-
-
-
-
-
6 926
(443)
-
6 483
6 483
-
100.0%
7 411
7 361
Payments for financial assets
Total
1.2 Office of the HOD
2014/15
Economic classification
Current payments
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
8 517
863
-
9 380
9 380
-
100.0%
12 942
12 942
Compensation of employees
6 849
96
-
6 945
6 945
-
100.0%
6 198
6 249
Goods and services
1 668
767
-
2 435
2 435
-
100.0%
6 744
6 693
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
-
-
-
-
-
-
1
1
Provinces and municipalities
-
-
-
-
-
-
-
1
1
Payments for capital assets
-
4
-
4
4
-
100.0%
-
86
Machinery and equipment
-
4
-
4
4
-
100.0%
-
86
-
-
-
-
-
-
-
-
-
8 517
867
-
9 384
9 384
-
100.0%
12 943
13 029
Interest and rent on land
Payments for financial
assets
Total
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
79
Appropriation Statement
for the year ended 31 March 2015
1.3 Financial Management
2014/15
Economic classification
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
Final
Appropriation
Actual
expenditure
%
R’000
R’000
Current payments
21 985
(1 553)
-
20 432
20 432
-
100.0%
16 227
16 227
Compensation of employees
16 284
(1 366)
-
14 918
14 918
-
100.0%
12 489
12 489
Goods and services
5 701
(207)
-
5 494
5 494
-
100.0%
3 738
3 738
Interest and rent on land
-
20
-
20
20
-
100.0%
-
-
Transfers and subsidies
-
1
-
1
1
-
100.0%
-
-
Households
-
1
-
1
1
-
100.0%
-
-
Payments for capital assets
-
255
-
255
255
-
100.0%
-
-
Machinery and equipment
-
255
-
255
255
-
100.0%
-
-
-
-
-
-
-
-
-
1
1
21 985
(1 297)
-
20 688
20 688
-
100.0%
16 228
16 228
Payments for financial
assets
Total
1.4 Corporate Services
2014/15
Economic classification
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
Current payments
35 655
1 361
(1 557)
35 459
35 459
-
100.0%
31 067
31 059
Compensation of employees
23 079
1 671
1 342
26 092
26 092
-
100.0%
22 265
22 212
Goods and services
12 576
(310)
(2 899)
9 367
9 367
-
100.0%
8 802
8 847
-
-
-
-
-
-
-
-
-
1 837
(1 800)
-
37
37
-
100.0%
98
98
-
-
-
-
-
-
-
15
15
Interest and rent on land
Transfers and subsidies
Provinces and municipalities
Departmental agencies and
accounts
1 837
(1 837)
-
-
-
-
-
-
-
Households
-
37
-
37
37
-
100.0%
83
83
Payments for capital assets
-
1 338
-
1 338
1 338
-
100.0%
2 037
2 017
Machinery and equipment
-
1 328
-
1 328
1 328
-
100.0%
2 037
2 017
Intangible assets
- 10
- 10
10
-
100.0%
- - Payments for financial
assets
Total
-
-
-
-
-
-
-
-
-
37 492
899
(1 557)
36 834
36 834
-
1000%
33 202
33 174
1.5 Legal
2014/15
Economic classification
Current payments
Compensation of
employees
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
2 851
232
-
3 083
3 083
-
100.0%
3 122
3 109
2 401
(38)
-
2 363
2 363
-
100.0%
1 940
1 940
450
270
-
720
720
-
100.0%
1 182
1 169
-
-
-
-
-
-
-
-
-
Goods and services
Interest and rent on land
80
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
1.5 Legal
2014/15
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
Economic classification
Transfers and subsidies
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
300
(78)
-
222
222
-
100.0%
1 705
1 705
-
222
-
222
222
-
100.0%
1 705
-
300
(300)
-
-
-
-
-
-
1 705
-
-
-
-
-
-
-
-
-
Provinces and
municipalities
Households
Payments for capital assets
Payments for financial
assets
Total
-
-
-
-
-
-
-
-
-
3 151
154
-
3 305
3 305
-
100.0%
4 827
4 814
1.6 Security
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
R’000
R’000
R’000
R’000
Economic classification
Current payments
1 470
Compensation of
employees
(180)
(834)
456
Actual
Expenditure
Variance
R’000
R’000
456
-
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
100.0%
573
570
338
(40)
-
298
298
-
100.0%
423
560
1 132
(140)
(834)
158
158
-
100.0%
150
10
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
-
-
-
-
-
-
-
-
Payments for capital assets
-
-
-
-
-
-
-
-
-
Goods and services
Interest and rent on land
Payments for financial
assets
Total
-
-
-
-
-
-
-
-
-
1 470
(180)
(834)
456
456
-
100.0%
573
570
Programme 2: Civilian Oversight
2014/15
Economic classification
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Sub programme
1.
Policy and Research
26 055
(4 524)
-
21 531
21 531
-
2.
Monitoring and
Evaluation
25 854
5 372
(264)
30 962
26 545
3.
Management
2 226
(848)
(75)
1 303
1 303
54 135
-
(339)
53 796
52 230
(10 035)
(1 342)
40 853
20 293
(1)
(1 342)
18 950
20 293
(1)
(1 342)
18 950
-
-
-
-
31 937
(10 034)
-
Administrative fees
-
-
Advertising
2
(2)
Total for sub programmes
100.0%
7 307
6 081
4 417
85.7%
12 192
9 495
-
100.0%
1 361
1 353
49 379
4 417
91.8%
20 860
16 929
36 436
4 417
89.2%
20 860
16 929
14 533
4 417
76.7%
15 692
12 894
14 533
4 417
76.7%
14 072
11 205
-
-
-
1 620
1 689
21 903
21 903
-
100.0%
5 168
4 006
-
-
-
-
-
-
-
-
-
-
-
-
100
102
Economic classification
Current payments
Compensation of
employees
Salaries and wages
Social contributions
Goods and services
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
81
Appropriation Statement
for the year ended 31 March 2015
Programme 2: Civilian Oversight
2014/15
Adjusted
Appropriation
Economic classification
Shifting of
Funds
R’000
2013/14
Virement
R’000
R’000
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
%
R’000
Actual
expenditure
R’000
Minor assets
-
-
-
-
-
-
-
-
2
Audit costs: External
-
-
-
-
-
-
-
-
-
Bursaries:
Employees
-
-
-
-
-
-
-
-
-
Catering:
Departmental
activities
11
120
-
131
131
-
100.0%
8
30
Communication
776
(515)
-
261
261
-
100.0%
337
214
Computer services
764
(764)
-
-
-
-
-
-
-
Consultants:
Business and
advisory services
-
831
-
831
831
-
100.0%
2 688
1 164
Infrastructure and
planning services
-
-
-
-
-
-
-
-
-
Laboratory services
-
-
-
-
-
-
-
-
-
Scientific and
technological
services
-
-
-
-
-
-
-
-
-
Legal services
-
-
-
-
-
-
-
-
-
19 950
(3 982)
-
15 968
15 968
-
100.0%
-
1 359
Agency and support
/ outsourced
services
-
-
-
-
-
-
-
-
-
Entertainment
-
-
-
-
-
-
-
-
-
Fleet services
5 177
(1 817)
-
3 360
3 360
-
100.0%
1 358
743
-
-
-
-
-
-
-
-
-
accesories
-
-
-
-
-
-
-
-
-
Inventory: Farming supplies
-
-
-
-
-
-
-
-
-
Contractors
Housing
Inventory: Clothing material
and
Inventory: Food and food
Supplies
-
-
-
-
-
-
-
-
-
800
(800)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Inventory: Medical supplies
-
-
-
-
-
-
-
-
-
Inventory: Medicine
-
-
-
-
-
-
-
-
-
Medsas Inventory Interface
-
-
-
-
-
-
-
-
-
Inventory: Other
supplies
-
-
-
-
-
-
-
-
-
Inventory: Fuel, oil and gas
Inventory: Learner and
teacher
Support material
Inventory: Materials and
Supplies
Consumable supplies
-
1
-
1
1
-
100%
-
-
363
(209)
-
154
154
-
100.0%
302
186
Operating leases
-
-
-
-
-
-
-
-
-
Property payments
-
-
-
-
-
-
-
-
-
Transport provided:
Departmental
activity
-
-
-
-
-
-
-
-
-
3 202
(3 003)
-
199
199
-
100.0%
122
144
Training and
development
668
(176)
-
492
492
-
100.0%
253
38
Operating payments
224
(224)
-
-
-
-
-
-
-
Travel and
subsistence
82
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 2: Civilian Oversight
2014/15
Adjusted
Appropriation
Economic classification
R’000
Shifting of
Funds
Virement
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
%
R’000
Actual
expenditure
R’000
Venues and facilities
-
131
-
131
131
-
100.0%
-
Rental and hiring
-
375
-
375
375
-
100.0%
-
-
-
-
-
-
-
-
-
-
29
Interest
-
-
-
-
-
-
-
-
29
Rent on land
-
-
-
-
-
-
-
-
-
-
3
-
3
3
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
Interest and rent on land
Transfers and subsidies
Provinces and
municipalities
Provinces
24
-
-
-
-
-
-
-
-
-
Provincial
Revenue Funds
-
-
-
-
-
-
-
-
-
Provincial
agencies and
funds
-
-
-
-
-
-
-
-
-
Municipalities
-
-
-
-
-
-
-
-
-
Municipal bank
accounts
-
-
-
-
-
-
-
-
-
Municipal
agencies and
funds
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Social security funds
-
-
-
-
-
-
-
-
-
Departmental
agencies
-
-
-
-
-
-
-
-
-
Higher education
institutions
-
-
-
-
-
-
-
-
-
Foreign governments and
international organisations
-
-
-
-
-
-
-
-
-
Public corporations and
private enterprises
-
-
-
-
-
-
-
-
-
Public corporations
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other transfers
to public
corporations
-
-
-
-
-
-
-
-
-
Private enterprises
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other transfers
to private
enterprises
-
-
-
-
-
-
-
-
-
Departmental agencies
and accounts
Non-profit institutions
-
-
-
-
-
-
-
-
-
Households
-
3
-
3
3
-
100.0%
-
-
Social benefits
-
-
-
-
-
-
-
-
-
Other transfers to
households
-
3
-
3
3
-
100.0%
-
-
Payments for capital assets
1 905
10 032
1 003
12 940
12 940
-
100.0%
-
-
Buildings and other fixed
structures
-
-
-
-
-
-
-
-
-
Buildings
-
-
-
-
-
-
-
-
-
Other fixed
structures
-
-
-
-
-
-
-
-
-
1 905
10 032
1 003
12 940
12 940
-
100.0%
-
-
Machinery and equipment
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
83
Appropriation Statement
for the year ended 31 March 2015
Programme 2: Civilian Oversight
2014/15
Adjusted
Appropriation
Economic classification
Shifting of
Funds
R’000
2013/14
Virement
R’000
R’000
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
%
R’000
Actual
expenditure
R’000
Transport equipment
-
-
-
-
-
-
-
-
-
Other machinery and
equipment
1 905
10 032
1 003
12 940
12 940
-
100.0%
-
-
Heritage assets
-
-
-
-
-
-
-
-
-
Specialised military assets
-
-
-
-
-
-
-
-
-
Biological assets
-
-
-
-
-
-
-
-
-
Land and subsoil assets
-
-
-
-
-
-
-
-
-
Intangible assets
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
54 135
-
(339)
53 796
49 379
4 417
91.8%
20 860
16 929
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Payments for financial
assets
2.1 Policy and Research
2014/15
Economic classification
Current payments
Compensation of
employees
Goods and services
Shifting of
Funds
Virement
R’000
R’000
R’000
26 055
(4 527)
-
21 528
21 528
-
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
100.0%
7 307
6 081
4 046
389
-
4 435
4 435
-
100.0%
3 643
3 206
22 009
(4 916)
-
17 073
17 093
-
100.0%
3 664
2 846
-
-
-
-
-
-
-
-
29
Interest and rent on land
Transfers and subsidies
-
3
-
3
3
-
100.0%
-
-
-
3
-
3
3
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
26 055
(4 524)
-
21 531
21 531
-
100.0%
7 307
6 081
Households
Payments for capital assets
Payments for financial assets
Total
2013/14
Adjusted
Appropriation
2.2 Monitoring and Evaluation
2014/15
Economic classification
Current payments
Compensation of
employees
Goods and services
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
23 949
(4 660)
(1 267)
18 022
13 605
4 417
75.5%
12 192
14 508
-
(1 267)
13 241
8 824
9 441
(4 660)
-
4 781
4 781
-
-
-
-
-
9 495
4 417
66.6%
10 809
8 448
-
100.0%
1 383
1 047
-
-
-
-
Interest and rent on land
Transfers and subsidies
Payments for capital assets
Machinery and equipment
Payments for financial assets
Total
84
1 905
10 032
1 003
12 940
12 940
-
100.0%
-
-
1 905
10 032
1 003
12 940
12 940
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
25 854
5 372
(264)
30 962
26 545
4 417
85.7%
12 192
9 495
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
2.3 Management
2014/15
Economic classification
Current payments
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
(848)
(75)
1 303
1 303
1 739
(390)
(75)
1 274
1 274
487
(458)
-
29
29
-
-
-
-
-
Transfers and subsidies
-
-
-
-
Payments for capital assets
-
-
-
Payments for financial
assets
-
-
-
Compensation of
employees
2 226
Goods and services
Interest and rent on land
-
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
100.0%
1 361
1 353
-
100.0%
1 240
1 240
-
100.0%
121
113
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Programme 3: Crime Prevention and Community Police Relations
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Sub programme
1. Social Crime Prevention
44 702
(7 587)
2. Community Police
Relations
(1 380)
35 735
36 557
3. Promotions of Safety
21 161
18 440
4 234
125 094
29 588
6 147
82.8%
28 186
28 186
(3 870)
-
32 687
5 545
(5 211)
21 495
32 687
-
18 213
3 282
100.0%
41 511
41 511
84.7%
21 686
23 006
5 911
-
24 351
23 730
1
(2)
4 233
2 725
621
97.4%
19 744
19 774
1 508
64 .4%
2 308
-
(6 593)
118 501
106 943
11 558
2 308
90.2%
113 465
114 785
4. Public Awareness and
Information
5. Management
Total for sub programmes
Programme 3: Crime Prevention and Community Police Relations
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Economic classification
Current payments
119 245
325
(5 213)
114 357
102 799
11 558
89.9%
111 407
112 728
65 794
-
(5 211)
60 583
49 025
11 558
80.9%
42 207
42 139
65 794
-
(5 211)
60 583
49 025
11 558
80.9%
38 908
38 907
Social
contributions
-
-
-
-
-
-
-
3 299
3 232
Goods and services
53 451
325
(2)
53 774
53 774
-
100.0%
69 200
70 589
-
16
-
16
16
-
100.0%
-
-
4 170
5 714
-
9 884
9 884
-
100.0%
6 049
7 409
300
(235)
-
65
65
-
100.0%
810
807
Audit costs:
External
-
-
-
-
-
-
-
-
-
Bursaries:
Employees
-
21
-
21
21
-
100.0%
7
7
8 248
1 674
(2)
9 920
9 920
-
100.0%
8 769
8 301
Compensation of
employees
Salaries and
wages
Administrative
fees
Advertising
Minor assets
Catering:
Departmental
activities
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
85
Appropriation Statement
for the year ended 31 March 2015
Programme 3: Crime Prevention and Community Police Relations
2014/15
Communication
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
%
R’000
Actual
expenditure
R’000
3 039
(1 545)
-
1 494
1 494
-
100.0%
878
42
(42)
-
-
-
-
-
-
-
950
(930)
-
20
20
-
100.0%
7 499
1
Infrastructure and
planning services
-
-
-
-
-
-
-
-
-
Laboratory
services
-
-
-
-
-
-
-
-
-
Scientific and
technological
services
-
-
-
-
-
-
-
-
-
Computer services
Consultants:
Business and
advisory services
Legal services
927
-
-
-
-
-
-
-
-
-
Contractors
3 966
(1 311)
-
2 655
2 655
-
100.0%
4 206
7 673
Agency and
support /
outsourced
services
10 199
(2 246)
-
7 953
7 953
-
100.0%
7 482
15 918
-
-
-
-
-
-
-
-
-
1 350
1 030
-
2 380
2 380
-
100.0%
6 769
3 073
Entertainment
Fleet services
Housing
-
-
-
-
-
-
-
-
-
1 180
(382)
-
798
798
-
100.0%
3 375
1 071
Inventory: Farming
supplies
-
45
-
45
45
-
100.0%
-
17
Inventory: Food
and food supplies
-
260
-
260
260
-
100.0%
594
107
Inventory: Fuel, oil
and gas
1
-
-
1
1
-
100.0%
101
1
Inventory: Learner
and teacher
support material
30
(30)
-
-
-
-
-
-
-
Inventory:
Materials and
supplies
25
204
-
229
229
-
100.0%
1 477
383
110
(28)
-
82
82
-
100.0%
48
59
80
(40)
-
40
40
-
100.0%
-
-
Medsas Inventory
Interface
-
-
-
-
-
-
-
-
-
Inventory: Other
supplies
-
2
-
2
2
-
100.0%
4
4
Consumable
supplies
1 971
(1 466)
-
505
505
-
100.0%
5 480
789
Consumable:
Stationery,
printing and office
supplies
1 658
204
-
1 862
1 862
-
100.0%
1 655
1 080
Inventory:
Clothing material
and supplies
Inventory: Medical
supplies
Inventory:
Medicine
Operating leases
Property
payments
Transport
provided:
Departmental
activity
Travel and
subsistence
86
Adjusted
Appropriation
-
-
-
-
-
-
-
-
30
975
1 894
-
2 869
2 869
-
100.0%
641
2 720
-
-
-
-
-
-
-
-
-
5 461
(4 377)
-
1 084
1 084
-
100.0%
5 364
5 901
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 3: Crime Prevention and Community Police Relations
2014/15
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
%
R’000
Actual
expenditure
R’000
Training and
development
2 513
(1 277)
-
1 236
1 236
-
100.0%
758
2 380
Operating
payments
1 343
(1 013)
-
330
330
-
100.0%
-
474
Venues and
facilities
5 467
(896)
-
4 571
4 571
-
100.0%
6 584
10 789
373
5 079
-
5 452
5 452
-
100.0%
650
668
-
-
-
-
-
-
-
-
Interest
-
-
-
-
-
-
-
-
Rent on land
-
-
-
-
-
-
-
-
-
Rental and hiring
Interest and rent on land
-
Transfers and subsidies
Provinces and
municipalities
Provinces
Provincial
Revenue
Funds
Provincial
agencies and
funds
Municipalities
470
(461)
-
9
9
-
100.0%
4
4
270
(269)
-
1
1
-
100.0%
-
-
270
(269)
-
1
1
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
270
(269)
-
1
1
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
Municipal
bank
accounts
-
-
-
-
-
-
-
-
-
Municipal
agencies and
funds
-
-
-
-
-
-
-
-
-
-
1
-
1
1
-
100%
-
-
Social security
funds
-
-
-
-
-
-
-
-
-
Departmental
agencies
-
1
-
1
1
-
100%
-
-
Higher education
institutions
-
-
-
-
-
-
-
-
-
Foreign governments
and international
organisations
-
-
-
-
-
-
-
-
-
Public corporations and
private enterprises
-
-
-
-
-
-
-
4
4
Public
corporations
-
-
-
-
-
-
-
4
4
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to public
corporations
-
-
-
-
-
-
-
4
4
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to private
enterprises
-
-
-
-
-
-
-
-
-
Departmental agencies
and accounts
Private
enterprises
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
87
Appropriation Statement
for the year ended 31 March 2015
Programme 3: Crime Prevention and Community Police Relations
2014/15
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
Non-profit institutions
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
%
R’000
Actual
expenditure
R’000
200
(193)
-
7
7
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
Social benefits
-
-
-
-
-
-
-
-
-
Other transfers to
households
-
-
- -
-
-
-
-
Households
-
Payments for capital
assets
5 379
136
(1 380)
4 135
4 135
-
100.0%
2 035
2 035
Buildings and other
fixed structures
-
-
-
-
-
-
-
213
-
Buildings
-
-
-
-
-
-
-
213
-
Other fixed
structures
-
-
-
-
-
-
-
-
-
5 379
136
(1 380)
4 135
4 135
-
100.0%
1 822
2 035
-
-
-
-
-
-
-
742
742
5 379
136
(1 380)
4 135
4 135
-
100.0%
1 080
1 293
Heritage assets
-
-
-
-
-
-
-
-
-
Specialised military
assets
-
-
-
-
-
-
-
-
-
Biological assets
-
-
-
-
-
-
-
-
-
Land and subsoil assets
-
-
-
-
-
-
-
-
-
Intangible assets
-
-
-
-
-
-
-
-
-
Payments for financial
assets
-
-
-
-
-
-
-
19
18
125 094
-
(6 593)
118 501
106 943
11 558
90.2%
113 465
114 785
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
%
R’000
R’000
Machinery and
equipment
Transport
equipment
Other machinery
and equipment
3.1 Social Crime Prevention
2014/15
Economic classification
Current payments
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
39 123
2013/14
(4 995)
-
34 128
27 981
6 147
82.0%
27 225
27 225
Compensation of
employees
22 692
(601)
-
22 091
15 944
6 147
72.2%
16 295
16 226
Goods and services
16 431
(4 394)
-
12 037
12 037
-
100.0%
10 930
10 999
Interest and rent on
land
-
-
-
-
-
-
-
-
-
470
(463)
-
7
7
-
100.0%
-
-
Transfers and subsidies
Provinces and
municipalities
Non-profit institutions
Payments for capital
assets
270
(270)
-
-
-
-
-
-
-
200
(193)
-
7
7
-
100.0%
-
-
5 109
(2 129)
(1 380)
1 600
1 600
-
100.0%
948
948
-
-
-
-
-
-
-
213
-
5 109
(2 129)
(1 380)
1 600
1 600
-
100.0%
735
948
Buildings and other
fixed
structures
Machinery and
equipment
88
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
3.1 Social Crime Prevention
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
Economic classification
Payments for financial
assets
Total
-
-
-
-
-
-
-
13
13
44 702
(7 587)
(1 380)
35 735
29 588
6 147
82.8%
28 186
28 186
3.2 Community Police Relations
2014/15
Economic classification
Current payments
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
36 301
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Actual
expenditure
%
R’000
R’000
(4 322)
-
31 979
31 979
-
100.0%
41 239
41 239
Compensation of
employees
15 357
601
-
15 958
15 958
-
100.0%
11 970
11 970
Goods and services
20 944
(4 923)
-
16 021
16 021
-
100.0%
29 269
29 269
Interest and rent on
land
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
1
-
1
1
-
100.0%
2
2
-
1
-
1
1
-
100.0%
-
-
-
-
-
-
-
-
-
2
2
Payments for capital
assets
256
451
-
707
707
-
100.0%
267
267
Machinery and
equipment
256
451
-
707
707
-
100.0%
267
267
-
-
-
-
-
-
-
3
3
36 557
(3 870)
-
32 687
32 687
-
100.0%
41 511
41 511
Provinces and
municipalities
Public corporations and
private
enterprises
Payments for financial
assets
Total
3.3 Promotion of Safety
2014/15
Economic classification
Current payments
Compensation of
employees
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Actual
expenditure
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
21 147
4 178
(5 211)
20 114
16 832
3 282
83.7%
21 650
22 970
15 968
-
(5 211)
10 757
7 475
3 282
69.5%
5 133
5 133
Goods and services
5 179
4 178
-
9 357
9 357
-
100.0%
16 517
17 837
Interest and rent on
land
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
-
-
-
-
-
-
-
-
Payments for capital
assets
14
1 367
-
1 381
1 381
-
100.0%
36
36
Machinery and
equipment
14
1 367
-
1 381
1 381
-
100.0%
36
36
Payments for financial
assets
Total
-
-
-
-
-
-
-
-
-
21 161
5 545
(5 211)
21 495
18 213
3 282
84.7%
21 686
23 006
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
89
Appropriation Statement
for the year ended 31 March 2015
3.4 Public Awareness and Information
2014/15
Economic classification
Current payments
Compensation of
employees
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
18 440
5 463
-
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
%
R’000
R’000
23 903
23 282
621
97.4%
18 985
18 986
7 587
-
-
7 587
6 966
621
91.8%
6 528
6 529
Goods and services
10 853
5 463
-
16 316
16 316
-
100.0%
12 457
12 457
Interest and rent on
land
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
1
-
1
1
-
100.0%
2
2
-
1
-
1
1
-
100.0%
-
-
-
-
-
-
-
-
-
2
2
Payments for capital
assets
-
447
-
447
447
-
100.0%
784
784
Machinery and
equipment
-
447
-
447
447
-
100.0%
784
784
-
-
-
-
-
-
-
742
742
-
447
-
447
447
-
100.0%
42
42
- -
-
-
-
-
-
3
2
18 440
5 911
-
24 351
23 730
621
97.4%
19 774
19 774
Virement
Final
Appropriation
Actual
Expenditure
Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
R’000
R’000
R’000
R’000
%
R’000
R’000
Provinces and
municipalities
Public corporations and
private
enterprises
Transport equipment
Other machinery and
equipment
Payments for financial
assets
Total
3.5 Management
2014/15
Economic classification
Current payments
Compensation of
employees
Adjusted
Appropriation
Shifting of
Funds
R’000
R’000
4 234
1
2013/14
(2)
4 233
2 725
1 508
64.4%
2 308
2 308
4 190
-
-
4 190
2 682
1 508
64.0%
2 281
2 281
Goods and services
44
1
(2)
43
43
-
100.0%
27
27
Interest and rent on
land
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
-
-
-
-
-
-
-
-
Payments for capital
assets
-
-
-
-
-
-
-
-
-
Payments for financial
assets
Total
90
-
-
-
-
-
-
-
-
-
4 234
1
(2)
4 233
2 725
1 508
64.4%
2 308
2 308
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 4: Traffic Management
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
Final
Expenditure
as % of final Appropriation
appropriation
%
R’000
Actual
expenditure
R’000
Sub programme
1.Gds Alloc Intelligent
Transport System
2.Management
7 911
(6 158)
-
1 753
1 753
-
100.0%
2 802
-
2 507
2 429
-
4 936
4 936
-
100.0%
1 466
1 466
3.Public Transport
Inspection
37 561
1 930
-
39 491
39 491
-
100.0%
33 845
33 373
4.Road Safety Education
29 800
(13 913)
-
15 887
15 887
-
100.0%
14 291
14 291
5. Road Safety Project
33 202
(2 604)
435
31 033
31 033
-
100.0%
26 745
26 745
6.Special Services
7. Traffic Law Enforcement
8. Traffic Traffic College
Total for sub programmes
16 515
(2 522)
305
14 298
14 298
-
100.0%
25 187
25 062
232 086
12 794
8 583
253 463
249 534
3 929
98.4%
157 941
160 722
31 158
8 044
-
39 202
39 202
-
100.0%
25 151
24 932
390 740
-
9 323
400 063
396 134
3 929
99.0%
287 428
286 591
Economic classification
Current payments
Compensation of
employees
Salaries and wages
344 979
(8 960)
69
334 988
334 988
1 100
100.0%
271 943
267 195
250 123
(13 794)
-
236 329
236 329
-
100.0%
214 448
214 742
250 123
(13 794)
-
236 329
236 329
-
100.0%
177 777
184 704
Social
contributions
-
-
-
-
-
-
-
36 671
30 038
Goods and services
94 856
4 834
-
98 590
98 590
1 100
100.0%
57 495
52 453
77
1
-
78
78
-
100.0%
-
380
Administrative
fees
Advertising
1 098
(259)
-
839
839
-
100.0%
1 832
1 702
964
(221)
-
743
743
-
100.0%
229
419
Audit costs:
External
-
-
-
-
-
-
-
-
-
Bursaries:
Employees
-
-
-
-
-
-
-
-
-
482
(216)
-
266
266
-
100.0%
124
290
Minor assets
Catering:
Departmental
activities
Communication
2 690
(673)
-
2 017
2 017
-
100.0%
1 807
1 342
Computer services
6 042
(5 333)
-
709
709
-
100.0%
2 802
-
Consultants:
Business and
advisory services
-
-
-
-
-
-
-
-
-
Infrastructure and
planning services
-
-
-
-
-
-
-
-
-
Laboratory
services
-
-
-
-
-
-
-
-
-
Scientific and
technological
services
-
-
-
-
-
-
-
-
-
Legal services
-
-
-
-
-
-
-
-
-
Contractors
12 166
983
-
13 149
12 049
1 100
91.6%
1 072
787
Agency and
support /
outsourced
services
8 568
(514)
-
8 054
8 054
-
100.0%
1 944
1 335
-
-
-
-
-
-
-
-
-
27 623
(10 888)
-
16 735
16 735
-
100.0%
13 295
8 807
-
-
-
-
-
-
-
-
-
1 999
(787)
-
1 212
1 212
-
100.0%
351
1 104
Entertainment
Fleet services
Housing
Inventory: Clothing
material and
supplies
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
91
Appropriation Statement
for the year ended 31 March 2015
Programme 4: Traffic Management
2014/15
Adjusted
Appropriation
Shifting of
Funds
R’000
R’000
R’000
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Final
Expenditure
as % of final Appropriation
appropriation
%
R’000
Actual
expenditure
R’000
Inventory: Farming
supplies
-
-
-
-
-
-
-
-
-
Inventory: Food
and food supplies
-
619
-
619
619
-
100.0%
-
-
Inventory: Fuel, oil
and gas
50
(42)
-
8
8
-
100.0%
47
317
Inventory: Learner
and teacher
support material
-
-
-
-
-
-
-
-
-
1 077
(617)
-
460
460
-
100.0%
29
434
68
100
-
168
168
-
100.0%
5
40
Inventory:
Medicine
-
-
-
-
-
-
-
-
-
Medsas Inventory
Interface
-
-
-
-
-
-
-
-
-
Inventory: Other
supplies
-
28
-
28
28
-
100.0%
-
-
Consumable
supplies
3 234
3 460
-
6 694
6 694
-
100.0%
2 776
3 359
Consumable:
Stationery,
printing and office
supplies
1 717
600
-
2 317
2 317
-
100.0%
921
608
19 827
17 377
-
37 204
37 204
-
100.0%
19 783
19 886
874
137
-
1 011
1 011
-
100.0%
5 950
5 448
-
-
-
-
-
-
-
-
-
5 618
799
-
6 417
6 417
-
100.0%
4 262
5 704
560
8
-
568
568
-
100.0%
170
468
-
19
-
19
19
-
100.0%
-
-
122
(85)
-
37
37
-
100.0%
96
23
-
338
-
338
338
-
100.0%
-
-
-
-
69
69
69
-
100.0%
-
-
Interest
-
-
69
69
69
-
100.0%
-
-
Rent on land
-
-
-
-
-
-
-
-
-
6 927
(759)
779
6 947
6 947
-
100.0%
1 179
962
-
1
159
160
160
-
100.0%
529
155
Inventory:
Materials and
supplies
Inventory: Medical
supplies
Operating leases
Property payments
Transport
provided:
Departmental
activity
Travel and
subsistence
Training and
development
Operating
payments
Venues and
facilities
Rental and hiring
Interest and rent on land
Transfers and subsidies
Provinces and
municipalities
Provinces
-
1
159
160
160
-
100.0%
525
-
Provincial
Revenue
Funds
-
-
-
-
-
-
-
-
-
Provincial
agencies and
funds
-
1
159
160
160
-
100%
-
-
Municipalities
Municipal
bank
accounts
92
2013/14
Virement
-
-
-
-
-
-
-
4
155
-
-
-
-
-
-
-
-
-
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
Programme 4: Traffic Management
2014/15
Adjusted
Appropriation
Shifting of
Funds
R’000
Municipal
agencies and
funds
2013/14
Virement
R’000
R’000
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
Final
Expenditure
as % of final Appropriation
appropriation
%
R’000
Actual
expenditure
R’000
-
-
-
-
-
-
-
4
155
775
(775)
-
-
-
-
-
-
4
Social security
funds
-
-
-
-
-
-
-
-
-
Departmental
agencies
775
(775)
-
-
-
-
-
-
4
Higher education
institutions
-
-
-
-
-
-
-
-
-
Foreign governments
and international
organisations
-
-
-
-
-
-
-
-
-
Public corporations and
private enterprises
-
-
-
-
-
-
-
-
-
Public
corporations
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to public
corporations
-
-
-
-
-
-
-
-
-
Private enterprises
-
-
-
-
-
-
-
-
-
Subsidies on
products and
production
-
-
-
-
-
-
-
-
-
Other
transfers
to private
enterprises
-
-
-
-
-
-
-
-
-
Non-profit institutions
6 000
-
-
6 000
6 000
-
100.0%
-
-
152
15
620
787
787
-
100.0%
650
803
Departmental agencies
and accounts
Households
Social benefits
-
-
-
-
-
-
-
650
433
152
15
620
787
787
-
100.0%
-
370
38 834
9 719
8 467
57 020
54 191
2 829
95.0%
14 243
18 371
Buildings and other
fixed structures
-
88
-
88
88
-
100.0%
-
-
Buildings
-
-
-
-
-
-
-
-
-
Other fixed
structures
-
88
-
88
88
-
100.0%
-
-
39 934
9 631
8 467
58 032
54 103
2 829
95.0%
14 243
18 371
37 330
6 990
7 727
53 147
49 218
2 829
94.6%
12 135
13 233
1 504
2 641
740
4 885
4 885
-
100%
2 108
5 138
Heritage assets
-
-
-
-
-
-
-
-
-
Specialised military
assets
-
-
-
-
-
-
-
-
-
Biological assets
-
-
-
-
-
-
-
-
-
Land and subsoil assets
-
-
-
-
-
-
-
-
-
Intangible assets
-
-
-
-
-
-
-
-
-
Other transfers to
households
Payments for capital
assets
Machinery and
equipment
Transport
equipment
Other machinery
and equipment
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
93
Appropriation Statement
for the year ended 31 March 2015
Programme 4: Traffic Management
2014/15
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
Payments for financial
assets
Final
Expenditure
as % of final Appropriation
appropriation
%
Actual
expenditure
R’000
R’000
-
-
8
8
8
-
100.0%
63
63
390 740
-
9 323
400 063
396 134
3 929
99.0%
287 428
286 591
4.1 Gds Alloc Intelligent Transport System
2014/15
Economic classification
Current payments
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
7 136
Compensation of
employees
Goods and services
Final
Expenditure
as % of final Appropriation
appropriation
%
Actual
expenditure
R’000
(5 383)
-
1 753
1 753
-
100.0%
R’000
2 802
-
630
395
-
1 025
1 025
-
100.0%
-
-
6 506
(5 778)
-
728
728
-
100.0%
2 802
-
-
-
-
-
-
-
-
-
-
775
(775)
-
-
-
-
-
-
-
775
(775)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7 911
(6 158)
-
1 753
1 753
-
100.0%
2 802
-
Expenditure
as % of final
Final
Appropriation
Actual
expenditure
%
R’000
R’000
Interest and rent on land
Transfers and subsidies
Departmental agencies
and accounts
Payments for capital assets
Payments for financial
assets
Total
2013/14
Adjusted
Appropriation
4.2 Management
2014/15
Economic classification
Current payments
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
2 507
2 429
-
4 936
4 936
-
100.0%
1 466
1 466
2 245
2 605
-
4 850
4 850
-
100.0%
1 436
1 436
262
(176)
-
86
86
-
100.0%
30
30
-
-
-
-
-
-
-
-
-
Transfers and subsidies
-
-
-
-
-
-
-
-
-
Payments for capital assets
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2 507
2 429
-
4 936
4 936
-
100.0%
1 466
1 466
Compensation of
employees
Goods and services
Interest and rent on land
Payments for financial
assets
Total
94
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
4.3 Public Transport Inspection
2014/15
Economic classification
Current payments
Compensation of
employees
Goods and services
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
Actual
Expenditure
Variance
R’000
R’000
R’000
Expenditure
as % of final
Final
Appropriation
Actual
expenditure
%
R’000
R’000
37 496
140
-
37 636
37 636
-
100.0%
33 807
33 335
35 429
(229)
-
35 200
35 200
-
100.0%
32 029
31 019
2 067
369
-
2 436
2 436
-
100.0%
1 778
2 316
-
-
-
-
-
-
-
-
-
65
(15)
-
50
50
-
100.0%
-
-
65
(15)
-
50
50
-
100.0%
-
-
-
1 805
-
1 805
1 805
-
100.0%
18
18
-
1 805
-
1 805
1 805
-
100.0%
18
18
-
- - -
-
-
-
20
20
37 561
1 930
-
39 491
39 491
-
100.0%
33 845
33 373
Interest and rent on land
Transfers and subsidies
Households
Payments for capital assets
Machinery and equipment
Payments for financial
assets
Total
2013/14
Final
Appropriation
4.4 Road Safety Education
2014/15
Adjusted
Appropriation
Economic classification
Current payments
Compensation of
employees
Goods and services
R’000
Shifting of
Funds
Virement
R’000
R’000
29 786
(13 913)
27 867
1 919
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
-
15 873
15 873
(13 037)
-
14 830
14 830
(876)
-
1 043
1 043
-
-
-
-
-
14
-
-
14
14
-
-
14
-
-
-
29 800
(13 913)
-
-
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
100.0%
14 291
14 291
-
100.0%
11 650
13 458
-
100.0%
2 641
833
-
-
-
-
14
-
100.0%
-
-
14
-
100.0%
-
-
-
-
-
-
-
-
15 887
15 887
-
100.0%
14 291
14 291
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
Interest and rent on land
Transfers and subsidies
Payments for capital assets
Machinery and equipment
Payments for financial
assets
Total
4.5 Road Safety Project
2014/15
Economic classification
Current payments
Compensation of
employees
Goods and services
Interest and rent on land
Transfers and subsidies
Provinces and
municipalities
Households
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
33 194
(2 708)
31 183
2 011
2013/14
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
-
30 486
30 486
-
100.0%
26 745
26 745
(2 624)
-
28 559
(84)
-
1 927
28 559
-
100.0%
25 644
25 644
1 927
-
100.0%
1 101
-
-
-
1 101
-
-
-
-
-
-
8
5
-
13
13
-
100.0%
-
-
-
1
-
1
1
-
100.0%
-
-
8
4
-
12
12
-
100.0%
-
-
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
95
Appropriation Statement
for the year ended 31 March 2015
4.5 Road Safety Project
2014/15
Adjusted
Appropriation
Economic classification
R’000
Payments for capital assets
Machinery and equipment
Payments for financial assets
Total
2013/14
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
expenditure
%
R’000
R’000
-
99
435
534
534
-
100.0%
-
-
-
99
435
534
534
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
33 202
(2 604)
435
31 033
31 033
-
100.0%
26 745
26 745
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
4.6 Special Services
2014/15
Economic classification
Current payments
Compensation of
employees
Goods and services
Adjusted
Appropriation
Shifting of
Funds
Virement
R’000
R’000
R’000
15 016
12 499
12 499
%
-
R’000
R’000
100.0%
11 703
11 578
(1 176)
-
11 018
11 018
-
100.0%
10 274
10 149
2 822
(1 341)
-
1 481
1 481
-
100.0%
1 429
1 429
-
-
-
-
-
-
-
-
-
Transfers and subsidies
Households
Machinery and equipment
-
Actual
expenditure
12 194
Interest and rent on land
Payments for capital assets
(2 517)
2013/14
Final
Expenditure
as % of final Appropriation
appropriation
9
(5)
-
4
4
-
100.0%
-
-
9
(5)
-
4
4
-
100.0%
-
-
1 490
-
305
1 795
1 795
-
100.0%
13 484
13 484
1 490
-
305
1 795
1 795
-
100.0%
13 484
13 484
-
-
-
12 135
13 233
1 490
- 305
1 795
1 795
-
100.0%
1 349
251
Transport equipment
Other machinery and
equipment
Payments for financial assets
Total
-
-
-
-
-
-
-
-
-
16 515
(2 522)
305
14 298
14 298
-
100.0%
25 187
25 062
4.7 Traffic Law Enforcement
2014/15
Economic classification
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
Current payments
Compensation of
employees
Transfers and subsidies
Provinces and
municipalities
Municipalities
%
R’000
Actual
expenditure
R’000
1
100
99.4.0%
156 783
155 435
187 656
5 783
69
193 508
193 508
121 323
(728)
-
120 595
120 595
-
100.0%
117 469
115 310
Goods and services
Interest and rent on land
Final
Expenditure
as % of final Appropriation
appropriation
67 433
6 511
-
72 844
72 844
1
100
98.5%
39 314
40 125
-
-
69
69
69
-
100.0%
-
-
6 000
21
779
6 800
6 800
-
100.0%
529
529
-
-
159
159
159
-
100.0%
529
155
-
-
-
-
-
-
-
4
155
4
Departmental agencies and
Accounts
Non-profit institutions
Households
96
-
-
-
-
-
-
-
-
6 000
- - 6 000
6 000
-
100.0%
- - -
21
620
641
641
-
100.0%
-
370
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Appropriation Statement
for the year ended 31 March 2015
4.7 Traffic Law Enforcement
2014/15
Economic classification
Payments for capital assets
Machinery and equipment
Payments for financial assets
Total
2013/14
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
Final
Expenditure
as % of final Appropriation
appropriation
%
Actual
expenditure
R’000
R’000
37 330
6 990
7 727
53 147
49 218
2 829
94.6%
586
4 715
37 330
6 990
7 727
53 147
49 218
2 829
94.6%
586
4 715
-
-
8
-
8
-
100.0%
43
43
232 086
12 794
8 583
253 463
249 534
3 929
98.4%
157 941
160 722
Adjusted
Appropriation
Shifting of
Funds
Virement
Final
Appropriation
Actual
Expenditure
Variance
R’000
R’000
R’000
R’000
R’000
R’000
%
R’000
R’000
31 088
7 209
-
38 297
38 297
-
100.0%
24 346
24 345
4.8 Traffic Traffic College
2014/15
Economic classification
Current payments
2013/14
Expenditure
Final
as % of final Appropriation
appropriation
Actual
expenditure
Compensation of
employees
19 252
1000
-
20 252
20 252
-
100.0%
15 946
17 726
Goods and services
11 836
6 209
-
18 045
18 045
-
100.0%
8 400
6 619
70
10
-
80
80
-
100.0%
650
433
70
10
-
80
80
-
100.0%
650
433
Payments for capital assets
-
825
-
825
825
-
100.0%
155
154
Buildings and other fixed
structures
-
88
-
88
88
-
100.0%
-
-
Machinery and equipment
-
737
-
737
737
-
100.0%
155
154
-
-
-
-
-
-
-
-
-
31 158
8 044
-
39 202
39 202
-
100.0%
25 151
24 932
Interest and rent on land
Transfers and subsidies
Households
Payments for financial assets
Total
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
97
notes to the Appropriation Statement
for the year ended 31 March 2015
1.
Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2.
Detail of specifically and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3.
Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.
4.
Explanations of material variances from Amounts Voted (after Virement):
4.1
Per programme
Programme 1 : Administration
Programme 2 : Civilian Oversight
Programme 3 : Crime prevention & CPR
Programme 4 : Traffic Management
Total
Final Appropriation
Actual Expenditure
Variance R’000
Variance as a % of Final
Appropriation
77 150
53 796
77 150
-
0%
49 379
4 417
8%
118 501
106 943
11 558
10%
400 063
396 134
3 929
1%
649 510
629 606
19 904
3%
Programme 2
Civilian Oversight has spent 91% of its budget (after shifts and virements adjustments); the underspending is due to the fact that the Civilian Secretariat unit has not been
fully implementation and other vacant posts in the unit that have not been filled
Programme 3
Social Crime Prevention and CPR has spent R 90% of its budget (after shifts and virements adjustments); the unit has underspent by due to the following: This unit forms part
of the functions that are performed by the civilian secretariat, as this unit was not fully established; expenditure related to the function was not realized. Part of the work in
this unit is executed by field workers and contractors, these were not employed as planned ( service delivery was however not affected in this regard)
Programme 4
Traffic Management has spent 99% of its budget (after shifts and virements adjustments); the 1% represents the RTMC funds that were not spent as at year end ( the invoices
were in the payment process). The department has requested a roll – over of these funds.
4.2 Per economic classification
Final Appropriation
Actual Expenditure
Variance
Variance as a % of Final
Appropriation
R’000
R’000
R’000
R’000
Current payments
566 367
549 292
7 075
3%
Compensation of employees
372 267
356 292
15 975
4%
Goods and services
194 011
192 911
1 100
1%
89
89
-
0%
7 225
7 225
-
0%
383
383
-
0%
1
1
-
0%
6 007
6 007
-
0%
834
834
-
0%
75 910
73 081
2 829
4%
88
88
-
0%
75 812
72 983
2 829
4%
10
10
-
0%
Interest and rent on land
Transfers and subsidies
Provinces and municipalities
Departmental agencies and accounts
Non-profit institutions
Households
Payments for capital assets
Buildings and other fixed structures
Machinery and equipment
Intangible assets
Payments for financial assets
The underspending is due to the fact that the Civilian Secretariat unit has not been fully implementated and other vacant posts in the unit that have not been filled and RTMC
funds that were not spent as at year end ( the invoices were in the payment process). The department has requested a roll – over of these funds.
98
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Statement of financial perfomance
for the year ended 31 March 2015
Note
2015
2014
R’000
R’000
REVENUE
Annual appropriation
1
649 510
496 937
Departmental revenue
2
42 755
29 852
692 265
526 789
TOTAL REVENUE
EXPENDITURE
Current expenditure
Compensation of employees
3
356 294
319 775
Goods and services
4
192 910
148 266
Interest and rent on land
5
90
29
549 294
468 070
7 227
2 770
7 227
2 770
22 560
Total current expenditure
Transfers and subsidies
Transfers and subsidies
7
Total transfers and subsidies
Expenditure for capital assets
Tangible assets
8
73 067
Intangible assets
8
10
-
73 077
22 560
Total expenditure for capital assets
Unauthorised expenditure approved without funding
9
-
1 423
Payments for financial assets
6
8
81
629 606
494 904
62 659
31 885
TOTAL EXPENDITURE
SURPLUS/(DEFICIT) FOR THE YEAR
Reconciliation of Net Surplus/(Deficit) for the year
Voted funds
Annual appropriation
Departmental revenue and NRF Receipts
SURPLUS/(DEFICIT) FOR THE YEAR
19
19 904
2 033
19 904
2 033
42 755
29 852
62 659
31 885
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
99
CASH FLOW STATEMENT
for the year ended 31 March 2015
Note
2014/15
2013/14
R’000
R’000
ASSETS
Current assets
34 951
39 152
Unauthorised expenditure
9
22 498
22 498
Cash and cash equivalents
10
9 801
14 621
Receivables
11
2 652
2033
34 951
39 152
34 951
39 152
TOTAL ASSETS
LIABILITIES
Current liabilities
Voted funds to be surrendered to the Revenue Fund
12
21 551
3 678
Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
13
11 545
10 316
Payables
14
1 855
25 158
34 951
39 152
-
-
TOTAL LIABILITIES
NET ASSETS
CASH FLOWS FROM OPERATING ACTIVITIES
692 265
526 789
1.1
649 510
496 937
2
42 752
29 848
2.3
3
4
Receipts
Annual appropriated funds received
Departmental revenue received
Interest received
Net (increase)/decrease in working capital
(23 922)
24 325
Surrendered to Revenue Fund
(43 557)
(45 832) (549 204)
(468 144)
(90)
(29)
Current payments
Interest paid
5
Payments for financial assets
(8)
(81)
Transfers and subsidies paid
(7 227)
(2 770)
68 257
34 258
Net cash flow available from operating activities
15
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for capital assets
8
(73 077)
(22 560)
(73 077)
(22 560)
Net increase/(decrease) in cash and cash equivalents
(4 820)
11 698
Cash and cash equivalents at beginning of period
14 621
2 923
9 801
14 621
Net cash flows from investing activities
Cash and cash equivalents at end of period
100
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
10
ACCOUNTING POLICIES
for the year ended 31 March 2015
Summary of significant accounting policies
The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise
indicated.
The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial
statements. These are based on the best information available at the time of preparation.
Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory
requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and
the annual Division of Revenue Act.
1
Basis of preparation
The financial statements have been prepared in accordance with the Modified Cash Standard.
2
Going concern
The financial statements have been prepared on a going concern basis.
3
Presentation currency
Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.
4
Rounding
Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).
5
Foreign currency translation
Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevailing at the date of payment / receipt.
6
Comparative information
6.1
Prior period comparative information
Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period
financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s
financial statements.
6.2
Current year comparison with budget
A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.
7
Revenue
7.1
Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of
the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.
The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement
of financial position.
7.2
Departmental revenue
Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless
stated otherwise.
Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
101
ACCOUNTING POLICIES
for the year ended 31 March 2015
7.3
Accrued departmental revenue
Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:
•
•
it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and
the amount of revenue can be measured reliably.
The accrued revenue is measured at the fair value of the consideration receivable.
Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.
8
Expenditure
8.1
Compensation of employees
8.1.1
Salaries and wages
Salaries and wages are recognised in the statement of financial performance on the date of payment.
8.1.2
Social contributions
Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.
Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on
the date of payment.
8.2
Other expenditure
Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance
on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.
8.3
Accrued expenditure payable
Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered
to the department.
Accrued expenditure payable is measured at cost.
8.4
Leases
8.4.1
Operating leases
Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of
payment.
The operating lease commitments are recorded in the notes to the financial statements.
8.4.2
Finance leases
Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of
payment.
The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.
Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:
•
•
9
102
cost, being the fair value of the asset; or
the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest.
Aid Assistance
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
ACCOUNTING POLICIES
for the year ended 31 March 2015
9.1
Aid assistance received
Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the
financial statements on the date of receipt and is measured at fair value.
Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as
a payable in the statement of financial position.
9.2
Aid assistance paid
Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds
are recognised as a receivable in the statement of financial position.
10
Cash and cash equivalents
Cash and cash equivalents are stated at cost in the statement of financial position.
Bank overdrafts are shown separately on the face of the statement of financial position.
For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and
bank overdrafts.
11
Prepayments and advances
Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.
Prepayments and advances are initially and subsequently measured at cost.
<Indicate when prepayments are expensed and under what circumstances.>
12
Loans and receivables
Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled
or written-off.
13
Investments
Investments are recognised in the statement of financial position at cost.
14
Impairment of financial assets
Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the
amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.
15
Payables
Loans and payables are recognised in the statement of financial position at cost.
16
Capital Assets
16.1
Immovable capital assets
Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange
transaction is measured at fair value as at the date of acquisition.
Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset
has been reliably estimated, in which case the fair value is used.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by
another department in which case the completed project costs are transferred to that department.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
103
ACCOUNTING POLICIES
for the year ended 31 March 2015
16.2
Movable capital assets
Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction
is measured at fair value as at the date of acquisition.
Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be
determined; the movable assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Biological assets are subsequently carried at fair value.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by
another department/entity in which case the completed project costs are transferred to that department.
16.3
Intangible assets
Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are
measured at fair value as at the date of acquisition.
Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the
project.
Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be
determined; the intangible assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by
another department/entity in which case the completed project costs are transferred to that department.
17
Provisions and Contingents
17.1
Provisions
Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result
of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation
and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at
the reporting date.
17.2
Contingent liabilities
Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence
will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is
a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the
obligation cannot be measured reliably
17.3
Contingent assets
Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by
the occurrence or non-occurrence of one or more uncertain future events not within the control of the department
17.4
Commitments
Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner
that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash
104
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
ACCOUNTING POLICIES
for the year ended 31 March 2015
18
Unauthorised expenditure
Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:
•
•
•
approved by Parliament or the Provincial Legislature with funding and the related funds are received; or
approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial
performance; or
transferred to receivables for recovery.
Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.
19
Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the
fruitless and or wasteful expenditure incurred.
Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.
Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or
subsequently written-off as irrecoverable.
20
Irregular expenditure
Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure
incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.
Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned
and is not recoverable.
Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently writtenoff as irrecoverable.
21
Changes in accounting policies, accounting estimates and errors
Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent
that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate
the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
Changes in accounting estimates are applied prospectively in accordance with MCS requirements.
Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is
impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of
assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
22
Events after the reporting date
Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date
that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.
23
Agent-Principal arrangements
[Insert a description of the nature, circumstances and terms related to agency-principal arrangements and refer to the relevant note to the financial statements]
24
Departures from the MCS requirements
[Insert information on the following: that management has concluded that the financial statements present fairly the department’s primary and secondary information;
that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; and the requirement from which the
department has departed, the nature of the departure and the reason for departure.
25
Capitalisation reserve
The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of
financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period
and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
105
ACCOUNTING POLICIES
for the year ended 31 March 2015
26
Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial
year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when
written-off.
27
Related party transactions
A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions are
recorded in the notes to the financial statements when the transaction is not at arm’s length.
28
Inventories (Effective from 1 April 2016)
At the date of acquisition, inventories are recorded at cost price in the notes to the financial statements
Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.
Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and replacement value.
106
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
1.
Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:
Final
Appropriation
2014/15
2013/14
Actual Funds
Received
Funds not
requested/
not received
Appropriation
received
R’000
R’000
R’000
R’000
Administration
77 150
77 150
-
75 184
Civilian Oversight
53 796
53 796
-
20 860
Crime Prevention and Community
Police Relations
118 501
118 501
Traffic Management
400 063
400 063
-
287 428
Total
649 510
649 510
-
496 937
1.2
113 465
Included in the final Appropriation above is the following:
Note
2014/15
2013/14
R’000
R’000
Total funds received from RTMC
95 000
Total amount surrendered to the revenue fund
95 000
Amount appropriated to the department
56 000
The department received R 95 million from RTMC the funds were for the following projects:
Reduction in road fatalities
Construction of the war room
Road Safety campaign
Road Safety campaign (National Roll – out)
R 40 million
R 24 million
R 6 million
R 25 million
The amount appropriated to the department was the R 40 million for road fatalities, R 6 million for the road safety campaign and R 10 million for the construction of the war
room ( the total amount was spent). R 39 million is in the Provincial Revenue Fund, R 25 million of the national roll – out for road safety campaigns funds will be appropriated
in the next financial period.
1.3
Conditional grants
Note
Total grants received
2.
2014/15
2013/14
R’000
R’000
31
-
645
Note
2014/15
2013/14
R’000
R’000
Departmental revenue
Sales of goods and services other than capital assets
2.1
Fines, penalties and forfeits
2.2
Interest, dividends and rent on land
2.3
24 651
15 073
18 101
14 775
3
4
Total revenue collected
42 755
29 852
Departmental revenue collected
42 755
29 852
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
107
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
2.1 Sales of goods and services other than capital assets
Note
2014/15
2
R’000
R’000
Sales of goods and services produced by the department
24 651
15 073
Other sales
24 651
15 073
24 651
15 073
Note
2014/15
2013/14
2
R’000
R’000
Fines
18 101
14 775
Total
18 101
14 775
Note
2014/15
2013/14
2
R’000
R’000
Interest
3
4
Total
3
4
Total
2.2 Fines, penalties and forfeits
2.3 3.
2013/14
Interest, dividends and rent on land
Compensation of employees
3.1
Salaries and Wages
Note
Basic salary
2014/15
2013/14
R’000
R’000
212 560
190 766
Performance award
3 327
2 568
Service Based
17 175
15 591
Compensative/circumstantial
38 908
31 592
Periodic payments
1 375
1 147
38 857
37 184
312 202
278 848
Other non-pensionable allowances
Total
3.2 Social contributions
Note
2014/15
2013/14
R’000
R’000
Employer contributions
Pension
27 244
24 500
Medical
16 760
16 349
UIF
20
19
Bargaining council
68
59
44 092
40 927
356 294
319 775
1 770
1 249
Total
Total compensation of employees
Average number of employees
108
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
4.
Goods and services
Note
2014/15
2014/13
R’000
R’000
Administrative fees
Advertising
Minor assets
211
488
10 975
9 610
933
1627
944
1 036
10 521
8 892
6 423
4 332
4.1
Bursaries (employees)
Catering
Communication
Computer services
4.2
Consultants: Business and advisory services
Legal services
2 526
1 983
2 075
3 533
731
1 149
Contractors
31 433
9 880
Agency and support / outsourced services
16 271
17 394
Audit cost – external
3 181
3 211
22 911
12 699
3 732
4.3
Fleet services
Inventory
4.4
4 097
Consumables
4.5
13 543
7 257
37 975
20 585
4 226
8 447
Operating leases
Property payments
4.6
Rental and hiring
6 856
1 025
8 364
14 298
Venues and facilities
5 229
12 832
Training and development
3 115
3 682
Travel and subsistence
4.7
370
574
192 910
148 266
Note
2014/15
2013/14
4
R’000
R’000
Machinery and equipment
933
1 627
Total
933
1 627
Other operating expenditure
4.8
Total
4.1 Minor assets
Tangible assets
4.2
Computer services
Note
4
2014/15
2013/14
R’000
R’000
External computer service providers
2 526
1 983
Total
2 526
1 983
4.3
Audit cost – External
Note
2014/15
2013/15
4
R’000
R’000
Regularity audits
3 181
3 211
Total
3 181
3 211
Note
2014/15
2013/14
4
R’000
R’000
2 015
2 176
4.4Inventory
Clothing material and accessories
Farming supplies
Food and food supplies
Fuel, oil and gas
Materials and supplies
45
17
880
288
9
328
811
824
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
109
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Medical supplies
Total
337
99
4 097
3 732
4.5Consumables
2014/15
2013/14
R’000
R’000
Consumable supplies
9 948
5 373
Uniform and clothing
5 618
3 091
Household supplies
1 073
876
Note
4
Building material and supplies
5
63
418
20
Other consumables
2 834
1 323
Stationery, printing and office supplies
3 595
1 884
13 543
7 257
Note
2014/15
2013/14
4
R’000
R’000
1 328
3 531
IT consumables
Total
4.6
Property payments
Municipal services
Property maintenance and repairs
46
31
Other
2 852
4 885
Total
4 226
8 447
4.7Travel and subsistence
2014/15
Note
4
Local
2013/14
R’000
R’000
8 345
Foreign
12 662
19
1 636
8 364
14 298
Note
2014/15
2013/14
4
R’000
R’000
Total
4.8Other operating expenditure
Professional bodies, membership and subscription fees
Resettlement costs
4
-
19
2
Other
347
572
Total
370
574
2014/15
2013/14
R’000
R’000
Interest paid
90
29
Total
90
29
5.
Interest and rent on land
Note
110
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
6.
Payments for financial assets
Note
Debts written off
2013/14
R’000
R’000
8
81
8
81
Note
2014/15
2013/14
6
R’000
R’000
8
81
8
81
6.1
Total
6.1
2014/15
Debts written off
Nature of debts written off
Other debt written off
Ex - Employees
Total debt written off
7.
Transfers and subsidies
2014/15
2013/14
R’000
R’000
Note
47, 48
161
175
Public corporations and private enterprises
Provinces and municipalities
Annex 1D
1
4
Non-profit institutions
Annex 1F
6 000
-
Households
Annex 1G
1 065
2 591
7 227
2 770
2014/15
2013/14
Total
8.
Expenditure for capital assets
Note
Tangible assets
R’000
R’000
73 067
22 560
Buildings and other fixed structures
29
88
-
Machinery and equipment
27
72 979
22 560
10
-
10
-
73 077
22 560
Intangible assets
Software
28
Total
8.1
Analysis of funds utilised to acquire capital assets – 2014/15
Tangible assets
Buildings and other fixed structures
Machinery and equipment
Voted funds
Aid assistance
Total
R’000
R’000
R’000
73 067
73 067
88
-
88
72 979
-
72 979
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
111
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Intangible assets
10
Software
10
Total
8.2
10
-
10
73 077
-
73 077
Voted funds
Aid assistance
Total
R’000
R’000
R’000
22 560
Analysis of funds utilised to acquire capital assets – 2013/14
Tangible assets
22 560
Machinery and equipment
22 560
-
Total
22 560
-
8.3
22 560
22
60
Finance lease expenditure included in Expenditure for capital assets
2014/15
2013/14
R’000
R’000
Machinery and equipment
32 441
4 127
Total
32 441
4 127
Note
Tangible assets
9.
Unauthorised expenditure
9.1
Reconciliation of unauthorised expenditure
Note
Opening balance
2014/15
2013/14
R’000
R’000
22 498
22 601
22 498
22 601
Prior period error
-
As restated
Unauthorised expenditure- discovered in the current year (As restated)
-
1 320
Less: Amounts approved by Parliament/Legislature without funding
-
(1 423)
-
(1 423)
22 498
22 498
Current
Unauthorised expenditure awaiting authorisation / written off
9.2
Analysis of unauthorised expenditure awaiting authorisation per economic classification
2014/15
2013/14
R’000
R’000
Capital
837
837
Current
21 661
21 661
Total
22 498
9.3
22
98
Analysis of unauthorised expenditure awaiting authorisation per type
2014/15
2013/14
R’000
R’000
Unauthorised expenditure relating to overspending of the vote or a main
division within a vote
22 498
22 498
Total
22 498
22 498
10. Cash and cash equivalents
Note
112
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
2014/15
2013/14
R’000
R’000
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Consolidated Paymaster General Account
9 746
Cash on hand
Total
14 566
55
55
9 801
14 621
11. Receivables
2014/15
2013/14
R’000
R’000
Total
Total
-
363
298
360
R’000
R’000
R’000
Less than
one year
One to three
years
Older than
three years
81
282
Note
Claims recoverable
11.1
Annex 4
Staff debt
11.4
103
180
185
468
Fruitless and wasteful expenditure
11.6
-
-
326
326
326
Other debtors
11.5
450
1 045
-
1 495
1 049
634
1 507
511
2 652
2 033
Total
11.1
Claims recoverable
Note
2014/15
2013/14
11
R’000
R’000
National departments
61
283
Provincial departments
20
15
Public entities
282
-
Total
363
298
Note
2014/15
2013/14
11
R’000
R’000
11.2
Staff debt
Employee
26
32
Ex – employee
442
328
Total
468
360
Note
2014/15
2013/14
11
R’000
R’000
11.3Other debtors
Sal : deduction Disall Acc: CA
2
-
Sal : Tax debt
1
4
Sal : Reversal Control Acc
20
-
Receipt Control Account : Dom
47
-
Rec : Dom: Clms : p/dept : GP Claim rec
380
-
Rec : Dom: Clms : p/dept : GP Claim rec
1 045
1 045
Total
1 495
1 049
Note
2014/15
2013/14
11
R’000
R’000
11.4
Fruitless and wasteful expenditure
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
113
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Opening balance
326
326
Total
326
326
2014/15
2013/14
12. Voted funds to be surrendered to the Revenue Fund
Note
Opening balance
Transfer from statement of financial performance (as restated)
Add: Unauthorised expenditure for current year
R’000
R’000
3 678
22 464
19 904
2 033
-
1 320
Paid during the year
(2 031)
(22 139)
Closing balance
21 551
3 678
2014/15
2013/14
R’000
R’000
9
13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
Note
Opening balance
10 316
4 157
Transfer from Statement of Financial Performance (as restated)
42 755
29 852
(41 526)
(23 693)
11 545
10 316
Paid during the year
Closing balance
14. Payables – current
Note
2014/15
2013/14
R’000
R’000
Amounts owing to other entities
-
Clearing accounts
14.1
36
Other payables
14.2
1 819
Total
14.1
1 855
981
23 498
679
25 158
Clearing accounts
Note
2014/15
2013/14
14
R’000
R’000
Sal Reversal Control : CA
-
70
Outstanding Payments
-
23 427
Sal Garneshee Order
-
1
Reciept Deposit Control:Dom
36
-
Total
36
23 498
14.2Other payables
114
Note
2014/15
2013/14
14
R’000
R’000
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Cheque payable : Dom
4
2
21
20
Debt Receivable Income : CA
9
27
Debt Receivable Interest : CA
53
28
Sal : ACB Recalls : CA
Sal: Persal EBT control Acc : Dom
Sal : Income Tax: CL
Sal:Pension Fund:CL 6; Outstanding Payments 3
Total
-
59
1 628
537
104
6
1 819
679
2014/15
2013/14
15. Net cash flow available from operating activities
Note
R’000
R’000
62 659
31 885
Add back non cash/cash movements not deemed operating activities
5 598
2 373
(Increase)/decrease in receivables – current
(619)
(265)
-
1 423
(23 303)
24 487
Net surplus/(deficit) as per Statement of Financial Performance
(Increase)/decrease in other current assets
Increase/(decrease) in payables – current
Expenditure on capital assets
Surrenders to Revenue Fund
Net cash flow generated by operating activities
73 077
22 560
(43 557)
(45 832)
68 257
34 258
2014/15
2013/14
16. Reconciliation of cash and cash equivalents for cash flow purposes
Note
Consolidated Paymaster General account
Cash on hand
Total
R’000
R’000
9 746
14 566
55
55
9 801
14 621
2014/15
2013/14
R’000
R’000
17. Contingent liabilities and contingent assets
17.1
Contingent liabilities
Note
Liable toNature
Housing loan guaranteesEmployees
Annex 3A
48
48
Claims against the department
Annex 3B
9 995
23 449
Intergovernmental payables (unconfirmed balances)
Total
Annex 5
40
73
10 083
25 570
Housing loan guarantees: This relates to a guarantee given by the department to the bank, and is only payable if the guaranteed defaults on the payment.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
115
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Claims against the department: These are claims against the department the outcome of which is unknown.
Intergovernmental payables (unconfirmed balances): These are balances claims by other organs of state, the department is disputing these claims, and the uncertainty in this
regard is the amount.
17.2
Contingent assets
Note
2014/15
2013/14
R’000
R’000
Nature of contingent asset
Breach of contract by the service provider
7 200
7 200
Claims for the Rental deposit
1 011
1 011
Motor Vehicle Accident
Total
113
-
8 324
8 211
R7 200 is for a claim by the department against the service provider for a breach of contract on training of contractors. There is currently a claim by the department to recoup
the rental deposit from the land lord. According to legal is probable that the money will be recovered.
R1 011 is for a rental deposit paid by Department. There is currently a claim by the department to recoup the rental deposit from the land lord. According to legal is probable
that the money will be recovered.
18. Commitments
Note
2014/15
2013/14
R’000
R’000
45 550
59 905
Current expenditure
Approved and contracted
Approved but not yet contracted
6 349
51 899
59 905
216
4 182
Capital expenditure
Approved and contracted
Total Commitments
216
4 182
52 115
64 087
2014/15
2013/14
R’000
R’000
19. Accruals and payables not recognised
Listed by economic classification
Goods and services
Capital assets
Total
30 Days
30+ Days
Total
Total
25 365
27 751
53 116
63 238
4 662
51 531
56 193
53 962
30 027
79 282
109 308
117 200
Note
2014/15
2013/14
R’000
R’000
14 074
2 976
Listed by programme level
Programme 1 : Administration
Programme 2 : Civilian Oversight
Programme 3 : Crime Prevention and CPR
Programme 4 : Traffic Management Services
Total
Note
116
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
6 956
1 013
17 184
18 800
71 094
94 411
109 308
117 200
2014/15
2013/14
R’000
R’000
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Confirmed balances with other departments
Annex 5
146
1 031
Confirmed balances with other government entities
Annex 5
76 836
83 754
76 982
84 785
Total
The department has high accruals as a result of cash flow problems that it has been experiencing over the years
20. Employee benefits
Note
Leave entitlement
2014/15
2013/14
R’000
R’000
21 567
20 579
Service bonus (Thirteenth cheque)
9 703
8 688
Performance awards
5 584
4 826
13 912
13 937
Capped leave commitments
Other
Total
95
107
50 861
48 137
Lease commitments
21.1Operating leases expenditure
Buildings and
other fixed
structures
Specialised
military
equipment
2014/15
Machinery and
equipment
Land
Total
Not later than 1 year
-
-
29 277
474
29 751
Later than 1 year and not later than 5 years
-
-
28 850
205
29 055
Total lease commitments
-
-
58 127
679
58 806
Buildings and
other fixed
structures
Specialised
military
equipment
2013/14
Machinery and
equipment
Total
Land
Not later than 1 year
-
-
26 954
600
Later than 1 year and not later than 5 years
-
-
58 128
275
Total lease commitments
-
-
85 082
875
21.2
27 554
58 403
85
57
Finance leases expenditure
Buildings and
other fixed
structures
Specialised
military
equipment
2014/15
Land
Total
Not later than 1 year
11 050
Later than 1 year and not later than 5 years
Total lease commitments
Machinery and
equipment
-
-
-
11 050
4 548
4 548
15 598
15 598
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
117
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Buildings and
other fixed
structures
Specialised
military
equipment
2013/14
Machinery and
equipment
Land
Not later than 1 year
-
Total
-
-
7 235
7 235
Later than 1 year and not later than 5 years
-
-
-
3 953
3 953
Total lease commitments
-
-
-
11 188
11 188
Accrued departmental revenue
Note
2014/15
2013/14
R’000
R’000
Fines, penalties and forfeits
108 114
99 468
Total
108 114
22.1
99
68
Analysis of accrued departmental revenue
2014/15
2013/14
R’000
R’000
Opening balance
99 468
75 449
Less: amounts received
(7 260)
(2 811)
Add: amounts recognised
45 134
35 782
Note
Less: amounts written-off/reversed as irrecoverable
(29 228)
Closing balance
108 114
22.2
(8 952)
99
68
Impairment of accrued departmental revenue
2014/15
2013/14
R’000
R’000
Estimate of impairment of accrued departmental revenue
29 228
8 952
Total
29 228
8 952
2014/15
2013/14
Note
23.
23.1
Irregular expenditure
Reconciliation of irregular expenditure
Note
Opening balance
R’000
R’000
24 616
15 068
Prior period error
As restated
24 616
Add: Irregular expenditure – relating to prior year
8 223
Add: Irregular expenditure – relating to current year
40 119
1 325
Closing balance
64 735
24 616
Analysis of awaiting condonation per age classification
Current year
40 119
9 548
Prior years
24 616
15 068
Total
64 735
24 616
118
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
23.2
Details of irregular expenditure – current year
Incident
Disciplinary steps taken/criminal proceedings
2014/15
Irregular expenditure as a result of not following proper procurement
processes (Sister sister)
No disciplinary steps taken
8 937
Irregular expenditure as a result of not following proper procurement
processes (Cloudceed)
No disciplinary steps taken
26 495
R’000
Expenditure not in accordance with PSR 4d
No disciplinary steps taken
481
Overtime taken before approval by the relevant authority
No disciplinary steps taken
4 206
Total
40 119
Fruitless and wasteful expenditure
24.1
Reconciliation of fruitless and wasteful expenditure
Note
2014/15
2013/14
R’000
Opening balance
R’000
485
19
90
466
575
485
2014/15
2013/14
R’000
R’000
Current
575
485
Total
575
485
Fruitless and wasteful expenditure – relating to current year
Fruitless and wasteful expenditure awaiting resolution
24.2
24.3
Analysis of awaiting resolution per economic classification
Analysis of Current year’s fruitless and wasteful expenditure
Incident
Disciplinary steps taken/criminal proceedings
Interest on overdue payments
No disciplinary steps taken
2014/15
R’000
90
Total
90
Related party transactions
Payments made
Note
2014/15
2013/14
R’000
R’000
Goods and services
15 632
5 334
Expenditure for capital assets
32 441
4 127
Total
48 073
9 461
2014/15
2013/14
R’000
R’000
Note
Year end balances arising from revenue/payments
(20)
-
Payables to related parties
Receivables from related parties
76 808
84 595
Total
76 788
84 595
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
119
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
The department has a related party transaction with the below Department:
-- Department of Infrastructure (DID) and Development relating to payment of rental, rates and taxes, security and cleaning services for the building occupied by the
department at 78 Fox Street and 64 Pritchard Street. This building is on the asset register of DID because they are the custodian of the building. The department
is not in a position to disclose an amount that DID pays on our behalf because the building is occupied by various departments and DID makes a single payment
to the landlord for the entire building.
-- G-fleet for vehicles that were leased by the department. The Department has vehicles on lease on the Full maintenance model, which is on Finance Lease and
vehicles on the normal lease which is on operating leases. These vehicles are used as a tool of trade, by the Department in dispensing its mandate.
List related party relationships, Gauteng Provincial Government (GPG) has 15 departments:
-- Office of the Premier, Gauteng Provincial Legislature, Economic Development, Health;
-- Education, Social Development, Cooperative Governance and Traditional Affairs,
-- Human Settlements, Roads and Transport, Agriculture and Rural Development,
-- Sports, Arts, Culture and Recreation, Education, Finance, Gauteng Provincial Treasury,
-- Infrastructure Development,
List related GPG Entity’s:
-- Medical Supplies Depot (MSD), Gauteng Growth and Development Agency (GGDA),
-- Gauteng Partnership Fund (GPF), Gauteng Film Commission (GFC),
-- Gauteng Liquor Board (GLB), Housing Fund, Gauteng Funding Agency (GFA),
-- Gauteng Gambling Board (GGB), G-Fleet Management, Gauteng Tourism Authority (GTA) , Cradle of Humankind, Gautrain Management Agency (GMA), Gauteng
Enterprise Propeller (GEP), Dinokeng and Cost Recovery
Key management personnel
No. of Individuals
2014/15
2013/14
R’000
R’000
Political office bearers (provide detail below)
Officials:
2
1 921
1 735
Level 15 to 16
3
4 195
3 963
Level 14 (incl. CFO if at a lower level)
5
4 572
4 675
10 688
10 373
Total
27.
Movable Tangible Capital Assets
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening balance
Additions
Disposals
Closing Balance
R’000
R’000
R’000
R’000
MACHINERY AND EQUIPMENT
84 047
33 219
(4 933)
112 333
Transport assets
33 499
22 667
-
56 166
Computer equipment
20 149
1 249
(4 688)
16 710
8 222
143
(245)
8 120
Other machinery and equipment
22 177
9 160
-
31 337
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
84 047
33 219
(4 933)
112 333
Furniture and office equipment
120
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
27.1Additions
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Cash
Non-cash
(Capital Work in
Progress current
costs and finance
lease payments)
Received current,
not paid
R’000
Total
(Paid current
year, received
prior year)
R’000
R’000
R’000
MACHINERY AND EQUIPMENT
72 979
53
(41 950)
2 137
33 219
Transport assets
52 584
-
(32 441)
2 524
22 667
1 287
53
-
(91)
1 249
237
-
-
(94)
143
Other machinery and equipment
18 871
-
(9 509)
(202)
9 160
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS
72 979
53
(41 950)
2 137
33 219
Computer equipment
Furniture and office equipment
R’000
27.2Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Sold for cash
Transfer out or
destroyed or
scrapped
Total disposals
Cash Received
Actual
R’000
R’000
R’000
R’000
-
MACHINERY AND EQUIPMENT
-
Computer equipment
Furniture and office equipment
TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS
27.3
-
4 933
4 933
4 688
4 688
245
245
4 933
4 933
-
Movement for 2013/14
MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014
Opening balance
Prior period error
Additions
Disposals
Closing Balance
R’000
R’000
R’000
R’000
R’000
MACHINERY AND EQUIPMENT
75 361
-
10 491
1 805
84 047
Transport assets
27 433
-
6 066
-
33 499
Computer equipment
20 400
-
1 476
1 727
20 149
737
-
8 222
Furniture and office equipment
7 485
Other machinery and equipment
20 043
-
2 212
78
22 177
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
75 361
-
10 491
1 805
84 047
27.4
Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2015
Specialised military
assets
Intangible assets
Heritage assets
Machinery and
equipment
Biological assets
Total
R’000
R’000
R’000
R’000
R’000
R’000
20 829
Opening balance
-
-
-
20 829
-
Additions
-
-
-
933
-
933
TOTAL MINOR ASSETS
-
-
-
21 762
-
21 762
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
121
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014
Specialised military
assets
Intangible assets
Heritage assets
Machinery and
equipment
Biological assets
Total
R’000
R’000
R’000
R’000
R’000
R’000
Opening balance
-
-
-
19 794
-
19 794
Additions
-
-
-
1 360
-
1 360
Disposals
-
-
-
271
-
271
TOTAL MINOR ASSETS
-
-
-
21 762
-
21 762
Opening balance
Additions
Disposals
Closing Balance
R’000
R’000
R’000
R’000
28. Intangible Capital Assets
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
SOFTWARE
14 983
10
(11 106)
3 887
14 983
10
(11 106)
3 887
(Develop-ment
work in progress
– current costs)
Received current
year, not paid
Total
R’000
R’000
28.1Additions
ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Cash
R’000
Non-Cash
R’000
(Paid current
year, received
prior year)
R’000
SOFTWARE
10
10
TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS
10
10
122
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
28.2Disposals
DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Sold for cash
Transfer out or
destroyed or
scrapped
Total disposals
Cash Received
Actual
R’000
R’000
R’000
R’000
11 106
11 106
11 106
11 106
SOFTWARE
TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS
28.3
-
-
Movement for 2013/14
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014
Opening balance
Prior period error
Additions
Disposals
Closing Balance
R’000
R’000
R’000
R’000
R’000
SOFTWARE
15 569
-
-
586
14 983
TOTAL INTANGIBLE CAPITAL ASSETS
15 569
-
-
586
14 983
Opening balance
Additions
Disposals
Closing Balance
R’000
R’000
R’000
R’000
29.
Immovable Tangible Capital Assets
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
BUILDINGS AND OTHER FIXED STRUCTURES
-
88
-
88
Other fixed structures
-
88
-
88
TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS
-
88
-
88
(Capital Work in
Progress current
costs and finance
lease payments)
Received current,
not paid
Total
29.1Additions
ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Cash
Non-cash
(Paid current
year, received
prior year)
R’000
R’000
R’000
R’000
R’000
BUILDING AND OTHER FIXED STRUCTURES
88
-
-
-
88
Other fixed structures
88
TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS
88
30.
88
-
-
-
88
Prior period errors
Note
2014/15
R’000
Liabilities:
Contingent Liabilities ( Opening Balance)
(1 833)
Net effect
(1 833)
The correction to the opening balance of contingent liability was a result of settlement amount paid in the 2013/2014 financial period but was not excluded from the
balance in the prior year.
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
123
124
R’000
R’000
Roll
Overs
License Departments –
Licence for Vehicles (City Of
Johannesburg
NAME OF MUNICIPALITY
-
R’000
R’000
-
Roll
Overs
R’000
DORA
Adjustments
Division
of
Revenue
Act
STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIES
Department of Public Works
NAME OF DEPARTMENT
Division of
Revenue Act/
Provincial
Grants
31.STATEMENT OF CONDITIONAL GRANTS RECEIVED
-
R’000
Adjustments
R’000
Other
Adjustments
R’000
Amount
received
by
department
-
-
Total
Available
GRANT ALLOCATION
R’000
Total
Available
GRANT ALLOCATION
161
161
R’000
Actual
Transfer
R’000
Amount
spent by
department
-
R’000
645
645
TRANSFER
645
R’000
645
R’000
-
%
Re-allocations by National
Treasury or National Department
%
Amount
spent by
department
Division
of
Revenue
Act
% of
available
funds
spent by
department
Funds Withheld
R’000
Under /
2013/14
SPENT
notes to the ANNUAL FINANCIAL Statement
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
R’000
R’000
161
161
R’000
R’000
R’000
%
Reallocations
by National
Treasury
or National
Department
1
1
TOTAL
R’000
Adjusted
Appropriation
Act
Tv Licence (SABC)
Transfers
Public Corporations
NAME OF PUBLIC
CORPORATION/PRIVATE
ENTERPRISE
R’000
Roll
Overs
-
R’000
Adjustments
TRANSFER ALLOCATION
-
R’000
Total
Available
1
1
R’000
Actual
Transfer
1
1
%
100%
100%
SPENT
R’000
-
-
R’000
Amount
spent by
municipality
Capital
EXPENDITURE
R’000
Amount
received
by
municipality
% of
Available funds
Transferred
STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISES
ANNEXURE 1D
City of Johannesburg
NAME OF MUNICIPALITY
Actual
Transfer
Funds
Withheld
Total
Available
TRANSFER
Adjustment
GRANT ALLOCATION
Roll
Overs
Division
of
Revenue
Act
STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIES
ANNEXURE 1A
R’000
Current
%
-
-
% of
available
funds
spent by
municipality
R’000
3
3
161
161
Appro-priation
Act
2013/14
R’000
Division
of Revenue
Act
2013/14
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
125
126
6 000
1 065
1 065
1 065
1 065
Total
222
843
222
R’000
Total
Available
843
R’000
Adjust-ments
Claims against the state
R’000
Roll overs
6 000
6 000
6 000
6 000
R’000
6 000
Adjusted
Approp-riation
Act
R’000
R’000
TRANSFER ALLOCATION
R’000
R’000
Total
Available
Injury on duty
Transfers
HOUSEHOLDS
STATEMENT OF TRANSFERS TO HOUSEHOLDS
ANNEXURE 1G
Total
SHAP
Transfers
NON-PROFIT INSTITUTIONS
Adjust-ments
TRANSFER ALLOCATION
Roll overs
Adjusted
Approp-riation
Act
STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS
ANNEXURE 1F
R’000
1 065
1 065
222
843
%
100%
100%
100%
%
100%
100%
100%
100%
% of
Available funds
transferred
EXPENDITURE
6 000
6 000
6 000
Actual
Transfer
R’000
% of
Available funds
transferred
EXPENDITURE
Actual
Transfer
2013/14
R’000
733
733
733
Appro-priation
Act
2013/14
R’000
Appro-priation
Act
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
404
TOTAL
48
24
R’000
Guarantees
draw downs
during the
year
TOTAL
23 449
400
claims for assault
20,040
2,061
1 247
-
20
1 087
140
R’000
R’000
948
Liabilities incurred
during the year
R’000
R’000
14 700
-
620
12 322
1 758
R’000
R’000
-
-
-
-
Guaranteed
interest for year
ended 31 March
2015
Liabilities recoverable
(Provide details
hereunder)
48
24
24
Closing balance
31 March 2015
Liabilities paid/
cancelled/reduced
during the year
R’000
Revaluations
Opening
Balance
1 April 2014
R’000
Guarantees
repayments/
cancelled/ reduced/
released during the
year
claims for impoundment of motor vehicle
claims for unlawful arrest and detention
claims for damages as a result of motor vehicle accidents
Claims against the department
Nature of Liability
STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2015
ANNEXURE 3B
284
Housing
Standard Bank
24
R’000
R’000
120
Opening balance
1 April 2014
Original
guaranteed
capital
amount
Housing
Guarantee in
respect of
Nedbank
Guarantor
institution
STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2015 – LOCAL
ANNEXURE 3A
R’000
443
9 995
-
348
8 805
31 March 2015
Balance
Closing
R’000
Realised
losses not
recoverable i.e.
claims paid out
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
127
128
.
TOTAL
Road Traffic Management Corporation South African National Road Agency Limited
(SANRAL) Other Government Entities
363
298
-
363
298
-
283
15
15
-
-
283
282
61
49
12
R’000
31/03/2014
302
-
-
-
-
R’000
31/03/2015
302
283
-
R’000
31/03/2014
Total
20
283
15
15
-
-
R’000
31/03/2015
Unconfirmed balance outstanding
20
282
61
49
Mpumalanga Department of Community Safety 12
R’000
R’000
Civilian Secretariat for Police (National)
31/03/2014
31/03/2015
Confirmed balance outstanding
Department of Labour (National)
Department
Government Entity
CLAIMES RECOVERABLE
ANNEXURE 4
Receipt date
up to six (6)
working days
after year end
R’000
Amount
Cash in transit at year end 2014/15
*
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
R’000
R’000
Note
73
-
316
R’000
-
-
Quantity
73
73
40
278
40
40
(78)
83 785
82 754
163
82 591
1 031
Closing balance
76 982
76 836
28
76 808
145
23
(Less): Issues
Add: Additions/Purchases – Cash
Opening balance
Inventory
INVENTORIES
ANNEXURE 6
Total
Subtotal
Government Printing Works
Government Garage Transport
(Gauteng)
Current
OTHER GOVERNMENT ENTITY
Subtotal
Gauteng : Office of the Premier
R’000
27
31/03/2014
R’000
2014/15
77 022
76 836
28
76 808
186
107
-
79
TOTAL
2 454
(1 282)
1 289
2 447
83 858
82 754
163
82 591
1 104
23
73
40
R’000
31/03/2015
981
67
981
27
R’000
31/03/2014
Unconfirmed balance outstanding
31/03/2015
South Africa Police Services
79
31/03/2014
Confirmed balance outstanding
31/03/2015
Department of Infrastructure
Development
Department of Justice and
Constitutional
Current
DEPARTMENTS
GOVERNMENT ENTITY
INTER-GOVERNMENT PAYABLES
ANNEXURE 5
Quantity
316
(76)
103
289
R’000
2013/14
2 284
1 370
2 447
(1 207)
R’000
Amount
Cash in transit at year end 2014/15 *
Payment date up to
six (6) working days
before year end
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
129
130
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Part
4
Human Resource Management
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
131
PART 4: HUMAN RESOURCE MANAGEMENT
HUMAN RESOURCE OVERSIGHT STATISTICS
4. 1 Personnel related expenditure
Table 4.1.1 Personnel expenditure by programme for the period 1 April 2014 and 31 March 2015
Programme
Total
Expenditure
(R’000)
Personnel
Expenditure
(R’000)
Training
Expenditure
(R’000)
Professional
and Special
Services (R’000)
Personnel
Employees
as % of Total
Expenditure
Average
Compensation
of Employees
Cost per
Employee
(R’000)
Administration
77,108
56,405
0
0
73.2
52
Civilian oversight
Crime prevention & community police
relations
49,376
14,533
0
0
29.4
13
106,935
49,025
0
0
45.8
45
Traffic management
395,345
236,329
0
0
59.8
216
Z=Total as on Financial Systems (BAS)
629,607
356,292
0
0
56.6
325
Table 4.1.2 Personnel costs by salary band for the period 1 April 2014 to 31 March 2015
Salary Bands
Lower skilled (Levels 1-2)
Skilled (Levels 3-5)
Highly skilled production (Levels 6-8)
Highly skilled supervision (Levels
9-12)
Senior management (Levels 13-16)
Compensation of
Employees Cost
including Transfers
(R’000)
4,476
Percentage of Total
Average
Personnel Cost for Compensation Cost
Department
per Employee (R)
1.2
117,789
Total Personnel
Cost for
Department
including Goods
and Services
(R’000)
Number of
Employees
382,385
38
21,665
5.7
177,582
382,385
122
211,619
55.3
277,351
382,385
763
66,221
17.3
497,902
382,385
133
23,192
6.1
927,680
382,385
25
Contract (Levels 3-5)
930
0.2
132,857
382,385
7
Contract (Levels 6-8)
617
0.2
308,500
382,385
2
Contract (Levels 9-12)
2,624
0.7
656,000
382,385
4
Contract (Levels 13-16)
2,586
0.7
1,293,000
382,385
2
Periodical Remuneration
Abnormal Appointment
TOTAL
816
0.2
11,657
382,385
70
41,146
10.8
50,548
382,385
814
375892
98.3
189844
382385
1980
Table 4.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2014 to 31 March 2015
Salary Bands
Lower skilled (Levels 1-2)
Skilled (Levels 3-5)
Highly skilled production (Levels 6-8)
Highly skilled supervision (Levels
9-12)
Senior management (Levels 13-16)
Contract (Levels 3-5)
132
Compensation of
Employees Cost
including Transfers
(R’000)
Percentage of Total
Average
Personnel Cost for Compensation Cost
Department
per Employee (R)
Total Personnel
Cost for
Department
including Goods
and Services
(R’000)
Number of
Employees
4,476
1.2
117,789
382,385
38
21,665
5.7
177,582
382,385
122
211,619
55.3
277,351
382,385
763
66,221
17.3
497,902
382,385
133
23,192
6.1
927,680
382,385
25
930
0.2
132,857
382,385
7
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Salary Bands
Compensation of
Employees Cost
including Transfers
(R’000)
Contract (Levels 6-8)
Percentage of Total
Average
Personnel Cost for Compensation Cost
Department
per Employee (R)
Total Personnel
Cost for
Department
including Goods
and Services
(R’000)
Number of
Employees
617
0.2
308,500
382,385
2
Contract (Levels 9-12)
2,624
0.7
656,000
382,385
4
Contract (Levels 13-16)
2,586
0.7
1,293,000
382,385
2
816
0.2
11,657
382,385
70
Periodical Remuneration
Abnormal Appointment
TOTAL
41,146
10.8
50,548
382,385
814
375892
98.3
189844
382385
1980
Table 4.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2014 to 31 March 2015
Salary bands
Lower skilled
(Levels 1-2)
Skilled (Levels
3-5)
Highly skilled
production
(Levels 6-8)
Highly skilled
supervision
(Levels 9-12)
Senior
management
(Levels 13-16)
Contract
(Levels 3-5)
Contract
(Levels 6-8)
Contract
(Levels 9-12)
Contract
(Levels 13-16)
Periodical
Remuneration
Abnormal
Appointment
TOTAL
Salaries
(R’000)
Salaries as %
of Personnel
Cost
Overtime
(R’000)
Overtime
as % of
Personnel
Cost
HOA
(R’000)
HOA as % of
Personnel
Cost
Medical
Ass.
(R’000)
Medical
Ass. as % of
Personnel
Cost
Total
Personnel
Cost per
Salary Band
(R’000)
2976
66.4
19
0.4
356
7.9
413
9.2
4481
14664
67.6
377
1.7
1249
5.8
1716
7.9
21679
137395
64
20954
9.8
6527
3
12770
5.9
214626
49603
71.4
2604
3.7
795
1.1
1902
2.7
69475
19753
85.1
0
0
177
0.8
189
0.8
23203
879
93.6
0
0
12
1.3
3
0.3
939
564
91.4
0
0
7
1.1
12
1.9
617
2256
85.3
8
0.3
29
1.1
2
0.1
2644
2079
80.4
0
0
80
3.1
0
0
2586
104
12.4
0
0
0
0
0
0
839
39931
270204
96.7
70.7
0
0
0
0
0
0
41296
23962
6.3
9232
2.4
17007
4.4
382385
4.2. Employment and Vacancies
Table 4.2.1 Employment and vacancies by programme as on 31 March 2015
Programme
Number of Posts
Grl: promotion of safety, Permanent
Number of Posts
Filled
Vacancy Rate
Number of Posts
Filled Additional to
the Establishment
13
13
0
0
2
2
0
0
Pr1: managememt & administration, Permanent
175
128
26.9
0
Pr2: safety promotion, Permanent
119
90
24.4
7
Grl:crm prvntn & comty polc rlts, Permanent
Pr3: civilian & oversight, Permanent
62
48
22.6
0
Pr4: traffic management, Permanent
910
815
10.4
0
1281
1096
14.4
7
TOTAL
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
133
Table 4.2.2 Employment and vacancies by salary band on 31 March 2015
Salary Band
Number of Posts
Lower skilled (Levels 1-2), Permanent
Number of Posts
Filled
Vacancy Rate
Number of Posts
Filled Additional to
the Establishment
53
38
28.3
0
Skilled (Levels 3-5), Permanent
148
122
17.6
0
Highly skilled production (Levels 6-8), Permanent
868
763
12.1
0
Highly skilled supervision (Levels 9-12), Permanent
171
133
22.2
0
Senior management (Levels 13-16), Permanent
26
25
3.8
0
Contract (Levels 3-5), Permanent
7
7
0
5
Contract (Levels 6-8), Permanent
2
2
0
1
Contract (Levels 9-12), Permanent
4
4
0
1
Contract (Levels 13-16), Permanent
2
2
0
0
1281
1096
14.4
7
TOTAL
Table 4.2.3 Employment and vacancies by critical occupations as on 31 March 2015
Critical Occupations
Number of Posts
on approved
establishment
Number of Posts
Filled
Vacancy Rate
Number of Posts
Filled Additional to
the Establishment
Administrative related, Permanent
93
67
28
0
Building and other property caretakers, Permanent
Cleaners in offices workshops hospitals etc.,
Permanent
Client inform clerks(switchboard, reception and
information clerks), Permanent
17
15
11.8
0
39
26
33.3
0
17
10
41.2
0
Communication and information related, Permanent
8
8
0
0
Computer programmers., Permanent
Computer system designers and analysts.,
Permanent
2
2
0
0
5
5
0
0
Finance and economics related, Permanent
8
7
12.5
0
Financial and related professionals, Permanent
6
6
0
0
12
11
8.3
0
Food services aids and waiters, Permanent
Head of department/chief executive officer,
Permanent
5
4
20
0
2
2
0
0
Health sciences related, Permanent
Housekeepers laundry and related workers,
Permanent
Human resources & organisation development &
related professional, Permanent
2
2
0
1
11
11
0
0
Financial clerks and credit controllers, Permanent
29
27
6.9
0
Human resources clerks, Permanent
3
3
0
0
Human resources related, Permanent
5
5
0
0
Information technology related, Permanent
Language practitioners interpreters & other
communications, Permanent
2
0
100
0
8
8
0
0
Legal related, Permanent
4
2
50
0
Library mail and related clerks, Permanent
5
5
0
0
Light vehicle drivers, Permanent
1
1
0
0
13
6
53.8
0
Material-recording and transport clerks, Permanent
7
5
28.6
0
Medical specialists, Permanent
1
0
100
0
Messengers porters and deliverers, Permanent
6
4
33.3
0
Nursing assistants, Permanent
Other administration & related clerks and
organisers, Permanent
Other administrative policy and related officers,
Permanent
5
5
0
5
118
97
17.8
0
53
43
18.9
0
Logistical support personnel, Permanent
134
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Critical Occupations
Number of Posts
on approved
establishment
Other information technology personnel.,
Permanent
Number of Posts
Filled
Vacancy Rate
Number of Posts
Filled Additional to
the Establishment
7
6
14.3
0
Other occupations, Permanent
19
19
0
0
Professional nurse, Permanent
2
1
50
1
682
624
8.5
0
35
19
45.7
0
Regulatory inspectors, Permanent
Risk management and security services, Permanent
Secretaries & other keyboard operating clerks,
Permanent
28
20
28.6
0
Security guards, Permanent
1
1
0
0
Senior managers, Permanent
19
18
5.3
0
1
1
0
0
1281
1096
14.4
7
Social sciences related, Permanent
TOTAL
4.3 Filling of SMS Posts
The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management
Service by salary level. It also provide information on advertising and filling of SMS posts, reasons for not complying with prescribed
timeframes and disciplinary steps taken.
Table 4.3.1 SMS post information as on 31 March 2015
SMS Level
Total number of
funded SMS posts
Director-General/Head of Department 1
Salary Level 16
Salary Level 15
1
Salary Level 14
6
Salary Level 13
19
Total
27
Total number of
SMS posts filled
1
1
5
18
25
% of SMS posts
filled
100%
100%
83.3%
94.7%
92.6%
Total number of
SMS posts vacant
% of SMS posts
vacant
0
0
1
1
2
0
0%
16.7%
5.3%
7.4%
Table 4.3.2 SMS post information as on 31 March 2015
SMS Level
Total number of
funded SMS posts
Director-General/Head of Department 1
Salary Level 16
Salary Level 15
1
Salary Level 14
6
Salary Level 13
19
Total
27
Total number of
SMS posts filled
1
1
5
18
25
% of SMS posts
filled
100%
100%
83.3%
94.7%
92.6%
Total number of
SMS posts vacant
0
0
1
1
2
% of SMS posts
vacant
0%
0%
16.7%
5.3%
7.4%
Table 4.3.3 Advertising and filling of SMS posts for the period 1 April 2014 to 31 March 2015
SMS Level
Director-General/Head of
Department
Salary Level 16
Salary Level 15
Salary Level 14
Salary Level 13
Total
Total number of
funded SMS posts
1
1
6
19
27
Total number of
SMS posts filled
1
1
5
18
25
% of SMS posts
filled
100%
100%
83.3%
94.7%
92.6%
Total number of
SMS posts vacant
% of SMS posts
vacant
0
0
1
1
2
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
0%
0%
16.7%
5.3%
7.4%
135
Table 4.3.4 – Reasons for not having complied with the filling of funded vacant SMS posts – Advertised within 6 months and filled within 12
months after becoming vacant for the period 1 April 2014 to 31 March 2015
Reasons for vacancies not advertised within six months
The Department was busy reviewing the organogram and wanted to avoid a situation whereby some SMS posts would be abolished and create a
problem when they are filled as the Department would have had to place the affected employees.
Reasons for vacancies not filled within twelve months
The Department was busy reviewing the organogram and wanted to avoid a situation whereby some SMS posts would be abolished and create a
problem when they are filled as the Department would have had to place the affected employees.
Table 4.3.5 – Disciplinary steps taken for not complying with the prescribed timeframes for filling of posts within 12 months for the period 1 April
2014 to 31 March 2015
Reasons for vacancies not advertised within six months
None as this was a deliberate decision by the Department
Reasons for vacancies not filled within twelve months
None as this was a deliberate decision by the Department
4.4. Job Evaluation
Table 4.4.1 Job Evaluation by Salary band for the period 1 April 2014 to 31 March 2015 –
Salary band
Lower Skilled
(Levels1-2)
Skilled (Levels 3-5)
Highly skilled
production (Levels 6-8)
Highly skilled
supervision
(Levels 9-12)
Senior Management
Service Band A
Senior Management
Service Band B
Senior Management
Service Band C
Senior Management
Service Band D
Contract (Levels 1-2)
Contract (Levels 3-5)
Contract (Levels 6-8)
Contract (Levels 9-12)
Contract (Band A)
Contract (Band B)
Contract (Band C)
Contract (Band D)
Total
Number of
posts on
approved
establishment
Number of Jobs
Evaluated
% of posts
evaluated by
salary bands
Posts Upgraded
Number
% of posts
evaluated
Posts downgraded
Number
% of posts
evaluated
53
148
-
-
-
-
-
-
868
-
-
-
-
-
-
171
-
-
-
-
-
-
18
-
-
-
-
-
-
5
-
-
-
-
-
-
2
-
-
-
-
-
-
1
7
2
3
2
1
1281
-
-
-
-
-
-
Table 4.4.2 – Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2014 to 31 March 2015
None
Table 4.4.3 – Employees with levels higher than those determined by job evaluation by occupation for the period 1 April 2014 and 31 March 2015
None
Table 4.4.4 – Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2014 and 31 March 2015
None
136
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
4.5. Employment Changes
Table 4.5.1 Annual turnover rates by salary band for the period 1 April 2014 to 31 March 2015
Salary Band
Number of
employees at
Beginning of Period
(April 2014)
Lower skilled (Levels 1-2), Permanent
Appointments
Terminations
37
2
Turnover Rate
1
2.7
Skilled (Levels 3-5), Permanent
130
0
7
5.4
Highly skilled production (Levels 6-8), Permanent
663
134
25
3.8
Highly skilled supervision (Levels 9-12), Permanent
130
2
5
3.8
Senior Management Service Band A, Permanent
16
0
0
0
Senior Management Service Band B, Permanent
5
0
0
0
Senior Management Service Band C, Permanent
2
0
0
0
Senior Management Service Band D, Permanent
1
1
0
0
Contract (Levels 3-5), Permanent
5
3
2
40
Contract (Levels 6-8), Permanent
3
0
2
66.7
Contract (Levels 9-12), Permanent
7
3
6
85.7
Contract (Band A), Permanent
1
1
1
100
Contract (Band B), Permanent
1
0
1
100
Contract (Band D), Permanent
1
0
0
0
1002
146
50
5
TOTAL
Table 4.5.2 Annual turnover rates by critical occupation for the period 1 April 2014 to 31 March 2015
Occupation
Employment at
Beginning of Period
(April 2014)
Appointments
Terminations
Turnover Rate
Administrative related, Permanent
66
6
9
13.6
Building and other property caretakers, Permanent
17
0
2
11.8
Cleaners in offices workshops hospitals etc., Permanent
Client inform clerks(switch receipt inform clerks),
Permanent
28
0
3
10.7
Communication and information related, Permanent
11
0
0
0
6
2
0
0
Computer programmers., Permanent
0
2
0
0
Computer system designers and analysts., Permanent
1
3
0
0
Finance and economics related, Permanent
9
0
0
0
Financial and related professionals, Permanent
6
1
0
0
Financial clerks and credit controllers, Permanent
Food services aids and waiters, Permanent
11
0
0
0
2
2
0
0
Head of department/chief executive officer, Permanent
2
0
0
0
Health sciences related, Permanent
2
0
0
0
12
0
1
8.3
Housekeepers laundry and related workers, Permanent
Human resources & organisat developm & relate prof,
Permanent
31
0
0
0
Human resources clerks, Permanent
3
0
0
0
Human resources related, Permanent
Language practitioners interpreters & other commun,
Permanent
5
0
1
20
7
1
0
0
Legal related, Permanent
2
0
0
0
Library mail and related clerks, Permanent
3
2
1
33.3
Light vehicle drivers, Permanent
1
0
0
0
Logistical support personnel, Permanent
6
0
0
0
14.3
Material-recording and transport clerks, Permanent
7
0
1
Messengers porters and deliverers, Permanent
5
0
0
0
Nursing assistants, Permanent
4
1
1
25
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
137
Occupation
Employment at
Beginning of Period
(April 2014)
Other administrat & related clerks and organizers,
Permanent
Other administrative policy and related officers,
Permanent
Appointments
98
Risk management and security services, Permanent
Secretaries & other keyboard operating clerks,
Permanent
4.1
6.5
0
3
0
0
21
1
1
4.8
100
1
0
1
519
119
17
3.3
23
1
2
8.7
21
2
0
0
2
0
1
50
18
1
2
11.1
Social sciences related, Permanent
TOTAL
4
0
Security guards, Permanent
Senior managers, Permanent
2
5
Professional nurse, Permanent
Regulatory inspectors, Permanent
Turnover Rate
46
Other information technology personnel., Permanent
Other occupations, Permanent
Terminations
1
0
0
0
1002
146
50
5
Table 4.5.3 Reasons why staff left the department for the period 1 April 2014 to 31 March 2015
Termination Type
Number
Percentage of Total Resignations
Death, Permanent
8
16
Resignation, Permanent
19
38
Expiry of contract, Permanent
12
24
Dismissal-misconduct, Permanent
1
2
Retirement, Permanent
10
20
TOTAL
50
100
Table 4.5.4 Promotions by critical occupation for the period 1 April 2014 to 31 March 2015
Occupation
Administrative related
Building and other property
caretakers
Cleaners in offices workshops
hospitals etc.
Client inform clerks(switchboard,
receptionist and information clerks)
Communication and information
related
Computer system designers and
analysts.
Employees at
Beginning of
Period (April
2014)
Promotions to
another Salary Level
Salary Level
Promotions as a %
of Employment
Progressions to
another Notch
within Salary Level
Notch progressions
as a % of
Employment
66
4
6.1
33
50
17
0
0
11
64.7
28
0
0
20
71.4
11
0
0
4
36.4
6
0
0
3
50
1
1
100
1
100
Finance and economics related
9
0
0
3
33.3
Financial and related professionals
Financial clerks and credit
controllers
6
0
0
2
33.3
11
0
0
2
18.2
Food services aids and waiters
Head of department/chief executive
officer
2
0
0
1
50
2
0
0
0
0
Health sciences related
Housekeepers laundry and related
workers
Human resources & organisational
development & relate prof
2
0
0
1
50
12
0
0
11
91.7
31
2
6.5
12
38.7
Human resources clerks
3
0
0
3
100
Human resources related
Language practitioners interpreters
& other communications
5
1
20
3
60
7
0
0
4
57.1
138
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Occupation
Employees at
Beginning of
Period (April
2014)
Promotions to
another Salary Level
Salary Level
Promotions as a %
of Employment
Progressions to
another Notch
within Salary Level
Notch progressions
as a % of
Employment
Legal related
2
0
0
0
0
Library mail and related clerks
3
0
0
2
66.7
Light vehicle drivers
1
0
0
1
100
Logistical support personnel
Material-recording and transport
clerks
6
0
0
5
83.3
7
0
0
3
42.9
Messengers porters and deliverers
5
0
0
0
0
Nursing assistants
Other administration & related
clerks and organisers
Other administrative policy and
related officers
Other information technology
personnel.
4
0
0
0
0
98
1
1
25
25.5
46
0
0
25
54.3
Other occupations
Professional nurse
Regulatory inspectors
Risk management and security
services
Secretaries & other keyboard
operating clerks
Security guards
Senior managers
Social sciences related
TOTAL
5
1
20
3
60
21
0
0
12
57.1
1
0
0
0
0
519
1
0.2
362
69.7
23
0
0
11
47.8
21
1
4.8
14
66.7
100
2
0
0
2
18
0
0
0
0
1
0
0
1
100
1002
12
1.2
580
57.9
Table 4.5.5 Promotions by salary band for the period 1 April 2014 to 31 March 2015
Salary Band
Employees at
Beginning of Period
(April 2014)
Promotions to
another Salary Level
37
0
0
18
48.6
130
1
0.8
48
36.9
663
4
0.6
448
67.6
130
7
5.4
66
50.8
24
0
0
0
0
Contract (Levels 3-5), Permanent
5
0
0
0
0
Contract (Levels 6-8), Permanent
Contract (Levels 9-12),
Permanent
Contract (Levels 13-16),
Permanent
3
0
0
0
0
7
0
0
0
0
3
0
0
0
0
1002
12
1.2
580
57.9
Lower skilled (Levels 1-2),
Permanent
Skilled (Levels 3-5), Permanent
Highly skilled production (Levels
6-8), Permanent
Highly skilled supervision
(Levels 9-12), Permanent
Senior management
(Levels 13-16), Permanent
TOTAL
Salary bands
Promotions as a %
of employees by
salary level
Progressions to
Notch progressions
another notch within as a % of employees
a salary Level
by salary bands
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
139
4.6. Employment Equity
Table 4.6. 1 Total number of employees (including employees with disabilities) in each of the following occupational categories as at 31 March 2015
Occupational
Categories
Legislators,
senior officials
and managers,
Permanent
Professionals,
Permanent
Technicians
and associate
professionals,
Permanent
Clerks,
Permanent
Service and
sales workers,
Permanent
Plant and
machine
operators and
assemblers,
Permanent
Elementary
occupations,
Permanent
TOTAL
Male,
African
Male,
Coloured
Male,
Indian
Male,
Total
Blacks
Male,
White
Female,
African
Female,
Coloured
Female,
Indian
Female,
Total
Blacks
Female,
White
Total
10
2
1
13
1
6
0
1
7
0
21
35
1
0
36
0
40
2
1
43
0
79
51
0
2
53
6
51
4
2
57
1
117
37
0
0
37
1
100
3
0
103
10
151
369
18
4
391
37
224
5
0
229
3
660
1
0
0
1
0
0
0
0
0
0
1
32
0
0
32
1
34
0
0
34
0
67
535
21
7
563
46
455
14
4
473
14
1096
8
0
0
8
1
8
0
0
8
0
17
Employees with
disabilities
Table 4.6.2 - Total number of Employees (incl. Employees with disabilities) in each of the following occupational bands on 31 March 2015
Occupational
Bands
Top
Management,
Permanent
Senior
Management,
Permanent
Professionally
qualified and
experienced
specialists
and midmanagement,
Permanent
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foremen,
Permanent
140
Male,
African
Male,
Coloured
Male,
Indian
Male,
Total
Blacks
Male,
White
Female,
African
Female,
Coloured
Female,
Indian
Female,
Total
Blacks
Female,
White
Total
2
0
0
2
0
1
0
0
1
0
3
7
2
1
10
1
9
1
1
11
0
22
67
2
2
71
11
48
1
1
50
1
133
398
17
4
419
33
285
11
2
298
13
763
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Occupational
Bands
Semiskilled and
discretionary
decision
making,
Permanent
Unskilled
and defined
decision
making,
Permanent
Contract (Top
Management),
Permanent
Contract
(Senior
Management),
Permanent
Contract
(Professionally
qualified),
Permanent
Contract
(Skilled
technical),
Permanent
Contract
(Semi-skilled),
Permanent
TOTAL
Male,
African
Male,
Coloured
Male,
Indian
Male,
Total
Blacks
Male,
White
Female,
African
Female,
Coloured
Female,
Indian
Female,
Total
Blacks
Female,
White
Total
46
0
0
46
1
74
1
0
75
0
122
11
0
0
11
0
27
0
0
27
0
1
0
0
1
0
0
0
0
0
0
1
1
0
0
1
0
0
0
0
0
0
1
1
0
0
1
0
3
0
0
3
0
4
0
0
0
0
0
2
0
0
2
0
2
38
1
0
0
1
0
6
0
0
6
0
7
535
21
7
563
46
455
14
4
473
14
1096
Female,
Coloured
Female,
Indian
Female,
Total
Blacks
Table 4.6.3 - Recruitment for the period 1 April 2014 to 31 March 2015
Occupational
Bands
Top
Management,
Permanent
Professionally
qualified and
experienced
specialists
and midmanagement,
Permanent
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foremen,
Permanent
Unskilled
and defined
decision making,
Permanent
Contract (Senior
Management),
Permanent
Male,
African
Male,
Coloured
Male,
Indian
Male, Total
Blacks
Male,
White
Female,
African
Female,
White
Total
0
0
0
0
0
1
0
0
1
0
1
2
0
0
2
0
0
0
0
0
0
2
86
1
0
87
0
46
1
0
47
0
134
0
0
0
0
0
2
0
0
2
0
2
1
0
0
1
0
0
0
0
0
0
1
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
141
Occupational
Bands
Contract
(Professionally
qualified),
Permanent
Contract
(Semi-skilled),
Permanent
TOTAL
Male,
African
Male,
Coloured
1
0
Male,
Indian
Male, Total
Blacks
0
Male,
White
1
Female,
African
0
Female,
Coloured
2
Female,
Indian
0
Female,
Total
Blacks
0
2
Female,
White
Total
0
3
1
0
0
1
0
2
0
0
2
0
3
91
1
0
92
0
53
1
0
54
0
146
Table 4.6.4 – promotions for the period 1 April 2014 to 31 March 2015
Occupational
Bands
Professionally
qualified and
experienced
specialists
and midmanagement,
Permanent
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foremen,
Permanent
Semi-skilled and
discretionary
decision making,
Permanent
Unskilled
and defined
decision making,
Permanent
TOTAL
Male,
African
Male,
Coloured
Male,
Indian
Male,
Total
Blacks
Male,
White
Female,
African
Female
Coloured
Female,
Indian
Female,
Total
Blacks
Female,
White
Total
33
1
1
35
8
27
1
1
29
1
73
238
7
3
248
20
172
4
1
177
7
452
21
0
0
21
0
27
1
0
28
0
49
3
0
0
3
0
15
0
0
15
0
18
295
8
4
307
28
241
6
2
249
8
592
1
0
0
1
1
2
0
0
2
0
4
Employees with
disabilities
TABLE 4.6.5 – Terminations for the period 1 April 2014 to 31 March 2015
Occupational
Bands
Professionally
qualified and
experienced
specialists
and midmanagement,
Permanent
142
Male,
African
Male,
Coloured
3
0
Male,
Indian
Male,
Total
Blacks
0
Male,
White
3
Female,
African
1
Female
Coloured
1
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
0
Female,
Indian
0
Female,
Total
Blacks
1
Female,
White
0
Total
5
Occupational
Bands
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foremen,
Permanent
Semi-skilled and
discretionary
decision making,
Permanent
Unskilled and
defined decision
making,
Permanent
Contract (Senior
Management),
Permanent
Contract
(Professionally
qualified),
Permanent
Contract (Skilled
technical),
Permanent
Contract
(Semi-skilled),
Permanent
TOTAL
Male,
African
Male,
Coloured
Male,
Indian
Male,
Total
Blacks
Male,
White
Female,
African
Female
Coloured
Female,
Indian
Female,
Total
Blacks
Female,
White
Total
11
0
0
11
5
6
0
0
6
3
25
2
0
0
2
0
5
0
0
5
0
7
1
0
0
1
0
0
0
0
0
0
1
0
0
0
0
0
2
0
0
2
0
2
3
0
1
4
0
2
0
0
2
0
6
1
0
0
1
0
1
0
0
1
0
2
0
0
0
0
0
2
0
0
2
0
2
1
0
1
2
6
19
0
0
19
3
50
Table 4.6.6 – Disciplinary action for the period 1 April 2014 to 31 March 2015
Disciplinary
action
Male
African
Coloured
0
Asian
0
White
0
Female
Coloured
Asian
African
Total
White
1
1
Employees with
disabilities
0
Table 4.6.7 – Skills development for the period 1 April 2014 to 31 March 2015
Occupational
band
Legislators,
Senior Officials
and Managers
Professionals
Technicians
and Associate
Professionals
Clerks
Elementary
Occupations
TOTAL
Employees with
disabilities
Male
African
Coloured
Female
Asian
White
African
Coloured
Total
Asian
White
12
0
0
0
9
0
0
0
21
50
1
1
0
79
0
5
0
136
266
10
1
1
232
2
1
0
513
24
0
0
0
72
7
0
1
104
0
0
0
0
3
0
0
0
3
352
11
2
1
395
9
6
1
777
3
0
0
0
1
0
0
0
4
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
143
4.7
Signing of performance agreements by SMS members
Table 4.7.1 – Signing of performance agreements by SMS members as on 31 March 2015
SMS Level
Total number of funded
SMS posts
Level 16
Level 15
Level 14
Level 13
Total
Total number of SMS
members
1
1
6
19
27
Total number of signed
performance agreements
1
1
5
18
25
Signed performance
agreements as % of total
number of SMS members
1
1
5
18
25
100%
100%
83%
95%
93%
Table 4.7.2 – Reasons for not having concluded performance agreements for all SMS members as on 31 March 2015
Reasons
2 SMS post was vacant on the establishment
Table 4.7.3 – Disciplinary steps taken against SMS members for not having concluded performance agreements for all SMS members as on 31
March 2015
Reasons
Not applicable
4.8.
Performance Rewards
Table 4.8.1 – Performance Rewards by race, gender and disability for the period 1 April 2014 to 31 March 2015 Race and Gender
Beneficiary Profile
Number of
Beneficiaries
Costs
Total Employment
Percentage of Total
Employment
Cost (R’000)
Average Cost per
Beneficiary (R)
African, Female
150
447
33.6
1,451
9,671
African, Male
121
527
23
1,224
10,116
Asian, Female
3
4
75
51
16,928
Asian, Male
3
7
42.9
52
17,393
Coloured, Female
6
14
42.9
56
9,386
Coloured, Male
5
21
23.8
56
11,205
Total Blacks, Female
159
465
34.2
1,558
9,797
Total Blacks, Male
129
555
23.2
1,332
10,327
5
14
35.7
55
11,033
White, Male
20
45
44.4
274
13,692
Employees with a disability
11
17
64.7
81
7,402
324
1096
29.6
3,300
10,187
White, Female
TOTAL
Table 4.8.2 – Performance Rewards by salary band for levels below Senior Management Service for the period 1 April 2014 to 31 March 2015
Salary Band
Beneficiary Profile
Number of
Beneficiaries
Costs
Total Employment
Percentage of Total
Employment
Cost (R’000)
Average Cost per
Beneficiary (R)
Lower skilled (Levels 1-2)
16
38
42.1
80
5,000
Skilled (Levels 3-5)
Highly skilled production
(Levels 6-8)
Highly skilled supervision
(Levels 9-12)
48
122
39.3
312
6,500
198
763
26
2,003
10,116
14,783
60
133
45.1
887
Contract (Levels 3-5)
0
7
0
0
0
Contract (Levels 6-8)
1
2
50
6
6,000
Contract (Levels 9-12)
1
4
25
12
12,000
Periodical Remuneration
0
70
0
0
0
Abnormal Appointment
TOTAL
144
0
814
0
0
0
324
1953
16.6
3,300
10,187
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Table 4.8.3 – Performance Rewards by critical occupation for the period 1 April 2014 to 31 March 2015
Critical Occupations
Beneficiary Profile
Total Employment
Number of
Beneficiaries
Administrative related
Building and other property
caretakers
Cleaners in offices workshops
hospitals etc.
Client inform clerks(switchb
recept inform clerks)
Communication and
information related
Computer programmers.
Computer system designers
and analysts.
Finance and economics
related
Financial and related
professionals
Financial clerks and credit
controllers
Food services aids and waiters
Head of department/chief
executive officer
Health sciences related
Housekeepers laundry and
related workers
Human resources & organisat
developm & relate prof
Costs
Percentage of Total
Employment
Cost (R’000)
Average Cost per
Beneficiary (R)
28
67
41.8
437
15,607
6
15
40
30
5,000
14
26
53.8
68
4,857
4
10
40
27
6,750
1
8
12.5
11
11,000
0
2
0
0
0
1
5
20
23
23,000
2
7
28.6
23
11,500
1
6
16.7
9
9,000
9
11
81.8
65
7,222
1
4
25
7
7,000
0
2
0
0
0
1
2
50
13
13,000
6
11
54.5
46
7,667
11,538
13
27
48.1
150
Human resources clerks
3
3
100
29
9,667
Human resources related
Language practitioners
interpreters & other commun
3
5
60
41
13,667
0
8
0
0
0
Legal related
0
2
0
0
0
Library mail and related clerks
1
5
20
6
6,000
Light vehicle drivers
1
1
100
5
5,000
Logistical support personnel
Material-recording and
transport clerks
Messengers porters and
deliverers
4
6
66.7
45
11,250
2
5
40
16
8,000
Nursing assistants
Other administrat & related
clerks and organisers
Other administrative policy
and related officers
Other information technology
personnel.
0
4
0
0
0
0
5
0
0
0
32
97
33
264
8,250
20
43
46.5
237
11,850
2
6
33.3
19
9,500
Other occupations
10
19
52.6
105
10,500
Professional nurse
0
1
0
0
0
135
624
21.6
1,415
10,481
10
19
52.6
94
9,400
11
20
55
90
8,182
2
1
200
11
5,500
Senior managers
0
18
0
0
0
Social sciences related
1
1
100
13
13,000
324
1096
29.6
3,300
10,187
Regulatory inspectors
Risk management and
security services
Secretaries & other keyboard
operating clerks
Security guards
TOTAL
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
145
Table 4.8.4 – Performance related rewards (cash bonus) by band for Senior Management Service for the period 1 April 2014 to 31 March 2015
SMS Band
Beneficiary profile
Number of
Beneficiaries
Number of
employees
Cost
% of total within
salary band
Total cost as
% of the total
Average Cost per personnel
Beneficiary (R) expenditure
Cost (R’000)
Band A
0
18
0
0
0
0
Band B
0
5
0
0
0
0
Band C
0
2
0
0
0
0
Band D
0
2
0
0
0
0
TOTAL
0
27
0
0
0
0
4.9Foreign Workers
Table 4.9.1 – Foreign workers by salary band for the period 1 April 2014 to 31 March 2015
Salary Band
01 April 2014
Number of
employees at
beginning of
the period
31 March 2015
% of total
Number of
% of
employees
Total
at the end of
the period
Change
Number of
changes in
Employment
% of
Total
Number
Total
Employment
at End of
Period
Total Change in
Employment
Abnormal
Appointment
1
100
1
100
0
0
1
1
0
TOTAL
1
100
1
100
0
0
1
1
0
Table 4.9.2 – Foreign workers by major occupation for the period 1 April 2014 to 31 March 2015
Major
Occupation
01 April 2014
Number of
employees
at beginning
of the period
31 March 2015
% of
total
Number of
employees
at the end of
the period
Change
% of Total
Change in
Employment
Percentage
of Total
Total
Total
Total
Employment Employment
Change in
at Beginning
at End of
Employment
of Period
Period
Other
occupations
1
100
1
100
0
0
1
1
0
TOTAL
1
100
1
100
0
0
1
1
0
4.10.Leave Utilisation
Table 4.10.1 – Sick leave for the period 1 January 2014 to 31 December 2014
Salary Band
Total Days
% Days with
Medical
Certification
Number of
Employees using
Sick Leave
% of Total
Employees using
Sick Leave
Average Days per Estimated Cost
Employee
(R’000)
Lower skilled (Levels 1-2)
301
82.1
31
3.7
10
116
Skilled (Levels 3-5)
Highly skilled production
(Levels 6-8)
Highly skilled supervision
(Levels 9-12)
Senior management (Levels
13-16)
755
65
101
11.9
7
450
4578
70.1
615
72.5
7
4,243
519
73.8
82
9.7
6
923
89
53.9
12
1.4
7
303
4
50
2
0.2
2
2
Contract (Levels 3-5)
Contract (Levels 6-8)
Contract (Levels 9-12)
TOTAL
146
4
25
2
0.2
2
4
10
80
3
0.4
3
21
6260
70.1
848
100
7
6062
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Table 4.10.2 – Disability leave (temporary and permanent) for the period 1 January 2014 to 31 December 2014
Salary Band
Total Days
% Days with
Medical
Certification
Number of
Employees using
Sick Leave
% of Total
Employees using
Sick Leave
Average Days per
Employee
Estimated Cost
(R’000)
Lower skilled (Levels 1-2)
301
82.1
31
3.7
10
116
Skilled (Levels 3-5)
Highly skilled production
(Levels 6-8)
Highly skilled supervision
(Levels 9-12)
Senior management (Levels
13-16)
755
65
101
11.9
7
450
4578
70.1
615
72.5
7
4,243
519
73.8
82
9.7
6
923
303
89
53.9
12
1.4
7
Contract (Levels 3-5)
4
50
2
0.2
2
2
Contract (Levels 6-8)
4
25
2
0.2
2
4
10
80
Contract (Levels 9-12)
TOTAL
6260
70.1
Table 4.10.3 – Annual Leave for the period 1 January 2014 to 31 December 2014
Salary Band
3
0.4
3
21
848
100
44.7
6062
Total Days Taken
Lower skilled (Levels 1-2)
Average days per
Employee
Number of Employees
who took leave
850
22
38
2472
20
122
13088
19
694
2838
23
125
473
22
22
Contract (Levels 3-5)
59
15
4
Contract (Levels 6-8)
17
6
3
Contract (Levels 9-12)
82
14
6
31
10
3
19910
20
1017
Skilled (Levels 3-5)
Highly skilled production (Levels 6-8)
Highly skilled supervision (Levels 9-12)
Senior management (Levels 13-16)
Contract (Levels 13-16)
TOTAL
Table 4.10.4 – Capped leave for the period 1 January 2014 to 31 December 2014
Salary Band
Total days of capped
leave taken
Average number of days
taken per employee
Average capped leave
per employee as at 31
December 2014
Number of Employees
who took Capped leave
Lower skilled (Levels 1-2)
3
3
24
1
Skilled (Levels 3-5)
Highly skilled production (Levels
6-8)
Highly skilled supervision (Levels
9-12)
3
3
31
1
37
19
51
2
2
1
54
2
TOTAL
45
8
48
6
Table 4.10.5 – Leave payouts for the period 1 April 2014 to 31 March 2015
Reason
Total Amount (R’000)
Number of Employees
Average Payment per
Employee (R)
Capped leave payouts on termination of service for 2014/15
737
17
43353
Current leave payout on termination of service for 2014/15
151
9
16778
TOTAL
888
26
34154
4.11
HIV/AIDS & Health Promotion Programmes (fully completed)
Table 4.11.1 – Steps taken to reduce risk of occupational exposure
Units/categories of employees identified to be at high risk of
contracting HIV & related diseases (if any)
N/A
Key steps taken to reduce the risk
N/A
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
147
Table 4.11.1 – Details of Health Promotion and HIV/AIDS Programmes
Question
Yes
No
1. Has the department designated a member of the SMS to
implement the provisions contained in Part VI E of Chapter 1
of the Public Service Regulations, 2001? If so, provide her/his
name and position.
2. Does the department have a dedicated unit or have you
designated specific staff members to promote health and
well-being of your employees? If so, indicate the number of
employees who are involved in this task and the annual budget
that is available for this purpose.
X
Vumile Mahaye, Director: HR
X
1 EHWP Coordinator and 15 regional Peer Educators. The
HIV/ AIDS/TB and STI budget was part of the global EHWP
budget.
3. Has the department introduced an Employee Assistance or
Health Promotion Programme for your employees? If so, indicate
the key elements/services of the programme.
X
Awareness and Training, Psycho- social support and
counselling, managerial consultancy, lifestyle and health
management promotion programme
X
4. Has the department established (a) committee(s) as contemplated
in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations,
2001? If so, please provide the names of the members of the
committee and the stakeholder(s) that they represent.
Details, if yes
The people that are serving are peer educators and are
doing it on an ad-hoc basis or until a permanent structure
is established.
5. Has the department reviewed the employment policies and
practices of your department to ensure that these do not unfairly
discriminate against employees on the basis of their HIV status?
If so, list the employment policies/practices so reviewed.
X
HIV/AIDS/STI and Policy, Wellness Policy, Health and
Productivity Management Policy, and the Recruitment
and Selection Policy.
6. Has the department introduced measures to protect HIVpositive employees or those perceived to be HIV-positive from
discrimination? If so, list the key elements of these measures.
7. Does the department encourage its employees to undergo
Voluntary Counselling and Testing? If so, list the results that you
have achieved.
8. Has the department developed measures/indicators to monitor
& evaluate the impact of your health promotion programme? If
so, list these measures/indicators.
X
Policies, Grievance Procedure and Disciplinary processes
X
6 HCT sessions in various regions
X
Monthly and quarterly reports, attendance and condom
distribution register.
4.12Labour Relations
Table 4.12.1 – Collective agreements for the period 1 April 2014 to 31 March 2015
Total number of collective agreements
n/a
Table 4.12.2 – Misconduct and disciplinary hearings finalised for the period 1 April 2014 to 31 March 2015
Outcomes of disciplinary hearings
Number
Guilty
% of Total
1
100%
Not guilty
0
0
Pending
0
0
TOTAL
1
100%
Table 4.12.3 – Types of misconduct addressed disciplinary hearings for the period 1 April 2014 to 31 March 2015
Type of misconduct
Number
% of Total
Bribery
1
100%
TOTAL
1
100%
Table 4.12.4 – Grievances lodged for the period 1 April 2014 to 31 March 2015
Grievance
Number of grievances resolved
Number
% of Total
12
100%
Number of grievances not resolved
0
0%
Total number of grievances lodged
12
100%
148
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Table 4.12.5 – Disputes lodged with Councils for the period 1 April 2014 to 31 March 2015- Zandi to verify number lodged versus numbers
finalised whether dismissed or upheld
Disputes
Number
% of Total
Number of disputes upheld
0
0
Number of disputes dismissed
2
0
Number of disputes pending
4
40%
Total number of disputes lodged
6
100%
Table 4.12.6 – Strike Action for the period 1 April 2014 to 31 March 2015
Total number of person working days lost
0
Total cost(R’000) of working days lost
0
Amount (R’000) recovered as a result of no work no pay
0
Table 4.12.7 – Precautionary suspension for the period 1 April 2014 to 31 March 2015
1
Number of people suspended
1
Number of people whose suspension exceeded 30 days
201
Average number of days suspended
R101,760
Cost (R’000) of suspensions
4.13
Skills Development
Table 4.13.1 – Training Needs identified for the period 1 April 2014 to 31 March 2015
Occupational Categories
Legislators, senior officials and
managers
Professionals
Technicians and associate
professionals
Clerks
Gender
Female
Skilled agriculture and fishery
workers
Craft and related trades workers
Plant and machine operators and
assemblers
Elementary occupations
Gender sub totals
Skills
Programmes
& other short
courses
Other forms of
training
Total
7
0
7
0
7
14
0
14
0
14
Female
43
0
43
0
43
Male
36
0
36
0
36
Female
58
0
58
0
58
Male
59
0
59
0
59
113
0
113
0
113
Female
38
0
38
0
38
Female
168
0
168
0
168
Male
378
0
378
0
378
Female
0
0
0
0
0
Male
0
0
0
0
0
Female
0
0
0
0
0
Male
0
0
0
0
0
Female
0
0
0
0
0
Male
1
0
1
0
1
Female
34
0
34
0
34
Male
33
0
33
0
33
487
0
487
0
487
609
0
609
0
609
1002
0
1002
0
1002
Female
Male
Total
Training needs identified at start of the reporting period
Learnerships
Male
Male
Service and sales workers
Number of
employee as at 1
April 2014
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
149
Table 4.13.2 – Training provided for the period 1 April 2014 to 31 March 2015
Occupational Categories
Legislators, senior officials and
managers
Gender
Number of
employees as at
1 April 2014
Female
Technicians and associate
professionals
Clerks
Craft and related trades workers
Plant and machine operators and
assemblers
Elementary occupations
Gender sub totals
9
0
9
0
12
0
12
Female
43
0
84
0
84
Male
36
0
52
0
52
Female
58
0
75
0
75
Male
59
0
31
0
31
113
0
80
0
80
38
0
24
0
24
Female
168
0
185
0
185
Male
378
0
222
0
222
Female
0
0
0
0
0
Male
0
0
0
0
0
Female
0
0
0
0
0
Male
0
0
0
0
0
Female
0
0
0
0
0
Male
1
0
0
0
0
Female
34
0
3
0
3
Male
33
0
0
0
0
487
0
436
0
436
609
1002
0
0
341
777
0
0
341
777
Female
Male
Total
4.14
Total
0
Male
Skilled agriculture and fishery
workers
Other forms of
training
7
Female
Service and sales workers
Skills
Programmes
& other short
courses
14
Male
Professionals
Training provided for the period 1 April 2014 to 31 March 2015
Learnerships
Injury on duty
Nature of injury on duty
Number
Required basic medical attention only
% of total
35
100%
Temporary Total Disablement
0
0
Permanent Disablement
0
0
Fatal
0
0
Total
35
100%
4.15
Utilisation of Consultants (Not done) SCM
Table 4.15.1 - Report on consultant appointments using appropriated funds
Name of Service Provider
Solomon Maila & Associates
Focul Point Consulting Services
ICAS
Quest Research Services
Quest Research Services
Underhill Corporate Solutions
Mapungubwe Institute
Matenga de Pilazza
150
Project Title
Total Number of
consultants that
worked on project
Compilation of the DCS annual report 05
Assistance with Operation Clean Audit 04
Employee Assistance Programme
20
Research on Sector Policing in Hillbrow 20
and Boysens
Research on Policing needs and
20
Priorities
Rural Safety Strategy
08
Research on the status of policing in
17
the province
Translation services-three languages
02
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Duration
Work days
Contract value in
Rand
01 month
02 months
3 days
12 weeks
299,478.00
326,040.00
35,331.56
489,060.00
12 weeks
300,000.00
3 months
2 months
210,000.00
100,000.00
2 weeks
15,103.70
Name of Service Provider
Project Title
KMT Bidding Solutions
Development of SCM Policy and SCM
Procedure Manual
Employee Wellness Programme
Provision of Wellness Campaign
Services
Subscription Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Legal Services
Pro-Active Health Solutions
Pono People Management solutions
Sabinet Online Ltd
Mkhabela Attorneys
Seleke Attorneys
Mcedisi Ndlovu Attorneys
Werksman Attorneys
Norman Attorneys
Werksman Attorneys
Norman Attorneys
Hogan Lovells
Msikunya Attorneys
Total Number of
consultants that
worked on project
02
Duration
Work days
Contract value in
Rand
5 Weeks
294,752.34
12
07
3 days
03 days
68,8075
280,000.00
06
04
04
04
03
03
03
04
03
2
2
03
05
1
3
5
2
04
03
05
1 year
2 weeks
3 weeks
5 days
2 days
7 days
5 days
2 weeks
2 months
4 weeks
5 days
4 days
5 days
2 days
3 days
3 months
3 weeks
I month
2 weeks
2 months
130,679.58
15,960.00
27,360.00
1,710.00
1,806.75
11,964.30
2,736.00
13,953.60
86,626.00
13,224.00
2,280.00
24,624.00
13,224.00
1,368.00
17,188.46
102,414.92
18,878.64
64,286.93
18,878.64
68,400.00
Table 4.15.2 - Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs)
Project Title
Percentage ownership by HDI
groups
Percentage management by HDI
groups
Number of Consultants from HDI
groups that work on the project
Total Number of consultants that
worked on project
Duration
Work days
Donor and Contract value in Rand
Total individual consultants
Total duration
Work days
Total contract value in Rand
Table 4.15.3 - Report on consultant appointments using Donor funds
Project Title
Total number of projects
Table 4.15.4 - Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs)
Project Title
4.15
Percentage ownership by HDI
groups
Percentage management by HDI
groups
Number of Consultants from HDI
groups that work on the project
Utilisation of Consultants (Not done) SCM
Table 4.16.1 – Granting of employee initiated severance packages for the period 1 April 2014 to 31 March 2015
Salary band
Lower skilled (level 1-2)
Skilled levels (3-5)
Highly Skilled production (6-8)
Highly skilled supervision (9-12)
Senior Management (13-16)
Number of applications
received
Number of applications
referred to the MPSA
0
0
0
0
0
0
Number of applications
supported by MPSA
0
0
0
0
0
0
Number of applications
approved by the
Department
0
0
0
0
0
0
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
0
0
0
0
0
0
151
152
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Part
5
Other Information
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
153
PART 5: OTHER INFORMATION
List of abbreviations and acronyms
ABSA
Amalgamated Banks of Southern Africa
AARTO Administrative Adjudication of Road Traffic Offences
AFS
Annual Financial Statements
AG
Auditor General
AIDS
Acquired Immune Deficiency Syndrome ANC
African National Congress
APP
Annual Performance Plan
BAC
Business Against Crime
BAS
Budget Administration System
BBBEE
Broad Based Black Economic Empowerment
CEO
Chief Executive Officer
CCTV
Close Circuit Television
CFO
Chief Financial Officer
CJS
Criminal Justice System
CPF
Community Police Forum
CPR
Community Police Relations
CSF
Community Safety Forum
DCS
Department of Community Safety
DID
Department of Infrastructure and Development
DLTC
Drivers Licence Testing Centre
DPSA
Department of Public Service and Administration
DSD
Department of Social Development
DVA Domestic Violence Act
ECD
Early Childhood Development
EE
Employment Equity
EHWP
Employee Health and Wellness Programme
EMS
Emergency Management Services
ENE
Estimates of National Expenditure
EPWP
Extended Public Works Programme
ETQA
Education and Training Quality Assurer
ERM
Enterprise Risk Management
EXCO
Executive Council
FBO
Faith Based Organisations
FCS
Child Protection and Sexual Offences
FMPPI
154
Framework for Managing Programme Performance Information
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
GAS Gauteng Audit Services
GBN
Gauteng Broadband Network
GBV
Gender Based Violence
GBVPF
Gender Based Violence Prevention Forum
GCOPS
Gauteng Co-Created Policing Strategy
GCRA
Gauteng City Region Academy
GFA
Gauteng Funding Agency
GISCC
Gauteng Inter Governmental Safety Coordinating Committee
GLEAF
Gauteng Law Enforcement Agency Forum
GPC
Gauteng Planning Commission
GPG
Gauteng Provincial Government
GTA
Gauteng Tourism Authority
HCT
HIV Counselling and Testing
HDI
Historically Disadvantaged Individual
HEART
Honesty, Excellence, Accountability, Respect and Transparency
HIV
Human Immunodeficiency Virus
HOD
Head of Department
HR
Human Resource
ICT
Information, Communication and Technology
IFS
Interim Financial Statements
IGR
Inter-Governmental Relations
IKLT
Ikhaya Lethemba
IP
Intellectual Property
IPID
Independent Police Investigative Directorate
IT
Information Technology
IYM
In Year Monitoring
LEA
Law Enforcement Agency
MASP
Men As Safety Promoters
MANCOMM
Management Committee
MEC
Member of the Executive Council
MISS
Management of Information Security Systems
MOU
Memorandum of Understanding
MPAT
Management of Performance Assessment Tool
MPL
Member of the Provincial Legislature
MPD
Metropolitan Police Department
MTEC
Medium Term Expenditure Council
MTEF
Medium Term Expenditure Framework
NACH
National Anti-Corruption Hotline
NCPS
National Crime Prevention Strategy
NDP
National Development Plan
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
155
NEHAWU
National Education, Health and Allied Workers Union
NGO
Non-Governmental Organisation
NMT National Monitoring Tool
NPA
National Prosecuting Authority
OHS
Occupational Health System
PAIA
Promotion of Access to Information Act
PAJA
Promotion of Administrative Justice Act
PEC
Provincial Executive Committee
PFMA
Public Finance Management Act
PMDS
Performance Management and Development System
PSETA
Public Service Education and Training Authority
POA
Programme of Action
POPCRU
Police and Prisons Civil Rights Union
PROVJOC
Provincial Joint Operations Centre
PSA Public Servants Association
PSCBC
Public Service Coordinating Bargaining Chamber
PSL
Premier Soccer League
QPR
Quarterly Performance Review
QRS
Quarterly Review Sessions
RTMC
Road Traffic Management Corporation
RVO
Regional Victim Offices
SABC
South African Broadcasting Corporation
SABRIC
South African Banking Risk Information Centre
SAP
System Application Programme
SANRAL
South African National Road Agency Limited
SAPS
South African Police Service
SASSETA
Safety Security Sector Education and Training Authority
SCM
Supply Chain Management
SCOPA
Standing Committee for Public Accounts
SDIP
Service Delivery Improvement Plan
SHAP
Self Help Association of Paraplegics
SLA
Service Level Agreement
SMS
Senior Management Service
SOCA Sexual Offences Criminal Act
SPACE
Sports, Arts, Culture and Edutainment
SSA
State Security Agency
TV
Television
VAWAC
Violence against women and children
VEC
Victim Empowerment Centre
VET
Victim Empowerment Training
VTS
Vehicle Testing Stations
156
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
Gauteng Provincial Government | Department of Community Safety | Annual Report | 2014/2015
157
Annual
Community Safety
64 Pritchard Street, Johannesburg
Private Bag X23, Marshalltown, 2107
Tel: +27 11 689 3600 | Fax: +27 11 689 3650
Web: www.gautsafety.gpg.gov.za
Hotline: 08600 11000
PR329/2015
ISBN: 978-0-621-44052-2