Introduction
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Name
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Designation
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Strategic Sourcing & Contracts Manager
Division
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Bonga Ndaba
Procurement
Location
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Westville, Durban
My Story Today…
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Engen Procurement
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Overview of Structure
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Who’s who
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Commodity Management
Engen’s Tender Procedures
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Monetary Values
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Governance
Engen’s Tender Evaluation Methodology
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Evaluation Criteria
Where “potential” Opportunities exist
Overview of Structure
Chief Procurement
Officer
Enablement
Manager
Governance
& Strategic
Projects
Manager
Corporate
Services
Manager
Sourcing &
Contracts
Manager
Sourcing &
Contracts
Manager
Sourcing &
Contracts
Manager
Sourcing &
Contracts
Manager
Projects
Overview of Portfolio
Strategic Sourcing &
Contracts Manager
(Zulfa Bardien)
Sourcing
Special Projects
Retail Forecourts
Road Transport
Building Contractors
Construction
Engineers
Consultants
Strategic Sourcing &
Contracts Manager
(Riaz Kajee)
Sourcing
General/Special
Projects
Piping fabrication and
installation
Manufacture and
Repairs to Pressure
Vessels
Super Ultra High
Pressure Cleaning
Strategic Sourcing &
Contracts Manager
(Bonga Ndaba)
Sourcing
Special Projects
Lubricants
Packaging
Chemicals
Additives
Oil & Gas
Corporate Services
Manager
(Christy Woolfuth)
Sourcing
Operational
Procurement
Everything from
Stationery to Civil
Works
Usually associated
with Routine
Procurement
Procedure
Purchases
Purchases Between
Purchases Between
Purchases Between
Less than R10K
R10K – R30K
30K – 250K
R250k - R2m
Buyer
Utilise CPC
and/or
Petty Cash
Formal Quotation
is not Mandatory
Buyer
1 x Quote
Recorded
Only Level 4
BBBEE vendors
invited
Senior Buyer
3 Written Quotes
Only Level 4
BBBEE
Preference to BO
& BWO
HSEQ
Senior Buyer
3 Written Quotes
Only Level 4
BBBEE
Formal Eval
Formal Approval
Preference to BO
& BWO
HSEQ
Procedure
Purchases Above
R2m
Specialist – Strategic Sourcing Specialist
Formal RFP Process 3 Written Quotes
Only Level 4 and above BBBEE vendors
Preference to BO & BWO
Must be Technically Pre-Qualified
Must be HSEQ Approved
Must be Presented to Tender Board
Formally Approved by GM / CEO
Procedure
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Tenders Above R2m (Very Formal)
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Adjudicated by formal CFST
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Technical SME’s, Legal, BBBEE, HSEQ, Procurement, Audit
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Evaluation Criteria formally agreed and signed off by CFST
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Presented to Tender Board
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Approved by GM and/or CEO
Non Conformance
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Waiver Procedure which has to be approved by the person with the
relevant LOA
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Also requires relevant Tender Board Approval
Procedure
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As a “Rule of Thumb”…
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Only vendors that are level 4 and above are invited for Tender
Criteria Includes
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HSEQ
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BBBEE
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Commercial
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Technical (Sometimes no Technical Evaluation)
Awards
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Not given to the lowest tenderer, but
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To the vendor who achieves the best combined score
Evaluation Criteria
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HSEQ
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…is a MANDATORY priority for Engen, and as a fundamental value,
no other priority may override safety
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Standard Criteria in all tenders
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Depending on Nature and Complexity of Work
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Low Risk
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Plumbing, Tiling, Shelving, Painting, HVAC, Refrigeration, etc
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High Risk
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Pump and Tank,
Contractors, etc
= 6 point Questionnaire to be completed
= 12 point Questionnaire to be completed
Transport,
Building
Contractors,
Civil
Evaluation Criteria
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BBBEE
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Not Negotiable (only level 4 and above vendors invited)
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Preferential Payment Terms
- 7days, 14 days, etc
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+51% Black Owned = 2 points
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+30% Black Women Owned = 3 points
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5 additional points
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Enterprise Development
COMMERCIAL
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Price
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Financial Viability (Optional)
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Adherence to T&C’s (Optional)
Evaluation Criteria
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TECHNICAL
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Technically Pre-approved
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Then NO Technical Evaluation
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Mining Engineering Vendors, Depot Engineering Vendors,
Refinery Engineering Vendors, Electrical Engineers
Non Technically Approved
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There has to be a NEED
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Have to meet Engen’s BBBEE requirements. All NEW vendors
must be +51% BO and +30% BWO
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Have to complete Engen’s HSEQ questionnaire relevant to the
nature of the work
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Have to demonstrate experience, skills, qualification – Not
necessarily Oil and Gas but even Retail experience
Procedure
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TECHNICAL CONT…
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Have necessary Equipment
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A team consisting of HSEQ and SME’s physically go out and
assess the company
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Once Technically Approved – vendor gets invited to partake in
tenders
AWARD
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Non Technically Approved Cont…
Is based on the best combined score
SAP DATABASE
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Only once a tender is won, does the vendor get added to the SAP
Database
Opportunities
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OPPORTUNITIES
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Retail Forecourts
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Pump and Tank
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Forecourt Maintenance
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HVAC / Refrigeration
3rd Party Transporters
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Transportation of Fuel & Lubes (no agets/brokers)
Professional Services
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Quantity Surveyors
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Professional Consulting Services
Points to Note
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Engen gives priority to Black Owned and Black Women Owned
companies in terms of our BBBEE and Procurement Policy – know the Codes
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Call when you know and have experience in your CORE BUSINESS.
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No opportunities available immediately because everything goes via
tender on expiry of contract.
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Database available from the relevant Manager for potential suppliers and
services providers.
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High focus on HSE and Quality in the Petroleum Industry.
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Each province has a BBBEE and Business Development Executive. KZN
contact is Phatheka Mkhiva on 031 460 4911 (Engen Refinery Nr.).
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Enterprise Development handled by Phatheka and Procurement Dept.
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Westville Office is 031 250 2911 & Head Office number is 021 403 4911
Questions