CON T R A CT CON T RO L C ON T R ACT C O N T R O L CON T R AC T C ON T RO L C ON T R ACT CON TR O L CON TR A C T
XPLUS
Construction Management
An integrated IT system
Microsoft Dynamics AX 2012
Construction Industry
HOW TO SOLVE CONSTRUCTION COMPANIES’ PROBLEMS BY USING
AN INTEGRATED IT SYSTEM – MICROSOFT DYNAMICS AX 2012?
„Problems” described in this brochure are related to service-providing companies that base their business on contracts
(from companies subcontracting a certain stage of a construction process, e.g. installation companies, companies
performing excavation work, walls, elevations, ceilings, roofs etc, to general contractors of construction works and
investors). Below we present some of the most important problems that you may solve at your company in order to
achieve success in management. The number of „industry-related problems” we solved exceeds 200. The purpose of
this brochure is not to mention each and every one of them, but to familiarise you with the possibilities our solution
brings.
FOR THE MANAGERIAL STAFF
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Use an early warning system and get to know the problems occurring within the contract as soon as they
appear, not only on settling the contract.
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Compare the plan against the execution (budget vs. implementation) of particular contracts.
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Quickly check project parameters, control the margin and costs.
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Calculate the actual margin to within a single zloty, break down general costs
with a cost distribution key (we will advise you on how to build effective keys).
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Arrange the company in terms of processes. Get one source of data on all
elements of business. Unification of working methods of all persons involved
in the execution of contracts.
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Control over subcontractors. Analyse individual projects and their groups
at the same time.
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Draw conclusions from the past, thanks to a one common base of contracts
with all contract details. Analyse the effectiveness of running individual
contracts. Execute contracts in compliance with ISO or FIDIC.
Employing the abovementioned solutions brings the following benefits to the business:
Increased effectiveness of the enterprise (the so-called operating leverage, which allows generating more income
with the same amount
of resources), which gives the possibility for the company to grow on the level
exceeding the market average (on average, our clients grow 60% a year).
Optimisation of the company’s operation, having direct influence on the minimisation
of operating costs.
Enabling the control of contracts executed on a day-to-day basis, which results in early
reaction to problems the contract is facing that might constitute a threat to achieving
the assumed margin.
Improved control over agreements with suppliers and investors, which results in faster
identification of mistakes committed by contracting parties that may influence the situation of our company.
Being prepared for the slowdown of market climate, which is a genuine competitive advantage.
FOR CONTRACT MANAGERS
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Use one central „control panel” for your contracts. This screen will provide you with information on current
settlements from the accounting department, costs of remuneration and equipment entered in the books for
your project, as well as all other factors.
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Forget about invoices getting lost on construction sites and in briefcases (eliminate “writing on the back of
invoices”).
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Monitor results of all works related to the contract executed in the company
such as: work of the accounting department (what has been entered in the
books for my project? What amount is given on invoices for concrete? etc.),
HR department (what is the cost of work of people on my contract, who earned
how much?), on a day-to-day basis.
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Monitor settlements and the work of machines, people and equipment.
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Monitor contractual provisions (agreements) automatically.
Let the system control the security release time.
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Make use of access to any contract data from the moment of placing the first offer, through contract
execution (until it is finished and settled), to the stage of contract’s warranty service (full history).
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Achieve higher margins by means of better control of works and subcontractors.
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Monitor schedules of works and payments.
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Monitor guarantee deposits and other settlements related to securing contracts. Let the system prompt you
necessary elements related to securities becoming outdated.
FOR PERSONS HANDLING ACCOUNTANCY AND FINANCES
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Monitor current cash-flow of contracts, prepare for payments before the invoice reaches the accounting
department. Monitor income and expenses on a day-to-day basis.
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Make efficient use of mechanisms enabling automatic circulation of financial documents and automatic
accounting solutions. Invoices do not get lost on construction sites and in the briefcases of contract managers
anymore.
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Be up-to-date with the situation of the project, eliminate the need to call
project manager at the end of the month in order to obtain basic information.
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Use automatic solutions that allow the calculation of the volume of the
so-called long-term contracts (MSR 11).
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Calculating works in progress.
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Use automatic solutions that control clearing activities related to guarantee
settlements (deposits), advance payments for subcontractors etc.
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Use automatic cost distribution keys that allow breaking down any general
costs into specific contracts (example of a sales key – costs accepted as part of
the project is relative to the sales volume it generates in relation to other contracts).
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Use a small chart of accounts that complies with best practices of management accounting, add new
analytics without extending the chart of accounts (thanks to the so-called financial dimensions), which
grants extraordinary flexibility e.g. when developing/changing company’s organisational structure.
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Prepare correct reports for the stock exchange.
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Use comfortable and familiar accounting records.
FOR CONTROLLING DEPARTMENTS
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Use one integrated information on all aspects of contracts.
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Having a central base of all facts concerning contracts results in having almost
unlimited analytical possibilities owing to a built-in On-Line Analytical
Processing technology.
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Compare materials and services between construction sites. Have you always
been interested in the cost of a given material at one construction site and at
another one? Was it possible at all?
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Analyse costs using different dimensions, with the use of built-in mechanisms of
additional analytics, called the financial dimensions.
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Achieve unusual precision and new analytical possibilities thanks to numerous
possibilities of cost distribution.
FOR PERSONS HANDLING PURCHASES AND WAREHOUSES
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Monitor the status of non-built-in materials.
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Monitor virtual building site storehouses.
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Use consolidated lists of all ordered materials for all contracts, negotiate better
terms with suppliers using the scale.
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Monitor the status of orders.
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Monitor the use of construction site equipment.
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Analyse the quality of suppliers.
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Adhere to the procedures related to purchases.
MICROSOFT DYNAMICS AX 2012
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One of the most state-of-the-art integrated enterprise
management systems in the world.
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World’s largest IT supplier - Microsoft.
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Exceptional flexibility – open programming code – enables a
change of nearly each functionality in compliance with Clients’ requirements. According to the Microsoft
vision, modern information technology competes by means of adjusting to Clients’ needs, not to system’s
needs.
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Easy integration with Microsoft Office tools and Windows mechanisms.
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User-friendly and familiar interface.
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Several hundred thousands of clients using Microsoft Dynamics solutions all over the world.
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Includes an exceptionally extensive functionality that makes it possible for all company areas to work on one
tool: Finance, Fixed Assets, HR, Wages, CRM, Purchases, Sales, Contracts, Warehouse Management.
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Management-related Analyses, Company Portal and many more.
ABOUT XPLUS S.A.
We are Microsoft’s Gold Certified Partner for business solutions in the construction industry.
Our competitive advantages include:
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Consulting know-how concerning the operation of construction companies. Our consultants possess broad
knowledge on the optimum way of running a construction company. The knowledge has been confirmed with
specific industry references and broad experiences in this field. We advise on how to manage construction
companies.
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XPLUS Construction Management for Microsoft Dynamics AX – solving an immense number of industryrelated problems. Precise and simple control of contracts executed with the purpose of achieving the highest
possible margin.
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XPLUS Purchase lnvoice Workflow – circulation of documents – replacing very expensive solutions such as
Document Management, and ensuring fluent circulation of contract documents.
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Looking at a construction company from the perspective of its most important business processes (related to
construction works), which are the only direct carrier of company's income and success. As an only company,
we pride ourselves in documented successful implementations carried out in a complex way (together with full
contract management), as most implementations in the industry are only related to the areas of finance and
accounting, which does not bring direct value to the contract-related business.
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We offer services (audits, training courses, consultancy) related to the methodologies of project
management.
Our projects are supervised by certified Project Managers holding PMP® (Project Management Professional)
certificates and employing international project management standards developed by the Project Management
Institute®.
Get in Touch !
+48 22 843 09 85
Poland 0-801-011-815
[email protected] | www.xplus.pl
XPLUS POLAND
435 A Pulawska street, 02-801 Warsaw
tel/fax +48 22 843 09 85
[email protected] | www.xplus.pl
NIP: 521-346-31-69 Kapitał zakładowy: 665.000,00 zł, wpłacony w całości.
KRS: 0000296278 Sąd Rejonowy dla m.st. Warszawy XIII Wydział Gospodarczy KRS