DEC Student Volunteering Awards – Creating ‘New’ Activity and Organisations The speed and efficient of the database is significantly affected by the number of activities and organisation stored. This is especially noticeable when searching for a student activity, editing an activity etc. The following advice is to assist selecting and editing ‘activities’ and ‘organisations’ on the SVA database. Students are not able to create new activities or organisations. Students need to select from the ‘drop down list’ available. The more frequent listed activities have been numbered from 1 and will display at the top of the list. Encourage students to consider what the volunteering activity actually involves. Volunteering that involves attending an event, or undertaken as a member of a volunteer group may be better described based on the activity or actual task. E.g. Scouts: the volunteer activity may involve running a car wash to raise money for charity. First select the Activity Type – in this case Fundraising/Sales, then check through the drop down list of Activities. Rather than adding a new activity as Scouts, the activity, ‘2.Car wash’ could be selected. Alternately the student may be involved with planning the event, in which case they could select Activity Type – Management Coordination, Activity – ‘7.Plan fundraising activity’. Organisation details help school coordinators identify where the activity may occur and/or who is involved. It is optional as to how much detail you require for the student’s record. The common list of organisations may be sufficient for this. E.g. Instead of students entering 1st Division Bluetown Scouts, they could simply select ‘Scouts’ NB: School coordinators can add additional details concerning an activity or organisation as well as create new activities or organisations that students can select. Some activity entries currently listed on the system are more correctly examples of organisations or an event. E.g. • School name • Organisation’s name E.g. Red Cross • Name of a festival or community event E.g. Daffodil Day • ‘Volunteering’ or Student Volunteering’ Again, consider what the volunteers are doing at this event or on this occasion e.g. collecting donations, assisting with admin., canteen volunteer, assist teacher/s, maintaining gardens. Remember, • being a member of an organisation does not automatically equal volunteering. The activity undertaken through membership might be volunteering e.g. fundraising by selling badges as part of Scouts membership, helping others in need as part of Surf Life Saving. • ‘event’s such as Clean Up Australia Day, Red Shield Appeal or 40 Hour Famine: in this format, doesn’t specifically state the nature of the activity. Consider if the volunteering can be described more specifically e.g. cleaning parklands, coordinating volunteers, promoting volunteering etc. to select a suitable activity. The tables following give examples of volunteering activities matched to the Activity drop down list. This may help coordinators to guide students to select appropriate activities and organisations. SVA ACTIVITY ACTIVITY TYPE Admin/Clerical Work Befriending/Support Coaching/Refereeing/J udging Fundraising/Sales Management/ Coordination DROP DOWN LIST Encourage students to select from the following. 1. Admin assistant 2. Data entry 3. Filing 4. Library assistant/monitor 5. Meeting /event administration 6. Office assistant/courier 7. Student Volunteering Awards support 8. Exam assistant 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 1. 2. 3. 4. 5. 6. 7. 1. 2. 3. Camp leader Companionship Entertain patients/residents Helping neighbour Helping other students Making' for charity Peer support: training/program Support others in need Visit aged/care centres Babysitting(unpaid) Assist at carnival Assist organise/coordinate sports event Assist with fitness program Coach sports team Refereeing /Umpiring Scoring/Timekeeper Show steward/ judging Cake stall/BBQ/canteen Car wash Collecting for charity(money/donations/vouchers 4. Garage/car boot sale 5. ‘Making' for charity 6. Organise fundraiser 7. Sell merchandise/tickets 8. Support charity fundraiser 1. Assist at community activity / event / festival 2. Assist at school assembly /carnival/ event 3. Assist with newsletter/ magazine/publication 4. Coordinate/organise/supervise activity 5. Leadership/committee duties 6. Planning for charity campaigns/activities 7. Plan fundraising activities 8.Support/assist with events Examples of volunteering activities previously listed; Avoid creating these examples. • • • • Answering phones at xx organisation Filing for xx organisation Being courier for school Assisting teacher to set up sv program, • • • • • Looking after children at after care centre Helping out at the primary school SRC camp Helping out at the aged care centre Peer buddy program • • • • Helping to coach junior AFL Helping timekeepers at swim carnival 3-3 Basketball ref X Show – judging sheep • • • • Selling badges for legacy Collecting money for 40 Hr Famine Making toys for fundraiser Organise volunteers for fundraiser event • • • • Helping out with festival, manning stall Assisting with school Open Day Writing news article for web Running TTT workshop SVA ACTIVITY ACTIVITY TYPE Performing/Media Personal Care Preparing/Serve Food Protect the Environment Repairs/Maintenance/ Gardening DROP DOWN LIST Encourage students to select from the following. 1.Assist at festival/event/exhibit/performance 2. Assist with art/mural projects 3. Backstage/technical support or crew 4. Building or designing sets or staging 5. Community radio 6. Marching at school or community events 7.Performing (eg.choir/band/dance/drama/musical) 8. Recording/ filming/ script writing 9.Making costumes 1. Aged care - assisting 2. Care/ support for others in need 3. Child care or assistance 4. Cleaning 5. Disabled care or assistance 6. Making things for others (eg kid's toys) 1. BBQ- cooking/cleaning/preparing 2. Breakfast Club assistant 3. Canteen assistant 4. Food assistant for charity eg Soup Kitchens, Refuges 5. Food prep or service for carnivals / festivals / events 6. Making / selling / serving food to raise funds 7. Meals on Wheels assistant / food prep 1."Enviro Days" eg Clean Up Australia, Green Day, Earthwatch etc 2. Bushcare/ Planting /Regeneration 3. Cleaning/caring for local environment 4. Enviro team/group activity (YATZ, Streamwatch etc) 5. RFS cadets/assistance 6. Gardening maintenance/beautification 7. Natural disasters assist (cleanup/rescue/sandbagging) 8. Recycling program/activity/Worm farming 9. Rescue/care for animals/WIRES volunteer 1. Ag farm - assistant/volunteer 2. Building / carpentry / construction work 3. Cleaning 4. Gardening /mow lawns/plant trees/weeding 5. Maintenance / repairs 6. Painting (murals, props, buildings etc) 7. Recycling/ conservation programs 8. Washing cars / equipment 9. Working bee Examples of volunteering activities previously listed; Avoid creating these examples. • • • • XX School Drama Performance XX Festival or XX Concert 2011 School assembly – set up lighting Singing at local aged care NB: There’s no need to include the School or Town/Suburb name in activity (generally covered in Organisation) • • • Painting nails of aged residents Helping out at after-school centre Putting bins out for disabled neighbour • • • Cooking bbq for Brunnings’ fundraiser Baking cakes for cake stall Cooking food for Meals on Wheels • • • • • Planting seedlings Measuring stream pH Helping to clear weeds from bush Clean mud from floods Collecting recyclables • • • Building seats for community park Cleaning out school/community hall Helping out with gardening working bee at local church SVA ACTIVITY ACTIVITY TYPE Search & Rescue/ First Aid Teaching /Instruction Other DROP DOWN LIST Encourage students to select from the following. 1. First Aid training 2. Marine/Water or mine rescue 3. Provide First Aid 4. Rural/Bush Fire Service 5. Cadet program 6. Sandbagging 7. SES: State Emergency Service -duty/assist 8. Surf Life Saving: assist nippers 9. Surf Life Saving: training/patrol 10. Animal Care/Rescue 11. Disaster relief 1. After-school/child care assistant 2.Assist/support teacher 3.Exam reader writer 4.Leader/presenter-camp, workshop 5.Orientation Day/Transition program 6.Peer programs (support/reading/mediation/tutoring etc) 7.Student Volunteering Awards support/mentor 8.Organise/coordinate sports activity 9. Reading buddy/mentor/partner 10.Teaching skills to others 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Animal care/husbandry Blood Donor/Coordinator Campaign for charity Face painting Gift wrapping Graphics & web design IT support/develop Knitting for charity Pack/deliver donations Show society assistant Spokesperson for charity Support crew for charity events Usher/parking attendant Examples of volunteering activities previously listed; Avoid creating these examples. • • • • Helping out an animal rescue St John’s Ambulance for carnival Cleaning up after local floods Helping to train nippers • • • Helping at primary school Running student forum Guiding parents/guests during Orientation Reading to other pre-schoolers Showing aged patients how to use mobile phone • • • • • Walking dogs for neighbour Looking after pets for disabled person Helping Show Society ORGANISATION It is optional to complete the organisation details but this may help coordinators identify where the activity is occurring/ who is involved. ‘Misspelt’ entries have resulted in multiple entries for similar organisations. Using the common drop down list may prevent this occurring. Coordinators are able to add new organisation if deemed necessary. DROP DOWN LIST ORGANISATION TYPE Animal Welfare Arts/Heritage Encourage students to select from the following. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 1. 2. 3. 4. 5. 6. 7. My School Animal Rescue Animal Welfare League NSW Pony Club Riding for the Disabled RSPCA Taronga Zoo Vet clinic/hospital WIRES Youth At The Zoo (YATZ) My School Aboriginal Culture Centre Heritage Centre Art Gallery Council Museum Theatre Company Community/Welfare 1. My School Services 2. Anglicare 3. Australian Red Cross 4. Beyond Blue 5. Black Dog Institute 6. Brownies 7. Camp Quality 8. CanAssist/ Can Revive 9. CanTeen 10. Cancer Council 11. Clean Up Australia 12. Girl Guides 13. Local Aged Care/Nursing/Retirement centre 14. Local Council 15. RSL 16. Salvation Army 17. Scouts 18. Show Society 19. Surf Life Saving Club 20. Venturers Examples of organisations commonly listed; Avoid creating these examples. A range of organisations are listed, generally with the suburb/town name. Art exhibit at XX gallery X Festival Salvos Salvation Army XX Salvos Store Red Cross Centre Red X Red cross op shop 1st Division Scouts 1st Keytown Scouts 1st Bridge Brownies 1st Viking Venturers DROP DOWN LIST ORGANISATION TYPE Education Emergency Services Environmental Health Encourage students to select from the following. Most entries will be able to use the ‘My School’ from drip down list; organisation type would generally be ‘Education’. Examples of organisations commonly listed; Avoid creating these examples. School roll call School leaders group School canteen School swimming carnival School band XX Primary School 1. 2. 3. 4. 5. My School After school centre Childcare centre Preschool/kindergarten Primary school 1. 2. 3. 4. 5. 6. 7. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Coast Guard Fire Brigade Local Surf Life Saving Club Rural Fire Service SES (State Emergency Services) St John Ambulance Westpac Rescue Helicopter Service My School Bush Care Clean Up Australia Environmental Education Centre LandCare Local Council Local Environment Group National Parks Planet Ark Stream/Water Watch Sydney Water/Catchment Authority XX Surf Club Royal Fire Service Rural Service St John’s Ambulance Saint John ambulance first aid 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Australian Red Cross Camp Quality Cancer Council CanTeen Cure our Kids DonateLife Hospital Leukaemia Foundation Local Aged Care/Nursing/Retirement centre Relay for Life Ronald McDonald House St John Ambulance Red Cross Red Shield Red Door Knock Donate for life Canteen Can Teen Enviro team SRC environment group X Council X Community Garden Committee DROP DOWN LIST ORGANISATION TYPE International Aid Religious Sport & Physical Recreation Other Majority of activities listed in ‘Other’ can be included in the above categories. Often students have added an event or individuals, rather than identifying the organisation. Encourage students to select from the following. Examples of organisations commonly listed; Avoid creating these examples. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 1. 2. 3. 4. 5. 6. Australian Red Cross Global Citizens Network Fred Hollows Foundation High Resolves Lions/Leo Club Oxfam Open Doors Rotaract/Rotary Club Salvation Army Samaritan’s Purse Save the Children Australia School Aid The Australia Cambodia Foundation Unicef World Vision Wrap with Love Zonta Local Church/Temple Anglicare Fellowship/youth group The Exodus Foundation St Vincent De Paul Society The Salvation Army Students often list the name of the event, rather than the organisation. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. My School Local Primary School Active After Schools Program Cadets Combined High Schools Disabled Surfers Association Little Athletics Local dance company/school Local sports club Local Surf Life Saving Club PSSA(Primary School Sports Association) Riding for the Disabled State/national sports association Zone/regional sports association Students often list the name of the event, rather than the organisation. 1. 2. 3. 4. 5. My School My neighbour/family/friend* Local community group Local Council Local Library E.g. Biggest Morning Tea – (fundraising) for Cancer Council (Community Services/ or Health) * Coordinators will need to determine if the activity is actually volunteering, or a reasonable expectation of the role of family members. Red Cross Door Knock 40hr famine Forty Hour Famine Salvos World Vision WORLD VISION A range of religious denominations are listed. X School X School Carnival X Athletics X Gala Day X High School SRC – My School (Education/ or others, depending on the activity).
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