eExpenses Expense Types For each line of receipted expenditure entered into eExpenses, the claimant selects the most suitable Expense Type to describe the activity from a drop down list of options: Expense Type Air Travel Bus Travel Call Out Pub. Transp (taxable) Car Parking / Toll etc. Class Materials Conference Fee Guidance Group Meal O/sea (not hosp’ty) Group Meal UK (not hosp’ty) for a meal taken overseas by MMU staff. (If you provided hospitality to external contacts use ‘Hospitality’ instead) for a meal taken in the UK by MMU staff. (If you provided hospitality to external contacts use ‘Hospitality’ instead) Hospitality where MMU staff and external contacts are present Hotel Overseas The system will prompt you to enter a number, which is the number of people times the number of nights (e.g. 1 person stayed for 4 nights = 4) (2 people stayed for 2 nights = 4) Hotel UK IOE Overseas IOE UK Meals Overseas Meals UK See section 2.5 of the Travel, Subsistence and Other Expenses Policy for consumables purchases fee for attending a conference Staff may claim the actual costs of Incidental Overnight Expenses such as one private phone call home per day or laundry etc. provided the total amount spent on such items amounts to no more than £5 per night (UK) or £10 per night (overseas). See section 3.2 of the Travel, Subsistence and Other Expenses Policy for more information. Receipts should be provided wherever possible; however an itemised breakdown of expenditure must always be given. Use this if the meal you are claiming for was for you (the claimant) only (otherwise see ‘Group Meal’ or ‘Hospitality). Please refer to the Travel, Subsistence and Other Expenses Policy for details of the maximum amounts that may be claimed towards the cost of a meal. Medical Fees Miscellaneous Office Expenses For small miscellaneous items of office expenses e.g. stationery. Larger items should be purchased using the University purchasing procedures. Postage Protective Clothing Publications Recruitment ‐ Overseas Sea Travel Staff Development Taxi Travel Train Tram Tube Travel Only items that comply with University specifications and HMRC guidance. Mac users Some Mac users report that the full list of Expense Types does not appear for them. If this happens to you, please enter the first letter of the Expense Type you need and the option(s) should appear. If you’re unsure which Expense Type to choose, please ask the Finance Service Centre team