Maryland-National Capital Park and Planning
Commission
Office of Internal Audit
Montgomery County Planning
Department
Management Services Division
Petty Cash Accounts
Final Audit Report #MC-012-2013
February 13, 2013
Samuel J. Raines, Sr., CGFM, CFE
Acting Chief, Office of Internal Audit
6611 KENILWORTH AVE., RIVERDALE MD 20737, SUITE 403
To:
Rose Krasnow, Acting Director
Montgomery County Planning Department
Piera Weiss, Deputy Director
Montgomery County Planning Department
Subject:
Audit of Petty Cash Accounts held by
at the
Montgomery County Planning Department, Management
Services Division, Final Audit Report: MC-012-2013
Date:
February 13, 2013
Dear Ms. Krasnow,
Enclosed is our Final Audit Report summarizing the results of our audit of
the Petty Cash Accounts maintained by Custodian
at the
Montgomery County Planning Department, Management Services Division.
There are no findings or recommendations. Therefore, no response is
necessary.
I would like to thank you and your staff for the cooperation extended to our
staff during the audit. If you have any questions or comments, please contact
Samuel
J.
Raines,
Sr.
at
301-454-1441
or
by
e-mail
at
[email protected].
Sincerely,
Samuel J. Raines, Sr.
Samuel J. Raines, Sr., CGFM, CFE
Acting Chief, Office of Internal Audit
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M-NCPPC OFFICE OF INTERNAL AUDIT
Background
As part of our ongoing monitoring of the Commissions’ cash handling
operations, on February 5, 2013, our office conducted an audit of the petty
cash and petty cash procedures at the Montgomery County Planning
Department, Management Services Division. The Division has two petty
cash accounts (cash and checking accounts) totaling
.
Executive Summary
Our review of the Montgomery County Planning Department, Management
Services Division, petty cash and petty cash handling procedures for the
period of October 2012 through January 2013 revealed that the internal
controls were adequate. The administration of the petty cash checking and
cash accounts appears to be in compliance with the internal controls outlined
in Commission Practice No. 3-11.
Independence
The Commission’s Office of Internal Audit is free from organizational
impairments to independence in our reporting as defined by generally
accepted government auditing standards. Organizationally, we are outside
the staff or line management function of the units that we audit. We report
the results of our audits to the management of the department under review,
the appropriate leadership team member, and the Audit Committee.
Scope and Objectives
The audit covered the period from October 2012 through January 2013, and
we conducted the audit in accordance with generally accepted government
auditing standards. Those standards require that we plan and perform the
audit to obtain sufficient, appropriate evidence to provide a reasonable basis
for our findings and conclusions, if any, based on our audit objectives. Our
objective was to assist management with the assessment of the adequacy of
internal controls related to the Montgomery County Planning Department,
Management Services Division, and petty cash handling process.
Specifically, the audit evaluated compliance with Commission Practices 3-11,
3-12, 3-13, 3-30 and Administrative Procedure No. 01-01.
The audit did not include an examination of all the functions, activities, and
transactions of the Department. Our audit test work was limited to the petty
cash checking and cash accounts in the Management Services Division. This
report and its conclusions are based on the information gathered during the
audit and does not reflect events after that date.
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M-NCPPC OFFICE OF INTERNAL AUDIT
Methodology
We performed the following actions:
Performed a cash count of Petty Cash Fund currency and coins
in the Petty Cash Box,
Performed a reconciliation of the cash funds on hand to
authorized amount,
Performed a review of the Petty Cash Fund Checking Accounts
and reconciled to authorized amount,
Obtained copies of Petty Cash request Receipts and reviewed for
adequacy and adherence to Commission Policies,
Reviewed Commission Practices 3-11 (Administration of Cash
Funds), 3-12 (Use of Request for Check Form), 3-13 (Cash
Receipts and Related Cash Transactions), 3-30 (Delegation of
Authority to Sign Documents) and Commission Administrative
Procedure 01-01 (Cash Receipts and Related Cash
Transactions).
Findings and Recommendations
None
If you have any questions related to this review, please contact Samuel J.
Raines, Sr. at 301-454-1441 or [email protected].
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M-NCPPC OFFICE OF INTERNAL AUDIT