AGENDA
Shutdown Safety Meeting
Welcome
Analysis of Safety Data
from May 2006 to Present
Procedures
Electrical Work
W. Merz
B. May
P. Mutton
W. Merz
Accelerator Task List
S. Suhring
Review Hall Task List
B. Manzlak
STOP/Safety Leadership
M. Dallas
Closing
M. Dallas
SHUTDOWN SAFETY MEETING
12 JULY 2007
Safety Data Analysis
Since last May ‘06
Bob May
ESH&Q Deputy Dawg
Data Analysis Last Safety Shutdown
•
•
•
•
•
First Aid and Injury Events
Safety Performance though 2Q FY07
Other Significant Events
STOP 2006 Data
CATS Data – Cause Codes Since 01Jan-07
• Work Observations during the SAD
• Additional General Safety Items
• Final Notes
First Aid and Injury Events
• Since last SAD on May 16, 2006…
• 14 First Aid Events – does not count FAE’s elevated to
Reportable Injury
•
•
•
•
•
5 Lacerations (2 forearms, 2 thumbs, 1 finger)
3 Sprains (ankle, back, knee)
3 Abrasions (head, forearm, neck)
2 Foreign body (eye, finger)
1 each Insect sting to face and hand contusion
• 2 Injury Events – that have been assigned to JLab
• April 19, 2007 14:30 PM - subcontractor injured the tip of his
finger (left hand) while preparing to perform corrective
maintenance on the motor-drive of overhead door at Bldg. 38
• November 3, 2006 07:10 PM - guard slipped took a misstep off the
edge of the sidewalk and twisted her left ankle on sidewalk while
walking down the way to the F Wing of building 12.
Safety Performance Through 2Q FY2007
TRC
DART
Other Significant Events
•
June 2, 2006 to June 16, 2006 – NL, subcontract technologist tech
experienced respiratory tract irritation. JLab staff denatured alcohol PCard purchase from Home Depot. No MSDS. IH later determined that the
denatured alcohol contained up to 60% methanol.
•
June 24, 2006 – FEL outside, metal tent frame structure fell; no injuries
•
July 10, 2006 5:00 PM – NL, Staff noticed wires hanging from a
combination starter in the North LINAC. Further investigation revealed
that the wires were connected to a breaker that was labeled spare and had
a “SPARE” sticker on it and was turned off.
•
July 28, 2006 Noon – NL, while removing extension cord, receptacle cover
plate pulled out of the aluminum wire-way exposing live connections and
causing seeing sparks
•
Sept. 21, 2006 – Exterior, Test Lab - mobile equipment left unattended with
the keys in it borrowed by untrained/unauthorized subcontractor.
Other Significant Events, cont’d.
•
Oct. 24, 2006 - 10:00 AM Test Lab, during a lift, a staff member
tipped multi-drawer roll around toolbox over backwards out of
the slings, and it fell to the floor.
•
Oct. 31, 2006 11:50 PM - ARC Bldg Telephone Room, smoke
detector went into alarm, UPS failed
•
March 2, 2007 15:40 – Test Lab, leaky scrubber o-ring dripped
causing potential acid exposure to employee’s head
•
April 3, 2007, 4:00 PM – Hall A, technicians receive what they
believe was a low voltage shock while performing a beam cavity
tuning procedure.
•
April 6, 2007, Hall C - section of large diameter beam line stored
without proper RadCon postings
•
June 27, 2007, Bluecrab - activated Lambertson magnet coil
found
L/L from Other Significant Events
• Common work planning issues
– Availability of materials
– Task planning (design of work sequence)
– Training and preparation based on hazards
(procedures?)
• Common work conduct issues
– Interim status of work or equipment at the
job-site
STOP 2006 Data
• 177 Engineering recorded Observation Reports
– 4145 discrete observations
– 165 (or 4%) representing unsafe or potentially
unsafe acts
• Considerable effort given to the STOP process by
Engineering line managers and Ops Crew Chiefs
• Ongoing effort by FM for STOP Observations of
subcontractors
• Although most new effort was observations
conducted by Engineering, observations covered
activities in most all lab organizational units.
Quick look at 2006 STOP Observations
7.0
6.0
5.0
4.0
3.0
Orderliness Standards
Procedures
Tools and Equipment
2.0
1.0
0.0
Positions of People
Personal Protective Equipment
Reactions of People
Percentage of UNSAFE Observations
Reactions of People
1.9
Personal Protective Equipment
3.2
Positions of People
5.2
Tools and Equipment
2.4
Procedures
6.3
Orderliness Standards
2.4
STOP 2006 Summary
•
Common to most all observations
--Anyone can be observed; staff, users, subs, students----Verbal positive feedback from observer is routine----- Positive response back to observer (less than 5 direct
negative responses) is routine---
•
Net result seems to be:
---Raised safety consciousness and situational awareness-----Consistent observed management safety commitment-----Improved safety performance---
•
New tools are being developed to enter and manage
data. These will be available October 2007
0
Cause
Q ualific ation
PPE
S uperv is ion
Inadequate or N o
Ins pec tion
P roc edures : N ot
F ollow ed
40
M anagem ent:
R es ourc e A lloc ation
M anagem ent:
P lanning
M aterials
P ers onnel: Inattention
to detail
P roc edures : N onex is tent
P ers onnel: T raining
C ontinuous
Im prov em ent
D es ign
T rac k ing O nly
P roc edures : N ot
adequate
Count
CATS Data
Primary CATS Cause Codes
Level 0 & Tracking Only Removed
Since inception of cause
codes in January 2007
35
30
25
20
15
10
5
Work Observations during the SAD
• At some time (and probably several times) during the SAD
you will be approached by supervisors, line managers,
coworkers, safety staff, or some combination thereof.
• They will want to observe your work from a safe
perspective and then talk with you about your reasons for
and your approach to working safely.
• They will also talk to you about things particular to your
work like task hazard analyses or pre-job planning, any
procedures in use, your PPE, any tools and equipment in
use, etc.
• Please work with them. Observations usually take about 15
minutes. The observation is anonymous – only the
observer name is recorded.
• If you have questions about a particular work observation
or the work observations in general, just ask the observer!
Additional General Safety Items
•
Radioactive Material Movement: two recent events point to a need
for rigor in the control of radioactive material
• Lambertson coil at Bluecrab
• C50 - multiple activated components isolated during
disassembly
• Contact RadCon, work out a process for managing radioactive
components for your task, make sure every one in your
workgroup follows that process!
•
Critters (spiders, snakes, chiggers, mosquitoes). If you have a pest
control problem, call 7400 and obtain support from FM pest
control subcontractors!
•
Summer students and visitors are on site! Traffic safety (parking
lot etiquette) seems to suffer first. Please dialog with students and
pass on the expectation to work deliberately and safely.
Final Notes
• Summer is traditionally a “high injury” time
•
•
•
•
•
Lots of distractions
New staff and new students, subcontracted work
Intense work schedule – 3 month SAD
Our first aid case rate says we’re not immune from injury!
What is the antidote?
•
Carefully planned activity; plans that reduces opportunities
for injury by properly engineering a task or introducing
controls.
•
Deliberate actions; follow procedure and accepted work
practice; don’t work-around with out stopping, thinking,
reevaluating!
•
Situational awareness; what’s my next possible injury and
how can it be avoided? How am I impacting others working
around me and vice versa?
QUESTIONS?
Procedures
a.k.a.
(Work Control Documents)
Why?
Which Type?
Phil Mutton
July 12, 2007
Why Procedures?
STOP Observations, Lessons Learned, and
Other Feedback
•
Common Findings (JLab and other labs)
– Lack of procedures
– Inadequate procedures
– Incomplete procedures
– Procedures not followed
– Unclear lines of responsibility
Why Written Procedures?
• Consistently safe and high quality work every time.
– Capture knowledge and use best practice
• Avoid ambiguity:
–
–
–
–
Authority
Responsibility
Qualifications
Equipment
–
–
–
–
Safety Precautions
Environmental Precautions
Methods
Specific Procedures
Which Type to Use?
•
•
•
or
•
•
•
SOP – Standard Operating
Procedure
OSP – Operational Safety
Procedure
TOSP – Temporary Operational
Safety Procedure
“Procedure”
•
•
•
Formal
Specified Approval
Process
ESH&Q Archiving
Less Formal
Approved and
Controlled within
Department
Standard Operating Procedure
•
•
Standardize recurring processes
Use when hazards are common (well understood)
– ESH&Q Manual, referenced standards, and
established methods provide mitigation guidance
- typically to get to RC 0 or 1
Example:
Electrical Safety SOP (a few pages)
• Applies to all electrical work in the department.
• Emphasizes Authorization, Qualifications, Classes and Modes of work,
PPE guidelines…
Procedure
•
•
•
•
A step by step guide for a specific task.
Less formal than SOP, OSP, or TOSP
May contain only technical details
Includes other information (safety, environmental,
equipment, etc.) as appropriate
Example
Klystron Replacement Procedure (19pp)
Reset Box Power Supply Procedure (3pp)
• Typically provides task and
equipment specific details that
are not included in an SOP
Procedures
• Format defined by department to suit specific
needs
• Managed and Approved within department
Operational Safety Procedure
•
•
•
•
•
A Safety Oriented Document for Special Situations
For Work Involving “Unusual” Hazards
Work may be repeated periodically
May require work to be performed under RC 2 conditions
Documents the people, equipment, methods, specific procedures,
hazard analysis, and safety requirements
SOP and OSP (Chapter 3310)
Expiration = 3 years
Same Approvals
Temporary Operational Safety Procedure
•
•
•
A Safety Oriented Document for Special Situations
Temporary work procedure for unique tasks
For Work Involving “Unusual” Hazards
•
Documents the people, equipment, methods, specific procedures,
hazard analysis, and safety requirements
TOSP (Chapter 3320)
Expiration = 3 months max.
Slightly Different
Approvals
Communication
• Provide a user sign-off sheet
– Participants acknowledge having read and
understood the procedure
– An agreement to work in accordance with the
procedure
• Use the document while working
– Discuss it in the pre-job briefing
– Post in the work area, or carry in toolkit...
– Use it as a checklist
Safe, High Quality Work
•
Without procedures, you may miss the boat!
•
Don’t take a chance
– Write it all down, and then use the document
QUESTIONS?
Electrical Safety Briefing
Bill Merz
Topics
• Worker Qualifications
• Circuit Breaker Operations
• NFPA 70E Assessment Findings
Safety Requirements for Workers
• Qualified Electrical Workers
– Knowledge
– Generalized Training
• General Electrical Safety
– Hazards Identification and Policy
– Modes and Class
– Work Practices, PPE
• NFPA -70E Training (Arc Flash Hazards,
Boundaries)
• CPR-AED
• Lock Tag and Try
– Equipment Specific Training
• For the task being performed
– Authorization
• Supervisor
Safety Requirements for Workers
• “Unqualified” Workers
– Basic Recognition and Avoidance of Hazards
• Working in the vicinity of electrical hazards
• Familiarity with electrical safe work
practices
– Potential for Injury
• Due to electrical shock
– Training and Knowledge
• Commensurate with task
Circuit Breaker Operation
a clarification of rules
• These rules apply if all covers are closed
• The two pertinent hazard categories
– Category 0
• Applies to all Accelerator 480/208/120 VAC
Circuit breakers, safety switches, Motor Control
Centers
• De facto default category
• Exceptions to the above rule:
– >25 kAmp fault current, 30 msec fault
clearing times
– Labels indicate a higher category
– Breakers on unit substations (outdoor
hardware)
– Category -1
• Allows the reduction to a lower level if:
– Available fault Current is <10 kAmps
Circuit Breaker Operation
Required PPE
• Category 0
– Use this category PPE on all 480 VAC service
circuit breakers or switches (except as noted on
previous slide)
• Safety glasses
• Long pants – Non-melting or natural fiber
clothing
– cotton, wool, silk, rayon, or blends,
4.5.oz/yd2
• Long sleeve shirt – Non-melting or natural fiber
clothing
– cotton, wool, silk, rayon, or blends,
4.5.oz/yd2
• Undergarments – non melting…..
• Note: Gloves not required by NFPA 70E
Breakers and Switches 32
•
Examples of 480VAC
Switches
Circuit Breaker Operation
Required PPE
• Category -1
– Use this on all 208/120 VAC inside the fence
• Safety glasses
• Long pants – Non-melting or natural fiber
clothing
– cotton, wool, silk, rayon, or blends ,
4.5.oz/yd2
• Short sleeve shirt, T-shirt – Non-melting or
natural fiber clothing
– cotton, wool, silk, rayon, or blends,
4.5.oz/yd2
• Undergarments – non melting…..
• Note: Gloves not required by NFPA 70E
– Only exception I can verify for whole lab site is in
VARC, but there may be others outside the fence
or in the end stations
Breakers and Switches
• Examples of 208/120 VAC
DoE NFPA 70 E Assessment Results
• Electrical Gloves
– Gloves must be tested
• They should have a date stamp on them
• They must be re-tested or discarded after 6 months from last test,
whether used or not.
• They must be retested after each use (air test)
• Must be retested electrically after each use if leather outer gloves
not used
• Recommendation – use leather outer gloves whenever using
electrical gloves
• FR Clothing
– FR rated clothing is required for Hazard Category 1 and
Up
• In accordance with NFPA 70E – 130.7(C)(12)(c) “Underlayers”.
Meltable fibers such as acetate, nylon, polyester, polypropylene
and spandex shall not be permitted in fabric underlayers
(underwear) next to skin
• Any employee performing work requiring FR clothing MUST wear
the appropriate natural fiber underneath
DoE NFPA 70 E Assessment Results
• Meters
– Verify that electrical test meters are rated for
the application.
• Newer meters are categorized as CAT 1, 2, 3, or 4.
• Typically a category 3 or 4 is appropriate to verify
zero energy for lock, tag, and try (LTT) applications.
• The category is usually listed on the front of the
meter near the connections for the test leads but
may be posted somewhere else on the meter.
– This does not mean you need to get rid of your
present meter if not a CAT 3 or 4
• You may be able use it on applications that do not
require this rating
• This rating is not the same as a voltage rating
Meters – from Fluke web site
http://us.fluke.com/usen/support/appnotes/
Summary
If it doesn’t seem right, even if you are trained,
and your supervisor asked,
don’t do it…talk about it first!
QUESTIONS?
ACCELERATOR SAD
STEVE SUHRING
ANOTHER ALL HANDS MEETING…
Accelerator Down Information
• Scheduled Accelerator Down
– Friday, July 13th to Saturday, October 13th
• Regular Day:
– 0800 MCC Meeting
• Overall Work planning and coordination
• Broad representation
• All are invited
– Toolbox Meeting
• Work groups talk through their plans
– Work professionally
– Housekeeping
• End of the day cleanup and work assessment
Accelerator Down Information (cont.)
• Communication Changes
– ATLIS Map (new!)
– Calendar (soon to be “on line”)
• Points of Contact
– Emergency: 9-911
– Crew Chief: 630-7050
– Work Questions?
• Supervisor
• Steve Suhring:
584-7670
• Jack Ludwig:
584-7416
• Ron Lauzé:
584-7186
V
LL Gun
Alignment Equip.
Keep Out
۞
Alignment
A
!
B
1330 2L09 U-tubes
Hi Pot ion
packs
C
Radiation
!
General
Keep Out
Electrical
V
Vacuum
Stone Work
Alignment
۞
Material Handling
ATLis Work Map
7/13/07
Accelerator Down Information (cont.)
• Major Tasks (ATLis Driven)
– PGun removal
– Installation of new Load Locked Gun
– Installation of a new 500keV Mott beamline
– Cryomodule gyrations: SRF, EES, Cryo, Vacuum
– ESR PM
– CHL to 4K
– Rolling power outages
– PSS certification
QUESTIONS?
End Station Work Procedures
Bert Manzlak
Summer 2007
Scheduled Accelerator Down
Environment Health & Safety
Working in the Experimental Halls
Prior to Working in the Experimental Halls
• Plan work in advance with the appropriate Hall
Work Coordinator
• Where appropriate, supervisors shall conduct a
Task Hazard Analysis
– outlined in the JLab EH&S Manual Chapter
3210 - Hazard Identification and
Characterization
• Supervisors must verify that they and the people
they supervise have the required and up-to-date
training.
Prior to Working in the Experimental Halls (cont.)
• Review information on Hall specific EH&S
Bulletin Board, which is located at the entrance to
the hall on the lower level/labyrinth.
• Review specific work control documents and
assess and gather necessary personal protective
equipment.
— Radiation Work Permits, Temporary
Operational Safety Procedures, Standard
Operational Procedures, etc.
— PPE Example: Hall B — hard hat required and
no open-toed shoes
• Communicate daily with the Hall specific Work
Coordinator/Area Safety Warden
Physics Division Experimental Hall
Work Coordinators and Area Safety Wardens
Ext./Pager
Hall A
Ed Folts
Jack Segal*
7857
7242
Hall B
Doug Tilles
George Jacobs*
7857
7115
Hall C
Walter Kellner
Andrew Kenyon*
5512
7555
Minimum JLab EH&S Training for
Working in the Experimental Halls
• SAF 100 EH&S Orientation
• SAF 801 Radiation Worker I, Hall A/Hall C
• SAF 103 O.D.H.
• Hall Specific EH&S Awareness
Training Contacts
SAF 110*
Hall A
J. LeRose, [email protected]/, E. Folts
SAF 111*
Hall B
A. Deur, [email protected]/, D.Tillis
SAF 112*
Hall C
B. Vulcan, [email protected]/
*Required for unescorted access
If You Have Environmental, Health, and or Safety
Questions, Issues/Concerns in the Experimental Halls
• Contact your Supervisor
• Contact Area Safety Warden or Alternate
• Contact Physics Division
Bert Manzlak
[email protected]
7556
Charles Hightower
[email protected]
7608
Dennis Skopik
[email protected]
7740
Major Activities Scheduled
• Hall A
– E05-110 Experiment Installation
– Polarized Target Work
– Cryogenic System Work
– Electrical Power Supply Work
• Hall B
– FROST Experiment Installation
• Hall C
– E04-108 (GEPIII) Experiment Installation
– Cryo Target Work
– G0 Experiment Disassembly and Removal
– Focal Plane Polarimeter (FPP) Installation
– SANE Preparations
Additional Information
• Complete work schedules (MS project) are
posted in each Hall
• Cross divisional work activities are now
entered in ATLis
QUESTIONS?
STOP/Safety Leadership
Closing Comments
Mike Dallas