Institute of Public Enterprise
No. IPE/IT/Laptops/ 2017-18/001
17th May 2017
Annexure
Technical Conditions
1. Only Original Equipment Manufacturers (OEM) with local operations in India are qualified to
offer against the requirements.
2. The annual turnover of the bidder should not have been less than Rs 10 Crores (globally) in the
preceding financial year for the items listed in the Annexure
3. The bidders should have executed comparable projects for Government/Public Sector
organizations/Research Organizations/National Laboratories/Academic Institutions.
4. The bidder should have experience in supply, integration, commissioning for at least three reputed
organizations (within India) out of which preferably at least one should be a government/research
related organization. The amount should be of order Rs. 1.0 crore each in the last two years for
the items listed in Annexure.
5. The bidder should have been in existence for at least 3 years and should have executed projects
on latest technologies.
6. Specifications are subject to change without notice.
7. Annual Report and Audited Balance sheet for the last 3 years should be supplied.
General Conditions
8. The Bid Document should be submitted with a Detailed Profile Description of the OEM as a
part of the Technical Bid, details of reference sites including details of similar supplied, contact
details and other supporting literatures.
9. The proposals are to be submitted as Technical and Indicative Price bids in different sealed covers
through e-tendering portal and the hard copy to be sent to The Director, IPE by superscripting
as “Tender Document for Supply of Laptops”.
10. Offer must be in English. The rates should be indicated in both words and figures. Bidders are
required to quote the rates against all/part items as detailed in the Annexure. Also please note
that no other mode of quoting is acceptable to IPE. Rates shall be firm throughout the entire
period of the contract.
11. Offers must be valid for the minimum period of 90 days from bid closing date.
12. Offer or modifications to offer received after the bid closing date/time shall not be considered.
No unsolicited correspondence after submission of the offer shall be taken cognizance of.
13. The rates quoted should be Inclusive of all taxes only.
14. Reference of APGST/CST registration should invariably be indicated on the top of the quotation.
15. Earnest Money Deposit (EMD): Rs 2.0 Lakhs (Rupees Two Lakhs Only) to be submitted
as EMD though DD/Bank pay order/Bankers Cheque drawn in favour of “Institute of Public
Enterprise” payable at Hyderabad. Foreign Firms may give draft in equivalent US Dollars. EMD
is to be enclosed with the Technical Bid.
16. Delivery Period: 21 Days from the date of Purchase Order.
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17. Liquidated damage: Timely completion of the work is the essence of the contract. In case of
failure of successful bidder to complete the work within the time specified in the letter of
intent/contract, liquidated damage @ 0.5% of the total contract value per week or part thereof
will be levied subject to a maximum of 7.5% - in respect of which default in completion takes
place. Thereafter, IPE reserves the right to take appropriate action as deemed fit.
18. Bidders should forward all relevant literatures, like work orders, completion certificates, Auditors
Report etc., in order to scrutinize their offer.
19. The bidder should obtain the requisite approvals for imports, export clearance from exporting
countries etc.
20. Acceptance/Rejection of offer: IPE reserves the right to accept/reject any offer in full or in
part or accept any offer other than the lowest offer without assigning any reason thereof. Any
offer containing incorrect statement and incomplete information shall be liable for rejection.
21. The Institute reserves the right to cancel the tender at any stage without assigning any reason.
22. The price bids shall contain only rates quoted and all other documents required for technical
assessment are placed in technical Bid only.
23. Arbitration: All disputes or differences whatsoever arising between the parties out of or relating
to meaning and operation or effect of the contract or the breach thereof shall be settled by
arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and
the award made in pursuance thereof shall be binding on the parties. The venue of arbitration
shall be Hyderabad. Appointment of Arbitrator will be done by the Director of Institute of Public
Enterprise whose decision will be final and binding.
Specific Conditions
24. The scope for future up-gradation of the proposed system should be clearly indicated by the
system supplier.
25. Warranty: Comprehensive onsite warranty for 2 years including Instrumental Warranty.
26. Equipment supplied should conform to original factory standards and should be certified by the
manufacturer.
27. Down time penalty clause would be negotiated and enforced.
28. Payment terms: 90% of the payment shall be made on successful delivery and on acceptance by
IPE and remaining 10% of the payment shall be made after TWO years or on submission of bank
guarantee for equivalent amount valid for TWO years. The Bank Guarantee should be obtained
from Nationalised / Scheduled Banks as per the proforma Enclosed.
29. Bidder should submit authorization letter from Manufacturer to participate in the bidding process.
30. Price should be valid for 60 days from the release of Purchase Order for further order if required.
31. IPE is granted exemption for Customs and Excise Duty by DSIR, GoI, New Delhi which is valid
upto 31st March 2019.
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