Singapore Summit 2017
31 March 2017
1. Read this, if your mobility market is in APAC!
If you service mobility clients anywhere in APAC, then you’ll want to have a presence at the
Worldwide ERC® Singapore Summit 2017!
2. Say “yes!” to this remarkable event…
Our sponsors and exhibitors were exhilarated with the dialogue and business development they
experienced at the Singapore Summit 2016. Here are some of our record-breaking stats:
 8 sponsors and exhibitors!
 20% corporate/HR attendees!
Give yourself a nice long runway to plan your most successful Singapore Summit 2017 outcome! Act
now to complete your Sponsorship Contract or Marketplace Contract!
3. …then it’s all about creating a lasting impression.
We know that marketing your company and creating awareness for your brand is a strategic process.
We’re invested in your event success, and we’re poised to work with you to select or develop
sponsorship options so that you can drive more traffic where you need it, introduce a new product,
gather new prospects, set up demos, share research, manage giveaways – and enjoy a spectacular
outcome from the Singapore Summit!
69% of people attend face-to-face events to shop for new products and services.
Center for Exhibition Industry Research
We’re here to help you strategize and customize.
We’ve designed a wide range of possibilities and several investment levels of sponsorship
opportunities for you to choose from, but they go quickly! Plan your Summit participation and lock it
down!
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Review the enclosed details and respond quickly for your best options
Please note that important dates for sponsorship discounts are outlined in the prospectus
Booth choice is based on the contract submission date – the earlier the commitment, the
better the selection options!
We work with you to create a package that meets your company’s specific needs, and that
complements your branding goals. If you wish to explore opportunities beyond those outlined within
this prospectus, please contact Karen Yuen at +86 18621783300 or [email protected]
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Worldwide ERC® sponsorships are designed to meet a range of investment levels, all of which provide
a high degree of return for your company, with significant visibility to an audience of HR and
workforce mobility professionals at each event. We’re open to your ideas, and to developing a
package that enhances your branding goals, meets your company’s business needs and aligns with
your resources.
Sponsorship Benefits
Your company will be listed as a sponsor in a promotional
advertisement that will run in Worldwide ERC®’s Mobility magazine.
Your company name will be included in media releases and
advertisements issued to promote the event to international and
local media.
Discreet access to the Summit’s advance delegate list two weeks
prior to Summit. Suggestion: use the list to create mailing labels for a
one-time mailing
Your company will be identified on the Worldwide ERC® Web site as
a Summit sponsor or Summit Exhibitor including your logo, a brief
company description, and a hyperlink to your company’s Web site.
*Exhibitors logos are not noted on website
One tabletop (6ft L x 3ft W) space in the Summit Marketplace.
Premier sponsors receive priority placement. See Exhibit Rules and
Information for tabletop size and specifications
Recognition as a sponsor during the Summit’s Plenary Session.
Company listing including logo, description and contact information
on the Summit mobile with option to attach a large PDF ad
Company listing including description and contact information on
the Summit mobile with option to attach a small PDF ad
Your company will be recognized as a sponsor in a post-Summit
thank you advertisement in Worldwide ERC®‘s Mobility magazine.
Discreet access to the event’s final delegate list after the Summit.
Suggestion: use the list to create mailing labels for a one-time
mailing
Two (2) complimentary registrations (Tabletop should be manned by
one of the two complimentary registrations)
One (1) complimentary registration
All exhibiting company attendees’ badges will indicate Marketplace
participation
Premier
Sponsorship
$8,950
Exhibit Only
$4,250
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Make sure these important dates are on your calendars! Required items are based on your level of
sponsorship. Please refer to the Sponsorship Benefits table in this prospectus for further details
about what is included with your sponsorship. All forms should be returned to
[email protected] unless otherwise noted.
Due Date
Item
Right away!
Contract with payment
ASAP
February 1, 2017
Company Contact
Information Form
February 1, 2017
Company description
Additional Details
Complete online
50-word company description
The following formats are required:
-A logo sized 150 pixels width x 100 pixels height in jpg
or gif format;
-A logo sized 300 pixels in width x 300 pixels height in jpg
or png format; AND
-A high resolution color logo in eps or ai format
February 1, 2017
Company logo
February 1, 2017
Color ad
Color ad in PDF format no larger than 10 MB
*No spec requirements
Registration forms
All employees from sponsor companies must fill out
registration forms which follow the general deadlines for
all attendees
Prize promotion and
Research/White Paper
title and brief description
If you plan to distribute a research report or white paper
at your tabletop, please send us the title of the research
report or white paper along with a brief (2-4 sentence)
promotional description of the paper
Summit mobile app listing
form
Complete with information as it is to appear in your
listing on the Summit mobile app
February 1, 2017
February 1, 2017
February 1, 2017
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Exhibitors have an opportunity to maximize their investment by providing a research report, survey
or white paper for pick-up by Summit attendees, and/or by holding a lucky draw at your booth
during Marketplace hours. If you’d like to incorporate these activities into your exhibit experience,
we’d like to help spread the word to attendees! We will include the requested information below
along with your company name and booth number in advance promotional messages to our
membership. Please ask us about special opportunities, including inserting your promotional
materials in Mobility and specific discounts that apply to sponsors and exhibitors.
How are booths assigned?
You play a significant part in the prioritization of your booth assignment! By sending in your
completed contract as soon as possible after you receive it with your payment, you improve your
booth selection order. (Please note: Preferred sponsorships receive the first tier of booth
assignments.)
How do I reserve exhibit space?
Please complete the Marketplace Contract and submit it to:
[email protected]
Research Reports/Survey/White Paper Promotion
Engaging your audience with solid research reports, surveys and white papers is an exceptional way
to attract interested and future clients and customers and provide takeaways with your information.
(Note: your company will be responsible for preparing research and/or reports and for making them
available at your booth.) To promote, we will need the following information:
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The title of the research report, survey or white paper that you will be distributing at your booth
A brief (2-4 sentence) promotional description of the document
Lucky Draw Prize Promotion
To participate in this promotion, your lucky draw prize name/description must be supplied. For
example: $100 Visa gift card OR FitBit Blaze with blue band.
(Note: your company will be responsible for all aspects of your lucky draw to include collecting
names, holding the drawing and getting the prize to the winner. A lucky draw prize winner form will
be provided to you onsite in the Marketplace to be returned to Worldwide ERC® to announce your
winner at the closing reception in the Marketplace.
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Advertise in Mobility Magazine
Reach key mobility professionals and educate them about your company by advertising in the event
issue of Mobility, the flagship monthly publication of Worldwide ERC®. Event sponsors and exhibitors
receive discounted rates, and have guaranteed placement in one of the largest issues of the year.
Benefits to advertising:
• Drive traffic to your booth (specify booth number, research or prize promotion in your ad)
• Create familiarity and affinity for your company (“I saw your ad in Mobility”)
• Reach the 8,000+ people in 65 countries
• Bonus distribution: All attendees will receive a copy with their event bag
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Tabletop Exhibit Space
The Summit will provide one 6ft L x 3ft W x 2.5ft H draped table that the sponsor can use to display a
tabletop exhibit, products and/or promotional material. Display space is limited to and cannot extend
beyond the table surface with the exception of one standing banner, no larger than 0.85M x 2M, that
must be placed behind your tabletop. No other display items are allowed on the floor beside, in front
of, or behind the table. All other signage, exhibit fixtures, products, etc. must be placed on top of the
table. Maximum height permitted on top of table is 4ft. Signage and displays on the table may not
obstruct the view of other exhibitors or the exhibit floor. Exhibitors may be asked to remove any
display items not in compliance with these guidelines.
Exhibition Hours
Friday, 31 March 2017
07:00 – 08:00 Setup of tabletop space
08:00 – 09:00 Welcome Coffee/Tea
10:00 – 10:30 Networking Refreshment Break
15:15 – 15:45 Networking Refreshment Break
15:45 – 17:00 Teardown of tabletop space*
*All exhibitor materials must be removed from the exhibition hall no later than 17:00 on March 31.
Tabletop Assignment & Sublease
Worldwide ERC® will assign all exhibition space. Please note that exhibition space is limited and will
be assigned on a space available basis, in the order that paid contracts are received. Full Summit
sponsors will receive first option on all Exhibition space. The exhibitors will be responsible for
providing their own materials, within the given tabletop space restrictions. Exhibitors may not sublet
tabletop, nor may exhibitors assign this lease in whole or in part. Companies may not “share”
tabletops unless permission by Worldwide ERC® is granted. Payment must be received before
exhibition space is confirmed. Exhibitors will be accountable for all tabletop materials and equipment.
Payment & Cancellation Policy
The full sponsorship payment MUST accompany contract and is non-refundable. Worldwide ERC®
reserves the right to cancel this contract if, in its opinion, the previous conditions are not observed or
if payment is not received. If, for causes beyond the control of Worldwide ERC®, it is unable to comply
with the terms of this contract and deliver the space allotted, this contract shall be considered
terminated and any payment made by the sponsor shall be refunded less expenses incurred by
Worldwide ERC®.
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Security Tips for Exhibitors
Worldwide ERC® will provide limited security of the exhibition area. Exhibitors alone are responsible
for any valuables in the exhibition area. Do not leave any valuable goods unattended, such as
computers, monitors, projectors, DVDs, televisions, and other electronic equipment. Storage of
excess supplies and merchandise will be the responsibility of the exhibitor. Tabletop setup and
dismantle are the sole responsibility of the exhibitor.
Responsibility for Loss or Damage
The exhibitor assumes all responsibility for damage caused by the exhibit to the person, property, or
rights of other parties including injury to floor, wall, decorations or equipment of the InterContinental
Singapore.
Displays, Materials and Props
Exhibitors shall not display or place any product, sign, partition, apparatus, shelving or other
construction that extends beyond the dimensions of the tabletop surface and nothing on table may
be higher than 4ft (6.5ft from floor). No interference with the light or view of other tabletops will be
permitted. Exhibitors are reminded of the educational nature of this exposition.
Tabletop Attendants
All company representatives must be full registrants of the Summit and pay the full Summit
registration fee. Two (2) complimentary registrations accompanying the sponsorship package and
one (1) complimentary registration accompanying the exhibit only package are to be used by
company individuals attending the event and working in your exhibition area. These registrations are
non-transferable.
Logo Submission
Please email your logo in the formats listed below to [email protected]
within 7 days of submitting your signed contract:
1. A high resolution color logo in eps or ai format;
2. A logo sized 150 pixels width x 100 pixels height in jpg or gif format; AND
3. A logo sized 300 pixels in width x 300 pixels height in jpg or png format
Sponsor/Exhibitor Contact Information
Details of one company contact (name, title, company name, address, telephone, email, website
address and Twitter handle) will be included on the Summit mobile app available for all attendees to
download. Please send a completed Company Contact Information Form to
[email protected] no later than February 1, 2017.
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Research Report/White Paper Promotion
If your company has a research report or white paper that you will be distributing at your tabletop,
we will promote it to our attendees. Please email the title and a brief (2-4 sentences) description of
your document to [email protected] by February 1, 2017 and we will
include that information along with your company name and tabletop number on the Summit
website, as well as in promotional messages to our attendees.
Tabletop Prize Promotion
If your company will be holding a lucky draw for a grand prize at your tabletop, we will promote it to
our attendees. Please email the prize information to [email protected] by
February 1, 2017 and we will include that information along with your company name and tabletop
number on the Summit website, as well as in promotional messages to our attendees.
Research Report/White Paper Promotion
Worldwide ERC® is happy to offer our research promotion program that helps bring learning into the
exhibition area. If your company has a research report or white paper that you will be distributing at
your tabletop space in Singapore, we would like to help spread the word to our attendees!
In the current business environment, it’s no secret that corporate HR and government professionals,
as well as service providers, are looking for tangible takeaways that will help them to do their jobs
and better navigate the global mobility industry. By offering your information and making it easy for
attendees to find, we can better assist in the growth and development of our industry!
If you would like to participate in this program, please send an email to
[email protected] by February 1, 2017 with the following information:
• The title of the research report or white paper that you will be distributing at your tabletop
• A 2-4 sentence promotional description of the document
We will then include that information, along with your company name and tabletop number, on the
Summit website as well as in advance promotional messages to our attendees.
Please note that while Worldwide ERC® will help to promote this information, your company will be
responsible for printing the research and having it available at your tabletop for distribution to
interested attendees.
Tabletop Prize Promotion
If your company will be holding a lucky draw for a grand prize at your tabletop space during the
Summit, let us know the details and we’ll let our attendees know! If you would like to participate in
this program, please send an email to [email protected] by February 1,
2017 with what your prize will be and we will include that information, along with your company
name and tabletop number, on the Summit website as well as in advance promotional messages to
our attendees.
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Please note that Worldwide ERC® will help to you by promoting this information, however your
company will be responsible for all aspects of your drawing to include collecting names, holding the
drawing, and getting the prize to the winner.
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