NAPOLEON AREA SCHOOLS BOARD OF EDUCATION
MEETING AGENDA
November 21, 2016
Regular Session – 7:00 P.M.
Napoleon Jr./Sr. High School Multi Media Room
BOARD OF EDUCATION
Marcia S. Bruns
Frank S. Cashman
Ty A. Otto
Rob M. Rettig
Michael J. Wesche
TREASURER
Michael R. Bostelman
DISTRICT ADMINISTRATIVE OFFICES
Char Weber
Office Manager/Secretary to the Supt.
Amy Dietrich
Accounts Payable
Sara Buchhop
Accts Receivable/Inventory
Jodi Stover
Payroll/Personnel
Sheila Franz
Central Enrollment Clerk/Secretary
Gwenn Maas
EMIS Coordinator
MEDIA
Northwest Signal
The Crescent News
WNDH – FM Radio - Napoleon
ADMINISTRATIVE COUNCIL
Stephen R. Fogo, Ed.D.
Superintendent of Schools
Ryan J. Wilde, Principal
Napoleon Jr/Sr High School
Dan Curtis, Asst. Principal
Napoleon Jr/Sr High School
Josh Meyer, Athletic Director/Asst. Principal
Napoleon Jr/Sr High School
Matthew Dietrich, Principal
Napoleon Elementary School PK - 2
Adam R. Niese, Principal
Napoleon Elementary School 3-6
Wendy Nashu, Student Services Dir./Curriculum
Napoleon Elementary School
Jared Rex
Technology Coordinator
Jeff Nicely, Supervisor
Transportation
Jennifer Conner, Supervisor
Lunchroom
Craig A. Bostelman, Supervisor
Buildings and Grounds
ASSOCIATION REPRESENTATIVES
Lynne Debbe, NFA President
Andrea Kolbe, OAPSE Representative
“This meeting is a meeting of the Board of Education in public for the purpose of conducting the
School District’s business and is not to be considered a public community meeting. There is a time
for public participation during the meeting as indicated in the agenda.”
ORDER OF BUSINESS
Page
Call to Order
1
Pledge of Allegiance
1
Roll Call
1
Superintendent’s Report
1
Consent Agenda
1
Business Affairs and Finance/Other
6
Administrator Reports
7
Other Business and Concerns
7
Recognition of Visitors
7
Legislative Report
7
Four County Career Center Report
7
Board Member Comments
7
Executive Session
8
Adjournment
8
EXHIBITS
Voucher Register
A
NCS Bank Reconciliation Statement,
10/31/16
B
NCS Financial Report, 10/31/16
C
Financial Revenue & Expenditures Report
D
Appropriations and Modifications
E
ROLL CALL
Marcia S. Bruns
Frank S. Cashman
Ty A. Otto
Rob M. Rettig
Michael J. Wesche
_____
_____
_____
_____
_____
PLEDGE OF ALLEGIANCE
SUPERINTENDENT’S REPORT
•
Recognition of State Qualifying Athletes
Water Polo:
Abby Allison, Ashley Apple, Sarah Borkowski, Brittany Boysel, Camryn Cotter, Sophie
DelFavero, Morgan Gillette, Delaney Hall, Kennedy Hall, Amanda Hudson, Kara Kent,
McKenna Koesters, Shea Kreinbrink, Ariel Miller, Eadyn Miller, Maddie Nye, Jenna
Pilkington, Chloe Smith, Jada Sonnenberg, Cali Spring, Katrina Tran, Nicole Wiemken
and Allison Williams.
Head Coach: Mike Nye
Assistant Coaches: Tana Junge, Jesse Sworden, Michael
Retcher, and Tyler Haase
Cross Country:
Andrew Birkhold, Charley Bohls, Trevor Druhot, Daniel Gaffney, Jacob Fellers, Ryan
Kohout and Connor Small.
Head Coach: Randy Burke Assistant Coaches: Virgil Bohls and Jeff Ressler
CONSENT AGENDA
1. accept the Board of Education meeting of October 19, 2016 and the special board
meeting of October 17, 2016.
2. approve the following athletic game help for the 2016-17 school year:
Greg Wisniewski
Page 1 of 8
Student athletic game help:
Kennedy Delaney
Caitlin Prigge
3. approve the following for early graduation:
Dylan Rettig
Morgan Wilson
Samantha Williams
Sierra Winterfeld
4. approve the following as tournament help for the 2016/2017 school year: (All tournament
fees are paid by the governing body of the tournament.) The rates would be established
by the governing body of the tournament or by Board of Education policies:
Ami Allison
Tom Baughman
Stacey Bressler
Chris DelFavero
Kevin Garringer
Brock Hardy
Jason Holubik
Karen Lulfs
Cara Ressler
Jeremy Rubinstein
Tory Strock
Larry Vocke
Darci Ashbaugh
Tootie Bockelman
Chad Brubaker
Cary Drewes
Emily Gerken
Matt Hardy
Deb Jones
Dave Mack
Jeff Ressler
Hugh Schink
Tyler Swary
Jeff Walker
Marv Barlow
Kenny Bostelman
Barry Damman
Brenda Flory
Pete Gerken
Terry Holman
Janice Knepley
Joe Meyer
Brett Rex
Sarah Sonnenberg
Shawn Thompson
Larry Wesche
5. approve the following lifeguards for the 2016-2017 school year at a rate of $8.50 per
hour:
Abby Allison
Jenna Pilkington
Calista Spring
Aaron Carrol
Hunter Rex
Michael Retcher
Camyrn Cotter
Deanna Sherman
Nicole Wiemken
Ryan Kohout
Jada Sonnenberg
6. approve the following supplemental positions:
Basketball – 7th grade girls – Brian Rees
Basketball -– 8th grade boys’ basketball - Alex Glassford (3/4)
Basketball – 8th grade boys’ basketball – Jacob Sturt (1/4)
Swimming Asst. – Tyler Haase and Michael Retcher
Wrestling Asst.- Jr. High – Ian Blackwood (1/2)
Wresting Asst. – Jr. High – Matt Bressler (1/2)
Friday School Supervisor – Anne Kessing
7. approve the following substitute positions for the 2016-2017 school:
Terry Weber – custodian
Page 2 of 8
8. approve the following substitute teachers for the 2016-2017 school:
Ben Majewski
Charles Nagel
9. approve the following athletic volunteers for the 2016-2017 school year:
Barry Damman – Varsity Basketball
10. approve the Service Contract addendum with NWOESC as presented.
11. adopt the new or revised Board of Education policies as presented:
0100
0167.1
0169.2
1530
1619
1619.01
1619.03
2460
3419
3419.01
3419.03
3420
4419
4419.01
4419.03
5830
6605
6700
7540
7540.01
7540.02
8330
9700
Definitions
Use of Electronic Mail/Text Messages
Open Meetings/Sunshine Law
Evaluation of Principals and other Administrators
Group Health Plans
Privacy Protections of Self-Funded Group Health Plans
Patient Protection and Affordable Care Act
Special Education
Group Health Plans
Privacy Protections of self-funded Group Health Plans
Patient Protection and Affordable Care Act
Health Insurance Benefit
Group Health Plans
Privacy Protections of Self-Funded Group Health Plans
Patient Protection and Affordable Care Act
Student Fund-Raising
Crowdfunding
Fair Labor Standards Act (FLSA)
Technology
Technology Privacy
Web Content, Services and Apps
Student Records
Relations with Special Interest Groups
12. approve the termination of the Power of the Pen supplemental contracts to Ms. Jessica
Spalding and Ms. Heather Villagomez due to lack of student participants for the 20162017 school year.
Page 3 of 8
13. approve the resignation of Mrs. Teresa Morgan as assistant drama director with the final
date of January 14, 2017 (second semester).
14. approve the FMLA leave for Mrs. Leah Kleman approximately March 24, 2017 for up to
twelve weeks.
15. approve the FMLA leave for Mrs. Tara Boyer tentatively February 2017 for up to twelve
weeks.
16. approve the contract with Napoleon Area City School District and Great Midwest Sports
(calendar specialist’s) as presented.
17. approve the Josten’s Yearbook Agreement with Napoleon Area City School District as
presented for the 2017-2018 school year.
18. approve the lease with Apple computers for the 2017-18 school year , authorizing the
Superintendent and Treasurer to execute the lease documents related to this transaction.
This is a four-year lease (interested rate of 0.90%) for 190 Mac Laptops and 120 IPads.
The Mac Laptops will replace the staff laptops originally leased in October 2013. The
iPads will be used at the K-1 levels. Total cost is $231,145.25.
19. approve the lease with Dell computers for the 2016-17 school year, authorizing the
Superintendent and Treasurer to execute the lease documents related to this transaction
This is a three-month lease (interest rate of 0.00%) for 210 Dell Chromebooks and 12
Dell Mobil Carts. The Chromebooks will be used at grade 6 (replacing older Macs being
turned in) and complete purchase of grade 2 Chromebooks. Total cost is $71,701.14.
20. approve the Ohio High School Athletic Association's request for Napoleon Jr/Sr High
School to host Division 6 Regional Semi-Final Football Playoffs on Friday, November
11, 2016 and Division 6 Regional Final Football Playoffs on Friday, November 18, 2016
with the OHSAA paying all associated costs.
21. approve the five-year Life Touch Contract for school pictures for the Napoleon Area City
School District through school year 2023.
22. accept the following donations:
Napoleon Jr./Sr. High School:
o one American flag for the Napoleon Junior/Senior High School from the
Napoleon Bert G. Taylor American Legion Post #300.
o a donation of five books to the Jr./Sr. High Library from Gabe Gomez.
23. accept the financial reports as presented in Exhibits A-D.
24. approve the appropriation modifications as presented in Exhibit E.
Page 4 of 8
Motion_____________________________ Second___________________________
Roll Call: M. Bruns,
F. Cashman,
T. Otto,
R. Rettig,
M. Wesche
OTHER:
1. to approve the following resolution (originally 08/16/16)
RESCINDING PRIOR ACTION TO AMEND AGREEMENT WITH BEILHARZ ARCHITECTS
FOR SIDEWALK/CURB DESIGN RELATED TO THE CO-FUNDED PROJECT AND OTHER
LFI SITE IMPROVEMENTS, SELECTING DGL CONSULTING ENGINEERS TO PROVIDE
SERVICES FOR THE WORK, AND AUTHORIZING THE SUPERINTENDENT
TO SIGN AN AGREEMENT WITH DGL CONSULTING ENGINEERS FOR THESE SERVICES
The Superintendent recommends selection of DGL Consulting Engineers to provide required
design services and construction administration for sidewalk/curb replacement work included in
the co-funded OSFC CFAP project and other site improvements that are outside the scope of
the co-funded project and requests authority to enter into an agreement with DGL Consulting for
these services.
Rationale:
1. The Napoleon Area City School District Board of Education (the Board) is participating in
the Ohio School Facilities Commission’s Classroom Facilities Assistance Program and
the construction project budget includes funds for certain site improvements (the
sidewalk and curb work at the Jr./Sr. High School); other site improvements not included
in the co-funded budget are the responsibility of the Board (ADA sidewalk at the
baseball/softball area, sidewalk work at the bus garage, and redoing Jr./Sr. High School
sign foundation and supports).
2. The Board previously acted to approve an amendment to the design services agreement
with Beilharz Architects to add services for the sidewalk/curbs at the Jr./Sr. High School,
but Beilharz Architects has informed the Superintendent that it does not have the
capacity to perform these services at this time.
3. With the assistance of Beilharz Architects, qualifications from design firms were solicited
following the statutory qualification-based selection process.
4. DGL Consulting Engineers was the only firm that submitted qualifications; the
qualifications have been reviewed and DGL Consulting Engineers is recommended as a
firm qualified to provide the required services.
5. DGL Consulting Engineers has provided pricing for the requested services in the total
amount of $21,400, $15,000 of which is a co-funded OSFC CFAP expense.
The Napoleon Area City School District Board of Education resolves as follows:
1. The Board’s prior action to approve an amendment to the agreement with Beilharz
Architects for sidewalk/curb design is rescinded.
Page 5 of 8
2. DGL Consulting Engineers is selected as the most qualified firm to provide the design
services needed. Other qualified firms were not available to provide the services.
3. The Superintendent is authorized to sign an agreement with DGL Consulting Engineers
on behalf of the Board for design and construction administration services in the total
amount of $21,400, of which $15,000 is a co-funded OSFC CFAP expense for
sidewalk/curb work at the Jr./Sr. High School site and $6,400 is for improvements
outside the scope of the co-funded project budget that must be paid for by the Board,
including ADA sidewalk at the baseball/softball area, sidewalk work at the bus garage,
and redoing Jr./Sr. High School sign foundation and supports.
4. The Treasurer is authorized to issue a purchase order for the services to be provided by
DGL Consulting Engineers for the sidewalk/curb design and related site improvements.
Motion_____________________________ Second___________________________
Roll Call: F. Cashman,
T. Otto,
R. Rettig,
M. Wesche,
M. Bruns,
Business Affairs and Finance:
November16
FOR BOARD AGENDA
INTEREST EARNED
MONTH:
October-16
TYPE
AMOUNT
PAYROLL
SUPER NOW
SUPER NOW
SUPER NOW
SUPER NOW
24 Month CD - HCB-97598
6 Month CD - F&M 622047
12 Month CD - HCB 97670
STAR OHIO
STAR/STAR PLUS-Local
Funds
STAR OHIO - State Share
FUND
INT.
RATE
0.00
13,965,004.46
4,981.68
25,733.40
58,475.05
GENERAL
VARIOUS
ST. AUG
ST. JOHN
ST. PAUL
N/A
0.12%
0.12%
0.12%
0.12%
1,007,883.56
2,032,783.94
2,023,379.67
38,253.62
GENERAL
GENERAL
GENERAL
VARIOUS
1.00%
0.65%
0.59%
0.66%
3,482,086.44
1,218,352.58
Construction
Construction
0.40%
0.66%
INVESTED
SOLD/DUE
INTEREST
0.00
1,357.34
0.48
2.50
5.68
12/2/2015
8/11/2016
5/16/2016
12/2/2017
2/11/2017
5/16/2017
827.72
0.00
980.72
20.34
1,412.88
797.54
TOTAL
Page 6 of 8
5,405.20
ADMINISTRATORS’ REPORTS
OTHER BUSINESS AND CONCERNS
1. The regular meeting of the Board of Education is scheduled for Wednesday, December 21,
2016 at 7:00 p.m., Napoleon Jr./Sr. High School media center. Requests have been made to
move the Board meeting to the following date and time: Monday, December 12, 2016 at
7:00 p.m., Napoleon Jr./Sr. High School media center.
RECOGNITION OF VISITORS
LEGISLATIVE REPORT
FOUR COUNTY CAREER CENTER REPORT
BOARD MEMBER COMMENTS
Page 7 of 8
EXECUTIVE SESSION
An executive session is requested for one or more of the following matters to:
_____a. consider the appointment, employment, dismissal, discipline, promotion, demotion, of
compensation of a public employee or official, or to consider the investigations of charges or
complaints against a public employee, official, licensee or "regulated individual"; unless the
person being investigated of charges or complaints requests a public hearing;
_____b. consider the purchase or sale of public property if the public interest would be hurt by
the premature disclosure of the information;
_____c. confer with the public body's attorney for the purpose of considering disputes if a court
action concerning the dispute is either pending or imminent;
_____d. prepare for, conduct, or review negotiations or bargaining sessions with public
employees;
_____e. consider matters required by federal laws or rules or state statutes to be kept
confidential;
_____f. consider specialized details of security arrangements if the information could be used
for criminal purposes.
Motion___________________________ Second__________________________
Roll Call: F. Cashman,
T. Otto,
R. Rettig,
M. Wesche,
M. Bruns
Adjourned to executive session at _____ p.m.; returned from executive session at _____ p.m.
ADJOURNMENT
Motion_________________________ Second_________________________
Page 8 of 8