CARUSO BOARD MEETING
9/7/16
Meeting began: 7:00 p.m.
Attending: Kristen Paul, Dr. Brian Bullis, Fran Picklin, Lisa Brody, Lori
Berk, Ruth Lesser, Beth Shapiro, Debbie Keller, Kristin Fine, Danielle
Morgan, Georgia Tsakiris, Jody Pabst-Drumke
1. Minutes- June 2
motioned to approve by: Debbie Keller
motion seconded by: Beth Shapiro
All Approved
2. Principal’s Report:
*Thank you for beginning of school year treats
*Funding Request by Teacher:
6th grade Science – Spiros small robots
--pack of 12 $1200 plus shipping
--Next Generation Science standards
Vote to Approve $1200 plus shipping
Motion to Approve: Debbie Keller
Seconded by: Kristin Fine
Approved by Majority
3. Treasurer’s Report balance of $63,343.46 as of 8/31/16
Note/In August, 2016 we received and paid a late invoice of approx.
$600 for the two buses used for the 8th grade party in June, 2016. This
additional expense is included in the 2016/2017 budget.
Budget – For Dr. Bullis last year gave a lump sum, but in past proposal
based per situation (case by case decision) – due to smaller amount
CARUSO BOARD MEETING
9/7/16
PTO has to operate with this year, we will continue case by case
decisions (no lump sum to spend)
Sound board – approx.. $3,000 (Beth ask Betsy) been ordered and
we’ll need to pay
Net profit of $15,000 (less 3,000 for Soundboard) for year
Will make money on restaurant days – don’t know how much yet
Beth check on…
*? Lost Boy books - Lake Cook Distributors
Change Friends of Charisma to Gifts
To Keep Ending goal of $60,000 – we have $12,000 to spend
Money spent for Fee Waiver Lunches
Marla’s send us checks for lunches – then we’ll pay her back with
separate invoice for fee waiver lunches (should be reduced fee not
$5.50 – Fran will check with Marla)
*per Beth 9/8 after checking with Marla – we will be charged at
cost for families on fee waiver
Motion to Approve 2016-17 Budget:
Motion to approve: Danielle Morgan
Seconded by: Fran Picklin
Approved by Majority
4. President’s Report
*President’s Council Report
--everyone invited to attend 9/18 board mtg. to present Smart
Lab tour and plaque, thankful for PTO’s contributions
--Destination Imagination – great showing at Globals,
CARUSO BOARD MEETING
9/7/16
--New chromebooks for all 8th graders
--Looking into better system to maintain computers
--Summer school lost less money than in previous years (added
Lincolnshire students to our summer school which helped to make extra
money)
--Athletics – presentation of Activities nights went well, 6th gr.
basketball as a new option (will be discussed later in the meeting)
--Enhanced phone system – 911 location services on every phone
--Lobby Guard up and running
--School Supplies from other schools – not great experience
--Long discussion about lunches for families in need (will discuss
further later in the meeting) – all school PTO’s having same issue about
not having enough money to pay for all students on fee waiver
5. Student Servicesno report
6th gr. bash planning going well
6. VP of Administration Report
456 paid members showing but some people in there twice and
teachers too
*not an accurate number so we’ll know more accurate count
when we see the amount paid for membership comes in
7. VP Fundraising Report
*Jelligoods – 11 orders for spirit wear ($100 profit so far)
*Restaurant days – how many per year should we do? 5 times,
approx. every other month
CARUSO BOARD MEETING
9/7/16
*Marla’s Lunch - $1100 for August (lunches ordered from now
until Jan. - $9,000 approx.? so far) Beth volunteered today and
seemed to run smoothly
Marla’s Lunch – complaint from parents as to not having extra lunches
Discussion:
Give extra lunches?
Issue – kids will come to lunch late and lunches may have already been
given away – kids without lunch that really didn’t bring one – what do
you do?
-some kids rely on this and come to school without a lunch
Decision– leave it as is – policy that we do not give out extra lunches –
make clear to Marla’s helpers not to give out and send kids to office to
watch for patterns
*Discount Cards – sold many at Locker Day
- Caruso is still putting together the cards – Walden not doing
them
- we will make less money due to no Walden fundraiser
8. Old Business
9. New Business
Booster Club –
Kristen Paul – extension of PTO but focused on Athletics/Activities
- teachers, coaches do proposals for all needs/wants, requests
for funds
CARUSO BOARD MEETING
9/7/16
-helps to streamline requests
-couple 6th gr. parents are interested
Concessions for fundraiser – whichever club was in charge of the
concession would get the money back to their club/activity
-would enable the money to be saved each year and rolled over
Maybe a separate organization – Booster Club Account – a lot of
paperwork and may not be worth it
Or just add a VP of Booster Club and their money would
become a line item of the General PTO
-need Parent reps for each sport/activity (coaches can help
with this)
Booster Club VP’s – parent representatives for each sport/
activity
Vote to add VP of Extracurricular Activities
Motion to approve: Danielle Morgan
Motion seconded: Fran Picklin
All Approve
PTO buys icy cool treats for teachers – this money is going to Charisma
but not other activities so we should discuss options for next yr.
Fee Waiver Lunches
Last year we voted to provide 2 lunches per week full waiver, 1 for
partial (supplement with 3 lunches from food pantry for full waiver)
Susan Jensen has been making lunches and need other volunteers
Possibly Mr. Lubelfeld will be researching other options
How do we ask for volunteers? Julie Letwat and Susan Jensen
need to send an email to all parents
- volunteers to buy food, volunteers to make lunches
CARUSO BOARD MEETING
9/7/16
Right now Mondays – but after get volunteers maybe work with
the day (9 lunches a week)
Uniforms – 3 funded per year agreed upon in the past
Uniform rotation cycle – purchase girls 7th/8th volleyball (last
time 2004) 3 options - $35 – 40 per uniform (30 girls) approx..
$1200
7th girls basketball (2004) $140 – 180 - 13 girls - need more
proposals
Poms – don’t know last purchased $99 per for 30 girls $3,000
- are Poms included
6th gr. basketball – offer girls/boys no-cut 50 students per school,
Blue team/white team 8 games scheduled (Sachs center games,
practices at different locations locally), no uniforms yet
Pilot year – maybe not full uniforms for 1st year (jerseys, black
shorts)
6th gr. volleyball possible in future
We don’t have the money to purchase all the uniforms this year
Proposal to fund Poms uniforms - $3,000
Motion: Fran Picklin
Seconded: Debbie Keller
Approved by majority
CARUSO BOARD MEETING
9/7/16
Motion to Approve up to $2,000 – 6th grade Basketball
Motioned by: Kristin Fine
Seconded by: Debbie Keller
Approved by majority
Review By-laws for next meeting Exec.
Question by Beth Shapiro about Fitness Club – equipment maintenance
(how much to budget for – Beth will talk to Dana Spies)
MEETING ADJOURNED AT 8:45 p.m.
NEXT MEETING WILL BE
Exec. Board on October 6th at Lisa Brody’s house at 7:00 p.m.
General meeting – Thurs., Nov. 3 at Caruso