RANCHO RINCONADA
BOARD MEETING
MINUTES
July 12, 2011--7:15pm
The Board Meeting was called to order by Jordan Eldridge at 7:27 pm
BOARD MEMBERS PRESENT:
Jordan Eldridge, Julie Jervis (Arrived 7:45), Miriam Salo, Steve Wesolowski, Sandra Yeaton
STAFF AND GUESTS: Stephanie Yee (previous Aquatics Director), Kevin Davis (acting Aquatic director,
and Sarasa Kim (Assistant Aquatics Director)
COMMUNICATIONS:
Flechter & Co submitted a bid for the annual audit. The bid will be placed on next month’s agenda.
California State Parks Grants Information CSDA bylaw change for new chapters. Unable to take timely
action, as it was not on agenda.
Sandra read the minutes for the June 7, 2011 Board Meeting. Steve moved to approve the minutes, with
amendments for grammatical corrections. Miriam Seconded. The Minutes were passed unanimously, with
Jordan abstaining.
Corrections included: 1...There was a letter from WFB about our CD maturing on 6/10/11. .2. And our
next meeting will be July 12, 2011 at 7:15pm. 3. The Manager’s report was read by Steve. 4. Steve will
reinvest the CD and move it from WFB because total there…5. The warranty for the awning frame is 15
years; material is 10 years and for the motor five. 6. Changes for the Rancho By-laws and District Manual
7. Miriam made a motion to purchase the two remaining pool covers
Steve read the Manager’s Report, in the absence of Levita.
Board discussed and approved payroll checks #21852-21907 & #1801-1834 from the Wells Fargo Bank
checking account. Wells Fargo Bank statement reviewed. Void check to Jordan as he was not at the
meeting last month. Steve made a motion to accept the checks. Julie seconded. All approved.
OLD BUSINESS:
1. Check signing days—July 6 -- Jordan
July 20-- Steve
2. Pool Status
Everything is good. Ken replaced chem. feed line. Reel covers pending next month.
3. Update on the patio cover and walkway
The Board will consider Awning vs. Pergola next month.
NEW BUSINESS:
1. Creation of Board Policy- Line of Responsibility
Julie made the motion to approve “Line of Responsibility” Policy, as stated. Sandra seconded.
Ayes: Jordan, Julie, Sandra, Miriam. Steve abstain.
Each employee in the District shall be responsible to the Board through the Office Manager.
The organizational chart shall be considered as a diagrammatic outline of administrative
responsibility, but it is not anticipated that a rigid pattern of authority will be established which will
prevent a free flow of communication and assistance within the District.
All employees shall have the right to appeal any decision made by a supervisor, or the District
Manager, to the next higher authority and through appropriate successive steps to the Board. If an
appeal shall reach the Board of Directors, the employee shall notify the President of the Board at
least one week prior to the next monthly meeting, through the e-mail address listed on the
District’s website, to ensure placement on the agenda.
2.
Creation of Board Policy- Employee Salary Increases
Julie made the motion to approve “Employee Salary Increases” Policy, as stated. Sandra seconded. All
voted in favor..
Proposals for revision of wages, and changes in benefits, will be made to the Board by the Office
Manager, in advance to the proposed revisions taking affect.
3.
Creation of Board Policy- Nepotism
Steve made the motion to approve “Nepotism” Policy, as stated. Sandra seconded. Ayes: Jordan, Julie,
Sandra, Miriam. Abstain: Steve
The District does not prohibit the employment of relatives or domestic partners in the district,
provided that neither relative/partner participates in or in any way influences recommendations or
decisions specifically affecting the appointment, retention, evaluation, tenure, work assignment,
promotion, demotion or salary of the other relative/partner; or in any action, event, or
circumstance where a real or perceived conflict of interest may exist for the parties.
4. Creation of Board Policy- Responsibilities of the District Manager
Sandra made the motion to approve “Responsibilities of the District Manager” Policy, as stated. Julie
seconded. Ayes: Jordan, Julie, Sandra. Nays: Steve. Abstained: Miriam
The Board of Directors of the Rancho Rinconada Recreation and Park District delegates to the
District Manager the executive responsibility for administering the policies adopted by the Board
and executing all decisions of the Board requiring administrative action. The District Manager may
delegate any powers and duties entrusted to him/her by the Board including the administration of
the District, but he/she will be specifically responsible to the Board for the execution of such
delegated powers and duties. In situations for which the Board has provided no policy for
administrative action, the District Manager shall have the power to act, but his/her decisions shall
be subject to review by the Board. It shall be the duty of the District Manager to inform the Board
promptly of such action and to recommend a written Board policy if one is required.
The District Manager shall make available any information or give any report requested by the
Board.
The District Manager shall perform all duties specifically required of or assigned to the
District Manager in the CA Public Resources Code and CA Government Code. In his/her capacity
as District Manager, he/she must attend all meetings of the Board.
5.
Creation of Board Policy- Overtime
Julie made the motion to approve “Overtime” Policy, as stated. Sandra seconded. Jordan moved to
postpone item until August meeting with stipulation that an alternative plan be introduced at August
meeting to solve the problem of excessive overtime, and underage overtime concerns. Steve seconded. All
voted in favor.
Due to the need to ensure that all Lifeguard and Swim Instructors can effectively respond to
emergency situations while on duty, no Lifeguard and/or Swim Instructor shall work longer than
eight (8) hours in one day and forty (40) hours per week.
Jordan moved to postpone Agenda items 6 and 7 to the August meeting. Sandra seconded. All
voted in favor.
6.
Creation of Board Policy- Presentation of District Updates and Financial Transactions to the
Board of Directors
The Board will discuss the creation of Board Policy-Presentation of District Updates and Financial
Transactions to the Board of Directors, and will take action to its approval. Language for this Board
Policy is available upon request to the District Office Manager.
7.
Creation, and Board President Appointments, to Board Policy, District Manual, Board
Bylaws Review Standing Committee.
This item will discuss the creation of a permanent standing committee to review changes to Board Policies,
District Manual, and Board Bylaws. This item will also include filling 2 board member appointments to the
committee in accordance with Board Bylaws Article III.B. Section 2.
8.
Financial Transactions
Sandra moved to adjourn. Jordan seconded. All voted in favor. Meeting was adjourned at 9:25 pm. The
next meeting of the Board of Directors will be held on August 2, 2011 at 7:15.
Minutes submitted by Jordan Eldridge.