CONFIDENTIAL POLICE ADMINISTRATIVE CLERK
DUE:
MONDAY, NOVEMBER 30, 2015 at 12:00 PM
SUBMIT
COMPLETE
APPLICATIONS
TO:
EMAIL:
[email protected]
TEST:
APPLICATION
CHECKLIST:
MAIL/DROP OFF:
HUMAN RESOURCES GENERALIST
CITY HALL
1225 6TH AVENUE
MARION, IA 52302
LOCATION – Marion Police Dept., 6315 Highway 151, Marion, IA 52302
TYPING TEST-After submitting a completed application, candidates will be given a
date and time to complete a typing test during daytime hours December 1 –
December 4.
CIVIL SERVICE WRITTEN EXAM – If candidates pass the typing test, they will
receive an invite to complete a civil service written exam on the evening of December
14 or 15 from 4-8 p.m. This exam covers office skills such as proofreading, spelling,
writing expression, checking, filing, coding, basic math, and business math.
MICROSOFT TEST AND INTERVIEW-If candidates pass the written exam, they will
be invited to complete a Microsoft Office test and an interview between December 1622
Completed City of Marion Application
Cover letter/Resume (Optional)
Military Discharge Separation Papers DD214 showing box 24: Character of Service
(If Applicable) Honorable Discharge required for Veteran’s Preference points.
ABOUT
MARION:
The City of Marion is a rapidly growing community with a population of
approximately 34,768 (2010). While primarily a residential community with light
industry and retail businesses, U.S. Highway 151 is utilized by thousands of drivers
commuting to work in the Cedar Rapids/Linn County metropolitan area. The City of
Marion is proud to have one of the lowest crime rates in Iowa.
QUESTIONS:
About the process: Please call Lianne at 319-743-6352
About the position: Please call Shellene Gray at 319-200-7727
CONFIDENTIAL POLICE ADMINISTRATIVE CLERK
NEW: 10 16 15
NATURE OF WORK
This confidential position will assist the Confidential Police Administrative Assistant in
meeting his or her responsibilities. Supervision is received from the Chief of Police and
the Confidential Police Administrative Assistant.
FAIR LABOR STANDARDS ACT CLASSIFICATION
In accordance with Federal Fair Labor Standards Act requirements, this position has
been classified as non-exempt from the Fair Labor Standards Act. This position will be
paid overtime.
EXAMPLES OF WORK PERFORMED
Assists the Confidential Police Administrative Assistant in a variety of duties including
but not limited to:
Function as a receptionist relaying calls, individuals and information to appropriate
members of the department as directed.
Receives and refers citizen complaints to Administrative Assistant.
Disseminate mail and deliveries.
Assist with clerical and filing responsibilities.
Assist in preparing department reports.
Assist with processing cash/check receipt transactions.
Assist with processing accounts payable and receivable.
Assist with maintaining office and printer supplies.
Assist with maintaining department records.
Provide backup duties to Records Clerk as necessary.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS
Extensive knowledge of business English, punctuation, spelling and arithmetic.
Ability to maintain confidentiality.
Ability to multi-task efficiently.
Ability to take and transcribe oral and recorded dictation/information.
Ability to operate ten key calculator and complete data entry with proficiency.
Ability to prepare effective correspondence as needed.
Ability to understand oral and written communications.
Ability to establish and maintain effective working relationships with the general public
and fellow employees.
Ability to maintain clerical records and prepare accurate reports as required.
Ability to use computers and other office equipment including using specialized software
applications.
ESSENTIAL FUNCTIONS
Ability to read, speak, write and understand English to communicate effectively and
professionally with fellow employees as well as the general public.
Ability to operate computer, keyboard, calculator, telephone, scanner, photocopier and
similar office equipment.
Ability to sit for long periods of time for clerical/computer work.
Knowledge of modern office practices.
Ability to operate a keyboard accurately at a minimum of 50 wpm.
Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
Must not pose a direct threat to the health or safety of other individuals in the work place
or citizens encountered during work.
Must be able to adhere to department rules and procedures.
MINIMUM TRAINING AND EXPERIENCE REQUIRED
High school diploma or GED plus a minimum of three (3) years of experience in
performing clerical/financial duties. Proficiency in the use of Microsoft Office products is
essential.
CITY OF MARION
CIVIL SERVICE COMMISSION
CITY HALL
MARION, IOWA 52302
READ CAREFULLY!
GENERAL INFORMATION:
Tell the truth about yourself and background. A materially false answer will automatically
disqualify you.
All questions must be answered and all answers must be complete. If a question is not applicable,
so indicate in the answer section.
Be neat and concise in your answers.
Your application will be checked for completeness and accuracy.
Make sure you have signed your application.
It is YOUR RESPONSIBILITY to submit ONE COPY of each of the following with your
application:
1. Military discharge separation papers DD214 with box 24 Character of Service.
Honorable Discharge required for Veteran’s preference points. (Failure to submit
your DD214 will result in no veteran preference.)
All information will become a record of your application and will not be returned to you.
City of Marion Employment Application
Marion City Hall  1225 6th Avenue  Marion, Iowa 52302
(319) 743-6300  Fax (319) 377-7892  www.cityofmarion.org
Full Legal Name (Last, First, Middle):
Primary phone:
Secondary/cell phone:
Mailing Address:
E-mail address:
City, State and Zip Code:
County of residence:
Position you are applying for:
Closing Date:
Confidential Police Administrative Clerk
Check all types of work you will accept:
Temporary
Part-time
Weekends
Holidays
Are you eligible to work in the United States?
Yes
No
Are you a veteran of the US Military Service?
Yes
No
st
Yes
Supervisor’s name
Name of present/last employer
Employer Address
Your Job Title
nd
rd
Rotating shift
1 shift
2 shift
3 shift
If you are under the age of 18 list your date of birth:
If you are currently employed, may we check with your present supervisor?
A
Available to start work on:
11/30/2015
Reason for leaving/wanting to leave
No
Supervisor’s title
Supervisor’s phone
Type of business
Start Date
End Date
Hours per week
Starting pay
Ending pay
Describe job responsibilities:
B
Supervisor’s name
Name of previous employer
Employer Address
Your Job Title
Reason for leaving
Supervisor’s title
Supervisor’s phone
Type of business
Start Date
End Date
Hours per week
Starting pay
Ending pay
Describe job responsibilities:
C
Supervisor’s name
Name of previous employer
Employer Address
Your Job Title
Reason for leaving
Supervisor’s title
Supervisor’s phone
Type of business
Start Date
End Date
Hours per week
Starting pay
Ending pay
Describe job responsibilities:
D
Supervisor’s name
Name of previous employer
Employer Address
Your Job Title
Reason for leaving
Supervisor’s title
Supervisor’s phone
Type of business
Start Date
End Date
Hours per week
Starting pay
Ending pay
Describe job responsibilities:
Please list three professional references (people you have worked for or with)
Name
Relationship (Co-worker, Supervisor, etc)
Contact Number
Are you a high school graduate or equivalent?
Yes
No
Name of school(s) attended after high Location
Credits
school. If none, so indicate.
(State)
received
If No, what is the highest year of education completed?
Field of study or academic concentration
Degree / Certification
If you are working towards a degree, please list the anticipated completion date:
Valid Driver’s License:
CDL License:
Yes
Yes
No
No
Class
Drivers’ License Number:
State of Issue:
A
B
Check all that apply and include years of experience
Type
Years
Type
Years
Typing WPM
FrontPage
Windows
OnBase
Outlook
Paradox
Word
FoxPro
Excel
Adobe
Access
HTML
PowerPoint
CAD
Publisher
TruTrack
PeopleSoft
Dreamweaver
POS Systems
Web design
C
Endorsements:
List Trade Experience
Years
List Equipment Used
Years
Other (list)
Please list any other job skills that would be applicable to the position for which you are applying.
List the name(s), department and relationship of any relatives working for the City of Marion. If none, so indicate.
In the last 10 years, have you ever been discharged or suspended from any employment for disciplinary reasons or have you been
asked to resign?
Yes
No
If yes, give name of company and reason:
Have you ever been convicted of a misdemeanor or felony?
Yes
No
If yes, explain:
(The existence of a conviction record will not automatically disqualify you from the job. It will be reviewed along with other information that is relevant to the position.)
The City of Marion is an Equal Opportunity Employer.
All information provided is evaluated for relevance to the open position.
Application assistance provided for the disabled upon request.
I hereby certify that the answers and information given on this application and accompanying documents are true and correct and without consequential omissions of any kind whatsoever. I
authorize all previous employers to furnish the City of Marion, to the extent permitted by law, my reasons for leaving, and all other information they may have concerning me. I release them
and the company from all liability that may arise from such investigation. I also authorize education institution officials that I have attended herein to give any information to verify listed
education. I agree to submit to a pre-placement post-offer physical examination before hiring and/or any time after hiring if required, at City expense. I hereby acknowledge the City of
Marion is notifying me of intent to conduct drug or alcohol testing in connection with my employment, or workers compensation benefits. I understand also, that the City may, at its discretion,
any time during my employment with the City, conduct a credit report of my person. I consent to the City of Marion, Iowa, retaining whatever outside investigators, credit reporters, doctors,
pathologists, investigators, labs, Iowa Court System website and/or other similar public records, etc. to conduct this testing and/or investigation. I understand that I may, if I request, see the
results of third party testing, investigations, etc, and have an opportunity to refute the findings. I further understand and certify that a xerographic copy of this statement and my signature is
as valid as the original for the purposes named above. The existence of a conviction record will not automatically disqualify you from the job. It will be reviewed along with other information
that is relevant to the position. By signing this application, I authorize the City to make investigations and I indicate my awareness that false statements or failures to disclose certain
information may be sufficient to disqualify me for employment, or, if employed, may result in my dismissal.
Signature of applicant:
Date:
Open positions with the City of Marion are updated weekly at www.cityofmarion.org . Please provide a valid email address to receive notices regarding your application.
APPLICANT
SURVEY
Last Name
First Name
Today’s Date
Position Applied For
Please take a moment to tell us how you heard about this position.
Employee Referral - Name:
City of Marion Website
Cedar Rapids Gazette
Other Newspaper or Periodical - Name:
Iowa Workforce Center
College Recruiter/Job Board
Corridor Careers Website
Other Internet Site:
Job Fair:
Other:
The City of Marion, Iowa has an Affirmative Action Program in effect. To monitor our recruitment and
affirmative action efforts, we are asking each applicant to voluntarily give the following information.
This survey is kept separate from your application.
What sex are you?
Male
Female
Of which racial/ethnic group do you consider yourself a member?
American Indian
Asian
Black
Hispanic
White
Thank you for taking the time to complete this form and in helping us to maintain equal employment
opportunities.