Understanding
Academic Probation
Southeast Missouri State University
Harrison College of Business Advising Center
January 2012
Who is placed on academic probation?
Students are placed on academic probation by
the Office of the Registrar at Southeast
when their overall grade point average (GPA)
is less than a 2.0.
Please note financial probation is not the same
as academic probation. Any questions regarding
financial probation should be addressed to
Student Financial Services at 573.651.2253.
.
Academic Probation
Students must earn a minimum 2.0 semester
GPA each semester while on probation or
they are subject to academic suspension.
Overall Grade Point Average (GPA)
• Overall GPA includes grades for all 100 level or higher
college courses on file (Southeast and any transfer
credits).
• For example, if a student attended another college in
spring 2011 and then attended Southeast in fall
2011, the overall GPA would include all 100 level or
higher courses that transferred in from the other
university in spring 2011 and SE courses from fall
2011.
• A minimum 2.25 overall GPA is required for the
Bachelor of Science in Business Administration
degree.
Semester Grade Point Average (GPA)
Semester GPA is calculated with grades earned
in 100 level or higher courses that semester.
For example, the fall 2011 semester GPA
includes only the grades earned in 100 level or
higher courses taken in the fall 2011 semester.
How do you calculate the semester GPA?
• List all courses and letter grade received.
• Do not include developmental or lab courses that do not
impact your GPA. These courses will have “0” as the first
number of the course (such as EN099).
• Convert all letter grades into numerical grades using the
four-point scale:
• A=4 B=3 C=2 D=1 F=0
• Multiply course grade points by credit hours per course.
• Total grade points for all credit courses.
• Total all credit hours for the semester.
• Divide total grade points by total credit hours.
• This is your semester GPA. Example is on next screen.
Example GPA Calculation
Course
UI100
SC105
MA134
AD101
EN100
Grade
B
B
C
A
C
Grade Points*
3 pts.
X
3 pts.
X
2 pts.
X
4 pts.
X
2 pts.
X
Hours
3
=
3
=
3
=
3
=
3
=
15
TOTAL POINTS =
Total Points
9
9
6
12
6
42
To calculate the semester GPA, divide 42 points by 15 total hours of enrollment.
42 total points
15 hours
Grade Points*
= 2.80 semester GPA if earn one A, two B’s, and three C’s for five
courses that are 3 credit hours each.
A=4
B=3
C=2
D=1
F=0
How does probation affect enrollment?
Students on academic probation are restricted
to 12 hours maximum enrollment in the fall
and spring semesters and 6 hours maximum
summer enrollment.
How do I get off academic probation?
• Once the overall grade point average is raised
to a 2.0 or higher, then the student’s academic
standing is changed to “good standing” and
the student is no longer on academic
probation.
• Maximum enrollment is changed back to 18
hours for fall and spring semesters and 12
hours for the summer.
How do I raise my GPA?
• Repeating courses that you previously completed
with a grade of ‘D’ or ‘F’, as the new grade replaces
the former grade in your GPA when repeating the
same course.
• Please note no new hours are earned when
repeating a ‘D’, as credit hours were earned for the
‘D’; however, the new grade will replace the former
grade in the GPA.
• Please check with Student Financial Services at
573.651.2253 regarding hour and GPA requirements
if receiving any form of financial aid or scholarships.
Suggestions for Increasing and Maintaining GPA
•
•
•
•
•
Attend class consistently
Take notes
Ask questions and participate in class
Visit with faculty during office hours
Study outside the classroom in a quiet
environment
• Use a daily planner
• Manage your time wisely
• Set goals for yourself
continued on next slide
Suggestions for Increasing and Maintaining GPA
• Locate and use campus resources (such as
Learning Assistance Programs, Math Learning
Center, and Center for Writing Excellence)
• Check course grades at mid-term
• If unsure of major, schedule career counseling
by calling 651.5093 (free service)
Schedule Changes
• If you have already enrolled in classes for the upcoming
semester, schedule changes may be necessary.
• Examples of schedule changes include dropping
to 12 hours and/or repeating courses that you
completed with a grade of ‘D’ or ‘F’.
• Courses may be dropped from your schedule due to
lack of prerequisite(s). For example, students who did
not earn a grade of ‘C’ or better in MA134 can be
dropped from MA139, AC221, and EC215.
• Emails or letters are typically sent in January and
August to students on probation that need schedule
changes.
What is academic suspension?
Students on probation who do not earn a minimum
2.0 semester GPA each semester while on probation
are subject to academic suspension.
Students who are placed on academic suspension
are not eligible to attend Southeast for one semester
(not counting summer). Students can write a letter
of appeal. The appeal deadline is listed in the
suspension letter mailed to students from the Office
of the Registrar. Appeals will be reviewed by a
committee and the student will be notified of the
outcome of the review.
Academic Suspension Continued
• Students suspended at the end of a spring semester in
May will not be allowed to enroll until the next spring
semester.
• Students suspended at the end of a fall semester in
December will not be allowed to enroll until the next
summer semester.
• Students suspended at the end of a summer semester in
August will not be allowed to enroll until the next spring
semester.
Academic Disqualification
Students who are placed on academic
suspension more than once will be
disqualified from attending Southeast. They
may appeal for readmission to Southeast after
a minimum one semester absence. A
committee will review the appeal and may
readmit the student with specific conditions
or deny the readmission of the student.
What to do if suspended or disqualified?
If possible, it is best to attend a community college
and repeat any courses that you earned a grade of ‘D’
or ‘F’ in at Southeast. Information on transfer
courses is available at “Transfer Conversion Records”
at http://portal.semo.edu (under Public Services). As
long as the course transfers in as the same course
number taken at Southeast, the new grade will
replace the former grade in your overall grade point
average.
???Questions???
Harrison College of Business Advising Team
573.651.5090 Dempster Hall 123
[email protected]
www5.semo.edu/cobadvising