Support the Chief Executive Officer
Service the Board and its sub-committees
Join a dynamic and growing organisation
PO Box 16013
Melbourne VIC
DX 128 Melbourne
Tel +61 3 8636 4400
Fax +61 3 8636 4455
justiceconnect.org.au
An exciting opportunity has arisen to join one of Australia’s most successful public interest and pro bono law organisations.
Justice Connect is a not-for-profit organisation with a vision of a world that is fair and just; where rights are respected and
advanced, laws are fairer, and systems are more accessible and accountable.
Justice Connect pursues this vision by providing access to justice through pro bono legal services to people experiencing
disadvantage and the community organisations that support them. We also address injustice through law reform, policy
work and legal education. Our unique contribution to this vision is to partner with pro bono lawyers to develop and
strengthen pro bono capacity and strategically match this with unmet legal need.
As a result of our current Executive Assistant being appointed to a new internal role, we are currently seeking an Executive
Assistant to actively support the Chief Executive Officer in all areas of her work across governance, management and
leadership.
As the Executive Assistant you’ll make a real difference to people seeking access to pro bono legal services by helping to
ensure the organisation is run effectively and efficiently. You’ll be a key point of contact for our stakeholders including our
Board and the legal community, and you’ll be a vital support to the CEO.
If you are an experienced Executive Assistant with excellent communication, interpersonal and public relations skills we
would like to hear from you. This is a fantastic opportunity to join a very committed team who share your vision of a fairer
society.
Applications close at 9am, Friday 27h February 2015
Position description, selection criteria and application details
are available at www.justiceconnect.org.au/jobs
Position title
Executive Assistant
Position reports to
Chief Executive Officer
Salary
Pro rata of $67,202.71 per annum, plus 9.5% superannuation, annual
leave loading, & generous salary packaging options1
Employment Status
Permanent
Hours
Part-time @ 30 hours a week (0.8 FTE)
Location
Level 17, 461 Bourke Street, Melbourne
Closing Date
Applications are due by 9am on 27th February 2015
For Further Information
Phone Sophie Gordon-Clark, Chief Operating Officer on
(03) 8636 4407
The Executive Assistant is responsible for providing professional executive support services and fostering positive
key relationships to support the Chief Executive Officer. It also provides support to the Chief Operating Officer.
 Provide high level secretarial and administrative support to the Chief Executive Officer and Chief
Operating Officer including diary management and travel arrangements
 Be a key point of contact with internal and external stakeholders on behalf of the Chief Executive Officer
 Organise and manage the Chief Executive Officer’s correspondence ensuring follow up action is taken and
routine replies are drafted as necessary
 Organise and service meetings for the Chief Executive Officer including distributing papers, arranging
refreshments and taking minutes
 Assist the Chief Operating Officer in the role of Company Secretary, including correspondence and
accurate records of business
 Assist the Chief Executive Officer and the Chief Operating Officer in management of Board and Board
committee meetings, including taking and keeping minutes and organising meetings
 Assist Board and Board committee members with Justice Connect related requirements including travel
arrangements
As a Public Benevolent Institution (PBI) Justice Connect is able to offer staff generous salary packaging options. The tax savings for a staff member
choosing to take full advantage of the salary packaging option mean that their take home salary is more than it would be without access to salary
packaging.
1
 Coordinate staff functions with the support of Justice Connect staff
 Coordinate reporting processes for governance and quarterly review meetings
 Assist with the development of new projects and initiatives as required
 Review administrative systems and implement improvements where necessary
 Perform other duties as directed and necessary to the proper performance of the role
This job description outlines the current duties and responsibilities of the position. These will be reviewed
on a regular basis with the position holder and are subject to change according to the needs and
priorities of Justice Connect.
Qualifications

High level of competency in MS Office software (including Outlook,
Word, Excel) and web based relationship management databases
Experience

Significant experience in a comparable role, in particular:
Knowledge, skills & attributes

Working with people from a wide range of backgrounds

Experience working for a not-for-profit organisation
(highly desirable)

Experience in the legal sector (highly desirable)

A commitment to Justice Connect’s vision and values and an
interest in social justice and human rights issues

Strong communication, interpersonal and public relations skills to
enable professional interaction with a range of people including
senior managers, staff, Board members, and representatives from
other organisations

Confidence, discretion and willingness to take ownership for tasks
and work collaboratively across teams and offices

Ability to work autonomously and without close supervision

Ability to perform accurate and high quality minute taking and
transcription for Board and high level committees

An aptitude for problem solving including the use of initiative and
creativity to achieve positive outcomes

Highly developed time management skills and demonstrated
ability to meet deadlines and to effectively manage multiple
projects including the organisation of functions

Professional and motivated with a strong work ethic and the ability
to maintain confidentiality
Justice Connect offers employment benefits including salary packaging (making part of your salary tax-free),
flexible working arrangements, above award annual leave provisions and opportunities for professional
development. Justice Connect is an organisation that strives to show leadership, operate sustainably and
demonstrate our effectiveness. You will be rewarded with a workplace culture that is professional, committed,
collaborative and creative and where you can make a real difference through your work.
For further information about Justice Connect and its work please visit www.justiceconnect.org.au
The application process is as follows:
 Applications should be addressed to Fiona McLeay, Chief Executive Officer and should comprise a cover
letter, your resume, and a succinct statement outlining your suitability for the role with reference to the
selection criteria.
 Applications should be emailed to [email protected] as a single word or PDF file including
“Executive Assistant” in the email subject line.
 Applications close at 9am on Friday 27th February 2015.
 Shortlisted applicants will be contacted by telephone on or before Friday 6th March 2015.
Interviews for the position will most likely be held on Monday 16th March 2015.