DATA LABEL: PUBLIC
TORONTO PRIMARY SCHOOL
PARENTS' HANDBOOK
CONTENTS
Chapter 1 Facts about our school
Chapter 2 Your child in school
Chapter 3 Parents and school
Chapter 4 Your questions answered
Chapter 5 Other useful information
Chapter 6 Medical Information and Emergency Procedures
Please note that the information in this booklet was accurate at the time of completion and is subject to changes in role, staffing and
resources
Chapter 1 Facts about Our School
Our School Values, Vision and Aims:
Vision Statement
Valuing the Individual, Celebrating learning
School Aims
High Quality Learning – to engage pupils in the highest quality learning activities
Success for All – To focus on outcomes and maximise success for all learners
A common Vision – to develop a common vision across pupils, parents
High Quality Leadership – to foster high quality leadership at all levels
Partnership with Community and Others – to work in partnership with other agencies and our
Partnership with parents – to work with parents to improve learning
Enjoyable challenges – to reflect on our work and thrive on challenge
Everyone feeling Valued – to value and empower our staff and pupils
A Caring Environment – to promote well-being and respect
An ethos of achievement – to develop a culture of ambition and achievement
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The School Staff
Position
Headteacher
Depute Headteacher
Name
Mrs P Hamilton
Mrs M.A.Glencorse
Senior Teacher
Mrs C Buxton
Learning Support Teacher
Ms L Elder
Nursery Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Class Teacher
Nursery Nurse
Nursery Nurse
Secretary
Clerical Assistant
Pupil Support Worker
Pupil Support Worker
Pupil Support Worker
Pupil Support Worker
Pupil Support Worker
Mrs K Vince
Mrs J Colville
Mrs A Richmond
Mrs L Pringle
Mrs P Cooper
Mrs J Lumsden
Mrs C Murdoch
Mr C Sludden
Mr R Graham
Mrs L Steel
Ms K Muir
Mrs A Wynne
Mrs J Sampson
Ms P Whyte
Mrs C Allen
Mrs A Boyd
Mrs S Harkins
Mrs J Clark
Mrs J Neil
Mrs L Hedger
Mrs L McKillop
Mrs D Robertson
Mrs M Eaton
Visiting Teachers
Instructor
Cooks
Head Cleaner
Music. PE & Art
Brass
Mrs J Couper & Mrs S Haddow
Mrs Pam Dorans
Playground Supervisors
Mrs M Eaton and Mrs B Freeman
School Roll - 310 (Nursery to Primary 7)
Security
We have in place a security system to ensure the safety of all pupils and staff in school. All external doors and internal doors are on a timed release system and
can be opened easily from the inside to allow exit in cases of emergency. All visitors are required to use the main entrance to the school, sign in the Visitors
Log and receive a visitor's badge. Children who are late into school use the door at the main entrance where there is a bell for them to ring.
You can help us to keep safe by: 1
Always leaving school by the main door and not the fire exits or the block doors.
2
By informing us if you intend to pick up your child during school hours.
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The School Day
Hours
Morning Session
Interval
P1-P7
P1-P7
8.45am to
10.35am to
12.30pm
10.50am
Lunch
P1-P7
12.30
to
1.15pm
Afternoon Session Mon-Thurs
P1-P7
1.15pm
to
3.15pm
Morning Session Mon-Fri
8.45am
to
11.18am
Afternoon Session Mon-Wednesday
Thursday
12.00pm - 3.10pm
12.00pm - 3.15 pm
NOTE On Friday the school closes at 12.00pm for P1-P7.
Nursery Hours
Application for Admission
Applications for Admission to all West Lothian Council Primary Schools at all stages (Primary 1-7) are made by the completion of the Application for
Admission Form. These forms are available from school or from: Pupil Placement Section
Education Services
West Lothian Civic Centre
Livingston
West Lothian EH54 6FF
Applications for P1 places should reach the Education department by 31st December of the year prior to that of the desired admission. When children start
school this information is stored in our computer. Parents receive a print-out to ensure that they are aware of the information held and that it is accurate. All
information in the computer is covered by the Data Protection Act
Visiting the School
If you have not made up your mind about which school to send your child to or if you would simply like to see this school, you can easily arrange a visit by
making an appointment. An appointment is necessary so that a member of staff is available to show parents the school and answer any questions you may
have. Visitors are always welcome.
Nursery Education
Our nursery class opened in February 1993. At present it accommodates 30 children in the morning and 30 in the afternoon. It is housed in the original P1 suite
which has been extensively refurbished to a very high standard. It has its own entrance, toilets and playground. It is well resourced with furniture and
equipment and we hope to build on these resources in the future. For security reasons the nursery door is kept locked at all times and is monitored by C.C.T.V.
There is no catchment area for nurseries. An Application for Admission Form must be completed. Forms may be obtained from the Nursery or the main office.
An application can be completed after the child's second birthday. Parents will be informed by West Lothian Council if their application has been successful.
Please note that preference is always given to four year olds.
A place in the nursery does not guarantee a place in Primary 1 in our school. To apply for admission to any of the Council's schools parents must complete an
application form. Application forms for admission will be available to parents in November of the year before their children are due to start Primary 1.
Parents will be informed by West Lothian Council if their application has been successful.
Already our Nursery Class has a healthy "Parent Help" rota and we are pleased when parents visit the nursery.
There is no charge for Nursery Education but parents pay a weekly charge of 50p to provide "snacks" for the children. Nursery children are provided with free
school milk. For further information you will find our booklet "Welcome to Nursery" helpful.
Entrant Infants
Prior to your child starting P1 parents are invited to our school to meet the teaching staff and find out about our teaching methods. We provide a booklet for
parents called the "Early Years Handbook”". Once the children have started school we communicate in various ways about reading, handwriting, phonics and
early number work.
Access to School
For safety reasons parents are not permitted to use the school car park to collect or drop off children. We also ask parents not to park on the main road outside
the main entrance to our school. It is a particularly busy road and unsafe for young children. We ask parents to make use of the cul-de-sac in Calgary Avenue
or the bus bay on the main road both of which link to the main footpath outside the school.
To promote hazard free access to school there is also a back entrance which opens onto Toronto Avenue. This obviates the need to cross the traffic access to
the car park when delivering your child to school.
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Chapter 2 Your Child in School
The Classroom
Each teacher endeavours to run a well organised classroom full of attractive displays of pupils' work, thereby creating a good learning atmosphere. All work
covered in class reflects the individual needs of each child. In certain aspects of school work, particularly in language and mathematics, the teachers organise
their classes in such a way that children can work in ability groups. The teacher is able to pace the progress of each group to match the children's ability.
Individual pupils are taught on a one- to- one basis with the teacher when necessary. Occasionally in other areas of the school curriculum, mixed grouping is
undertaken because we believe this provides a valuable opportunity for co-operation and corporate responsibility. Children develop social skills and positive
attitudes when working with others.
Teaching Methods
In each stage in the school, the children are taught in ability groups for reading and mathematics. When this happens children could join with other pupils of
similar ability from the other class at the same stage. This is called setting. We find this is a successful way of organising pupils and our results in
mathematics, an area of the curriculum in which we have set for some time, is evidence of our success. Pupils enjoy this way of working and form relationships
with other pupils and staff. Each teacher has to choose the most appropriate method of teaching to fulfil his/her aims. Teachers frequently work with
individuals, groups and take the class as a whole.
Co-operative Teaching
Teachers work together to plan and prepare for their classes and to share certain areas of teaching. When appropriate, the Support for Learning Teacher will
take part in this planning and work in the classroom with the children. Pupil Support Workers also work in the classrooms under the direction of the teacher to
support pupils in the execution of their work. Promoted staff also work in this way in the classroom.
The Curriculum
This is simply what is taught in school and it falls into the broad areas of Language, Mathematics, Expressive Arts, Religious Education, Personal and Social
Education, Health Education, Information Technology and Environmental Studies. These frequently overlap.
1.
Language - Our aim as teachers is to give each child the skills necessary for communication. In order to do this successfully we look upon language as
meaning reading, writing, listening and talking. We aim to give each child appropriate skills by providing a balanced language programme.
A. Reading
In our school we have a wide selection of reading materials and are therefore able to provide for all abilities, to offer a variety of content and perpetuate interest
and enthusiasm in books. We want children to enjoy reading and it is our aim to encourage children to want to read. From the Nursery Class onwards children
are encouraged to read at home with their parents. You can help your child by reading with him/her and showing an interest in the books he/she brings home.
You can learn more about reading with your child at home from our booklet "Early Days" and by accessing various opportunities held throughout the year.
As children begin to acquire the basics of reading they are placed on an individualised reading programme to match their ability. Whilst on this programme each
child's ability to read with understanding is carefully monitored by the class teacher. Comprehension skills are developed fully by using a variety of written
formats and forms of questioning. We provide a large selection of paperbacks to be read in school and at home and we encourage children to buy their own
from school book fairs. Children in P4 also have the opportunity to borrow books from West Lothian Mobile Library Service which visits the school fortnightly.
In school we provide a balanced diet of literature by reading novels to each class during the school year and where appropriate a teacher may study a novel of
literacy merit in some depth with a class.
As much of our reading is related to Environmental Studies children need to be able to seek out information from reference books. To meet this need we have a
comprehensive reference skills programme which not only covers how to find information but how to process it.
Children are encouraged to compare what is written not only in novels but also in poems, short stories, extracts, plays and books. These can be by the same
author or on the same theme. Not only do we wish to promote reading as an enjoyable activity but we aim to produce critical, effective readers.
B. Writing
We firmly believe that children need to be taught the mechanics of handwriting and because of this we use Berol Cursive Script from P4. Handwriting is taught
and practised daily until our pupils can produce a neat, legible, flowing style. Simple story writing begins in P1 using our school writing programme. The
mechanics of writing are made easier with the use of a computer, a valued tool in these early stages. As children progress they will be asked to write in different
ways - reports, observations, poetry, recording evidence from fieldwork or science activities, letters - and from this they will realise that writing serves a purpose.
They will develop a strategy for writing and learn to write appropriately for different audiences. We wish our children to acquire the ability to write clearly and
concisely. The conventions of writing i.e. punctuation, grammar, handwriting, presentation and spelling are taught, in the main, through the context of personal,
functional and imaginative writing. Spelling is an important skill which we want our pupils to acquire. It is taught throughout the school. In the early years there
is a strong emphasis on phonics. As the children progress more formal skills are taught and practised.
C. Talking
Since this is the principle means by which we communicate with each other, great emphasis is placed on giving the children opportunity to: a)
Express themselves developing confidence and articulation
b)
Explain their opinions, attitudes and feelings.
c)
Convey instructions.
d)
Communicate during conversations.
By working in this way children clarify their own thoughts and ideas, become fluent in speech, extend and enrich their vocabulary and become less hesitant
when asked to express themselves. We encourage the teaching of drama from the Nursery Class upwards and all our pupils, even the youngest, are given the
opportunity to display their skills and talent.
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D. Listening
We aim to teach children to learn through listening. From Nursery to Primary 7 listening tapes are used to develop comprehension skills. At an early age
children are encouraged to listen in order to understand, gain knowledge and think constructively and purposefully. Children enjoy listening to music, stories,
poems, conversations and different dialects. We try to provide a wide range of material for the children to listen to. At all times the emphasis is on an integrated
programme using listening, reading, talking and writing. We believe in a variety of good modern textbooks and well planned teaching resources.
2. Mathematics
We have a mathematics policy in school which is representative of the current national guidelines. Setting for maths at all stages, means pupils are taught in
ability groups. Our aim is to make this subject meaningful by linking it to real life situations. This is a practical subject whereby children learn through activity.
We want children to understand basic number skills, measurement, money, shape, graphs and how to handle information. Oral work in mathematics is stressed
from Nursery - P7. Children will practise mental arithmetic, x-table games and problem solving. Both the calculator and the computer are used throughout the
school as an aid to learning. We are fortunate to have a wide variety of mathematical textbooks, games and equipment for pupils.
3. Expressive Arts
Expressive Arts include art and craft, drama and music. These activities are an important element in the curriculum which the children enjoy and contribute to
the all round development of the child. Teaching staff make sure that all our pupils participate in a balance of activities. Groups of children are also given the
opportunity to develop their interest and skills through participating in Responsibility Groups, Art Groups, Football, Gardening Groups and many other clubs.
4. Religious and Moral Education
Religious and moral education is on going in every primary classroom. We aim to make each child aware of his uniqueness and yet to realise his responsibility
to others within the context of the classroom, the school, the home, the community and the wider world. We try to help children to have a deeper understanding
of their own emotions such as love, happiness and sorrow and the need to share these emotions with people. Knowledge of Christianity includes the JudaeoChristian Heritage, the life and teaching of Christ and the growth of the church to modern times. Tolerance, acceptance and an understanding of the other main
religions of the world is part of our Religious and Moral Education Policy. We have regular assemblies which often contain a religious or a moral theme. Our
School Chaplain works in classrooms giving advice on particular issues. The children benefit greatly from this form of integration. We respect the religious
beliefs of children and their families and if parents wish to find out more about our RME Policy we will be more than happy to discuss this further. Parents have
the right to withdraw their child from this subject. The children will be provided with alternative work and supervised in another room for the duration of the
lesson.
5. Health Education
Health Education is mainly developed through Environmental Studies whereby children learn about themselves, healthy habits, healthy eating, hygiene and
human growth and through Physical Education. In Nursery, P1 and P2 great emphasis is also placed on Personal Safety which is also part of Health Education
from Nursery to p7. These include visits from the Road Traffic Police and the Railway Police. P7 pupils take part in Drug Education which strongly emphasises
keeping safe. In P6 we help pupils to understand puberty and menstruation through Sex Education. Later in the year we introduce the important idea of
Personal Safety to our P6 pupils. The aim of this project is to give our pupils guidance on how to prevent and protect themselves, as far as they are able to,
from physical/sexual abuse. This subject is tackled very sensitively using an excellent video called "Feeling Yes Feeling No".
In P7 pupils review "Feeling Yes and Feeling No" and extend their knowledge and understanding through a programme which tackles personal safety and
making choices. Before we begin Personal Safety all of our P6 parents have the opportunity to view the video and discuss the project. Parents can discuss
aspects of the programme with class teachers or promoted staff.
6. Information Technology
We have a selection of computers and laptops. Children begin using information technology in Nursery and are able to produce a simple piece of writing using
concept keyboards and printers early in their school career. The use of the computer continues to P7 and crosses the whole curriculum through the use of word
processing, databases, spread sheets, turtle graphics, art and many other applications. Computers have remote Internet access and all pupils have access to
GLOW.
Internet User Agreement - As part of our ICT programme children will use the Internet for research. In the past we have issued an agreement form for children
and parents to sign. West Lothian Education Services have decided that this took up additional, unnecessary time in administration and that the use of the
Internet is an integral part of the curriculum. While access to the Internet is restricted by use of software containing filters it must be recognised that no system
can be absolutely guaranteed and pupils must not actively seek inappropriate material. They should report any items which make them feel uncomfortable.
Children will be reminded by staff that they should use the Internet safely and sensibly. The following rules apply for pupils.
When I use the Internet, I agree that,
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I will not swear, use rude or threatening words.
I will not reveal my address or phone number, or those of others.
I will remember that my electronic (e-mail) address is not guaranteed to be private
I will not try to find inappropriate material.
I will not use the Internet in such a way that would disrupt it’s use by others.
I will tell a member of staff if I find a page, picture or message that makes me feel uncomfortable.
If I do not follow these rules I may not be allowed to use the Internet and the school may take further action
7. Environmental Studies
Environmental Studies includes history, geography, science, and technology as well as aspects of other primary subjects. In a study of our local area many of
these subjects would be developed. Whatever the area of study pupils are encouraged to care about environmental issues through first hand observation and
investigation. Teachers are encouraged to take their pupils out of school as much as possible to study not only our immediate environment but also to compare
other environments in relation to our own. In this way study is real and meaningful. We aim to create a balanced programme over each school year.
We have initiated a scheme for improving the school grounds and this is progressing well. A small garden area has been created with the addition of 2 new
classrooms. Senior pupils take part in Enterprise Education learning business skills and how to work as a team. The results of our work in the past have been
most successful and include the production of crafts, a video, a mural at St. Johns Hospital, a school calendar and many more items and projects.
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Personal and Social Development
At all stages of the school we work hard with the pupils to promote personal development, encouraging positive attitudes towards themselves and others. We
encourage children to develop tolerance and respect and we show them how to co-operate and share with others. Children develop skills in working
independently and taking responsibility for their own learning. Awards are given to children at our weekly assemblies. Our Pupil Council is the forum for pupils
to express their views about all aspects of school life.
Chapter 3 Parents and School
It is the aim of this school to develop a partnership between parents and staff so that through regular communication we can take appropriate care of your child
and provide the best possible education. All parents are invited to school twice a year to discuss their child's progress with the class teacher. This usually takes
place in October and March. A written report of your child's overall progress is sent home in the third term. There will be occasions when you are concerned
about your children and rather than worry about a particular problem, you should make an appointment to see a member of staff. The HeadTeacher will do
everything within her power to solve problems which are school based. Similarly if we become concerned about your child's progress or behaviour we will notify
you immediately and invite you to school for a discussion. Should a matter of some urgency arise a promoted member of staff will see you immediately.
Would You Like To Help in School?
There are many ways in which parents can help in school, some take very little commitment, others a great deal, but all help is appreciated. We are always
looking for parents to accompany large groups of pupils on Educational Outings. At present we have parents helping with activities such as art, maths games,
story reading, cooking and using the computer. Other groups of parents help by covering books and displaying art work. If you are interested in any of these
activities and would like to join in, simply contact the school to complete the necessary paperwork.
Parent Workshops
Parents are invited into school for talks, discussions and workshops on various curricular issues. Sometimes this will involve a large group of parents, but where
parents wish to learn how to do a specific task we prefer small informal groupings.
Social Meetings
We invite parents into school for coffee mornings, open days, assemblies, concerts and to participate in various fund raising events. A parents' area is situated
in the open area of the Medical Suite. Here you can meet other parents and have a chat over a cup of coffee. Details of all of the school's activities can be
found in our regular Newsletters to parents and on the Notice Boards in the school and playground.
Chapter 4 Your Questions Answered
Is there a uniform?
Yes we do have a uniform and it is school policy that pupils wear it.
The choice is from:
trousers/skirt
pullover/cardigan
school polo shirt
school polo shirt
school sweatshirt
school fleece
school tie
black or grey
black or grey
red
black (P7 ONLY)
grey
black
school fabric
Note - Very few pupils wear blazers and there are ties available.
On display at the office are samples of our school sweatshirts and polo shirts. This practical form of dress is ideal and also helps the children to identify with
their school. Details about this and how to order sweatshirts etc. can be obtained from the school office. For physical education all children need gym shoes or
trainers, shorts and a tee shirt. Simple and easy to change clothes are best for infants. Football strips or colours are not permitted.
NB for safety reasons children are not allowed to wear jewellery of any kind whilst participating in physical activities. If ear-rings cannot be removed
please make sure that each ear ring is taped on P.E days.
An old shirt or overall is advisable for Art and Craft and children should have soft footwear for classroom use. It is very helpful if all clothes which children are
likely to remove e.g. coats and jackets and any other belongings are clearly marked with the child's name. We would prefer that your child did not come to
school with belongings of value. If valuables are lost or damaged, the result may be unhappiness and distress.
Please note: Clothing Grants
Families in receipt of Income Support, Income-based Jobseekers’ Allowance or any Income Related element of Employment and Support Allowance who submit
a completed application form automatically receive a clothing grant for each pupil of school age.
Families in receipt of Working Tax Credit (WTC) and/or Child Tax Credit (CTC) with an annual income of £15860 or less are also eligible.
Families not in receipt of these specific benefits but in financial hardship may also be assisted depending upon their situation. On receipt of an application in
such cases, a report is called for from the Children and Young People Team regarding the families’ circumstances
Application forms are available from the school or from the Council’s website at www.westlothian.gov.uk
Posters with up to date thresholds are on display on the school noticeboard.
What is a Composite Class?
A composite class is a class with children from two stages e.g. P3/4. It is fairly common to see composite classes in schools. They are created when the
number of teachers allocated to a school is less than the number of possible classes. Careful consideration is given to the grouping of classes. This may be
based on academic ability, personal consideration, chronological age or to ensure a gender mix.
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Is there a choice for lunch?
Our school operates a three tray system of catering, pupils order their choice from the menu each morning. Details of this system are available from the school
office. Lunch is served from 12.30pm - 1.15pm. Some children prefer to have packed lunches and facilities are provided for them in the dining hall. Children
who stay for meals or packed lunches must remain within the school grounds at lunch time. If you wish your child to come home after lunch, would you please
inform the Headteacher.
Free School Meals:
Pupils with parents in receipt of Income Support, Income-Based Jobseeker's Allowance or any Income Related element of Employment & Support Allowance
are entitled to a free mid-day meal.
Families in receipt of Child Tax Credit (with no working tax credit) and whose annual income is £15,860 also qualify.
Families in receipt of Working Tax Credit and whose annual income is £6,420 or less are entitled to a free mid-day meal.
Children attending certain special schools where eating skills and the midday meal are part of the educational programme also receive free meals. No other
children are eligible for free school meals.
Application forms are available from the school or from the Council’s website at www.westlothian.gov.uk
Can my child buy milk?
Free milk will be available to all children in nursery and to children of primary school age if their parents are in receipt of a qualifying benefit. It will be available
to all other children in primary education at favourable prices. Details about the organisation of the sale of milk appear in regular newsletters to parents and are
available from the school office.
What happens if my child has an accident?
All minor accidents are treated in school. If we feel that medical treatment is required the following action will be taken:
a)
b)
c)
I shall contact you, or, if you are unobtainable, your emergency contact.
I shall telephone the health centre or hospital if necessary and arrange to have your child taken there, accompanied wherever possible by you or some
one else nominated by you.
I will report the accident to West Lothian Council Headquarters.
If a child becomes ill we will always try to inform the parents. It is extremely important for each child to have an emergency contact number especially if both
parents work. Whilst waiting for parents to arrive your child will be cared for in school. If your child is taking medicine or has a medical condition which might
affect him/her in school, it would be appreciated if you could discuss this with the Headteacher, so that appropriate action can be taken. If you require your child
to receive medication during the school day you must complete and sign a medical form. Forms can be collected from the school secretary.
Note: Staff will not administer any medicine or drugs which require specialist knowledge or training.
Are there school rules?
Yes, as you would expect, we need rules to ensure that children remain safe in school.
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Treat everyone and everything with respect
Show a caring and positive attitude
Behave in a quiet and orderly way
Listen carefully and follow instructions
Complete all tasks to the best of your ability
Will my child be tested?
Yes as your child moves through the school he/she will be tested in many different subjects and in many different ways. Teachers have to assess pupils to make
sure that they have understood, remembered and made progress. Using the results the teacher can effectively plan work for each child. On a daily basis the
teacher will observe pupils at work, ask questions and examine completed written tasks. We call this type of testing Informal Classroom Assessment. We also
have some more formal national assessment resources, which are used when appropriate.
Do children receive extra support?
When we are concerned about the progress a child is making we will refer the matter to the Support for Learning teacher. Pupils are matched to a programme
of work to match their capabilities. The Support for Learning teacher will often work alongside these pupils to give the maximum amount of support possible.
Parents are also encouraged to work with their own children at home. When a child transfers to another school his/her Pupil Progress Record containing all
relevant reports is sent immediately. If you are considering moving out of the area to another school, please inform the Head Teacher.
Will my child get homework?
The school is firmly committed to homework for all the benefits it brings. We believe that parents have an important role to play in extending and reinforcing
their child's learning at home. Parents who attended parents' interviews have signified their agreement to homework. Throughout their school career children
will be set homework. The amount and type of homework will vary according to the age and ability of the child. You will be able to communicate with the school
about homework in the parent's section of the homework jotter. Teachers issue a leaflet at the start of each session informing parents about the homework
tasks for each stage.
Do you have a Parent Council?
At present this school does have a Parent Council. The chair of the Parents Council is Mrs Diane Dalgity. The PC communicates with parents through regular
newsletters. Parent Councils have a variety of duties and functions including communication with parents, fund raising, taking part in the appointment of senior
staff of a school and arranging the use of school premises out with normal school hours. Parent Councils can ask the Authority to give them certain additional
responsibilities. A booklet detailing the functions, membership of and regulations governing Parent Councils is available from West Lothian Education offices.
The size and composition of our school parent council is as follows: Chair -Mrs Dalgity, Vice Chair – Ms Lindsay, Treasurer -Mrs McCracken, Secretary - Vacant
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Staff member - Mrs. Hamilton. All parents/carers are welcome at Parent Council Meetings and all parents are considered to be members of the Parent Forum.
Chapter 5 Other Useful Information
Wet Weather
With the safety of your children in mind the teaching staff supervise pupils during interval if it is wet outside. If it is a wet lunch time P1-3 and P4-7 pupils are
supervised by staff. Pupils are not permitted in classrooms unsupervised at any time. By taking the above measures we ensure that your children are safe.
Instrumental Tuition
Tuition is provided in brass instruments but the number of places is limited. Tuition is free of charge. Pupils who make progress are encouraged to buy their
own instruments and to join bands.
Pupils with Special Needs
The council has an inclusion policy. This promotes the placement into primary and secondary schools of pupils with special needs. Additional support may be
given to the school to enable such placements. Special classes for pupils with significant learning difficulties or emotional and behavioural difficulties are
attached to some schools. These offer further opportunities for inclusion. Parents are fully involved at every stage of this process.
Health and Safety
Within a general policy laid down by West Lothian Council, there is a series of statements of safety policy for all areas of its responsibilities in accordance with
the Health and Safety at Work Act 1974. School staff are fully trained in their responsibility in this respect, and safety regulations apply to all aspects of school
life both on and off the premises. It is expected that pupils will behave responsibly and comply with all safety requirements. The support of parents in promoting
good practice in health and safety matters is of prime importance to the school.
Personal Safety
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Pupils are not allowed out of the playground at interval or lunchtime except pupils who are going home for lunch and pupils who bring in a written note from
their parents.
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Pupils are not allowed in the school car park unless supervised by a parent or a member of staff.
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Children who require to leave school during school hours e.g. to visit the dentist, must bring written notice in advance and must be collected from the
school office by an adult. We are not permitted to let children leave the premises unsupervised.
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All coats etc should be clearly marked with the pupil’s name. Every attempt will be made to ensure safekeeping but responsibility for lost clothing cannot
be undertaken. No pupil should leave anything of value in coat pockets nor bring costly items to school.
Outings
We like, where possible, to allow children to go on planned visits and to be involved in fieldwork. This in an integral and necessary part of Environmental
Studies which makes study real and meaningful. Usually most of these visits take part in and around Livingston. We do, however, like to try and take senior
pupils further afield. Parents are informed of all of our outings by letter and are asked to pay for part of the outing fee where appropriate. The adult to child ratio
on these outings is one to ten. All buses used have seat belts. If staff drive mini-buses they have passed a test administered by West Lothian Transport and
abide by the safety standards recommended. On outings there will always be a member of staff who has gained a necessary first aid certificate. Staff carry a
mobile phone when out of school with children.
Residential Experience
Residential experience away from home is arranged for pupils in Primary 5 and Primary 7. Primary 5 usually go for 2 nights to a venue near at hand e.g.
Linlithgow and Primary 7 for a week to a venue further a field.
Book Fairs
The school arranges a book fair during book week in October. The Parent Council runs Bookworms on the last Friday of the month with all books costing £1
each. All pupils and parents are welcome.
Playground Supervision
Supervisors take care of the pupils at lunch time and interval. Should an accident occur each supervisor can contact promoted staff and appropriate action is
taken immediately. We have various playground schemes to enhance the pupils' social skills by involving them in co-operate, shared play. The Parent Council
have purchased some equipment recently.
Computerised Records
West Lothian Education Service has now computerised all their records. Basic information about your child, e.g. name and address is now stored on computer.
You will receive a copy of the information held about your child. This information is covered by the Data Protection Act.
Absence
To obtain the full benefit of Education, your child must attend school regularly and should not be absent without a reasonable excuse.
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2)
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If your child is ill and cannot come to school, please let us know as soon as possible by phone or note.
If no notification is given to the school by the third day we shall send an Absence Inquiry Form for you to complete and return to the school.
In the interest of safety, if, for any reason, your child is not returning to school in the afternoon, please let the teacher know either by note or phone.
Families can apply in writing for holidays during term time lasting up to 10 days. This is not encouraged by West Lothian Council.
Parents are responsible for ensuring that their child attends school regularly. Attendance is monitored regularly and parents are contacted at the end of each
term if their child has more than 15% absence. In cases of unsatisfactory attendance, the Head Teacher will ask the Education Welfare Officer to visit the home
and discuss the problem with the parent. If such unsatisfactory attendance persists the Head Teacher, following discussions with the Education Welfare Officer
and other agencies, will decide whether the case should be referred to the Local Area Attendance Advisory Panel. This panel has powers to carry out the
statutory responsibilities of the Council with regard to defaulting parents.
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Lateness
Being late can be distressing for children and also disrupts the organisation of the teacher's day. With the safety of your child in mind it is not advisable for any
child to make his /her way to school alone after school has started and when the streets are quiet. We seek the co-operation of all parents to ensure their child
arrives in school on time. A register of children who consistently arrive late with no reasonable explanation is kept and monitored every 5 weeks.
Primary / Secondary Transfer
On completion of their primary education, pupils transfer to;Inveralmond Community High School
Willowbank, Ladywell
Livingston, West Lothian
EH54 6HN
Tel
01506 438093
Fax
01506 442313
It is not, however, always possible to guarantee places in a secondary school for all children from associated primaries. If the number wishing to attend exceeds
the places available then it may be necessary to apply the "Placing in School Guidelines". Information on this can be obtained from Pupil Placement Section at
Civic Centre, Livingston.
Parents will be invited to make an evening visit to Inveralmond to view the building, meet some of the staff and have their questions answered. The transfer
process itself is fairly smooth, because there is an on-going close liaison with Inveralmond. Throughout the session Inveralmond Staff, including guidance and
learning support teachers, visit our school to meet the pupils and discuss pupils' attainment with the staff. In June pupils visit Inveralmond – one being a two
day visit. Pupils have to make their own way to the school, register with their tutors and then follow their timetable for the rest of the day. Working with
Inveralmond in this way makes the transfer stage much easier for the pupils. Parents are usually informed of transfer arrangements by November/December of
the pupil's last year in Primary School. The letter asks parents to confirm their transfer intentions. The letter also advises parents of their right to make a placing
request and how to do this. Information on placing requests is available from Pupil Placement Section at the Civic Centre. If a school other than Inveralmond is
chosen we do make sure that pupils meet the guidance staff and visit the school prior to transfer provided that the school is nearby. Parents will not receive
assistance for travel if they opt for a school out with our catchment area.
Employment of Children
Children under the statutory school leaving age can only be employed within the terms of the bye-laws on the Employment of Children. These regulations do
not permit the employment of children under 13 years of age, and for those over that age there are limits on the hours and type of employment which are
allowed. Parents and employers must both complete an application form for the employment permit before the employment begins. Further details can be
obtained from Education Services, Civic Centre, Livingston.
Transferring Educational Data About Pupils
The Scottish Government and its partners collect and use information about pupils through the Pupil Census to help to improve education across Scotland. The
following note explains why we need this information, how we use it and what we do to protect the information supplied to us.
Why do we need your data?
In order to make the best decisions about how to improve our education service, Scottish Government, education authorities and other partners such as the
SQA and Skills Development Scotland need accurate, up-to-date data about our pupils. We are keen to help all our pupils do well in all aspects of school life
and achieve better examination results. Accurate and up-to-date data allows us to:
o plan and deliver better policies for the benefit of all pupils
o plan and deliver better policies for the benefit of specific groups of pupils
o better understand some of the factors which influence pupil attainment and achievement
o share good practice
o target resources better
o enhance the quality of research to improve the lives of young people in Scotland
Data policy
Information about pupils’ education is collected through our statistical surveys in partnership between the Scottish Government and Local Authorities through the
ScotXed Programme which aims to help schools and Local Authorities by supporting efficient collection, processing and dissemination of statistical information.
The Scottish Government then provides analysis of the data to support research, planning, management and monitoring of education services as well as to
produce National Statistics publications. Education data within Scottish Government is managed effectively by secure systems and is exploited as a valuable
corporate resource, subject to confidentiality restraints. As part of its data policy, Scottish Government will not publish or make publicly available any
information that allows individual pupils to be identified, nor will data be used by Scottish Government to take any actions in respect of individuals. Data is held
securely and no information on individual pupils can or would be made publicly available by Scottish Government.
The individual data collected by Scottish Government through the Pupil Census is used for statistical and research purposes only.
Your data protection rights
The collection, transfer, processing and sharing of ScotXed data is done in accordance with the Data Protection Act (1998). We also comply with the National
Statistics Code of Practice requirements and other legislation related to safeguarding the confidentiality of data. The Data Protection Act gives you the right to
know how we will use your data. This note can give only a brief description of how we use data. Fuller details of each individual ScotXed survey, including the
purpose of each and the published data, can be found on the ScotXed website (www.scotxed.net).
Scottish Government works with a range of partners including Education Scotland, Skills Development Scotland and the SQA. On occasion, in order to help
meet our aim of improving the life of young people in Scotland, we may make individual data available to partners such as the National Registers of Scotland to
carry out research relating to the national population census and also academic institutions and organisations to carry out additional research and statistical
analysis to meet their own official responsibilities. Any sharing of data will be done under the strict control of Scottish Government, and will be consistent with
our data policy. This will ensure that no individual level data will be made public as a result of the data sharing and that these data will not be used to take any
actions in respect of an individual. Decisions on the sharing of data will be taken in consultation with relevant colleagues and individuals within and outwith
Scottish Government. At all times pupils’ rights under the Data Protection Act and other relevant legislation will be ensured.
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Concerns
If you have any concerns about the ScotXed data collections you can email the Head of Schools Analysis, Mick Wilson, at [email protected]
or write to The ScotXed Support Office, Area 2D, Victoria Quay, Leith, EH6 6QQ. Alternative versions of this page are available, on request from the ScotXed
Support Office, in other languages, audio tape, Braille and large print.
Photography in School
School staff are normally involved in the photography of pupils for the main purposes as detailed;

As part of the curriculum

Enrolment and registration

Staff development

Publicity and promotion

Identification and security
Copyright and use of these photographs is controlled by the authority and photographs as far as possible will be returned to the pupils themselves. Individual
and class photographs will normally be taken by a professional photographer during the term and the copyright for these photographs belong to the
photographer. When parents take videos or photographs of children at assemblies or other events the authority has no control over the use of this material.
Child protection could become an issue in these circumstances and parental views can differ on this matter. Videos and photographs taken by parents will be
permitted at some events held in the school. If parents do not wish their child to be photographed by other parents at such events they should put this request in
writing. In these circumstances it may mean that a pupil would not take part in an event where photographs or videos were likely to be used. This would be
discussed with staff. Parents should be aware that when children attend outings or events outside school they may be photographed by other children, staff or
parents and it may be impossible to prevent such photographs being taken. Parents should consider this when giving permission for excursions. There are
occasions when copyright regulations prevent the use of videos or cameras and parents must also respect this legislation if it means that videos cannot be
taken. Parents using videos must all give attention to health and safety issues and not block exits or access areas during performances. When taking
photographs or videos parents should not allow this to become intrusive or disruptive to a performance or to the enjoyment of other parents. Some children are
upset by sudden flash photography. Photographs could be taken before or after a performance if arranged by staff. Parents are fortunate that there are
opportunities to see the children performing at concerts and assemblies. The accommodation in the school is generous enough to accommodate large
audiences and all staff are willing to encourage the attendance of parents, although this does involve additional work and organisation. By inviting parents we
are trying to share with them the achievements and talents of pupils and there has always been a lovely atmosphere at such events. We hope this will continue.
Chapter 6 Medical Information and Emergency Procedures
Medical Care
Throughout your child’s primary and secondary school years, a team of specialist Health Service and Education Department staff will be seeing him/her from
time to time to make sure that he/she benefits as much as possible from all that school has to offer, and to help prepare him/her for life after leaving school. The
School Health Service is part of the Community Child Health Service and has direct links with those who carry out health checks on children before they start
school. Many different services are provided. The staff involved make every effort to work closely with parents and with others who are caring for your child
both at school and in other branches of the Health Service. Some of the services, eg testing for vision, hearing or speech are provided to all children on a
routine basis to discover which children may need further tests or treatment. Parents are notified of these screening tests and any parent who does not want a
child to be included should notify the school at the beginning of the session. Naturally, if treatment is thought to be required, the parents will be informed and
consent requested. Some of the staff concerned and the parts they play are as follows: The Health Visitor or School Nurse give advice on health and hygiene
and from time to time work with the School Doctor. The School Doctor visits the school regularly and reviews the medical notes of all children in Primary 1
and Primary 7 and the new entrants. Parents are also asked to complete a health questionnaire about their child at these ages and asked if they would like their
child to have a full medical examination. In addition, the doctor may ask for your consent to examine your child if his/her medical records are incomplete, or if
the doctor particularly wishes to check on his/her progress. You will be invited to be present at any medical examination and kept informed if the school doctor
wishes to see your child again or thinks that he /she should be seen by your family doctor or a specialist. You can, if you wish, arrange for your own family
doctor to undertake the examination instead of the school doctor, but you may be charged a fee for this. The school doctor will be pleased to see you and your
child at any time if you are concerned about his/her health, or general progress at school. With your consent, the school doctor carries out immunisation to
protect against various diseases. Age 4-5 immunisation against diptheria, tetanus, polio and MMR (measles, mumps, rubella), if these have not been given
before starting school. If you prefer, you may ask your family doctor to immunise your child.
Head Lice
I am aware that this is an issue which causes great anxiety to parents.
As a school we must follow guidelines from the Council and the Scottish Executive. These guidelines emphasise that the treatment of head lice is a parental
responsibility and the regular checking of children’s heads is a parental role. The Scottish Executive recommends the following as the most effective method of
detection: Weekly checks by parents on their child’s hair by “wet combing” is believed to be the most effective method of detection. “Wet combing” involves
washing the hair, applying conditioner, then combing through with a wide tooth comb to remove tangles. A fine toothed comb should then be used on individual
sections, keeping the comb close to the scalp. If head lice are found, all other family members should be checked and, if necessary treated or re – infection is
likely to occur. Head lice can only be passed by direct head to head contact. Advice on treatments can be sought from a pharmacist, the school nurse or GP.
In the past we sent out alert letters if we were aware that a child in a particular class was infected with head lice. At any one time, however, between 0-5% of
children could have head lice and parents are advised that they should constantly check their children’s hair. The problem in this school is no worse than any
other school. In sending out letters parents might assume that they need only act once they receive a letter instead of checking their children’s hair regularly.
We were only able to send out an alert letter if parents chose to inform us that their child has had head lice. Due to embarrassment or lack of knowledge
parents do not always inform the school and staff are not permitted or able to check children’s hair. If we were concerned that a child had head lice we can
raise this confidentially with a parent or the school nurse.
The Paediatric Audiology Service is available for children who have a suspected hearing loss. If parents or teachers suspect that a pupil has a hearing
difficulty, a referral will be made to this service who will arrange an appointment at a local clinic.
The Speech Therapist can provide assessment and if necessary treatment, if you, a teacher or the School Doctor feels that your child may have a speech or
language problem.
Any enquiries concerning the provision of dental services should be made to the Chief Administrative Dental Officer, Lothian Health Board, 11 Drumsheugh
Gardens, Edinburgh, EH 3 7QQ (Tel 0131 225 1341).
We hope that the School Health Service can, together with yourselves, contribute to your child’s overall well-being and development. Please do not hesitate to
arrange through the Headteacher to see the school doctor, school nurse or the health visitor if you want any more information.
On a number of occasions, when children have taken ill and had to be sent home or to see a doctor, we have had difficulty getting in touch with either the parent
or the emergency contact. This was not only frustrating for us but very upsetting for the children, so please ensure that we have the name, address and
telephone number of your emergency contact and, if you have moved house, your new address and telephone number as soon as possible. Likewise it is in a
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DATA LABEL: PUBLIC
child’s interest that any medical condition from which he/she suffers should be made known to the school. All such information will of course be treated
confidentially. All pupils will normally be expected to take part in physical education unless a medical report requests that the child is excused. If your child
requires any kind of medicine during the school day a form must be completed and signed by the child’s parents. These forms are available from the school
office.
Emergency Closure
It is possible for an emergency closure to take place for a number of reasons, such as severe weather conditions or lack of heating. Permission to do this is
given by the Head of Educationt. In such an event we would phone parents and emergency contacts requesting that they come to school to collect their
children. Please keep your contact details up to date. Children whose parents we cannot contact would be kept in school until normal closing time
Emergency Contact
If a child has an accident at school or becomes ill we will try to contact the parents. Should parents be unavailable we will contact an adult nominated by the
parents to act as an emergency contact. It is important for us to have the name, address and telephone number of your emergency contact and for this
information to be accurate and up to date.
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How To Make A Complaint
The Education Service Complaints Procedure
Many complaints are resolved locally. If you wish to raise a concern with the Education Service, the first person to approach will normally be the Headteacher of
your school or the office staff who deal with such matters as free meals, transport or bursaries at Lindsay House. He/she will try to resolve the difficulty or
provide an explanation to you within 10 working days.
Further Action - If you remain dissatisfied, you can make a complaint to the Education Service. The
Advice and Conciliation Service provides a helpline during office hours to advise you on how to take
further action. Helpline number 01506 776005. You may be asked to put your complaint in writing.
A full reply will be sent when your complaint has been investigated. This will explain the nature and the outcome of the investigative process. It will detail the
proposed action and the reasons for it, and any further action you may take if you are dissatisfied.
Holiday dates are sent out to parents at the earliest possible time. During the session parents are kept informed of school activities and reminded of holidays in
our newsletters. This information is also available on the West Lothian Council website.
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