Minutes of the Regular Meeting of the Board of Trustees
of the Byron Public Library District
September 10, 2012
The meeting was called to order at 4:05 p.m. by Vice President Barb Clubb. Board
members present were Lavonne Berkeley, Elaine Breck, Barb Clubb, Tracy Heilman, and
Susan O’Neil. Also attending were Library Director Penny O’Rourke, Assistant
Director/Youth Director Emily Porter and Recording Secretary Jeannine Hedges.
Absent Members: Richard Pleniewicz and Don Drake
Visitors: None
Minutes:
A Motion to approve the minutes of the Special Meeting on August 13, 2012 was made
by Mrs. O’Neil and seconded by Mrs. Berkeley. The motion passed 5-0. A motion to
approve the Regular minutes on August 13, 2012 was made by Mrs. O’Neil and
seconded by Mrs. Berkeley. The motion passed 5-0.
Treasurer’s Report and Monthly Bills:
Mrs. O’Rourke distributed and reviewed written reports. Another tax drop was received
from the County as well as receiving some utility credits.
Bills
Mrs. O’Rourke reviewed and distributed a written report. The new floor outlets were
installed in the meeting room and included in the bills. ADT is now TYCO on the line
items for security.
A Motion to pay the bills was made by Mrs. O’Neil and seconded by Mrs. Berkeley.
The motion was approved in a roll call vote 5-0: Mrs. Berkeley, yes; Mrs. Breck, yes;
Mrs. Clubb, yes; Ms. Heilman, yes; and Mrs. O’Neil, yes.
Librarian Report
Mrs. O’Rourke discussed written reports. Mrs. O’Rourke shared new formats for
statistic reports with our new system. Circulation numbers appear to be down from a
year ago. Mrs. O’Rourke discussed the books marked as “New” being held in our library
for fifteen weeks. Mrs. O’Rourke discussed that the report did not contain information
on how much materials that were sent out interlibrary loan.
Mrs. O’Rourke distributed statistics regarding usage of our Website. Our website has
been opened over 4,000 times per month. Approximately 2,000 of those are out-of library access.
Mrs. O’Rourke discussed filing trustee petition dates which conflicted with our closed
holiday dates. She spoke with the State Board of Elections and was told she could
possibly do an intergovernmental agreement to collect the petitions and/ or protests.
She was going to further investigate options. Petitions can be circulated beginning
September 25.
Mrs. O’Rourke discussed working on the Per Capita Grant due October 15, 2012. Board
members reviewed Chapter 9 “Programming” from Serving Our Public: Standards for
Illinois Public Libraries.
Trustee’s Report:
None
Committee Reports:
Finance:
None
Operations Committee:
The committee would like to meet on Monday, the 24th at 3:00 p.m. to discuss the
meeting room policy.
Executive Committee:
None
Facilities Management:
None
New Business
 Ordinance 2012-4: Levy Ordinance:
Mrs. Berkeley moved and Mrs. Breck seconded the motion that Ordinance 20124: Levy Ordinance, said Ordinance as presented and read by title be adopted.
After a full and complete discussion thereof, the Vice President directed that the
roll be called for a vote upon the motion to adopt the Ordinance.
Upon the roll being called, the following Trustees voted Aye: Mrs. Berkeley, yes;
Mrs. Breck, yes; Mrs. Clubb, yes; Ms. Heilman, yes; and Mrs. O’Neil, yes; and the
following Trustees voted Nay: none
Whereupon the Vice President declared the motion carried and the Ordinance
adopted, and henceforth did approve and sign the same in open meeting and did
direct the Secretary to record the same in full in the records of The Board of
Library Trustees of the Byron Public Library District, Ogle County, Illinois, which
was done.

Ordinance 2012-5: Abatement Ordinance:
Mrs. O’Neil moved and Ms. Heilman seconded the motion that Ordinance 2012-5:
Abatement Ordinance, said Ordinance as presented and read by title be adopted.
After a full and complete discussion thereof, the Vice President directed that the
roll be called for a vote upon the motion to adopt the Ordinance.
Upon the roll being called, the following Trustees voted Aye: Mrs. Berkeley, yes;
Mrs. Breck, yes; Mrs. Clubb, yes; Ms. Heilman, yes; and Mrs. O’Neil, yes; and the
following Trustees voted Nay: none
Whereupon the Vice President declared the motion carried and the Ordinance
adopted, and henceforth did approve and sign the same in open meeting and did
direct the Secretary to record the same in full in the records of The Board of
Library Trustees of the Byron Public Library District, Ogle County, Illinois, which
was done.

Review of closed session minutes
After a review by Ms. Heilman, Mrs. O’Neil made a motion and seconded by Mrs.
Breck to approve that the closed session minutes remain closed. The motion
passed 5-0.
Unfinished Business

None
A motion to adjourn the meeting was made by Mrs. O’Neil and seconded by Ms.
Heilman. Mrs. Clubb adjourned the meeting at 4:35 p.m.
Respectfully Submitted,
Jeannine Hedges, Recording Secretary