INTERSTATE
CERTIFICATION
ASSURANCE
ICA-17
Reconsigning Whole or Split Consignments and
Transporting of Certified Produce
(ICA-17)
Revision Register
Revision No.
1
2
3
Date of Issue
6-7-00
20-1-04
9-06-05
4
1-06-07
4.1
5.0
1-08-11
30-06-14
Amendment Details
All Pages
Updated plus attachments / GSC
Logo altered. Typo correction 7.1.3.
Requirement to keep copy in 7.2.
Amended to affirm Accreditation required
to reconsign or split-consign.
Biosecurity SA change, Authority (GSC)
Updated Procedure / inclusion of
Reconciliation Records(RE)
Document Control
Authorised….
Manager, Market Access & Systems, Biosecurity SA - Plant Health
Holders of uncontrolled copies of this document will not be automatically advised of future
amendments or revisions. They should contact Primary Industries and Resources, State Quarantine
Inspection Services to obtain a current version of this document.
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INTERSTATE
CERTIFICATION
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ICA-17
INDEX
1.
PURPOSE ............................................................................................................... 3
2.
SCOPE .................................................................................................................... 3
3.
REFERENCES......................................................................................................... 3
4.
DEFINITIONS .......................................................................................................... 3
5.
RESPONSIBILITY.................................................................................................... 5
6.
REQUIREMENT....................................................................................................... 6
7.
8.
6.1
Original Consignments ....................................................................................... 6
6.2
Splitting Consignments ...................................................................................... 6
6.3
Transporting Certified Consignments ................................................................. 6
PROCEDURE .......................................................................................................... 7
7.1
Accreditation Process ........................................................................................ 7
7.2
Audit Process ..................................................................................................... 7
7.3
Certificate of Accreditation ................................................................................. 8
7.4
Reconsigning Original Consignments ................................................................ 8
7.5
Splitting Consignments ...................................................................................... 9
7.6
Consignment Reconciliation Records .............................................................. 10
7.7
Secondary Wholesalers ................................................................................... 11
7.8
ICA System Records ........................................................................................ 11
7.9
ICA System Documentation ............................................................................. 11
Attachments ........................................................................................................... 12
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CERTIFICATION
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ICA-17
1. PURPOSE
The purpose of this procedure is to describe –

the requirements; and

the responsibilities and practices of personnel;
that apply to the reconsigning and trasnporting of original whole or split
consignments of produce covered by a valid Plant Health or Plant Health
Assurance Certificate.
2. SCOPE
This procedure covers all splitting of consignments and reconsigning of original
consignments of certified produce by a Business operating under this ICA
arrangement in South Australia.
It also covers the splitting of consignments for the purpose of transporting subconsignments on different vehicles or via different transport methods.
“Certified Produce” means any produce covered by one or more of the following
Certificates:(a) a certificate issued by an Inspector or any other authorised officer (Plant Health
Certificate); or
(b) a certificate issued by a Business operating under an ICA Arrangement (Plant
Health Assurance Certificate)
This procedure is not intended for use by the business which prepared the
produce. If the business that prepared the produce is deciding on the destination
of parts of a consignment, separate certificates must be issued at the time of
certification.
It is the responsibility of the business reconsigning the produce to ensure
compliance with all applicable quarantine requirements of both South Australia
and interstate destinations. Information on interstate quarantine restrictions must
be obtained from the authority in the intended destination state. Entry conditions
and
contact
details
for
all
jurisdictions
can
be
found
at
http://www.pir.sa.gov.au/biosecuritysa/planthealth/exporters.
3. REFERENCES
WI-02 Guidelines for Completion of Plant Health Assurance Certificates
4. DEFINITIONS
Accredit
means to accredit persons to issue Assurance Certificates
Application for
Accreditation
means an Application for Accreditation of a Business for a Plant
Health Interstate Certification Assurance (ICA) Arrangement.
Assurance
Certificate
means a Plant Health Assurance Certificate issued by an
authorised signatory.
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Authorised
Signatory
means an officer of an ICA accredited Business whose name and
specimen signature is provided as an authorised signatory with
the Business's Application for Accreditation.
Biosecurity SA
means Biosecurity SA – Plant Health
Business
means the legal entity responsible for the operation of the facility
and ICA arrangement detailed in the Business's Application for
Accreditation.
Certification
Assurance
means a voluntary arrangement between Biosecurity SA and a
Business that demonstrates effective in-house quality
management and provides assurance through documented
procedures and records that produce meets specified
requirements.
Certified/
Certification
means produce covered by a valid Plant Health Certificate.
Consignor
means the person or business responsible for deciding the first
destination of the produce after it leaves the place of certification.
Consignee
means the person or business to whom the fruit is initially
consigned following certification and who will be responsible for
deciding the next destination of the fruit if it is reconsigned.
Facility
means the location where splitting consignments will be
undertaken under the ICA arrangement.
ICA
means Interstate Certification Assurance.
Inspector
means an inspector authorised under the Plant Health Act 2009.
Interstate
Certification
Assurance
means a system of Certification Assurance developed to meet the
requirements of State and Territory governments for the
certification of' produce for interstate and intrastate quarantine
purposes.
Original
Consignment
means the whole or intact consignment as it left the place of
certification.
Includes:
(a) an Inspector’s Certificate
(b) an Assurance Certificate
(c) A Declaration issued by a Business for the purpose of
demonstrating conformance with an intrastate or interstate
quarantine requirement.
Plant Health
Certificate
Prepared
means subjected to a chemical or physical disinfestation
treatment or graded to meet a condition requirement.
Quarantine Area
means pest quarantine area declared under a relevant state Act.
Quarantining
State
means a State or Territory of the Commonwealth that requires
Plant Health Certification as a quarantine condition of entry to the
whole or part of its jurisdiction.
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Reconsign
means forwarding original consignments or sub-consignments on
to another person or business..
Reconsignee
Means the person or business to which certified produce is next
consigned after the original consignment.
means the act of dividing an original consignment into subconsignments for the purpose of:
Splitting a
Consignment
(a) sending the sub-consignments to a different consignee; or
(b) transporting the sub-consignments to the same consignee on
different vehicles or via different transport methods.
Sub-consignment
means the part of the original consignment that is being split from
the rest of the consignment.
Sub-consignment
Certificate
means an Assurance Certificate for a sub-consignment issued by
a Business accredited under this Operational Procedure.
5. RESPONSIBILITY










These position titles have been used to describe the responsibilities of the staff
under the ICA arrangement. These positions may not be present in all
businesses, or in some businesses one person may carry out the responsibilities
of more than one these positions.
The Certification Controller is responsible for –
Representing the Business during audits and other matters relevant to ICA
accreditation.
ensuring accreditation remains current and has not expired;
ensuring certificates for certified produce being endorsed meet the entry
requirements for the destination State;
training staff in their responsibilities and duties under this Operational
Procedure;
ensuring the Business and its staff comply with their responsibilities and
duties under this Operational Procedure;
maintaining all original Plant Health Certificates and copies of subconsignment certificates for all split consignments in accordance with 7.5 ICA
System Records.
The Authorised Signatory is responsible forensuring, prior to signing and issuing an Assurance Certificate that produce
covered by the certificate has been split or reconsigned in accordance with the
Business’s ICA arrangement;
ensuring that the details on the certificate are true and correct in every particular
(refer 7.4 and 7.5);
ensuring produce being split or re-consigned and transported meets the
destination states quarantine entry requirements; and
ensuring consignment reconciliation records are maintained
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ASSURANCE
ICA-17
6. REQUIREMENT
Re-endorsements of certificates for consignments under this arrangement must
not be completed unless the accredited Business has verified that;
(c) The original certificate meets the entry requirements of the intended destination
State, and
(d) There are no additional or further entry requirements that need to be met.
Penalties can be incurred for sending contrary to the receiving State’s entry
requirements.
6.1
Original Consignments
Only a Business accredited for an ICA arrangement under this Operational
Procedure can reconsign an entire original consignment without further approval
by an Inspector.
6.2
Splitting Consignments
Only a Business which has been accredited for an ICA arrangement under this
Operational Procedure may split a consignment of certified produce and issue
sub-consignment certificates for movement into interstate markets requiring
quarantine certification.
6.3
Transporting Certified Consignments
Only a Business accredited for an ICA arrangement under this Operational
Procedure can split an original consignment of certified produce and issue subconsignment certificates to travel on different vehicles or via different transport
methods.
Sub-consignments (parts of the original consignment) must be accompanied by a
sub-consignment certificate issued by an Authorised Signatory of an ICA
accredited Business in accordance with the procedures detailed in 7.3 Splitting
Consignments.
Normally businesses such as transport operators or wholesalers who are
redirecting produce to different consignees or destinations will be eligible for
accreditation under this Operational Procedure.
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CERTIFICATION
ASSURANCE
ICA-17
7. PROCEDURE
7.1
Accreditation Process
Application for Accreditation
A Business seeking accreditation for an ICA arrangement under this Operational
Procedure shall make Application for Accreditation at least ten (10) working days
prior to the intended date of commencement of certification of produce under this
Procedure.
Prior to being granted accreditation an initial audit shall be conducted (see 7.2
Audit Process).
Re-Accreditation
Accredited Businesses are required to re-apply for accreditation each year the
business seeks to operate under the ICA arrangement. Businesses seeking reaccreditation must lodge a renewal application prior to accreditation lapsing, or if
accreditation has lapsed, prior to commencing further certification of produce
under the ICA arrangement.
7.2
Audit Process
Initial Audit
Prior to accrediting a Business, an initial audit is carried out to verify the Business
has adequately trained staff so as to be capable of operating in accordance with
the requirements of the Operational Procedure. The system and training must be
effective in ensuring compliance with the specified requirements of the ICA
arrangement.
On completion of a successful initial audit, applicants will be granted accreditation
and provided a Certificate of Accreditation for the current season, up to a
maximum of twelve months from the date of the initial audit. (refer 7.3 Certificate of
Accreditation).
Compliance Audits
Compliance Audits are conducted to verify that the ICA system continues to
operate in accordance with the requirements of the Operational Procedure.
Compliance audits are, wherever practical, conducted when the ICA system is
operating.
A compliance audit is conducted within four weeks of the successful initial audit or
the first re-consignment undertaken under this arrangement to ensure compliance
with the requirements.
A compliance audit is conducted within 12 weeks of renewal and again between
six and nine months after the date of accreditation for an ICA arrangement if
operating for more than six months of the year.
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Random Audits
Random audits are conducted on a selected number of accredited businesses
each year. Random audits may take the form of a full compliance audit, or audits
of limited scope to examine ICA system records or ICA system documentation.
Unscheduled compliance audits may be conducted at any time to investigate
reported or suspected non-conformances.
7.3




Certificate of Accreditation
An accredited Business will receive a Certificate of Accreditation for an Interstate
Certification Assurance Arrangement detailing the scope of the arrangement
includingThe facility location;
The Operational Procedure;
Any restrictions on the accreditation such as the type of produce covered;
The period of accreditation.
A business must not commence or continue certification of produce under the ICA
arrangement unless it is in possession of a valid and current Certificate of
Accreditation
The Business must maintain a copy of the current Certificate of Accreditation and
make it available to an Inspector on request.
7.4
Reconsigning Original Consignments
Before reconsigning, the certificates accompanying the produce are to be checked
against the packages intended for certification under this procedure to verify date
code, package markings and to ensure certificate completion is accurate (See
Attachments 4 & 5 for examples).
When reconsigning an entire original consignment, make a photocopy of the Plant
Health Certificate or Plant Health Assurance Certificate and file the original.
Make any amendments and endorsements on the photocopy as indicated below
and make a copy for audit purposes. The amended copy (the one which has been
physically stamped and endorsed by the Certification Controller or Authorised
Signatory) must accompany the consignment.
The following labelling (lower case letters in brackets) indicates the appropriate
section of the blank example certificates shown in Attachments 2 & 3
(e) Reconsigned to


For a Plant Health Certificate issued by an Inspector:
o cross out the original destination State and place new destination State
next to it.
o cross out the original consignee’s address and place new consignee’s
(reconsignee’s) address next to it.
For a Plant Health Assurance Certificate issued by an ICA Accredited business,
insert the name and address of new consignee (reconsignee) in box provided.
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ASSURANCE
ICA-17
(f) Apply Reconsignment Stamp
Affix (stamp) an Authority to Reconsign stamp to Certificate which must include
the following details of the ICA-17 accredited Business reconsigning the produce
as they appear on the Certificate of Accreditation. Letters must be legible and no
less than 5mm in height; (See example stamp);
o Reconsignment,
o the Name of the accredited business,
RECONSIGNMENT
o the IP # of the accredited business,
BEST TOMATO AGENTS S 9999
Adelaide Produce Markets,
o the Locality Address of the Facility,
Pooraka, SA 5095
and
MEETS ICA-17
o the words ”Meets ICA-17”, and
Authorised:______________
Date:____________________
o a space for an Authorised Signatory of
the of the accredited business, and
o the reconsignment Date.
 Authorised Signatory must sign and date the stamp imprint on the certificate.
 Copy amended certificate and keep for at least 12 months for auditing.
The amended photocopy of the Plant Health Certificate must accompany the
consignment and be available on arrival at interstate barriers or markets requiring
quarantine certification.
7.5
Splitting Consignments
This procedure is not intended for use by the business that prepared the produce.
If the business that prepared the produce is deciding on the destination of parts of
a consignment, separate Plant Health Certificates must be issued at the time of
certification.
Before splitting a consignment, the certificates accompanying the produce are to
be checked against the packages intended for certification under this procedure to
verify date code, package markings and to ensure certificate completion is
accurate (See Attachments 4 & 5 for examples).
A valid reason must be needed for a business to split a consignment, such as
sending parts of an original consignment to different consignees; or

transporting sub-consignments on different vehicles or via different transport
methods to the same consignee.
When splitting consignments it is necessary to copy the original certificate to be
able to prepare one or more Sub-consignment Certificates.
Each Sub-consignment Certificate must then be amended and endorsed as
followsThe following labelling (lower case letters in brackets) indicates the appropriate
section of the blank example certificates shown in Attachments 6 & 7
(a) Reconsigned to

In the case of the Plant Health Certificate issued by an Inspector,
o cross out the original destination state and place the new destination
(reconsignee’s) State next to it.
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CERTIFICATION
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ICA-17
o cross out the original consignee’s name and address and place the new
consignee’s (reconsignee’s) address next to it.
In the case of a Plant Health Assurance Certificate issued by an ICA accredited
Business, insert the name and address of the new consignee (reconsignee) in
the box provided.

(g) Number of Packages

On each certificate cross out the number of packages in the original
consignment.
Insert the number of packages in the sub-consignment under the crossed–out
number of packages in the original consignment.

(h) Authorisation for Split/Reconsignment

Affix (stamp) an imprint of the Authority to Reconsign stamp to Certificate which
must include the following details of the ICA-17 accredited Business
reconsigning the produce, as they appear on the Certificate of Accreditation.
Letters must be legible and no less than 5mm in height;

(See example stamp);
RECONSIGNMENT
o Reconsignment,
BEST TOMATO AGENTS S 9999
o the Name of the accredited
Adelaide Produce Markets,
business,
Pooraka, SA 5095
o the IP # of the accredited business,
MEETS ICA-17
o the Locality Address of the Authorised:_____________________
Date:__________________________
Facility, and
o the words”Meets ICA-17”,
o a space for an Authorised Signatory of the of the accredited business,
and
o the reconsignment Date.
 Authorised Signatory must sign and date the stamp imprint on the certificate.
Sub-consignment certificates may only be signed by an Authorised Signatory of
the accredited Business.


Photocopy each completed sub-consignment certificate with the amended
details for each sub-consignment and maintain along with the original
certificate for auditing purposes.
The following must be retained and filed by the Business together with copies
of each sub-consignment certificate so that movement of the original
consignment can be traced and reconciled for audit purposes (refer 7.7 ICA
System Records).
o The original certificate
o Photocopy of each amended Sub-consignment Certificate.
The original amended copies of the Plant Health Certificate must accompany the
consignment and be available on arrival at interstate barriers or markets requiring
quarantine certification.
7.6
Consignment Reconciliation Records
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





ICA-17
A business accredited under this arrangement must maintain a Consignment
Reconciliation Record or keep records which capture the same information.
The reconciliation record is used to record and verify the information on the Plant
Health Certificate or Plant Health Assurance Certificate on receipt of produce at
the accredited business prior to re-consignment and to record any follow-up action
required.
The reconciliation record must identify:
the Plant Health Certificate or Plant Health Assurance Certificate Number
accompanying the consignment;
verification that the date code on packages is recorded and matches the date or
date code on the certificate;
if applicable, verification the certification is sufficient to meet plant quarantine
entry conditions for the intended destination state;
verification results and follow-up action by the Authorised Signatory;
the number of withdrawn or rejected packages;
the Authorised Signatory’s name and signature.
Biosecurity SA and receiving interstate quarantine authorities maintain the right to,
at any time, inspect certified produce and to refuse to accept a certificate where
produce is found not to conform to specified requirements.
7.7
Secondary Wholesalers
Secondary wholesalers who purchase part of an original consignment from
another wholesaler for on-sale to a market requiring certification should obtain a
sub-consignment certificate from the original consignee (the first wholesaler)
addressed to them (the secondary wholesaler) as the re-consignee (refer 7.5).
When reconsigning or splitting the sub-consignment, the sub-consignment
certificate supplied by the original consignee shall be treated as an original
certificate and the procedures detailed in 7.4 and 7.5 apply.
Place the re-consignee's name and address and the authorising stamp and
signature in any vacant area on the form as close as possible to the alteration.
7.8
ICA System Records
The Business shall maintain the following records –
(a) The original Plant Health Certificate or Plant Health Assurance Certificates for all
reconsignments
(b) The original Plant Health Certificate or Plant Health Assurance Certificate for all
split and sub consignments (refer 7.5);
(c) A copy of each reconsignment and sub-consignment certificate issued (refer
7.5);
(d) Consignment reconciliation records (refer 7.4)
ICA system records shall be maintained for a period of not less than 12 months
from completion and shall be made available on request by an Inspector.
7.9
ICA System Documentation
The Business shall maintain the following documentation –
(a) A copy of the Business’s current Application for Accreditation;
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(b) A current copy of this Operational Procedure;
(c) A current Certificate of Accreditation for a Plant Health Interstate Certification
Assurance Arrangement.
Consignment Reconciliation Records (See Attachment 8)
ICA system documentation shall be made available on request by an Inspector.
8. Attachments
Attachment 1
Attachment 2
Attachment 3
Application for Accreditation of a Business for a Plant Health
Certification Assurance (CA) Arrangement
Plant Health Assurance Certificate (Blank)
Plant Health Certificate for Interstate Movement of Plant
Material from South Australia (Blank)
Completed Examples for Reconsignments
Attachment 4
Plant Health Assurance Certificate (Reconsignment)
Attachment 5
Plant Health Certificate for Interstate Movement of Plant
Material from South Australia (Reconsignment)
Complete Examples for Split Consignments
Attachment 6
Attachment 7
Plant Health Assurance Certificate (Split Consignment)
Plant Health Certificate for Interstate
movement of Plant Material from South Australia (Split
Consignment)
Consignment Reconciliation Record
Attachment 8
Attachment 9
Consignment Reconciliation Record (Blank)
Consignment Reconciliation Record (Example)
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ACCREDITATION / REGISTRATION APPLICATION
Attachment 1
Plant Health Act 2009
ICA/CA Accreditation Sec 16 / Registration Sec 26
ICA 17
APPLICATION for ACCREDITATION / REGISTRATION or ANNUAL RETURN (ICA / CA / IR)
Complete clearly and return to Biosecurity SA - Plant Health Operations, 33 Flemington St, Glenside SA, 5065.
(Please print. See Conditions / Application Instructions on pages 2 and 3 of this Application.)
Type of application being made
(Tick or mark one):
Annual Return
New
Amendment
NOTE; This application can only cover one Procedure (Arrangement) at one Facility
Has Business previously been registered for movement of produce?  Yes  No
If yes, provide Interstate Produce (IP) Number (& Facility number).
S
-
Operational Procedure / Arrangement (# Arrangement details must be included - see note on page 3)
ICA/CA/IR Number
ICA
17
Title of Arrangement Operational Procedure or Registration *
Reconsigning Whole or Split Consignments and Transpo rting of
Certified Produce (ICA-17)
Applicant Details.
Type of Ownership of Business. (Tick or mark one)
Individual Partnership Incorporated Company Cooperative Association Trust Government
Last Name
Individual Name:
Business Name:
Postal Address Line 1:
Suburb:
Last Name
Partner Names:
(Provide additional partners
on a separate sheet)
First Name
Line 2:
State:
Postcode:
First Name
Last Name
First Name
Last Name
First Name
Other Trading Names:
ABN / ACN Number:
Have you, any Partner or Director of the Business or anyone in a Management role been convicted of an indictable
offence or other offence involving dishonesty in the past five years ? (answer by circling / marking appropriate box).
A Company must attach a copy of Certification of Incorporation with new applications.
A Co-operative Association must attach a copy of Certificate or Registration to new applications
Yes
No
Certification is attached
Facility / Accreditation Details
Facility Address Line 1:
Suburb:
Accreditation Contact:
Position:
Property Valuation No.:
Contact Details:
Line 2:
State:
Last Name
Postcode:
First Name
Section:
Phone:
Mobile:
Fax:
Email:
Hundred:
Line 2:
State:
Postal Address
Postal Suburb
Postcode:
Persons Permitted to Sign or Verify Plant Health Certification
Role
Last Name
Given Name(s)
Specimen Signature
Certification Controller / Responsible Person
Backup Cert Controller / Responsible Person
Authorised Signatory / Responsible Person
Authorised Signatory / Responsible Person
Products Certified / Imported:
(List all fruit & vegetable types, machinery,
grapevines or nursery stock)
Seasonal Operator: (tick or Y = Yes)
NO
YES
If yes, indicate operating months
Importing Details
Consignments per year
States of Origin: (tick or Y = Yes)
QLD
NIASA
AGCAS
Nursery Membership Y= Yes / N= No NGISA
VIC
WA
NSW
NT
TAS
Overseas
ENSURE YOU ALSO COMPLETE AND SIGN SECOND PAGE
REGISTRATION / ACCREDITATION APPLICATION
Objective ID: A526779
ISSUE: 3.1
Date: 14/6/11
Page 1 of 3
Attachment 1
ACCREDITATION / REGISTRATION APPLICATION
Plant Health Act 2009
ICA/CA Accreditation Sec 16 / Registration Sec 26
Attachment 1
ICA 17
APPLICATION for ACCREDITATION / REGISTRATION or ANNUAL RETURN (ICA / CA / IR)
Product / Certification Assurance Records and Methodology
The business must carry out the necessary responsibilities and duties, and maintain records strictly in
accordance with the applicable Operational Procedure unless permission to use different records/methods is
requested below and is granted and endorsed by Biosecurity SA - Plant and Food Standards on this form.
I hereby request to use the following alternative or additional records/methods detailed below.
PIRSA
Granted by PIRSA 
STAMP
Inspector Initials / Stamp
I / We the undersigned applicant(s) do hereby declare that the information provided herein is accurate to the best of
my/our knowledge and belief and make this application on my behalf, or on behalf of the above-mentioned
business as a representative appointed to do so.
*Name of Partner / Director (print)
Designation
Signature
Date
/
/
/
/
/
/
/
/
Note: Where applicants are members of a partnership, each partner must sign the application.
For corporations/associations a Director, Company Secretary or Manager with legal authority to sign for the company must sign.
Use the following checklist to ensure you have provided key information to enable the application to be processed.
 You, All Partners or Director have signed above.  All Responsible Persons have signed page 1.  ABN is provided.
 Type of ownership indicated.  Copy of Company Certification attached (new applicants).
Applicants must provide an Annual Return on the prescribed form each year they are accredited.
Incomplete applications will delay processing as they will need to be returned.
Please direct any queries regarding this application or the Accreditation/Registration to the Market Access Officer on 8207 7814.
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Office Use Only
DESK AUDIT
Not Passed because ……………………..………………………….…….……….
Passed
Alternate record-keeping granted
Yes
……………………………………..
Name of Desk Auditor (please print)
No
......................................................................................................
………………………….…..
Signature of Officer
...... / ….. / .….
PIRSA STAMP
Date
Conditions of Accreditation S16 / Registration S26
For the purposes of this accreditation / registration the following conditions may apply:
 The applicant must operate in full accordance with the Act and for ICA/CA Arrangements with the applicable
Operational Procedure, which includes maintenance and provision of prescribed records for regular audit.
 The applicant is responsible to ensure that staff undertaking responsibilities required of the accreditation are
adequately trained to do so.
 The frequency and number of audits will be determined by the Minister and carried out by persons authorised by the Minister.
 All fees for audits and inspections will be set by the Minister and the costs borne by the accredited person or business.
 The applicant will receive a Certificate of Accreditation / Registration which must be prominently displayed at the
Business Facility.
 Restrictions may be imposed on the type of product an importer may bring into South Australia.
A copy of the relevant Operation Procedure or Act can be viewed or downloaded from – www.pir.sa.gov.au/ica
Issue of Assurance Certificates / Registration of Importers / Verification of Product
The Plant Health Act 2009 requires any person issuing a Plant Health Assurance Certificate (PHAC) to be accredited to do so.
Penalties apply. (see section 25).
The Plant Health Act 2009 requires any person bringing or introducing plant or plant related products into SA to be registered
(section 26) and imported products require verification. It is an offence to import without being registered or to fail to have
imported product verified. Penalties apply (see sections 7, 25 and 33).
Only an accredited person may issue an assurance certificate (PHAC) or verify imported products (ie verify that
an assurance certificate or other document relating to a plant or plant related product under a corresponding law
complies with the requirements of the corresponding law). It is an offence to issue a Plant Health Assurance
Certificate or verify imported product without being accredited. Penalties apply (see sections 7, 25 and 33).
ENSURE YOU ALSO READ PAGE 3
REGISTRATION / ACCREDITATION APPLICATION
Objective ID: A526779
ISSUE: 3.1
Date: 14/6/11
Page 2 of 3
Attachment 1
ACCREDITATION / REGISTRATION APPLICATION
Plant Health Act 2009
ICA/CA Accreditation Sec 16 / Registration Sec 26
Attachment 1
ICA 17
APPLICATION for ACCREDITATION / REGISTRATION or ANNUAL RETURN (ICA / CA / IR)
Application Notes
The form must be fully completed by an Applicant on their behalf or on behalf of a legal entity/business that they
have authority to represent. Partnerships require all partners to sign.
Attach a separate page if there is insufficient space available for all required details. (Late fees apply for Annual Returns)
Operational Procedure / Arrangement
The ICA / CA / IR number and name you are seeking Accreditation/Registration for must be entered here.
E.g. ICA23, CA01 etc. Applications without these details will be delayed or not processed.
(You may make application for both CA01/(IVCA) and IR01 by ticking the YES box)
Applicant Details







Type of Ownership shall be either – Individual, Partnership, Incorporated Company, Co-operative
Association, Trust or other legal entity. (It may not be a Family Trust).
Name of the Legal Entity either Individual, Business, Corporation, Association or Trust (if a Family Trust
a trustee representing the Trust). Use attachment if insufficient room.
Address; physical address of business is required
Partner Names; all partners names must be provided.
Other Trading Name(s); List any other trading names used. Use attachment if insufficient room.
ABN / ACN Number; ABN is the Australian Business Number.
Convictions; Need to answer whether you, or any Director of the business or anyone in a Management
role been convicted of an indictable offence or offence involving dishonesty in the past five years ?
This question must be answered. If it is not, the application will not be processed.
Facility/ Accreditation Details




Facility Address / Location; Clearly indicate the location or physical address details where product will
be prepared/verified that will enable a PIRSA officer to easily locate the premises. (Usually the registered
address of the business).
Contact: Name and role of the principal contact to be used in regard to the accreditation/Registration.
Property Valuation Number and Section and Hundred; Must clearly indicate the Property Valuation
Number, Section and Hundred of the property. These are available from the Council rate notice.
Postal Address; A mailing address may be provided for posting of all correspondence.
Persons Permitted To Sign or Verify Plant Health Certification


Role; The role of the person able to verify product on behalf of the accredited business.
Names; The full name and specimen signature of each of these persons.
Product Details





Products Certified / Imported; Indicate the imported product / equipment / machinery you expect to
certify/verify using this procedure.
Seasonal Operator; Indicate whether seasonal operation will apply and if so what months.
Consignments per year; Importers to provide estimate number of consignments per year
Nursery Membership; Nurseries to provide membership details
States of Origin; Provide a yes for States that product is expected to come from.
Product / Certification Assurance Records and Methodology

Complete only if you wish to maintain records in alternate method to that specified in Procedure.
Authorising / Signing
The Applicant (individual, all partners or company director/senior manager) must sign acknowledging they
represent the business seeking accreditation and the information is accurate. It is an offence under section 51 of
the Plant Health Act 2009 to make a false or misleading statement (whether by reason of the inclusion or
omission of a particular) in an application made or information provided. Penalties apply.
Separate applications are required for each accreditation / registration. (i.e. ICA, CA, IVCA, Importer etc)
see www.pir.sa.gov.au/ica
Please direct queries regarding this Application, Accreditation or Registration to the Market Access Officer on 8207 7814.
Gary Cox,
Manager, Market Access & Systems, Biosecurity SA - Plant Health.
REGISTRATION / ACCREDITATION APPLICATION
Objective ID: A526779
ISSUE: 3.1
Date: 14/6/11
Page 3 of 3
Attachment 1
Original (Yellow) – Consignment Copy
PLANT HEALTH
ASSURANCE CERTIFICATE
Duplicate (White) – Business Copy
Attachment 2
Certificate Number
IP Number
Facility No.
Arrangement Code
S
/
Consignment Details
/
(Please Print)
Consignor
Name
Address
Consignee
Name
Address
Reconsigned To
Method of Transport
(Splitting consignments or reconsigning whole consignments)
Name
Address
(Provide details where known)
Road
Rail
Air
(a)
Certification Details (Please Print)
Accredited Business that Prepared the Produce
Name
Address
Grower
Name
Address
Brand Name or Identifying Marks
Date Code
No. of
Packages
12345
Expiry Date
(as marked on packages)
Type of Packages (eg. trays, cartons)
Vehicle Details Reg. No.
Consignment no.
Airline/Flight no.
(as marked on packages)
Type of Produce
Authorisation for Split Consignment
(b)
Dat
e
(c)
Treatment
Dipping
Dipping
Flood spraying
Flood spraying
Non-recirculated spray
Fumigation
Heat Treatment
Chemical (Act.
Ingredient)
Dimethoate
Fenthion
Dimethoate
Fenthion
Fenthion
Methyl Bromide
Hot Air
Concentration
400 ppm
412.5 ppm
400 ppm
412.5 ppm
412.5 ppm
g/m3
Hot Water
Duration and Temperature
One Min
10 sec then wet for 60 sec.
One Min
10 sec then wet for 60 sec.
10 seconds then wet for 60 seconds
10 seconds then wet for 60 seconds
10 seconds then wet for 60 seconds
Two Hours @
C
Min @
C
Additional Certification
Declaration
I, an Authorised Signatory of the accredited business that prepared the plants or plant produce described above, hereby
declare that the plants or plant produce have been prepared in the business's approved facilities in accordance with the
business's Interstate Certification Assurance arrangement and that the details shown above are true and correct in every
particular.
Authorised Signatory's Name (Please Print)
Signature
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 16 of 23
Date
Date Printed: 24/07/2014
Security Classification: Unclassified
PLANT HEALTH CERTIFICATE
(EXAMPLE)
ICA-17
Attachment 3
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 17 of 23
Date Printed: 24/07/2014
v Security Classification: Unclassified
PLANT HEALTH
ASSURANCE CERTIFICATE
(Completed)
Original (Yellow) – Consignment Copy
Duplicate (White) – Business Copy
Attachment 4
Certificate Number
Certificate Number
Consignment Details (Please print)
Consignor
Name Joe’s Tomatoes Pty Ltd
Consignee
Name
Address Somewhere Market
999999
Pooraka Tomato Agents
Address Adelaide Produce Market
SOMEWHERE 9999
Reconsigned To
12345
PORAKA SA 5095
(Splitting consignments or reconsigning whole
Method of Transport (provide details where known)
consignments)
Name
 Road
Best Tomato Agents
 Rail
Address Brisbane Markets
 Air
ROCKLEA QLD 4106
Vehicle Details reg. no.
Consignment No.
Airline/Flight No.
Certification Details (Please print)
Accredited Business that Prepared the Produce
Name
Joe’s Tomatoes Pty Ltd
Grower or Packer
Name
Joe’s Tomatoes Pty Ltd
Address
Address
Somewhere Market
75 Farm Road
SOMEWHERE 9999
IP No. Of Acc. Business
SOMEWHERE 9999
Brand Name or Identifying Marks (as
marked on
Date Code (as marked on packages)
packages)
Joe’s Tomatoes
Q1111
No. of Packages
500
13-4-03
Type of Packages (eg. trays, cartons)
Cartons
Type of Produce
Authorisation for Split Consignment
RECONSIGNMENT
BEST TOMATO AGENTS S 9999
Adelaide Produce Markets,
Pooraka, SA 5095
Tomatoes
MEETS ICA-17
Date
13-4-03
Treatment
Chemical (Act. Ingredient)
Concentration
Authorised:George Best________
Date: 19/4/07
Duration and Temperature
 Dipping
Dimethoate
400ppm
One Min.10 sec then wet for 60 sec.
 Dipping
Fenthion
412.5ppm
One Min.10 sec then wet for 60 sec.
 Flood Spraying
Dimethoate
400ppm
10 seconds then wet for 60 seconds
 Flood Spraying
Fenthion
412.5ppm
10 seconds then wet for 60 seconds
 Non - recirculated Spray
Fenthion
412.5ppm
 Fumigation
Methyl Bromide
 Heat Treatment
Hot Air
g/m ³
Hot Water
10 seconds then wet for 60 seconds
Two hours @
°C
min@
°C
ICA – 23 Area Freedom For Fruit Fly
Additional Certification
Meets ICA-23
Declaration
I, an Authorised Signatory of the accredited business that prepared the plants or plant produce described above, hereby declare that
the plants or plant produce have been prepared in the business’s approved facilities in accordance with the business’s Interstate
Certification Assurance arrangement and that the details shown above are true and correct in every particular.
Authorised Signatory’s Name (Please print)
Signature
Date
Joe Bluff
Joe Bluff
13-4-03
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 18 of 23
Date Printed: 29/07/2014
Security Classification: Unclassified
PLANT HEALTH CERTIFICATE
(EXAMPLE)
ICA-17
Attachment 5
DEPARTMENT of PRIMARY INDUSTRIES
PLANT HEALTH CERTIFICATE FOR INTERSTATE MOVEMENT OF PLANT
MATERIAL IN AUSTRALIA
(Please Print Legibly)
THIS IS TO CERTIFY THAT the plant material described below is considered to conform with the
requirements of the Plant Health legislation of (State/ Territory)
………………….…SOUTH AUSTRALIA………NSW………….
DESCRIPTION OF CONSIGNMENT
Joe’s Tomatoes
Farm Road, SOMEWHERE 9999
Name and Address of Consignee Best Tomato Agents
Freshmarket Produce
APML
Flemington Market
POORAKA 5095
SYDNEY NSW 2000
Means of Conveyance
ROAD
Material/produce & quantity
Grower / Packer Address
Regulation / Treatment
Name and Address of Exporter
500 Cartons Tomatoes
Joe’s Tomatoes
Farm Road
SOMEWHERE 9999
SA REGS, November 2013
CONDITION 9
Area Freedom for Fruit Fly
RECONSIGNMENT
BEST TOMATO AGENTS S 9999
Adelaide Produce Markets,
Pooraka, SA 5095
MEETS ICA-17
Authorised:____Somebody______
_ Date: 25/4/07
Name of Authorised Person
(PRINT)
A. Inspector
Designation
Official Stamp
Senior Plant Health Inspector
Signature
Place Certified
A Inspector
Somewhere
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Date
18-4-07
Page 19 of 23
PRIMARY
INDUSTRIES
GOVERNMENT OF SOMEWHERE,
AUSTRALIA
Date Printed: 24/07/2014
Security Classification: Unclassified
Original (Yellow) – Consignment Copy
Duplicate (White) – Business Copy
Attachment 6
999999
Certificate Number
Consignment Details (Please print)
Consignor
Name Joe’s Tomatoes Pty Ltd
Consignee
Name Tomato Agents
Address Farm Road,
Address APML Market
SOMEWHERE 9999
Reconsigned To
PLANT HEALTH
ASSURANCE CERTIFICATE
POORAKA SA 5095
(Splitting consignments or reconsigning whole
Method of Transport (provide details where known)
consignments)
Name
 Road
Tomato Agents
 Rail
Address Brisbane Markets
 Air
ROCKLEA QLD 4106
Vehicle Details reg. no.
Consignment No.
Airline/Flight No.
Certification Details (Please print)
Accredited Business that Prepared the Produce
Name
Joe’s Tomatoes Pty Ltd
Grower or Packer
Name
Joe’s Tomatoes Pty Ltd
Address
Address
Farm Road
SOMEWHERE 9999
IP No. Of Acc. Business
No. of
Packages
500
SOMEWHERE 9999
Brand Name or Identifying Marks (as marked on packages)
Joe’s Tomatoes
Type of Packages (eg. trays, cartons)
100
Farm Road
Date Code (as marked on packages)
13-4-03
Type of Produce
Cartons
Authorisation for Split Consignment
RECONSIGNMENT
BEST TOMATO AGENTS S 9999
Adelaide Produce Markets,
Pooraka, SA 5095
Tomatoes
MEETS ICA-17
Date
Treatment







Dipping
Dipping
Flood Spraying
Flood Spraying
Non - recirculated Spray
Fumigation
Heat Treatment
Authorised:____Somebody______
_ Date: 25/4/07
Chemical (Act. Ingredient) Concentration Duration and Temperature
Dimethoate
Fenthion
Dimethoate
Fenthion
Fenthion
Methyl Bromide
Hot Air
400ppm
412.5ppm
400ppm
412.5ppm
412.5ppm
g/m ³
Hot Water
One Min.10 sec then wet for 60 sec.
One Min.10 sec then wet for 60 sec.
One Min.10 sec then wet for 60 sec.
10 seconds then wet for 60 seconds
10 seconds then wet for 60 seconds
Two hours @
°C
mins@
°C
ICA – 23 Area Freedom For Fruit Fly
13-4-03
Additional Certification
Meets ICA-23
Declaration
I, an Authorised Signatory of the accredited business that prepared the plants or plant produce described above, hereby declare that
the plants or plant produce have been prepared in the business’s approved facilities in accordance with the business’s Interstate
Certification Assurance arrangement and that the details shown above are true and correct in every particular.
Authorised Signatory’s Name (Please print)
Joe Bluff
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Signature
Joe Bluff
Page 20 of 23
Date
13-4-03
Date Printed: 24/07/2014
Security Classification: Unclassified
EXAMPLE PLANT HEALTH
CERTIFICATE
ICA-17
Attachment 7
DEPARTMENT of PRIMARY INDUSTRIES
PLANT HEALTH CERTIFICATE FOR INTERSTATE MOVEMENT OF
PLANT MATERIAL IN AUSTRALIA
(Please Print Legibly)
THIS IS TO CERTIFY THAT the plant material described below is considered to conform with the
requirements of the Plant Health legislation of (State/ Territory)
…………………………..…South Australia
Queensland…..........……….
DESCRIPTION OF CONSIGNMENT
Name and Address of Exporter
Joe’s Tomatoes
Farm Road, WERIBELL SOMESTATE 9999
Name and Address of Consignee
Best Tomato Agents
APML
POORAKA SA 5095
Freshmarket Produce
Brisbane Market
BRISBANE QLD 7000
Means of Conveyance
ROAD
Material/produce & quantity
Grower / Packer
Address
Regulation / Treatment
500 Cartons Tomatoes
Joe;s Tomatoes
SA, REGULATIONS
100
Farm Road
July 2006
SOMESTATE 9999
CONDITION 9
Area Freedom for Fruit Fly
RECONSIGNMENT
BEST TOMATO AGENTS S 9999
Adelaide Produce Markets,
Pooraka, SA 5095
MEETS ICA-17
Authorised:____Somebody______
_ Date: 25/4/07
Name of Authorised Person
(PRINT)
A. Inspector
Signature
A Inspector
Designation
Official Stamp
Senior Plant Health Inspector
Place Certified
Someplace
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 21 of 23
Date
18-4-06
PRIMARY
INDUSTRIES
GOVERNMENT OF SOMEWHERE,
AUSTRALIA
Date Printed: 24/07/2014
Security Classification: Unclassified
CONSIGNMENT RECONCILIATION RECORD (EXAMPLE)
ICA-17
Attachment 8
CONSIGNMENT RECONCILIATION RECORD
Name of Accredited Business: ……………………IP Number………………………….. Record Number: ……………
PHC OR PHAC Dates Codes Consignment
Number
on Packages
Meets
recorded on
Destination
PHC /
States Plant
PHAC?
Quarantine
Entry
Requirements?
Verification Results and follow-up action taken (Notes)
Authorised
Signatories Name
Signature
Checked by:………………………………….. Date Checked …. / …. / …. Certification Controller (please print name)…………………………
Signature of Certification Controller……………………………………………
The Accredited Business must enter a record for each consignment received for certification under ‘The Arrangement’
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 22 of 23
Date Printed: 24/07/2014
Security Classification: Unclassified
CONSIGNMENT RECONCILIATION RECORD
ICA-17
Attachment 9
CONSIGNMENT RECONCILIATION RECORD
Name of Accredited Business: ……………………IP Number………………………….. Record Number: ……………
PHC OR PHAC Dates Codes on Consignment Verification Results and follow-up action taken (Notes)
Number
Packages
Meets
recorded on
Destination
PHC / PHAC?
States Plant
Quarantine
Entry
Requirements?
Authorised
Signatories Name
Signature
29005
12072014
Yes
None required
A Signatory
A Signatory
100403
14072014
No
Treatment on PHAC doesn’t meet WA entry conditions.
Checked with WA.
A Signatory
A Signatory
Checked by:………………………………….. Date Checked …. / …. / …. Certification Controller (please print name)……………………………………..
Signature of Certification Controller……………………………………………
The Accredited Business must enter a record for each consignment received for certification under ‘The Arrangement’
Objective ID: A1150710 Ver: 5.0
ICA-17 Procedure - Splitting Consignments
Page 23 of 23
Date Printed: 24/07/2014
Security Classification: Unclassified