99
DITTON
PARISH
COUNCIL
MINUTES OF A MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE,
HELD IN THE COUNCIL CHAMBER AT DITTON COMMUNITY CENTRE, ON MONDAY
16TH JANUARY 2006.
PRESENT: CLLRS. M J PORTER [Vice-Chairman], R G W BAKER, MRS J E DESAVE, J
E DESAVE & A R MULCUCK
MRS S J KAVANAGH [Clerk of the Council] & MRS M GRANTHAM
[Community Centre Administrator]
462.
OPENING OF MEETING
In the absence of the Chairman the Vice-Chairman opened the meeting at 7.30pm
and asked the Clerk to convey best wishes to Cllr. Day for a speedy recovery.
463.
APOLOGIES
Apologies previously NOTIFIED were RECEIVED and ACCEPTED from Cllr.
J Day.
464.
DECLARATIONS OF INTEREST
There were no declarations of interest.
465.
FINANCE
(a) Financial Analysis
The financial analysis, which had been previously circulated,
discussed and NOTED.
was READ,
(b) Earmarked Reserves
A copy of the earmarked reserves, which had been previously circulated, together
with the Clerk’s notes, was READ, discussed and NOTED.
It was NOTED that the earmarked reserves have become redundant as a result of
the introduction of the five year plan.
RESOLVED that earmarked reserves be dispensed with and the funds absorbed
back into the general reserves.
466.
DISASTER RECOVERY PLAN
Minutes of Working Party meeting held on 18/11/2005 were READ and NOTED.
Copies of the draft DRP which had been previously circulated was also READ and
NOTED.
100
Members were advised that the Chairman had asked for three amendments as
follows:-

Page 2 Responsibilities - 3rd paragraph: Final sentence to be in italics and
underlined.

Page 4 Stage 3 - 2nd bullet point: change to read ‘at the hirers own cost’

Page 10 Displacement of Hirers – 2nd paragraph: change to read ‘at the
hirers own cost’
RESOLVED to RECOMMEND that, subject to the above amendments, the draft
Plan be adopted and copies circulated to all Members and staff.
467.
ESTIMATES FOR FINANCIAL YEAR 2006/2007
Committee Estimates - Copies of the following information herewith
(a)
(i)
COMMITTEE BUDGETS
The committee budgets as recommended were READ & NOTED.
(ii) CLERK’S NOTES & (ii) DRAFT ESTIMATES INCORPORATING CLERK’S
SUGGESTIONS
The Clerk’s notes and suggestions were READ and NOTED.
Discussion took place.
Five Year Plan
(b)
Details of the five year capital expenditure plan, was READ and NOTED. Cllr.
Mulcuck pointed out that there was no figures included for the replacement of the
Scout HQ wall.
The Clerk advised that a quotation is still awaited and therefore it could not be
included.
RESOLVED to include the following capital items in the 2006/2007 estimates.








(c)
Refurbishment of Oaken Hall & Don Carman Hall Floors
Furniture & Fittings
Refurbishment of Kilnbarn Club
Fencing New Road Recreation Ground
Steel Fencing at Allotments
Fence & Gate Top Track Kilnbarn Recreation Ground
Removal of Concrete Base at New Road Recreation Ground
Fireproof storage and Refurbishment of Clerk’s Office
F & A Committee Recommendation
RESOLVED to RECOMMEND the following as the estimates for financial year
2006/2007:-
101
COMMUNITY CENTRE
Expenditure
Business Rates
Services
Hygiene Items
Stationery/Telephones
Insurances
Licences
Repairs & Replacements
Security
Function Security
Service Contracts
Vandalism
Contingencies
Refuse Collection
Public Works Loan Board
Regular Maintenance
2006/2007
14000.00
15500.00
4000.00
3000.00
7000.00
2100.00
(Incl.
7000.00 contingencies)
500.00
350.00
3500.00
250.00
4500.00
1800.00
4224.00
2000.00
69724.00
Capital Items
Furniture & Fittings
Refurbishment of Floors
2000.00
3500.00
5500.00
Anticipated Income
Hire Fees
Tonbridge & Mallling BC (Debt Charges)
Cupboard Hire
Exam Desk Hire
Performing Rights Society Fees
Function Security
Public Phone
Hirers Refuse/Mat Hire
Bar Services
96000.00
3968.00
300.00
500.00
200.00
350.00
50.00
100.00
10200.00
BAR
Expenditure
Bar Stock
Bar Food
2006/2007
85000.00
800.00
111668.00
36444.00
102
Coffee & Cream
Bar Snacks
Tobacco
Cleaning Sundries
Insurance
Licences
Repairs & Replacements
Security
Stocktaking
Contingencies
Glasses
Beer Gas
Bar Counter Snacks
Cherries & Straws
Quiz Snacks
Sky TV
Gaming Machine Rental
Bar Services
Royal Mail Cash Collection
300.00
2000.00
200.00
500.00
100.00
1750.00
3500.00
1000.00
1000.00
1000.00
300.00
2400.00
400.00
50.00
200.00
3500.00
3500.00
10200.00
700.00
118400.00
5000.00
5000.00
65000.00
2000.00
21000.00
750.00
100000.00
1000.00
600.00
9000.00
100.00
199450.00
Capital Items
Refurbishment of Kilnbarn Club
Anticipated Income
Oaken Hall Counter
Oaken Hall Wine
Don Carman Hall Counter
Don Carman Hall Wine
Kilnbarn Club
Kilnbarn Club Food
Soft Drinks Bar
Gaming Machine
Cigarette Commission
76050.00
OPEN SPACES & AMENITIES
Expenditure
Water Supply
Electricity/Energy
Sewerage Charges
Propery Security/Maintenance
2006/2007
350.00
400.00
50.00
2500.00
103
Machinery Hire
Machinery Fuel
Tractor/Mower Repairs
Contingencies
PWLB Loan (Tractor)
Staff Welfare
Church Floodlighting
War Memorial
Hanging Baskets
Litterbins
Notices
Seats
Provision of Salt
School Grounds Maintenance
Pest Control
Floodlights/Electricity (MUGA)
General Grounds Treatment
Football Pitches
Cricket Square
Fencing Repairs
Playground Repairs
Village Green& Amenities
Trees/Planting
Protective Clothing
Tools
Upkeep of Churchyard
Cleansing Dogloos
Bowls Club Water
Licences
Lighting Repairs
Street Lighting Maintenance & Energy
Allotments
Christmas Lights Competition
Play Area Security Locking
Best Kept Garden Competition
Quarry
850.00
400.00
2000.00
1000.00
2400.00
150.00
200.00
250.00
300.00
220.00
200.00
200.00
100.00
0.00
150.00
1200.00
1900.00
450.00
450.00
600.00
1000.00
100.00
500.00
400.00
200.00
200.00
50.00
200.00
0.00
200.00
400.00
650.00
50.00
300.00
350.00
2500.00
23420.00
4235.00
1200.00
800.00
1695.00
7930.00
Capital Items
Fencing NRRG
Removal of Concrete Base NRRG
Steel Palisade fence - Allotments
Fence & Gate Top Track KBRG
Anticipated Income
Multi-Sport Fees
Cricket Pitch Fees
3000.00
300.00
104
Football Pitch Fees
Petanque Fees
TMBC Cemeteries & Churchyards
Bowls Water
Allotment Rents
Casual Hire of Grounds
Energy Reimbursement Guides
NRRG Energy Reimbursement
800.00
50.00
1339.00
200.00
162.00
0.00
100.00
0.00
5951.00
-25399.00
PERSONNEL COMMITTEE
Expenditure
Admin Staff
Outdoor Staff
Permanent Bar Staff
Cleaning/Caretaking staff
Casual Bar Staff
Bar Contingency
General Contingency
Employer's NIC
Superannuation
Training Courses
Seasonal Gratuities
Health Scheme
Mentor Services
Job Adverts/Agency Fees
Saff Welfare**
Cost of Living increases*
2006/2007
77636
54121
31917
38000
26000
4500
4000
13500
22000
2000
2835
2000
3000
0
300
4533
286,34
2.00
INCOME
Upkeep of Verges
School Grounds Maintenance
Footpath Maintenance
3737.00
572.00
Misc. Income & Bar Food Prep
120.00
427.00
4,856.
00
-281,486.00
FINANCE AND ADMINISTRATION
105
Expenditure
Telephone Incl Mobile
Postage
Stationery/Office
Subscriptions
Insurance
Licences
Computer Support/Repairs
KAPC
PC Vehicle Repairs/Fuel
Vehicle Lease Fee
Accounting/Audit Prep
Legal Expenses
Audit Fees
Contingencies
Broadband Fees
Staff Welfare
Hire of Equipment
Summer Playscheme
Chairman's Allowance
Remembrance Day
Maps, Books, Binding
Sage Support
Intruder Alarm Maintenance
Staff Travel Expenses
Bank Charges & Bankline
Twinning Expenses
Section 137
Ditton Gazette
Family Day/Horticulture
Firework Display
Raffle Prizes
DPC Dances
2005/2006
1000.00
400.00
1200.00
700.00
10500.00
0.00
3000.00
1000.00
1000.00
4400.00
1500.00
500.00
8000.00
3000.00
500.00
0.00
2200.00
650.00
600.00
200.00
150.00
250.00
250.00
100.00
2500.00
1500.00
1000.00
3000.00
450.00
3300.00
0.00
11500.00
64,350.
00
Capital items
Fireproof Storage
Refurb. Clerk's Office
3000.00
3500.00
Anticipated Income
Miscellaneous Income & Copy Charges
Lease Fees
BC Allocation
Bank Interest
Family Day Income
Ditton Gazette Adverts
2000.00
50.00
8677.00
1200.00
0.00
1200.00
6,500.
00
106
Dance Ticket Sales
16000.00
29,127.
00
41,723.00
SUMMARY
2006/2007
36,444.
00
76,050.
00
25,399.0
0
281,486.0
0
41,723.0
0
236,114.0
0
COMMUNITY CENTRE
BAR
OPEN SPACES AND AMENITIES
PERSONNEL
ADMINISTRATION
TRANSFER FROM RESERVES:
From Capital Receipt - To Fund Capital
Expenditure
From current reserves (income/interest)
towards running costs
27,330.
00
13,959.
00
41,289.
00
194,825.0
0
£194,825.00 divided by 1735.66 = a parish rate of £112.24 for 2006/07 (a decrease of
approximately 0.2%, which is due to a higher tax base for 2006/2007)
468.
CLOSURE
The meeting closed at 7.58pm.
Chairman
6th February 2006