MANAGING AUTHORITY OF EUROPEAN TERRITORIAL COOPERATION PROGRAMMES
JOINT TECHNICAL SECRETARIAT OF EUROPEAN TERRITORIAL COOPERATION PROGRAMME
"GREECE - ITALY 2007-2013”
BUDGET JUSTIFICATION INSTRUCTIONS
European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Table of Contents
1
Introduction ........................................................................................3
2
Excel File Structure of the Justification of Budget (JoB)..............................3
2.1
2.1.1
Staff Costs .................................................................................3
2.1.2
Overheads .................................................................................5
2.1.3
Travel and Accommodation...........................................................6
2.1.4
External Expertise and Services ....................................................9
2.1.5
Equipment ............................................................................... 10
2.1.6
Investments-Infrastructure ........................................................ 12
2.1.7
Other ...................................................................................... 13
2.2
3
Partners’ Section............................................................................3
The Summary Tables .................................................................... 14
Printing the JoB for the Project proposal Folder....................................... 15
List of tables
Table 1: Indicative JoB for Staff Costs...........................................................5
Table 2: Indicative JoB for Overheads’ Costs ..................................................6
Table 3: Summary of “Travel and Accommodation” options for the JoB ..............8
Table 4: Indicative JoB for Travel and accommodation Costs ............................8
Table 5: Indicative JoB for External expertise and Services Costs .................... 10
Table 6: Indicative JoB for Equipment Costs................................................. 11
Table 7: Indicative JoB for Investments-Infrastructure Costs .......................... 13
Table 8: Indicative JoB for Other Costs........................................................ 14
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European Territorial Cooperation Programme Greece-Italy 2007-2013
1
Budget Justification Instructions
Introduction
The main scope of the “Justification of Budget” (JoB) excel template is twofold:
•
•
To provide a common tool to all project proposals for building the budget
and
To assist the partnerships in providing all the necessary details required by
the JTS for the budget evaluation.
The JoB generates the budget tables that are needed in the Application Form and
it is designed to support the beneficiaries to work in a single file and just transfer
the outcomes of the calculations.
2
Excel File Structure of the Justification of Budget (JoB)
The file is divided into two main parts:
1. The “Partners’ section” where the LP includes the estimated expenses for
all the partners from PP1 to PP10.
2. The “Summary Tables”, where all the necessary tables are generated
automatically by the figures inserted in the previous section.
2.1
Partners’ Section
This section is divided into 10 sheets that calculate the budget for each partner.
Each sheet includes 7 tables corresponding to the Budget Lines (BL) of the
Programme. For each table the LP needs to include the Work Package, the Action
of the expense category, a brief description of the expenses according to its type
and the cost estimation. The particularities of each table are described in the
following paragraphs.
2.1.1
Staff Costs
Column “Insert WP”: In this column the respective “Work Package” needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective “Action” needs to be
selected from the dropdown list.
Note: This field is mandatory for the budget calculation. If the field “Action” is
not filled in, any value inserted in the respective costs’ cells will not be valid and
will not be calculated in the overall Project budget. This Note is valid for all
budget lines’ tables.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Column “Insert “Staff” Category”: In this column the staff categories that are
planned to work in the project for each action need to be selected from the
dropdown list. The main categories of staff included are:
•
Project manager: The person in charge for the overall coordination or
management of the project
•
Financial manager: Staff responsible for the financial management of the
project.
•
Administrative staff: Staff responsible for the administrative tasks of the
project
•
Technical Staff: Staff responsible for the implementation of the technical
activities of the project (i.e. development of tools, conduction of studies,
etc)
•
Other (please specify): This concerns the case of any specialised personnel
required for, which does not come under the previous categories. This
position needs to be specified in brief in the description cell.
Column “Brief description of the position”:
In this column, the brief description of the position needs to be provided,
explaining the years of experience of the person (or any other explanation
justifying the specified daily rate), the role in the project and the general
responsibilities.
Note: The description must not exceed the 300 characters.
Column “Nr. of Staff required for the action” (#):
In this column the number of the expected number of persons for each position
described needs to be filled in.
Column “Nr. of ManDays per staff for the action” (#):
In this column the expected ManDays per person declared for the specific
action needs to be included.
Column “ManDay Rate” (€):
In this field the daily rate in € of the person declared for the specific position
needs to be included.
Column “Total”: This column calculates the sum of the cost automatically,
according to the figures inserted in the previous columns. All of the columns
regarding the number of staff, mandays and rate need to be inserted, in order for
the cost to be calculated.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
An indicative view of the “Staff” cost table in the JoB is provided in the following
table.
Table 1: Indicative JoB for Staff Costs.
Subtotal Staff Costs
1. Staff costs
Insert Insert WP
Action
WP1
1.2
WP2
2.2
WP2
2.2
WP3
3.1
Insert Staff Category
Brief description of the position (yrs of experience, role in the project, responsibilities, etc) (Max 300 Characters)
Project manager
Administrative staff
The project manager of the project will be a permanent staff of the organisation and has over 15 years of experience in water management projects
at a National and European Level. He will be responsible for the overall coordination of the project.
The project meetings will be organised and supported by the administrative personnel of the organisation. The two executive secretaries of the
organisation will be responsible for all the details in preparing the material and meetings' logistics.
A junior technical assistant will develop the project website. He will be responsible for the development, administration and maintenance of the
Technical Staff
website. The water quality experiments in the river Axios will be monitored and organised by a senior researcher of the organisation. He has more than 10
Technical Staff
years of experience in water management and will also be resp[onsible for the preparation of the technical deliverable with the results.
Nr. of Nr. of Staff ManDays ManDay required for per staff for Rate the action the action (€)
(#)
(#)
56.200,00 €
Total
1,00
240,00
100,00 €
24.000,00 €
2,00
20,00
45,00 €
1.800,00 €
1,00
80,00
30,00 €
2.400,00 €
1,00
350,00
80,00 €
28.000,00 €
0,00 €
0,00 €
2.1.2 Overheads
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Insert “Overheads” Category”: In this column some indicative overheads
costs’ categories are included in the drop down list. These are:
•
Phone and fax costs: These concern costs for the communication in the
context of project. If declared, the beneficiaries should be in the position
to prove that these costs are to be incurred for the purpose of the project.
•
Postal Charges: These concern direct costs related to any kind of postage
(public or private) in the context of the project. If declared, the
beneficiaries should be in the position to prove that these costs are to be
incurred for the purpose of the project.
•
Photocopies: These concern direct costs related to photocopies or
printing of material in the context of the project. If declared, the
beneficiaries should be in the position to prove that these costs are to be
incurred for the purpose of the project.
•
Staff operational costs: This concerns indirect personnel costs of a
partner deriving by an approved accounting system that calculates their
official overhead rate. A brief description of this indirect overhead rate
needs to be provided.
•
Other (please specify): For any other overhead costs not specified, a brief
explanation needs to be provided in the “description column”. If declared,
the beneficiaries should be in the position to prove that these costs are to
be incurred for the purpose of the project.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Column “Brief description of the overheads costs calculation”: This is a free text
column that needs to be filled in with the brief description of the overheads
claimed, as well as the methods used, their relevance to the project etc.
Column “Estimated overheads costs (€)”: In this column the estimated costs
regarding the overheads Budget Line are included in €.
Column “Total”: This column is filled in automatically with the costs included in
the previous columns.
An indicative view of the “Overheads” cost table in the JoB is provided in the
following table:
Table 2: Indicative JoB for Overheads’ Costs
Subtotal Overheads Costs
2. Overheads
Insert Insert WP
Action
WP4
4.4
Insert Overheads Category
Staff operational 1.000,00 €
Brief description of the overheads costs calculation (method used, estimation of costs, relevance to the project, etc) (Max 300 Characters)
Estimated overheads costs (€)
Total
The organisation uses a stadard overhead method calculation that corresponds to the 10% of the overall staff costs. For the 10.000€ of personnel costs allocated for this
action the respective overheads costs are 1.000€
1.000,00 €
1.000,00 €
Note: Overhead Costs must not exceed 5% of the Project’s Budget.
2.1.3 Travel and accommodation
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Insert “Travel and Accommodation” Category”: There are 4 main
categories of expenses included in this budget line. For each one of them there
is a different kind of assumptions to be made and different figures to be
included in the respective calculation columns. These are the following:
•
Transportation (private car): This category concerns the transportation
segment of the trips for each action. For this category
i.
the estimated Nr. of vehicles per trip to be used regardless of
the people that will travel for this purpose (column W),
ii.
the estimated Kms per trip (column X) and
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European Territorial Cooperation Programme Greece-Italy 2007-2013
iii.
•
Budget Justification Instructions
the estimated cost per Km (column Y) will need to be included in
the calculation columns.
Transportation (Other): For the cases that the transportation segment will
not be made by private car and thus a ticket will need to be issued either
for a train, mini-van or airplane then
i.
the nr. of travellers (column W)
ii.
the estimated cost of the tickets per traveller to be issued
(column Y) will need to be included in the calculation columns.
Note: For this case, the respective cell of Column X turns grey and needs to be
left blank. Any value included in the cell is not considered in the calculation.
•
•
Accommodation: This cost category concerns the hotel accommodation of
the people planned to travel in the context of the project. For this case:
i.
the nr. of travellers (column W)
ii.
the days per traveller and per trip (column X) and
iii.
the estimated daily cost per traveller for the accommodation
(column Y) will need to be included in the calculation columns.
Daily Allowance: This category concerns the daily allowance of a traveller,
if applicable. For this case:
i.
the nr. of travellers (column W)
ii.
the days per traveller and per trip (column X) and
iii.
the estimated daily allowance per traveller (column Y) will need
to be included in the calculation columns.
Column “Brief description of travelling category”: This is a free text column that
needs to be filled in with the justification of the trip, the purpose (i.e. kick
meeting, project management meetings, conferences etc), the necessity of the
number of the travellers, the expected means of transport in the case of
“transportation (other)” etc.
Column “Nr. of trips for the action (#)”: The expected number of trips for the
purpose described in the previous column needs to be included (i.e. number of
trips for the project meetings, etc).
In accordance to the “Travel and Accommodation” categories selected, the
following table summarises the options for each selection.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Table 3: Summary of “Travel and Accommodation” options for the JoB
JoB Column T
JoB Column W
JoB Column X
JoB Column Y
Insert
Category
Nr. of Vehicles (for
transport-private car)
or Nr. of Travellers
(for other transport,
acc/tion, allowance)
per trip (#)
Kms (for
transportation-road)
or days (for
allowance and
accommodation) (#)
Cost per Km or
Ticket (for
transportations) or
Day (for allowance
and accommodation)
(€)
Transportation
(private car)
Nr. of vehicles per trip
Kms per vehicle and
trip
Cost per Km and
vehicle per trip in €
Transportation
(other)
Nr. of Travellers per
trip
Accommodation
Nr. of Travellers per
trip
Days per traveller and
trip
Daily cost per
traveller and trip in €.
Daily Allowance
Nr. of Travellers per
trip
Days per traveller and
trip
Daily cost per
traveller and trip in €.
Ticket cost per
traveller and trip in €.
Column “Total”: This column is filled in automatically, calculating the estimated
costs for the travelling and accommodation according to the data provided in the
previous columns.
An indicative view of the “Travel and Accommodation” cost table in the JoB is
provided in the following table:
Table 4: Indicative JoB for Travel and accommodation Costs
Brief description of travelling category (Purpose of travel, cost estimation method, necessity of nr. of travellers, etc)(Max 300 Characters)
Cost per Km or Ticket (for transportation) or Day (for allowance and accomodation) per trip (€) Insert Category
Kms (for transportation Pr. car) or days (for allowance and accomodation) per trip (#)
Insert Action
Nr. of trips for the action (#)
Insert WP
Nr. of Vehicles (for transport
Road) or Nr. of Travellers (for other transport, accomodation, allowance) per trip (#)
Subtotal "Travel and accommodation" Costs
3. Travel and accommodation
7.310,00 €
Total
WP1
1.1
Transportation 1 proposal preparation meeting was arranged between the partners. It was held in Lecce and a delegation of 2 people travelled from Bari to discuss the
(private car)
proposal. According to the internal rules of the organisation, the average cost per KM used is 0.2 eur
1,00
1,00
300,00
0,20 €
60,00 €
WP1
1.1
Daily Allowance The daily allowance rate used by the organisation for personnel travelling is 100eur, according to the internal 1,00
2,00
1,00
100,00 €
200,00 €
WP2
2.1
Transportation A 2 day conference on "Water Management Techniques" will be held in Bari and the project team will travel by boat from Patras to participate (3 people
(other)
attend).
1,00
3,00
200,00 €
600,00 €
WP2
2.1
Accommodation The accomodation for the 2 day conference is estimated at 85eur/person/night
1,00
3,00
2,00
85,00 €
510,00 €
2,00
100,00 €
600,00 €
250,00 €
500,00 €
WP2
2.1
Daily Allowance The daily allowance rate used by the organisation for personnel travelling is 100eur, according to the internal regulations
1,00
3,00
WP2
2.2
Transportation The project manager will present the results of the studies in the 2 annual Conferences on Water Quality that are held in Rome. The trip will be made by
(other)
air and the project manager will travel from Bari.
2,00
1,00
WP2
2.2
Accommodation The accomodation for this purpose is estimated at 100eur/person/night
2,00
1,00
1,00
100,00 €
200,00 €
WP2
2.2
Daily Allowance The daily allowance rate used by the organisation for personnel travelling is 100eur, according to the internal 2,00
1,00
1,00
100,00 €
200,00 €
WP3
3.1
Transportation 3 on‐site visits to Patras from Lecce will be done to monitor the progress of the work done by the Greek partners. The project manager will be
(other)
accompanied by the technical assistant in Water Management on such trips and trip will be done by boat.
3,00
2,00
200,00 €
1.200,00 €
WP3
3.1
Accommodation The accomodation for the 2 people delegation that will participate in the on‐site visits is estimated at 80eur/person/night. Each trip will last 3 days.
3,00
2,00
3,00
80,00 €
1.440,00 €
WP3
3.1
Daily Allowance The daily allowance rate used by the organisation for personnel travelling is 100eur, according to the internal 3,00
2,00
3,00
100,00 €
1.800,00 €
Note: It is advisable to group as much as possible the travelling expenses
according to their type, in order to reduce the necessary lines required to
describe the travel expenses. In addition, bear in mind that travel and
accommodation outside of the programme area is considered eligible only if it is
foreseen in the project proposal and approved.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
2.1.4 External expertise and Services
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Insert “External expertise and Services” Category”: There are 6 main
categories under the external expertise and services that are proposed and
included in the dropdown list. These are:
•
Technical and scientific Expertise: This category incorporates any required
external expertise and assistance for scientific, technical or management
actions.
•
Event organisation: This category incorporates any expenses related to the
outsourcing of an event. This includes the venues, catering services, etc
•
External speakers in Conferences and events: This category concerns
possible necessity for external speakers to be invited in a meeting or
conference. These costs should also incorporate any kind of travelling or
accommodation expenses, if this is applicable.
•
Translations/Interpreters: These costs include any needs
translations of reports or direct interpretation during meetings.
•
Communication/Dissemination material: This category includes any kinds
of necessary material that will be required for the communication or the
dissemination material. This category also includes the publications or the
studies that may be produced by a project and incorporates printing and
publishing costs.
•
Infrastructure Designs: This concerns possible planned designs for
infrastructure in the context of the project
•
Supervision of construction works: This category concerns the possibility
that an external body may be needed for the technical supervision of
possible works in the context of the project.
•
Other (Please Specify): Any other kind of external service or expertise that
cannot be classified according to the previous categories will be placed
under this category. A brief description in the next column needs to be
provided.
to
have
Column “Brief Description of the Service (type, purpose, quantities, etc)”: In this
section, a brief description of the category and the specifications of the costs
planned need to be included. The purpose of the service, the estimated quantities
planned, etc need to be clearly explained.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Column “Type of Unit”: In this column the respective unit which best describes
your cost type must be selected from the dropdown list.
Column “Nr. of Units in the Action (#)”: In this column the quantities of the
services, expertise or material required need to be included according to the type
of category selected.
Column “Estimated Cost per unit (€)”: In this column the estimated cost per unit
of service/expertise or material required need to be included according to the
type of category selected
Column “Total (€)”: This column is filled automatically calculating the estimated
costs for the “external expertise and services” according to the data provided in
the previous columns.
An indicative view of the “External Expertise and Services” cost table in the JoB is
provided in the following table:
Table 5: Indicative JoB for External expertise and Services Costs
Subtotal of External Expertise and Services Costs
4. External expertise and Services
Insert WP
Insert Action
WP1
1.2
WP2
2.1
WP3
3.1
WP5
5.2
Insert Expertise or Service Category
Technical and scientific Expertise
Communication/Dis
semination material
Technical and scientific Expertise
Brief Description of the Service (type, purpose, quantities, etc) (Max 300 Characters)
The project management activities will be outsourced to an external expert for the entire duration of the project. This will incorporate the coordiation of the project and the preparation of any required
management and finacial documents of the project.
The project will produce 1000 brochures for the dissemintation activities
The technical study on "Improvements to be made to the sea transport infrastructure between Greece and Italy" will be outsourced according to National and European procurement rules. (per study)
Nr. of Units Estimated Cost Type of unit in the Action per unit (€)
(#)
per month
per copy
other
The final conference organisation will be subcontracted to an external company. The company will have the responsibility to arrange the logistics of the conference, including the venue, the catering, the
Event organisation translation services, the publicity, etc. (per event)
other
59.200,00 €
Total
12,00
2.000,00 €
1000,00
0,20 €
24.000,00 €
200,00 €
1,00
25.000,00 €
25.000,00 €
1,00
10.000,00 €
10.000,00 €
2.1.5 Equipment
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Insert “Equipment” Category”: There are 4 main categories of
equipment where the different needs of the projects could be classified.
•
Furniture, computer equipment: This kind of equipment concerns any kind
of office equipment that may be needed for the purpose of the project.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
•
Spare parts/equipment for machines, tools: This kind of equipment
concerns any kind of equipment regarding any specialised machines, tools
that are required for the implementation of the project.
•
Purchase or rent of vehicles: This kind of equipment concerns the
purchase or renting of vehicles, other mobile units for any specialised
activities or equipment of facilities necessary for the implementation of the
project.
•
Other (please specify): This category concerns any other kind of
equipment not coming under any of the previous ones. A brief explanation
of this kind of equipment is necessary in the description column.
Column “Brief description of the Equipment”: In this section a brief description of
the category and the specifications of the costs planned need to be included. The
purpose of the equipment, the estimated quantities planned, etc need to be
clearly explained.
Column “Units of Equipment (#)”: The planned or estimated number of units of
equipment required for the action needs to be inserted in the column
Column “Estimated Cost per Unit of Equipmentt (€)”: The planned or estimated
cost per unit of equipment in € needs to the inserted
Column “Total (€)”: This column is filled in automatically calculating the estimated
costs for the “Equipment” according to the data provided in the previous columns.
An indicative view of the “Equipment” cost table in the JoB is provided in the
following table:
Table 6: Indicative JoB for Equipment Costs
Subtotal of Equipment Costs
5. Equipment
Insert WP
Insert Action
WP4
4.3
WP5
5.1
Insert Equipment Category
Spare parts/equipment for machines, tools
Furniture, computer equipment
Brief description of the Equipment (type, purpose, quantities, etc) (Max 300 Characters)
300 sensors for water quality measurement will be required for the planned experiments in the Pamvotis Lake. The specifications required and price lists are
attached to the project proposal as an annex
1 Server will be required for developing and operating the project portal. The specifications required and the price lists are attached to the project proposal as an
Annex
Units of Estimated Cost Equipment per Unit of (#)
Equipment (€)
21.600,00 €
Total
300,00
62,00 €
18.600,00 €
1,00
3.000,00 €
3.000,00 €
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
2.1.6 Investments-Infrastructure
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Insert “Investment-Infrastructure” Category”: There are 4 main
categories of “investments and infrastructure”, where the different needs of the
projects could be classified. These are:
•
Elaboration of detailed design of works: This is the category where the
studies regarding infrastructure planned are budgeted. This regards the
studies that will be implemented during the lifecycle of the project or that
have been performed during the Preparation phase of the project. For the
latter, these costs will be acceptable only if they are within the eligible
Programming period.
•
Works: This is the category that needs to be selected for the actual
construction or any other kind of works planned in the context of the
project.
•
Supervision of works: In case the supervision of the works is a distinctive
activity in the overall construction works, this needs to be specified under
this “infrastructure” category.
•
Other (please specify): This category is for any other activity that comes
under the “investment-infrastructure” budget line and cannot be covered
by the previous options.
Column “Brief description of the Infrastructure Planned in the Action”: In this
section a brief description of the category and the specifications of the costs
planned needs to be included. If the costs are deriving from a specific
technical study, this needs to be stated and a copy of the study needs to
be included as an annex to the Project Proposal Folder. Any other basic
assumptions regarding the estimation of the costs justifying the sum to be
declared must be also briefly stated. In case these cannot be described within
the limit of 300 characters, a short explanation in a separate word file could be
included as an annex to the Project Proposal Folder.
Column “Estimated Cost in the Action (€)”: The actual cost of the infrastructure
declared by the partner for a specific action needs to be included.
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Column “Total (€)”: This column is filled automatically transferring the estimated
costs for the “Investments-Infrastructure” according to the data provided in the
previous column.
An indicative view of the “Investments-Infrastructure” cost table in the JoB is
provided in the following table:
Table 7: Indicative JoB for Investments-Infrastructure Costs
Subtotal of Investments‐Infrastructure Costs
6. Investments‐Infrastructure
Insert WP
WP3
Insert Action
3.1
Insert Infrastructure Category
Works
500.000,00 €
Brief description of the Infrastructure Planned in the Action (Max 300 Characters)
Estimated Cost in the action (€)
Total
The restoration of a monastery in the Municipality of Corfu is planned to take place between 01/10/2012 ‐ 31/05/2012. The technical study approved by the
technical department justifying the costs is provided as an Annex in the Application Form 500.000,00 €
500.000,00 €
2.1.7 Other
Column “Insert WP”: In this column the respective Work Package needs to be
selected from the dropdown list.
Column “Insert Action”: In this column the respective Action needs to be selected
from the dropdown list.
Column “Brief description of the “Other” Costs”: In this section a brief description
of the category and the specifications of the costs planned need to be included.
This category regards the costs that could not be included in any of the other
budget lines.
Column “Type of Unit”: In this column the respective unit which best describes
your cost type must be selected from the dropdown list.
Column “Quantity (#)”: In this column the quantity of the material or the unit of
the cost must be to be included.
Column “Cost per Unit (€)”: The cost per unit in € must be included in the
column.
An indicative view of the “Other” cost table in the JoB is provided in the following
table:
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European Territorial Cooperation Programme Greece-Italy 2007-2013
Budget Justification Instructions
Table 8: Indicative JoB for Other Costs
7. Other
Insert WP
WP5
Subtotal of Other Costs
Insert Action
5.1
2.2
Other Costs description (please specify and describe) (Max 300 Characters)
For seminars, 200 notebooks are required to be distributed to participants of seminars (per notebook)
Type of Unit
other
Number of Units Cost per Unit (€)
200,00
2,00 €
The Summary Tables
This section of the JoB includes the summary tables that calculate the overall
project budget per Partner/Budget Line/Activity. All the tables are generated
automatically by the figures included in the “Partners’ Section” and thus no other
filling of information is required by the user. The “Summary Tables” are the
following:
•
Summary Partner per WP-BL: This sheet contains all the budget tables
required in the Application form for each partner participating in the
project. This table indicates the allocation per Budget line and Action for
each partner.
•
Total BL per Action: This table summarises the project budget per Budget
line and Action. It corresponds to the “Total Costs per Action / Budget
Line” in the Budget section of the Application Form.
•
Total PP per Action: This table summarises the allocation of the partners
into the different actions. It provides an overview of the project’s balance
in terms of partners’ contribution among the actions.
•
Total PP per BL: This table summarises the allocation of the partners’
budget per budget line. It provides an overview of the project’s balance in
terms allocated costs into budget lines.
Once the “Partners’ section” is correctly filled and all the Actions are duly included
in the Budget line tables in each partner’s sheet then all the details regarding the
budget tables needed in the Application form are generated.
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400,00 €
Total
400,00 €
European Territorial Cooperation Programme Greece-Italy 2007-2013
3
Budget Justification Instructions
Printing the JoB for the Project proposal Folder
According to the rules of the 3rd Call, the JoB file must be included as a separate
electronic file in the project proposal CD. As regards to the hard copy version,
only the “Partners’ section” (PP1, PP2...PPn) sheets for each partner
participating in the project are required to be printed and included in the Proposal
folder. The printing margins are pre-defined in order to print each Budget line
Table into one single A4 page. The maximum pages per partners that could be
printed are 11 pages but the LPs are kindly requested to print and attach only the
pages that are necessary and not any blank ones in order to reduce the size of
the folder. Each one of the pages must be dully signed by the LP.
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