Oracle 12 – Employee Self Service
Overtime
IPO Quick Reference Guide
UK SBS Training Services Team
ESS Overtime Quick Reference Guide
Version Control
Version
Created
Author
1.0
Dec-2013
K.Rennie
2.0
Jan-2014
R.Hill
Oracle R12
Reviewer
Signed Off
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Contents
1 Submitting an Overtime Return .................................................................................................. 1 2 Resubmitting a Rejected Overtime Return ................................................................................ 7 3 Decimal Conversion Table ........................................................................................................ 10 Oracle R12
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Legend
These recognised abbreviations tell you what action to take. They will not appear as options on the
Oracle 12 system, but are our instructions to you:
(N) – Navigate
(T) – Tab
(ST) – Sub Tab
Action Note:
This is to draw your attention to an action you MUST take in order to effectively use the
system.
Learning Note:
This is to draw your attention to useful additional information that you may find
interesting.
Caution Note:
This is to give you forewarning about an action that is NOT advisable or may have
consequences that could impact on your effective use of the system.
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1 1 Submitting an Overtime Return
(N) GSSC Employee Self-Service, BIS Business Group > Overtime
1. Click Overtime > Create Timecard:
Learning Note:
In this screen you can enter your overtime for 13 weeks prior to the date of the claim
(once 13 weeks of payroll have been run by UKSBS) This includes Travel Time, Extra
Duty, Time off in Lieu and Bank Holiday working.
Learning Note:
If no hours are to be claimed on a particular date, then the field should be left blank.
For any other historic claims you will need to submit a Service Request to UKSBS
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Payroll.
You are also able to enter comments relating to the claim which will be seen by your
Line Manager when sent for approval.
Your cost centre is determined by that on your HR record. If you need to charge your
overtime to a different cost centre please raise a Service Request with UKSBS Payroll.
2. Click the Period drop-down arrow.
3. Select the relevant period for which you are claiming overtime.
4. Enter any comments to the approving manager if required:
Caution Note:
It is essential that the correct Type of Overtime is selected.
This (in conjunction with the Employee’s Terms & Conditions) will determine the rate at
which the overtime is paid.
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Action Note:
All hours must be entered in decimal format. For example, 45 minutes will be entered
as 0.75 (45 minutes/60 minutes)
If no hours are to be claimed on a particular date, then the field should be left blank.
6. Enter the overtime hours for the relevant days.
7. Click
to add a further Overtime type:
8. Click the Hours drop-down button to select Traveltime:
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9. Enter the Traveltime for the relevant days.
10. Click
Learning Note:
This screen gives you an overview of your claim for you to check before submitting. If
you wish to make changes you can click on Back to return to the entry screen.
11. Click
Learning Note:
Note the Confirmation message to say your claim has been submitted. This will now go
to your Line Manager for approval before being processed by Payroll.
12. Click
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to return to the Employee Self Service menu.
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Learning Note:
You can also see the detail of any previously submitted overtime claims.
13. Click Recent Timecards:
This screen will show you the period, total hours recorded and when the claim was submitted.
14. Click on the
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Details button to view further information:
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The breakdown of the selected claim is shown (no amendments can be made as this claim has
already been submitted):
15. Click
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to return to the Employee Self Service menu.
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2 2 Resubmitting a Rejected Overtime Return
(N) GSSC Employee Self-Service, BIS Business Group > Overtime
Learning Note:
Your notifications are listed in the Worklist.
This includes requests that have been approved and rejected by the approver.
1. Click on the notification relating to the rejected overtime claim:
Any comments from the approver can be viewed.
2. Click on
Action Note:
This notification is for information purposes only.
To make the necessary
amendments you will need to go into the Overtime responsibility from the Employee
Self Service menu.
3. Click on the GSSC Employee Self-Service, BIS Business Group responsibility.
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4. Click Overtime > Recent Timecards:
5. Select the claim you wish to resubmit.
6. Click Update:
7. Make the necessary amendments.
Action Note:
If a timecard is re-submitted for a period which has been previously rejected by your
Manager, the new timecard needs to be different. If the values are the same i.e. the
Manager rejected in error, a comment should be added to make the new submission
unique.
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8. Click
9. Click
10. Click
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to return to the Employee Self Service menu.
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3 3 Decimal Conversion Table
3.1
Mins
Decimal
Mins
Decimal
Mins
Decimal
1
.02
21
.35
41
.68
2
.03
22
.37
42
.70
3
.05
23
.38
43
.72
4
.07
24
.40
44
.73
5
.08
25
.42
45
.75
6
.10
26
.43
46
.77
7
.12
27
.45
47
.78
8
.13
28
.47
48
.80
9
.15
29
.48
49
.82
10
.17
30
.50
50
.83
11
.18
31
.52
51
.85
12
.20
32
.53
52
.87
13
.22
33
.55
53
.88
14
.23
34
.57
54
.90
15
.25
35
.58
55
.92
16
.27
36
.60
56
.93
17
.28
37
.62
57
.95
18
.30
38
.63
58
.97
19
.32
39
.65
59
.98
20
.33
40
.67
3.2
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