VENTURA UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION REGULAR MEETING
Tuesday, March 14, 2017
Call to Order
The Board of Education of the Ventura Unified School District met on Tuesday, March 14, 2017 in the City
of Ventura, Council Chamber, 501 Poli Street, Ventura, California. President Velma Lomax called the
meeting to order at 5:30 p.m.
President:
Vice President:
Board Member:
Board Member:
Board Member:
Interim Superintendent:
Asst. Supt./Ed. Services:
General Counsel :
Velma Lomax
John Walker
Mary Haffner
Sabrena Rodriguez
Jackie Moran
Joseph Richards, Jr.
Matty Zamora
Anthony Ramos
Adoption of Agenda
It was moved by Mrs. Haffner, Seconded by Mr. Walker and carried unanimously on a roll call vote 5-0;
to approve the agenda as presented.
Public Comment on Closed Session Items
Deborah Meyer-Morris requested to speak regarding liability claims item number one and existing litigation
item number two.
Closed Session
It was moved by Mrs. Moran, seconded by Mr. Walker and carried unanimously that the Board adjourn to
closed session to discuss liability claims, conference with legal counsel existing litigation, conference with
counsel anticipated litigation, conference with counsel anticipated litigation initiation of litigation, labor
negotiations, and anticipated litigation significant exposure to litigation.
At 7:00 p.m., President Lomax called the regular meeting to order and led the pledge of allegiance. Mrs.
Lomax requested a moment of silence to honor the memory of former employee, Mrs. Katie Warner. Katie
was an employee of VUSD for 35 years, and retired in 2009 as a Resource Specialist at Elmhurst
Elementary School. Katie was a very courageous women and battled cancer for over ten years.
Report of Actions Taken in Closed Session
Mrs. Lomax noted that with regard to closed session item #1 the Board decided to reject Deborah Meyer
Morris’s February 8, 2017 request for Board review of the district’s notice of decision on complaint. The
vote was unanimous 5-0 to reject the request. Roll call vote as follows: Mr. Walker, yes to reject, Mrs.
Haffner yes to reject, Mrs. Rodrigues yes to reject, Mrs. Moran yes to reject and Mrs. Lomax yes to reject.
The Board referred this matter to counsel for response in writing to Deborah Meyer Morris.
Good News
Student Board Members Claire Hansen, Buena HS, Kelsi Dugas, Ventura HS, and Zayan Reza, El Camino
High School shared school good news items to include academics, sports and community service activities.
Interim Superintendent Mr. Richards in partnership with CAPS TV presented the Mayor for a Moment
video of John Barrio from Elmhurst Elementary School. John’s written essay on courtesy won him the
opportunity to be a Mayor for a Moment at the last city council meeting.
Minutes of the Meeting of March 14, 2017
Ventura Unified School District
Mr. Richards acknowledged ATLAS (Academy of Technology & Leadership) elementary school for meeting
all certification requirements for the Franklin Covey Leader in Me.
Mrs. Moran attended the Foothill Technology High School Starry, Starry Night event. The event was well
attended, positive and a variety of diverse student art work sold.
Mrs. Rodriguez participated, along with staff and community members in the Dr. Seuss Read Across
America Day.
Mr. Walker reported that the Ventura County School Board meeting was well attended. The presentation
focused on the hidden prejudices and overcoming implicit biases. It brought light to biases that all have and
how our environment affects us and our students.
Mrs. Lomax noted that the County Board of Supervisors declared March 16, 17 and 18 as robotics days in
Ventura. She invited the community to the free Ventura Regional First Robotics event to be held in the
Ventura College Gym.
Public Comments
Ms. Deborah Meyer-Morris addressed the Board regarding conference item relevant to Interim Assistant
Superintendent of Certificated Human Resources.
Ms. Janine Sera addressed the Board regarding former superintendent and future search process needs.
Mr. Chip Fraser VUEA President noted support for the Board in moving forward for change.
Correspondence - None
Board Appointed Committees
Mrs. Rodriguez attended the District English Language Advisory Committee and primary conversation
revolved around needs of technology. She also attended the parent advisory meeting and topic areas
discussed were mental health and support for families, healthy schools and March national nutrition,
Kinder Prep for students with non-preschool experience and requirement of restrooms with gender neutral
signs.
Mrs. Moran invited community and staff to this month’s Local Control Accountability Plan to include
information on the new accountability Dashboard.
Mr. Walker noted that the Ventura County School Board Association is planning a future meeting in area
of Local Control Accountability Programs and the new Dashboard.
Mrs. Lomax shared formation of new Robotics teams through the support received from the VC Innovates
grant and two new Lego teams at Cabrillo middle school.
Approval of the Board of Education Minutes from the February 14, 2017 Regular Meeting
It was moved by Mr. Walker, Seconded by Mrs. Haffner and carried unanimously on a roll call vote 5-0;
to approve the minutes as presented.
Approval of the Board of Education Minutes from the February 17, 2017 Special Meeting
It was moved by Mrs. Rodriguez, Seconded by Mrs. Moran and carried unanimously on a roll call vote 50; to approve the minutes as presented.
CONFERENCE AGENDA
Presentation and Approval of the Interim Superintendent’s Contract (Action Requested)
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Minutes of the Meeting of March 14, 2017
Ventura Unified School District
It was moved by Mrs. Haffner, Seconded by Mrs. Moran and carried unanimously on a roll call vote 5-0;
to approve the contract for interim superintendent effective March 1, 2017 to June 30. 2017.
Presentation and Approval of Resolution #17-06, To Waive Credential Requirements Pursuant To
Education Code Section 35029 (Action Requested)
It was moved by Mrs. Rodriguez, Seconded by Mrs. Moran and carried unanimously on a roll call vote 50; to approve resolution #17-06.
Presentation and Approval of the Interim Assistant Superintendent of Certificated Human Resources
Contract (Action Requested)
It was moved by Mr. Walker, Seconded by Mrs. Haffner and carried unanimously on a roll call vote 5-0;
to approve the contract for interim assistant superintendent of certificated human resources.
Discussion Regarding Superintendent Search Process
Mrs. Lomax noted if Board members agree, and due to her current responsibility with Robotics,
she would like Mr. Walker as Vice President to take the lead in the superintendent search process.
Mr. Walker provided brief overview of timeline and past process for new Board members. Mrs.
Haffner suggested that the Board consider an abbreviated version of the process. It was shared
that information from past superintendent search exists and may be helpful in order to move
forward in a timely manner. Mrs. Moran noted importance of inclusiveness from all stakeholders.
Board members agreed that hopes are to start the 2017-18 school year with a new
superintendent. Mr. Richards understands the urgency for a quick process, but believes the
process needs to be through. Mr. Walker suggested, and Mrs. Lomax concurred that a two Board
member subcommittee be formed. Due to the interest of Mrs. Rodrigues and Mrs. Moran to
serve on the subcommittee, they will decide amongst themselves and provide name to Mr.
Walker. Discussion continued with request to initiate the process for a search firm. Formal letters
requesting proposals will be mailed to all previous firms.
Presentation of Proposed Changes, Deletion or Addition to Board Policies and Administrative Regulations
related to Educational Services
Policy/Title
Comments
Action
Policy and Regulation updated to reflect CSBA sample
 BP/AR 6171
Title I Programs
and meet Federal Program Monitoring (FPM)
requirements
Revise
Policy updated to reflect CSBA sample
 BP 6164.2
Guidance Counseling Services
Revise
 AR 6164.2
Administrative Regulation deleted and key concepts
Guidance Counseling Services incorporated into revised BP 6161.2
Delete
Presentation of Proposed Changes, Deletions or Additions to Board Policies and Administrative Regulations
related to Personnel
 BP/AR 4030 Non-Discrimination in Employment (Revise)
 AR 4112 Appointment and Conditions of Employment (Revise)
 BP 4112.2 Certification (Revise)
 BP 4112.21 Interns (Revise)
 AR 4112.23 Special Education Staff (Revise)
 BP/AR/E 4112.24 Teacher Qualifications under the No Child Left Behind Act (Delete)
 E 4112.9/4212.9/4312.9 Employee Notifications (Revise)
 BP 4113 Assignment (Revise)
 BP 4115 Evaluation/Supervision (Revise)
 BP/AR 4119.11/4219.11/4319.11 Sexual Harassment (Revise)
 AR 4253 Overtime Pay/ Compensatory Time off (Delete)
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Minutes of the Meeting of March 14, 2017
Ventura Unified School District




BP 4151/4251/4351 Employee Compensation (Revise)
BP 4157.1/4257.1/4357.1 Work-Related Injuries (Delete)
AR 4157.1/4257.1/4357.1 Work-Related Injuries (Revise)
AR 5145.3 Nondiscrimination/Harassment (Revise)
Recommendation and Approval of Staffing Changes in Curriculum and Instruction (Action Requested)
It was moved by Mrs. Haffner, Seconded by Mrs. Rodriguez and carried unanimously on a roll call vote 50; to approve the recommendation to reorganize the directorship of curriculum and Instruction. The Two
positions established are Director of Curriculum and Instruction TK-5 and Director of Curriculum &
Instruction Career Technical Education to include Middle and High school.
Presentation and Adoption of the 2016-17 Second Interim Financial Statement as at January 31, 2017 (Action
Requested)
The Board of Education reviewed the District’s Interim Financial Report. The following reports are
considered to be part of the Second Interim Financial Report:
01l
General Fund/County School Service Fund
1l1
Adult Education Fund
12l
Child Development Fund
13l
Cafeteria Special Revenue Fund
21l
Building Fund
25l
Capital Facilities Fund
35l
County School Facilities Fund
51l
Bond Interest and Redemption Fund
73l
Foundation Private-Purpose Trust Fund
Al
Average Daily Attendance
CASH
Cashflow Worksheet
Cl
Interim Certification
MYPl
Multiyear Projections – General Fund
O1CSl
Criteria and Standards Review
It was moved by Mrs. Haffner, Seconded by Mrs. Moran and carried unanimously on a roll call vote 5-0; to
recommend a positive certification.
Resolution #17-05, for Authorization to Participate in the 2017-18 California School Cash Reserve Program
By adopting this resolution, the District will have the opportunity to participate in the Cash Reserve
Program sponsored by California School Boards Association Finance Corporation. The program
consistently issues Tax and Revenue Anticipation Notes (TRANs) for more than half of all California school
districts, community college districts, and county offices of education that issue TRANs. Each year the
program has resulted in significant benefit to the participants. The District is not obligated to participate in
the California Cash Reserve Program as a result of resolution adoption. The resolution basically delegates
to the administration the right to decide on participation prior to the time of TRAN issuance. This item will
be brought back to the March 28, 2017 Board Meeting for action.
Parcel tax Oversight Committee (PTOC) New Appointments (Action Requested)
It was moved by Mr. Walker, Seconded by Mrs. Moran and carried unanimously on a roll call vote 5-0; to
approve the recommendation to appoint committee members: Lisa Hildebrand, Charles Caulkins, Don
Wood and Elke Fedde.
ACTION AGENDA
Approval of Ventura Unified Education Association (VUEA) Initial Contract Proposal to Ventura Unified
School District (VUSD)
It was moved by Mrs. Haffner, Seconded by Mrs. Moran and carried unanimously on a roll call vote 5-0;
to approve pursuant to Government Code 3547-3547.5, all initial proposals as listed.
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Minutes of the Meeting of March 14, 2017
Ventura Unified School District
Article 8 – Bargaining Unit Member Duties, Adjunct Duties, Work Year, Hours, and Conditions
Article 15 – Grievance Procedures
CONSENT CALENDAR
It was moved by Mr. Walker, Seconded by Mrs. Rodriguez and carried unanimously on a roll call vote 50; to approve consent items 1 through 14 as presented.
1.
Overnight, Out of the Tri-County and Fieldtrips
Board approved the ratification of the Superintendent's recommendation to approve students from
Buena High School’s varsity wrestling team to travel overnight and out of the tri-county to a CIF
Masters Tournament on February 24-25, 2017. This event was held at the Citizen’s Bank Arena in
Ontario, San Bernardino County, CA. Five students and three chaperones attended.
Board approved the ratification of the Superintendent's recommendation to approve students from
Buena High School’s varsity wrestling team to travel overnight and out of the tri-county to the Varsity
State Wrestling Tournament on March 2, 2017. This event was held at the Rabobank Arena in
Bakersfield, Kern County, CA. Three students and three chaperones attended.
Board approved the ratification of the Superintendent's recommendation to approve students from
Foothill Technology High School boys’ basketball team to travel out of the tri-county to a CIF
basketball game on February 24, 2017. This event was held at Pacific Christian in Newport Beach,
Orange County, CA. Twenty students and two chaperones attended.
Board approved the ratification of the Superintendent's recommendation to approve students from
Foothill Technology High School boys’ soccer team to travel out of the tri-county to a CIF soccer
game on February 25, 2017. This event was held at Nuview Bridge High School in Nuevo, Riverside
County, CA. Twenty Two students and three chaperones attended.
Buena High School requested permission to send students from their Music/Colorguard class to travel
out of the tri-county to a competition to be held at Savanna and Valencia High Schools in Anaheim
and Placentia, CA. Both Anaheim and Placentia are in Orange County. The trip will take place on
March 18, 2017. Board approved requested to send 18 students and three chaperones to this fieldtrip.
.
Buena High School requested permission to send students from their Music/Colorguard class to travel
overnight and out of the state to the WGI West Power Regional to be held at University of Nevada
Las Vegas (UNLV) in Las Vegas, Nevada. The trip will take place on March 24-26, 2017. Board
approved request to send 18 students and six chaperones to this fieldtrip.
Pacific High School requested permission to send students from their After School Safety and
Enrichment for Teens (ASSETs) Program to travel overnight and out of the tri-county to an outdoor
education field trip to be held at the Serrano campground at Big Bear Lake in San Bernardino, CA in
San Bernardino County. The trip will take place on March 24-26, 2017. Board approved request to
send 12 students and three chaperones to this fieldtrip.
Buena, Ventura and Foothill Technology High School requested permission to send students from
their Robotics class to travel overnight and out of the tri-county to the First Robotics Orange County
Regional competition to be held at UC Irvine in Irvine, Orange County, CA. The trip will take place
on March 29 – April 1, 2017. The Board approved request to send 20 students and two chaperones
to this fieldtrip.
Ventura High School requested permission to send students from their Model UN club to travel
overnight to the Claremont McKenna Model UN conference to be held at Claremont McKenna
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Minutes of the Meeting of March 14, 2017
Ventura Unified School District
College in Claremont, CA. The trip will take place on April 8-9, 2017. Board approved request to
send 10 students and three chaperones to this fieldtrip.
Will Rogers Elementary School requested permission to send students from their 5th grade class to
travel overnight to the Aquarium of the Pacific in Long Beach, CA, Los Angeles County. The trip will
take place on May 8-9, 2017. Board approved request to send 84 students and nine chaperones to
this fieldtrip.
Juanamaria Elementary School requested permission to send students from their 5th grade class to
travel overnight to Rancho Alegre in Santa Barbara County for an outdoor education fieldtrip May 912, 2017. Board approved request to send 58 students and six chaperones to this fieldtrip.
2. Request for Disposal of Obsolete Books
The Board approved Buena High School’s request to dispose of a variety of books in accordance with
Education Code Section 60510.
3. Ratification of District’s Approval of Employment and Reemployment of Substitute Teachers for
the 2016-17 School Year
Name
Bartle, Lisette
Challenor, Candace
Gann, Lindsay
Steward, Alison
Truitt, Victoria
Zepf, Nicholas
Credential Or Program
Emergency 30-Day Substitute Permit
Emergency 30-Day Substitute Permit
Emergency 30-Day Substitute Permit
Single Subject Credentials: Biological Science, Chemistry, Science: Physics
Supplemental: Home Economics
Multiple Subject Credential
Emergency 30-Day Substitute Permit
4. Ratification of District’s Approval of Miscellaneous and Part-Time Certificated Assignments for the
2016-17 School Year
The Board approved the ratification of District’s approval of miscellaneous and part-time certificated
assignments (list attached to official minutes).
5.
Ratification of District’s Approval of Employment Status Changes for 2016-17 School Year
The Board approved employment status changes from Temporary status to Probationary status for
the employee. All will have Probationary 1 status unless otherwise noted. Changes will be effective
retroactive to the first day of the individual’s employment in the 2016-17 school year.
Emp ID
9884
6.
FTE
1.00
New Status
Credential Area
Site
Probationary 2
Multiple Subject w/BCLAD Single Subject, English
AMS
Ratification of District Approval of Resignations and Retirements for Certificated Personnel
Last Name
Carrillo
Diskin
Donnelly
Lawson
McKeown
Singleton
Yi
Zwirn
Pollock
Schwartz
First
Juan
Katherine
Nathanael
Shawna
Aimee
Troy
Hanna
Aaron
Stephen
Kyunghae
School
Itinerant
Itinerant
Itinerant
Itinerant
Itinerant
Itinerant
Itinerant
Itinerant
Buena High School
ESC-Student Sup Serv
6
Position
Substitute
Substitute
Substitute
Substitute
Substitute
Substitute
Substitute
Substitute
Teacher
Director
Effective
2/27/2017
2/21/2017
9/21/2016
1/12/2017
1/16/2017
2/23/2017
1/4/2017
2/15/2017
6-16-17
6-30-17
Reason
Resignation
Resignation
Resignation
Resignation
Resignation
Resignation
Resignation
Resignation
Retirement
Retirement
Minutes of the Meeting of March 14, 2017
Ventura Unified School District
7. Ratification of District’s Approval for Leave of Absence for Certificated Personnel
Last Name
DeClerck
Miller
Spiessl
Urenda
First
Sebastien
Kara
Lori
Esmeralda
Position
Teacher
Teacher
Teacher
Teacher
Site
Ventura HS
Citrus Glen
Citrus Glen
Poinsettia
FTE
1.00
.20
.20
.50
Begin
8/18/17
8/17/17
8/17/17
8/17/17
End
6/15/18
6/14/18
6/14/18
6/14/18
Reason
Study/Travel Lv
Personal
Personal
Personal
8. Ratification of District’s Approval of Assignments Through Various Education Codes
Current statutes and regulations recognize that there may be situations of a temporary nature in
which a teacher with the appropriate credential is not available to the School District or the
assignment is part-time and not conducive for recruitment. Senate Bill 435 has made it possible to
assign staff with their permission to these areas in several ways: Education Code 44256(b) states that
the holder of a self-contained type credential may be assigned, with his or her consent, teach any
subject in departmentalized classes, below grade 9, in which the teacher has 12 semester hours of
coursework in the subject area.
Last Name
First
Site
Assignment
Ed. Code
Units
Bradshaw
Julie
AMS
English
44256(b)
12+
Bradshaw
Julie
AMS
Social Science
44256(b)
12+
9. Establishment of Classified Position
Classification
School Support Secretary
Location
VACE
Time Base
8.00 Hrs / 215 Calendar
Funding
Adult Education
10. Decrease in Time Base of Classified Position
Classification
Child Nutrition Assistant III
(0867)
Location
Anacapa
Time Base
From: 6.00 Hrs / 180 Calendar
To: 5.00 Hrs / 180 Calendar
Funding
Gen. Child Nutrition
This position is currently vacant, therefore no action is required to issue a layoff notice. A Classified
incumbent will not be affected as a result of the decrease in the position.
11.
Reduction of Classified Positions
Based on staffing needed to best meet the needs of our students and the services provided by the
District, the following positions are no longer needed for the 2016-17 fiscal year.
Classification
Location
Time Base
Administrative Specialist II (0870)
VACE
4.00 Hrs / 12 Months
School Administrative Assistant III (0758)
VACE
8.00 Hrs / 12 Months
12.
Approval of Final Settlement Agreement and Release of all Claims OAH Case No. 2016110521
An agreement was reached regarding OAH Case No. 2016110521.
13.
Checks for February 2017
Board approved the ratification of checks for the month of February 2017.
14.
Ratification of Purchase Orders
The Board approved 220 purchase orders and change orders for period of February 15, 2017 – March
1, 2017 in the amount of $615,785.73
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Minutes of the Meeting of March 14, 2017
Ventura Unified School District
BOARD UPDATE-None
COMING EVENTS



Ventura Police Department Curbside Coffee and Chat at Sunset School.
Ventura High School Chalk Festival
Ventura High School Drama Department Footloose
FUTURE BOARD ITEMS - None
BOARD/SUPERINTENDENT COMMENTS
Mrs. Haffner has been on the Board of Education for ten years. She noted that the Board of
Education is making decisions in the best interest of students, parents, community and staff.
Some decisions can be extremely difficult and in some cases, Boards are limited as to what they
can fully articulate. Mrs. Haffner reaffirmed that decision made by the Board are in the best
interest of students and their educational experience.
CLOSED SESSION - None
ADJOURNMENT
At 9:45 p.m. it was moved by Mrs. Rodriguez, seconded by Mrs. Moran and carried on a roll call vote of
5-0; to adjourn the meeting to the next regular meeting to be held at 7:00 p.m. on Tuesday, March 28,
2017.
APPROVED
_______________________________President
_______________________________Secretary
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