Charlotte Preparatory School
Middle School Handbook
1
MIDDLE SCHOOL HANDBOOK
2015-2016
Mission:
Charlotte Preparatory School fosters lifelong learning and provides an
exemplary educational experience founded on academic excellence,
positive character, and leadership development in a diverse, inclusive
environment.
A Charlotte Preparatory School student:






Exhibits a strong work ethic in the classroom
Is courteous, polite and well-mannered
Displays good sportsmanship in all athletic endeavors
Displays poise and leadership in and out of the classroom
Displays integrity and is morally ethical
Is well-rounded with varied interests and values diversity in various forms
Charlotte Prep School Philosophy
Charlotte Preparatory School believes that the character development of its students is
equal in importance to academic success. Therefore, great emphasis and attention is
given to creating an environment wherein students can grow in positive character. The
Student Code of Conduct is intended to provide a system through which students can
develop into ethical individuals with strong moral compasses. It does so through an
emphasis on integrity and respect, and a focus on redemptive and restorative practices
when students breach school conduct norms. The code of conduct strives to provide
developmentally appropriate expectations and is tiered, calibrated, and progressive.
While details of the Code of Conduct may vary by division, they are based on the school's
unified philosophy.
2
CONTENTS
List of Faculty and Staff
Academic Information

Daily Schedule

Grades and Renweb

Technology

Homework policies

Tests/Quizzes/Exams

Academic demerits

Online classes

Standardized Tests/Accommodations

Awards and honor roll
Non-Academic Information

Code of conduct & Dress Code

Athletics/Extracurricular

Advisory/ BUD-E

High School Placement
3
FACULTY AND STAFF
Eddie Mensah
Mandy Cook
Brandt Boidy
Catherine Carbonaro
Genevieve Chartrand-Balcer
Katie Edde
Jason Floyd
Erin Flynn
Pam Freedy
Alyssa Harrigan
Terese Heaney
Katie Kilroy
Dave Marchant
Sharon Mitchell
Beth Otis
Katherine Slayton
Lisa Somers
Angela Stefanini
Gentry Ward
Kathy Zuck
Paul Santrizos
Vicki Riendeau
Head of Middle School
Middle School Administrative Assistant, School Registrar
5th/6th Math, 6th Grade Boys Advisor
7th/8th Math, 8th Grade Boys Advisor
Art
7th/8th History, 8th Grade Boys Advisor
Athletic Director, PE, 7th Grade Boys Advisor
7th/8th Spanish, 8th Grade Girls Advisor
Drama
7th/8th Language Arts, 7th Grade Girls Advisor
5th/6th History, Dean of Students, 5th Grade Girls Advisor
Band
5th/6th Science, 5th Grade Boys Advisor
5th/6th Language Arts, 6th Grade Girls Advisor
5th/6th Technology
Writing, 5th Grade Girls Advisor
Learning Support Specialist
Fine Arts Director, Chorus
5th/6th Spanish, 6th Grade Girls Advisor
7th/8th Science, 7th Grade Girls Advisor
Long Term Sub, 7th/8th History
Long Term Sub, 5th/6th Language Arts
4
ACADEMIC
Schedule
The daily schedule runs from 8:00am to 3:25pm. Each class is 45 minutes long.
Students can arrive as early as 7:30am. Early care is provided in the gym before the start
of first period at 8:00am. Middle School carpool begins at 3:30pm. Lunch and recess go
from 1:10pm to 1:50pm.
Core subjects (Math, Language Arts, Science and History) meet 5 times per week.
Spanish meets 4 times a week in 5th and 6th grade and 5 times a week in 7th and 8th
grade.
Writing Workshop: 6th and 8th graders take Writing Workshop 4 times a week for the
first semester and have two periods of Study Skills in the second semester.
Study Skills: 5th and 7th graders have 2 periods of Study Skills in the first semester and 4
periods of Writing Workshop in the second semester.
PE: 6th and graders have PE once a week in the first semester and 3 times a week in the
second semester. 5th and 7th graders take PE three times a week in the first semester and
once a week in the second semester.
Technology: 5th and 6th grade students take Technology twice a week
Fine Arts: Charlotte Prep School offers 4 Fine Arts options; Band, Chorus, Art and
Drama. In 5th grade each student takes two Fine Arts each semester, 2 times a week.
Beginning in 6th grade, students narrow down their choices by picking between
Band/Chorus and Art/Drama. Electives meet during the last period on Fridays.
Thursday’s X block (1:55pm-2:40pm) is set aside for all school assemblies and BUD-E.
Grades And Renweb
Charlotte Prep operates on the semester system (4 quarters making up 2 semesters).
At mid-quarter, parents will be provided with progress reports with teacher comments
that allow students to make any necessary adjustments in order to positively affect their
grades before the end of the quarter. A report card is produced at the end of each
quarter and semester:
Mid-quarter comments: 4 times a year.
Quarter/Semester Report card: 4 times a year.
5
7th and 8th graders take two exams each year: a midterm exam at the end of the 1st
semester and a final exam at the end of the year.
Renweb is the online portal where parents can access students’ academic progress
periodically. Teachers will notify parents of when grades will be updated. Please check
out the instructions for accessing Renweb on the Charlotte Prep parent web portal.
There is also an “Acceptable Use Policy” for technology that is given out to parents.
Bring Your Own Device (BYOD) Policy For 2015-2016
Charlotte Preparatory School has recently adopted a Bring Your Own Device (BYOD)
program for students in grades 4-8. BYOD devices will have access to the Charlotte
Preparatory School wireless network. NO 3G or 4G devices will be allowed in the
program (i.e. cell phones, etc). Similar to other personally owned items, the school is
not liable for the loss, damage, misuse, or theft of personally owned devices brought to
school.
Benefits of BYOD vs 1:1 Program



Reduces technology maintenance costs
Personalizes learning experiences
Allows families flexibility in their device preference
Parameters/Guidelines









Please fill out the device agreement form and return to the Director of
Technology.
Laptops or “tablet” computers (either Windows-based or Apple products) are
permitted.
Cell phones are NOT permitted or any other 3G or 4G devices.
Devices must meet all hardware and software minimum requirements (see
included requirements/guidelines).
All needed updates must be maintained by the family at all times.
Only the school-provided internet may be accessed by any device while on
campus; using the school’s Google accounts and systems; any attempt to
circumvent or remove filters will result in the student’s removal from the BYOD
for the remainder of the program duration.
Devices are for educational purposes only while at school; any student found to
be using the device for any other activity (i.e. personal gaming, etc) will be
removed from the BYOD program for the remainder of the school year.
Charlotte Preparatory School reserves the right to collect and examine any device
that is suspected of causing problems or might be the source of a network attack
or virus or malware infection.
Families who choose to participate in the BYOD program are not exempt from
the technology fee.
6



Charlotte Preparatory School will also use the fee to fund the increased
technology support that BYOD programs typically entail. For participating
students, this support will include “Tier 1” support such as basic connectivity
issues and basic troubleshooting. Because of the large variety of platforms that
will likely be used, more extensive support cannot be provided.
As with existing school-issued laptops, the responsibility to care for and
safeguard any BYOD devices rests with the student and ultimately his or her
family. Charlotte Preparatory School will not be responsible for lost, misplaced,
stolen, or damaged personal technology devices.
We ask participating families to clearly identify their devices through name
labeling, unique “skins,” and/or other customization features.
System Requirements for BYOD Devices
















Either Windows-based computers or Apple devices are permitted.
Processor: Minimum of 2GHZ
Hard Drive: 80+GB
RAM: 4+ GB
Operating System: Windows 7 or Windows 8 or MAC OS 10.8 or
higher. (Windows XP is no longer supported by Microsoft and is vulnerable to
viruses).
Google Chrome for MAC or Windows
Latest version of Adobe Reader
Flash Player 11
Latest version of Quicktime
Real Player
Latest version of Java
Smartmusic if applicable
Jaws (if using Aventa Learning)
Sound recording software such as Audacity with Lame MP3 Encoder
Virus Protection such as Microsoft Security Essentials for Windows; if
using an Apple device you can use AVG Free or virus protection of your choice.
If a child is bringing a tablet it is recommended to provide a keyboard
* Please note there may be additional plug-ins required as new software is introduced.
Homework Guidelines for Parents
The guidelines below are just that-- guidelines, not rules and regulations. Occasional
departures from the guidelines may occur, but every attempt will be made to fulfill these
goals.
Please don't hesitate to contact the teacher if you have any questions or concerns about a
homework assignment. Also, if your child consistently requires more than the
7
recommended guidelines of time to complete nightly assignments, please alert the
teacher. Sending a note in helps the teacher gauge how the class overall is handling
assignments.
Homework is an integral part of a strong educational experience. Numerous research
studies have addressed the short and long term benefits of daily, independent work
completed by students of all ages. Doing all homework assignments thoroughly,
routinely, and accurately is one of the best ways a student can assist in his/her success
in class.
The purposes of homework vary. A homework assignment might reinforce lessons
covered in class or it may lay a foundation for future work. Whatever its specific
purpose, homework supports the building of independence and self-reliance as our
students develop life-long learning and study habits. Additionally, homework creates
one of the best ways for students to take responsibility for their own learning and for
"learning how to learn".
Because we believe homework is central to the schooling process, it is important that
students, parents, teachers and administrators at Charlotte Preparatory School work
together with common goals for high performance on homework. Here are some
guidelines.
Guidelines for Amount of Homework
All students should expect homework on a regular basis.
While there are many variables impacting the length of homework assignments, the
following ranges are provided for each grade level. Note that these are averages;
some students may need or prefer to spend more time, while others may
need less time. The ranges below are to serve as approximations for the pattern of
homework assignments, not as an absolute rule for a single assignment. Also note that
these times are not reflective of "cramming," when a student has had an assignment for
several days and waits until the night before the due date to study or complete the paper
or project.
** Time for nightly reading is not allotted in the times below; Middle
School students are expected to read independently on a regular basis.
 5th & 6th Grades
 7th & 8th Grades
60-90 minutes
90-120 minutes
8
Please feel free to contact your child's teacher if you have questions about the guidelines.
Some Helpful Homework Tips:
1.
2.
3.
4.
5.
6.
7.
8.
Create a quiet work environment.
Establish a consistent homework routine and time.
Provide adequate supplies for completing assignments.
Allow small breaks if a child struggles to maintain focus for a long period of
time.
Provide a healthy snack before beginning homework.
Help your child to prioritize their homework. It is advised to complete the most
challenging assignments first.
Help and encourage your child as needed, but do not do their work for them.
Always discuss homework issues with your child's teacher. There are things we
can do to alleviate any homework stress.
Academic Demerits
Academic demerits will be given to students who do not complete homework
assignments. Three academic demerits in half a quarter will result in the
student having to serve an after school detention in order to complete the
homework missed. Students will receive partial credit for those assignments at the
discretion of the individual teacher. Academic demerits will not be part of the student’s
permanent record.
Tests/Quizzes/Exams
Tests and quizzes are given at the discretion of individual teachers. Teachers work
together to ensure that students are not overly taxed with such assessments. In general,
students will not have more than a test and a quiz in one day.
7th and 8th grade students will take 2 exams each year, a midterm and a final. 5th and 6th
grade teachers may elect to give unit tests at the end of a semester.
Online classes
As dictated by our World Language Policy, some students may take online Language
classes through Aventa. Those students will be required to check in weekly with a
Language teacher in order to monitor and assess progress.
9
World Language Placement Policy

Incoming 5th and 6th grade students with NO Spanish experience:
Complete ONE of the following:
1) Take Spanish Boot Camp at Charlotte Prep in August
2) Take another approved Spanish course during the summer
3) Meet with a Spanish tutor over the summer (the tutor should contact the
appropriate Spanish teacher at Charlotte Prep to get a list of topics to cover).

Incoming 5th grade students with SOME PAST Spanish experience
(in the past 2 years):
Get a packet of materials from the 5th grade teacher to complete over the summer.
Students can get the packet in June.

Incoming 6th grade students with SOME Spanish experience
(in the past 2 years):
Take the Spanish Placement Test at Charlotte Prep. The outcome of the test will
determine whether you are ready to join your class in Spanish. You may be
recommended for tutoring OR Spanish Boot Camp at Charlotte Prep prior to the
beginning of school.

Incoming 7th and 8th grade students with NO Spanish experience:
Take an online language course through Fuel Education (formerly Aventa
Learning). Options include: Spanish, French, Chinese, German, and Latin.
If you take a Spanish course through Fuel Education in seventh grade, you have
the option of taking the Spanish Placement Test at the end of the school year to
determine if you are ready to join your class in eighth grade.

Incoming 7th and 8th grade students with SOME Spanish experience
(in the past 2 years):
Take the Spanish Placement Test at Charlotte Prep. The outcome of the test will
determine whether you are ready to join your class in Spanish OR whether you
are a good candidate for online language learning.
**There is an additional cost for the online courses**
10
If you take a Spanish course through Fuel Education in seventh grade, you have the
option of taking the Spanish Placement Test at the end of the school year to determine
if you are ready to join your class in eighth grade.
A Spanish Boot Camp will be offered at school in August from 10:00 AM -12:00
PM each day. There will be required homework assignments in addition to the
materials presented at Boot Camp.
Students who need to take the Spanish Placement Test should do so as early
in the summer as possible, per appointment, so that placement can be
determined. Please contact The Head of Middle School to make an
appointment.
Standardized Tests
Charlotte Preparatory School students take a variety of standardized tests:
The ISEE (Independent School Entrance Exam), required for admission to the school, is
also taken by 8th graders in the fall/winter in as part of the high school placement
process** (See High School Placement for more details)
ERB tests in Math and Language Arts are taken each fall by students in grades 3-8.
The WrAP test, which measures some aspects of students’ writing ability will be taken by
students during the semester in which they take Writing Workshop (Fall for 6th and 8th,
Spring for 5th and 7th).
If you have any questions about any of the standardized tests, please contact the school
counselor, Erin Kelly, or your division head.
Honor Roll and Awards:
Criteria for making the Honor Roll:
Honor Roll:
Students must have an average of "B+" or higher in all of their classes.
High Honor Roll:
Students must have an average of "A" or higher in all of their classes.
11
End of Year Awards:
At the end of the academic year, the middle school faculty bestows individual subject
awards to students who have demonstrated consistent and exemplary work in the
specific subject areas. Students are also recognized at this awards ceremony for nonacademic achievements.
Presidential Awards:
The Presidential awards considers students’ GPA as well as their standardized test
scores:
Gold: 3.7 GPA and a minimum of 85% National score on all sections of the ERB
Silver: 3.7 GPA and a minimum of 80% National score on all sections of the ERB
7th Grade DUKE TIP Awards:
The Duke University Talent Identification Program, also known as TIP, was founded in
1980 and is dedicated to the cultivation and education of talented youth.
The 7th Grade Talent Search identifies academically talented seventh graders based on
standardized test scores achieved while attending elementary or middle school.
Candidates are invited to take the ACT or the SAT college entrance exam as seventh
graders, allowing them greater insight into their academic abilities. Participants also
gain valuable benefits and have access to unique resources for gifted students.
To qualify for the 7th grade talent search, a student must score in the 95
percentile or higher on specific subtests on a nationally recognized
standardized test (in our case, the ERB)
Those students who qualify as 7th grade TIP Scholars are afforded the opportunity to
take the SAT or ACT examination as 7th graders.
In addition, Duke recognizes and honors 7th grade talent search participants who receive
outstanding scores on the SAT. Students who receive State Recognition must score a
520 or higher on Math, 510 or higher on Critical Reading, or 500 or higher on the
Writing portion.
Students who receive Grand Recognition must score a 670 or higher in Math, a 650
or higher in Critical Reading or Writing on the SAT.
12
A number of awards are also given out to 8th graders during graduation:

Male and Female Scholar Athletes of the Year are chosen for outstanding
achievement in athletics.

The McCallie Character Leadership Community Award offers a rising 8th
grade boy a scholarship to the summer program and the opportunity to be part of
a select group of talented, intellectually curious peers who want to make the most
of their abilities and learn to use those abilities to influence others in a positive
way.

Daughters of the American Revolution (DAR) Scholarship for good
citizenship.

The Fine Arts Award is awarded to the 8th grade student who has exhibited
superior aptitude in Visual Art, Drama or Music.

Chatham Hall Science Book Award honors a sixth-grade girl who is in
excellent academic standing and exhibits a love of science. The recipient will
receive a scholarship to the Chatham Hall Science Camp.

Leadership Award is given to the 8th grade who exhibits outstanding
leadership during their time at Charlotte Prep.

School Spirit Award is given to the student who embodies the spirit and
enthusiasm of being a Charlotte Prep student.

The STEM Award is presented to the eighth grade student at Charlotte
Preparatory School who exhibits affinity for and achievement in the academic
disciplines of Science, Technology, Engineering, and Mathematics.

The “Four Pillars” Award is bestowed by the Middle School faculty to that
member of Charlotte Preparatory School’s graduating class whose character and
actions best exemplify our school’s highest ideals and which are codified in The
Four Pillars of Leadership: Respect, Integrity, Perseverance, and Courage. This is
the highest Honor that a student at Charlotte Preparatory School can receive.
13
COMMUNICATION GUIDELINES FOR PARENTS
The primary responsibility of teachers at Charlotte Prep is to educate students and
promote their development. We understand the importance of parental partnership as
part of that of effort. To achieve those goals, we believe that effective communication
between parents and teachers is critical. We offer the following guidelines for the
purpose of promoting that productive collaboration.

Parents and students should review RenWeb, school calendars, and other
Charlotte Prep resources before directly communicating with faculty.

Parents should discuss academic and behavior concerns with their student before
reaching out to Charlotte Prep faculty.

Parents should communicate with teachers through Charlotte Prep means only,
which includes e-mail addresses and phone numbers. Parents may not
communicate with staff via their personal numbers or personal
e-mail.

Parents and students should not communicate with teachers or administrators
via social media, unless it is a school-related account.

Communications should take place during reasonable business hours with
responses also occurring within reasonable business hours.

Communications should be student-centered and focus on the progress of the
student.

Hearsay and gossip should be avoided in order to reinforce a positive school
environment and to maintain a positive school-home partnership.
14
Honor Code
Charlotte Preparatory School believes that complete, unqualified trust is required if the
members of our school community are to derive the maximum benefit from our
cooperative efforts. All members of the school community are expected to abide by a
code of honor that prohibits lying, cheating, stealing, enabling others to do so, or
standing by passively when such violations occur.
Each individual is responsible for his or her conduct, and should actively
promote honesty and integrity. Students at Charlotte Preparatory School
respect the personal and property rights of others and the school learning
environment. They demonstrate honor by always acting honestly,
responsibly and ethically.
As trust and respect are important parts of the foundation upon which the Charlotte
Preparatory School community is built, Honor Code violations carry consequences,
calibrated to the developmental level of the student. Student may be expected to submit
a written apology and/or reflective essay. Community service obligations in order to
repair the breach of trust and faith may also be required. Repeated or severe violations
of the Honor Code may result in separation from the school. If necessary and depending
on the violation (i.e. theft, bullying, physical assault), external authorities or agencies
may be notified as required by law.
Code of Conduct
Charlotte Preparatory School is a positive learning environment with high
expectations of conduct and behavior. When student conduct strays from these
standards, a system of consequences has been developed to ensure the student
develops the awareness and skills necessary to meet the positive expectations in the
future.
The Code of Conduct for students at Charlotte Preparatory School’s Middle School
(grades 5-8) is a systematic process that uses teaching, modeling, and appropriate
consequences to ensure a safe, orderly and productive school environment and the
development of positive character traits for all students. Disciplinary actions are
intended to be didactic, ensuring that negative behaviors become important
learning experiences for all students. The system of merits, demerits and other
consequences is designed to engender laudable behavior traits, including (but not
limited to) integrity, sensitivity, respect, courtesy and consideration for other
students and adults, and respect for school and individual property.
15
Diversity and Inclusion
Charlotte Preparatory School is enriched by the many backgrounds, experiences, and
perspectives of its members and recognizes that diversity enhances the school
community. Every member of the community should be free to bring their “whole self”
to school each day without fear of harassment, belittlement, or judgment. Charlotte
Preparatory School recognizes and respects individual differences in alignment with
the National Association of Independent Schools guidelines in regard to race, color,
ethnicity, national origin, gender, religion, age, ability, and orientation. All members of
the school community are expected to respect others, both on campus and off, and both
in person or via electronic or other media. Behaviors in opposition to these
expectations, such as making fun of another’s personal characteristics, making
offensive remarks about another’s physical characteristics or group membership, and
displaying offensive symbols with the intention of belittling or bringing emotional
harm on another, will not be tolerated and will result in significant consequences,
including possible suspension or separation from the school.
Harassment/Bullying
Bullying and/or harassment are not only wrong – they are illegal. In keeping with
Charlotte Preparatory School’s foundation pillar of respect, the school seeks to provide
an environment where all members of the school community treat each other with
sensitivity, dignity, and acceptance. Verbal or physical behavior that subjects a
member of the Charlotte Preparatory School community to belittlement or personal
indignity is considered harassment/bullying and will not be tolerated. Charlotte
Preparatory School’s policies in this area do not only involve direct personal contact,
but also extend to written contact and/or electronic media such as cell phones, email,
texting, or social media sites. These policies also extend to off-campus activities if they
involve Charlotte Preparatory School students.
16
School Expectations









Students will be courteous and respectful to adults and other students at all
times.
Students will comply with all legitimate instruction given to them by faculty
and staff.
Students will remain in dress code compliance at all times.
Students will play their part to maintain a clean and tidy campus by being
responsible for their belongings, not littering, and cleaning up after
themselves.
Students are not allowed in any areas of the campus that do not have visible
adult supervision without permission from a teacher.
Backpacks, book-bags, and gym bags may not be left in the hallways or foyer
at any time.
Students may not leave campus at any time during the school day during
without adult permission or accompaniment.
Students will not lie, cheat, steal, assist others in doing so, or knowingly stand
by when such actions occur.
Students will not abuse or make unauthorized use of school property or
property belonging to others. This includes unauthorized entry into another
student’s locker, borrowing of others’ clothes without permission etc.
The following sections outline specific conduct offenses and disciplinary
consequences that may be imposed as a result.
Level 1:









Chewing gum
Possession of Wireless Devices or food outside of the guidelines
Running or Loitering in the hallways/Other Miscellaneous Offenses
Dress code violations
Teasing, taunting (physical or verbal)
Littering
Public displays of affection
Failure to be under supervision when required
Disruptive behavior.
17
Level 2:





Disrespectful Behavior
Unauthorized entry to school
Obscenity or Vulgarity
Physical Altercation (defined as actions that require a visit to the nurse)
Violation of the technology department’s “Acceptable Use Policies”
Level 3:









Defacement/Vandalism of school property
Physical Violence
Repeated occurrences of Level B offenses
Bullying (Including cyber-bullying/harassment)
Harassment
Theft
Bringing dangerous objects to school
Acts of dishonesty (cheating or abetting cheating, lying, plagiarism, forging
parents’ signature, etc)
Use/possession of alcohol, drugs, tobacco, weapons
ACTION PLANS
Level 1
Students guilty of Level 1 offenses will be issued a demerit by a teacher or staff
member and reported to the Dean of Students or Head of Middle School. In some
cases, the teacher or adult may decide to issue a verbal warning first before
proceeding to giving a demerit
Level 2
Level 2 offenses will be evaluated by the Dean of Students and Head of Middle
School. Depending on the severity of such offenses, students will be issued one or
more after-school detentions.
18
Level 3
Level 3 offenses will be evaluated by the Dean of Students and Head of Middle
School. Depending on the severity of such offenses, students can expect to be issued
an immediate out-of-school suspension. Further action may be taken depending on
the circumstances. In some cases such actions could potentially result in dismissal
from the school. Students receiving an out-of-school suspension will be expected to
make-up all work missed. Cheating on any assignment could result in a zero.
Students may be required to write reflective essays, render formal apologies or
undertake other acts of atonement.
Demerits/Detentions/Suspensions
Consequences for accumulated demerits are as follows:




3 demerits will result in lunch detention.
6 demerits will result in an after school detention.
3 detentions in one semester will result in an in-school suspension and a
parent conference.
5 total detentions will result in an out of school suspension and a parent
conference about the student's fit for Charlotte Preparatory School.
Demerits reset at the end of each quarter. Detentions are cumulative.
After-School Detentions will be held on first day that is feasible from 3:30 pm –
4:15 p.m. Students in detention must arrive to the detention location no later than
3:30 p.m. The detention will be served on the first feasible detention day following
the disciplinary offense. Students in detention will be assigned work or other
restorative actions at the discretion of the teachers and administrators. Also, the
Dean of Students will make every effort to notify parents of an upcoming detention
as soon as possible.
A student serving an in-school suspension will be separated from the community
for that period of time; in effect, this means that the suspension will be served at
school in a room determined by the Dean of Students and Head of Middle School.
The student will complete his or her schoolwork for that day as well as perform
restorative work requirements. The student will not be allowed to participate in
break or recess times. The student will eat lunch away from other students.
A student serving an out-of-school suspension will be allowed to make up the work
missed on those days and will receive credit for that work, with the exception of any
19
academic dishonesty (i.e. cheating) situations. A note will be placed in the
student’s permanent file, and information regarding such suspensions is required
to be provided on future school applications. The Head of Middle School and
Head of School will consult on any further disciplinary actions.
Students serving a detention or suspension are not allowed to participate in afterschool activities for that day. Such activities include sports, dances, and/or parties.
This restriction does not apply to after-school care.
Merits
Positive reinforcement is an important part of how Charlotte Preparatory Schools
seeks to instill the values of our mission statement in our students. “Merits” are an
important tool for achieving this goal. Students who are recognized by faculty and
staff to be going above and beyond the values and quality traits exemplified by the
Four Pillars, will be awarded a Merit. Merits can be received for behavior or
academic excellence. Merits can accumulate into other rewards including but
not limited to: recognition at assemblies, quarterly certificates, and special
privileges on campus as determined by the Middle School faculty. Merits are
recorded in a student’s file.
Dean of Student’s Role:





The Dean of Students is the primary administrator of the Code of Conduct and
Dress Code.
He or she will maintain a record of all offenses and consequences assigned,
and contact all parents regarding major discipline situations.
The Dean of Students will work with the Head of Middle School to handle
parent conferences regarding all students discipline matters when necessary.
The Dean will notify the teacher if communication between the teacher and
parent regarding the behavioral infraction is warranted.
The Dean will also work with the Head of Middle School to determine when
detentions and suspensions will be served.
20
Cell Phones and Wireless Devices
The Charlotte Preparatory School administration understands the value of cell
phones and other personal wireless devices in communicating between parents and
children. However, personal wireless devices distract from a focused academic
environment, and thus are not to be carried or utilized by students during the
academic day. Students are to keep their personal technology devices in their
locker, and turned off during the school day. Faculty will confiscate any devices
seen being used during the day. Violations will be treated as a Level 1 conduct
violation. Repeated and intentional violations will result in escalating
consequences.
Tardiness
Students entering class late not only miss out on important information and
instructions at the beginning of the class – they disrupt the learning of other
students already engaged in the lesson. Accordingly, tardiness to school and to
class is to be avoided, and consequences will be issued for patterns of tardiness.
Charlotte Preparatory School keeps records of all instances of unexcused tardiness.
The school will notify parents when their child has been tardy three (3) times in any
given quarter. If a student is tardy five (5) times in a single quarter, a detention will
result. If a student is tardy ten (10) times in a single semester, he or she will face
additional consequences. Instances of tardiness are part of a student’s permanent
school record that transfers with the student.
Student Safety
Student safety is our paramount concern. Accordingly, any student
threatening self-harm or committing acts of self-harm will be
immediately removed from the school environment and returned to
parental custody. He or she may not return to school until cleared to
do so, in writing, by appropriate medical/psychological professionals.
21
Middle School Dress Code
It is our intention to provide for all our students an atmosphere which is
conducive to learning. Research clearly demonstrates the positive relationship
between dress and both self-concept and behavior, and dress codes send a clear
message that school is a place where serious, important work occurs.
Accordingly, we have carefully created a dress code designed to encourage
neatness and personal discipline while making allowances for expressions of
individuality and personal taste. We solicit the understanding and support of our
parents as we endeavor to present fair and consistent guidelines for student dress.
Students and parents are reminded that, for most students, the middle school years are
filled with uneven growth and development patterns. Clothing that fits well in August
may be outgrown in a few short months; it is requested that students and parents
periodically examine garments which are to be worn to school to ensure a continued
proper fit. In addition, because fashion changes so quickly, a written dress code
published yearly often cannot address every current fashion trend that may arise in the
interim. Because of this and the almost infinite variety of available clothing styles, we
appreciate parental support and understanding that faculty must enforce the dress code
using the written guidelines together with their adult and professional judgment.
Students should attend school in clothes that are neat, clean and in good repair.
Good taste and common sense should dictate parental and student choice of school
clothes. We expect students to refrain from assuming any personal appearance that
might distract from the process of teaching and learning.
Please be advised that should a student violate the dress code, parents
may be required to bring a change of clothes to put student in
appropriate attire. The student will receive a demerit for the offense.
We recognize that such situations are embarrassing for the student,
cause lost valuable learning time, and are often inconvenient for the
parent, and it is our earnest hope that we are not put in situations
where we are forced to make such decisions. Students may be give
clothes by the Dean of Students to wear, wash and return.
22
General:













Students are expected to remain in dress code throughout the school day.
Students may not wear dangling jewelry, hair accessories, or other accessories
that can disrupt study or may be harmful on the playground. This includes
large hoop earrings.
Clothes must fit properly, and should not be excessively baggy or tight.
Clothing must be neat and in good repair - students may not wear “cutoffs” or
clothes with frayed ends, and all clothing must be free of tears, rips, holes, or
large stains.
Clothes should not display another school’s logos or branding.
Clothes should not display or suggest offensive language, sex, alcohol or
drugs, or other elements contrary to Charlotte Preparatory School’s values.
Students may not wear outerwear resembling underwear (e.g., long johns,
undershirts), and undergarments should not be visible through or around
clothing.
Bathing suits, spandex shorts, short shorts, athletic shorts, and excessively
tight shorts and pants are not acceptable wear.
Students may not wear hats, caps, or other head coverings, other than as an
expression of faith, anywhere on campus during the academic school day.
Head coverings are allowed for sun protection or for warmth in the winter, but
only outdoors.
Footwear should be worn at all times. Shower shoes, flip-flops, or shoes that
restrict a student’s safe movement anywhere on campus are not allowed.
“High heeled shoes” with heels higher than 2½ inches are not acceptable.
For the sake of safety, socks and rubber-soled athletic shoes are required for
participation in PE classes.
Overalls, sweatpants, athletic pants or shorts, wind suits are not permitted.
Commercial images (cartoon characters, sports teams, logos, graphics of any
kind, words, other schools, etc.) cannot be displayed on outer wear nor visible
beneath.
Boys Dress Code:




Boys must wear shirts with collars; either folding collars or turtlenecks are
acceptable.
The waistline of all pants must be worn at the natural waistline. If needed, a
belt should be worn to prevent “sagging.”
Boys may not wear earrings at any school event, on or off-campus.
Boys’ hair may not be longer than their shirt collar in the back, and may not
hang below the eyebrows in the front.
23
Girls Dress Code:







Halter tops, tank tops, spaghetti straps*, revealing or provocative tops, or tops
that expose the midriff area in any way are not allowed. All tops must be long
enough to completely cover the torso at all times and in all body positions.
Sleeveless tops are acceptable if the shoulder straps are at least 2 inches wide.
Form-fitting clothing of any type (tops, pants, skirts, etc) is not allowed.
A variety of pants, shorts, dresses and/or skirts may be worn to school within
the general guidelines above. They should be properly cut and of
modest length. They should not go above mid-thigh.
Tights or leggings are not appropriate pants.
At no time should undergarments be visible.
No athletic style t-shirts are allowed.
* Formalwear for dances and graduation may be an exception if appropriate.
Appropriateness of clothing and accessories is at the discretion of the Division
Head or Dean of Students. If a student has a question about the appropriateness
of a garment for school wear, he or she should bring the garment to school for a
“ruling” prior to wearing it.
Professional Dress Days
Charlotte Prep Middle School students will observe “Professional Dress days” on
certain appropriate occasions. This is an opportunity for students to dress more
formally within the school environment as a sign of respect for the occasion, and to
learn the social expectations associated with more formal dress and behavior.
Boys are expected to wear long dress pants (no jeans) with a belt, a collared dress
shirt, a tie, and dress shoes and socks. A sports or dress jacket is optional for boys.
Girls should wear a skirt, dress or dress slacks. Girls should not wear high heels, Ugg
boots or similar footwear. Gladiator-style sandals are acceptable if they are a solid
color and have a strap over the heel.
On Professional Dress Days, tennis shoes may be brought, by boys and girls, for use
during Morning Break and Lunch Recess. For students who have PE on those days,
time will be provided for them to change into PE uniforms. Professional Dress Day
dates are noted in the Charlotte Prep calendar. If a student is not dressed
appropriately for those days he or she will be required to dress professionally the
next two days and receive a demerit. Additionally, the student may be held out of
the special ceremony or occasion.
24
PE Days
Students are expected to be in proper dress code on PE days. They will
be allowed time to change before and after PE classes. For PE class, a Charlotte
Prep t-shirt and Charlotte Prep athletic shorts or Charlotte Prep PE shorts are
required (no game shorts). Shirts and shorts are available for a nominal cost through
the school’s online store. In cold weather, students may wear a Charlotte Prep
sweatshirt and/or dark, solid-colored athletic pants. Appropriate athletic shoes and
socks should be worn during PE class.
Concert Attire
Boys: Black pants, collared white shirts, and black shoes.
Girls: Black pants or appropriate-length skirts, white shirts, and black shoes.
ATHLETICS
The following sports are offered at Charlotte Preparatory School:
Fall: Soccer (Boys), Tennis (Girls), Volleyball, (Girls) Cross Country (Boy and Girls)
Winter: Basketball (Boys and Girls), Cheerleading (Boys and Girls are eligible)
Spring: Soccer (Girls), Tennis (Boys), Golf (Boys and girls)
Participation is open to all middle school students. If the number of players interested in
a sport exceeds the capacity of our program, cuts may have to be made. Every effort will
be made to ensure that all students are afforded the opportunity to participate in the
sport of their choice. The Athletic Director is responsible for all issues concerning
athletics at Charlotte Preparatory School.
ADVISORY/ BUD-E:
Advisory:
Each student will be assigned a grade-level advisor as well as an advisory group by
gender. The purpose of the program is to provide students the opportunity to develop a
strong relationship with an adult at the school as well as to ensure that they have a
designated advocate on campus to support their growth. Students will meet with their
assigned advisory groups two times each week at the end of the day for approximately
thirty-five minutes. During this time, advisors will provide guidance on school-based
25
topics as well as deliver lessons from an outlined character development program based
upon 4 Pillars. The program is designed to allow for a certain level of flexibility. The
advisor may choose from a variety of activities within designated lessons in order to
meet the students’ and their preferences. Support is given throughout the year from the
school counselor and other faculty members. Advisors will also be asked to provide
insights into their advisory students’ difficulties they may be experiencing academically,
socially or mentally. Parents are encouraged to use their child's advisor as the primary
source of communication with teachers and other staff at Charlotte Preparatory. This
will continue to support the student-advisor relationship as well as the home-to-school
communication. Each advisory will also be asked to plan and participate in at least one
hands-on community service event. This group will also serve as the foundation for the
Bud-E Program which incorporates similar relationship and character development
goals.
BUD-E:
The BUD-E program at Charlotte Prep is a significant contributor to our intimate
cohesion across campus each year. Each Early School and Lower School student is
matched with a Middle School buddy who serves as their role model on campus for the
year. Students - older and younger - experience leadership in action as they meet for
community service, character education, and teamwork exercises on a regular basis.
Middle School students are expected to take their BUD-E responsibilities seriously and
welcome the chance to work with their younger peers as well as serve as a good example
of character on campus.
HIGH SCHOOL PLACEMENT PROCESS
Graduates from Charlotte Preparatory School have many choices for ninth grade
including private schools, public schools and boarding schools. Our high school
placement process is designed to help students and their families make thoughtful and
deliberate choices to find the right fit for their next school experience. Factors to
consider include academic rigor, structure, extracurricular offerings and the overall
environment of the school which are all important in finding the right balance for your
student. Our high school placement team meets with parents and students throughout
the process to prepare for the eighth grade year admission season. Events include:


Informational Parent Meeting – The Head of School hosts a parent meeting in
late fall to meet with members from the Charlotte Prep community to familiarize
them with our intentional, well-designed high school placement process and to
answer questions. All parents are welcome.
Eighth Grade Parent Coffee – In September, our high school placement team
presents an overview of the process and prepares parents for upcoming events.
26










High School Fair – Each fall, Charlotte Prep hosts a high school fair to which
representatives from many schools (locally, regionally, and nationally) come to
meet our eighth grade students and present their schools for consideration.
Parent Meetings – Head of School meets individually with parents to discuss
their student with regards to academic, extracurricular and social preferences
and expectations.
On-going Communication - The high school placement coordinator keeps contact
with each family to provide guidance throughout the admissions season.
Leadership Class – Eighth grade students learn valuable skills from the Head of
School in the Leadership class including interview skills through a rigorous mock
interview to prepare for school tours and meetings, resume writing, and what to
expect in high school.
Fall school visits – Parents schedule tours and student visits of prospective
schools.
Application Timeline - Applications are completed and submitted November –
January.
Student Transcripts and Packets - The high school placement coordinator
prepares student packets to include transcripts and teacher recommendations to
be hand-delivered in January to local schools or mailed to schools outside the
Charlotte area.
ISEE Testing – Eighth grade students typically take the ISEE test in January.
This test is offered on campus at Charlotte Prep on a Saturday morning to
provide familiar environment for our students.
Continued Communication – The Head of School presents and discusses each
student with each high school to which he or she is interested. The Head of
School and the high school placement coordinator guide parents and students
through the decision process.
Final Transition – Our high school placement team works with schools and
families to facilitate a smooth transition.
27
FREQUENTLY ASKED QUESTIONS:
What if I’m late to school?
If you get to school before first period is over, you can go directly to class. If it is after
first period, please check in at the Middle School office.
What if we have a planned absence?
Parents should notify the Middle School Administrative Assistant or Head of Middle
School as soon as possible for a planned absence. Parents should also notify the
student’s advisor to help with the coordination of missed academic work.
What if I have a question about grades?
Parents and students are encouraged to speak directly to the teacher involved first. If a
resolution cannot be reached, the Head of Middle School may be called in to assist.
What if I need to talk to someone about something that happened at school?
Your child’s advisor is the main point of contact for most issues. He or she will be able to
point you in the right direction if they are not able to provide answers.
Who do I talk to about athletics?
You should talk directly to the coach of the sport concerned first. The Athletic Director
may be called in as needed.
Can I use the elevator?
Students are not allowed to use the elevator unless they are given specific permission by
the nurse or other faculty and staff.
Who do I talk to about ISEE, ERB’s and other standardized tests?
The School Counselor and the Head of Middle School are the main contacts for issues
concerning standardized test.
28
HONOR CODE PLEDGE
I pledge that I will abide by the Charlotte Preparatory School Honor Code
as defined by the Charlotte Prep Handbook and the Pillars of Leadership.
I promise to respect my school community by being fair, responsible and
honest in everything I do.
My work will be my own.
=======================================================
I have read Charlotte Preparatory School’s Middle School Code of Conduct
and Dress Code, and I understand that it will be enforced during the 20152016 school year.
Student Signature Date
Parent Signature Date
29