Unbilled Revenue
Presented by: Amy Crowder, Blue Ridge EMC
What is Unbilled Revenue?
 Process of recognizing “earned” kWh sales that have not
yet billed in order to represent total sales accurately on
your financial statements
 Recognized monthly or annually
(required at year-end)
Process Prior to ATS Automation
 Estimation method utilizing Excel spreadsheet and
 Prior month actual billing cycle data
 # of days in the month
 # of days for each cycle which were unbilled
 Was inaccurate when
 Transitioning from high usage month to shoulder period or
visa versa
 Rate change or WPCA differences between the months
 Did not allow you to differentiate between kWh sales,
SLs, Basic Facilities charges, etc.
Benefits of ATS Unbilled
Revenue Functionality
 Utilization of AMI meter readings for an actual unbilled
revenue calculation
 More accurate unbilled revenue calculation = more
accurate kWh sales for a period = increased accuracy
in line loss calculation
 Automation of G/L journal entries
 History available within the system (both at the account
level and system wide)
 Process continues to improve (10 enhancements
completed between 6/24/2014 and 7/17/2015)
Unbilled Revenue Process
Step 1:
Import meter reading file for ALL meters as of the last day
of the month being calculated.
Override Reading date
allows you to specify
the date for which the
readings should post
INSTEAD of the date in
the file
Note: Process must be completed between 1st day of the following month and the
day you run the first actual billing for any cycle being included
Unbilled Revenue Process(continued)
Step 2:
Work all meter reading exceptions for the imported readings
Step 3:
Verify cycle,
enter missing readings,
Process
Unbilled
Revenue
(running an actual
“Billing”)
Billing month
determines
PCA factor to
be used
Unbilled Revenue Process (continued)
Step 4:
Review output files in IO & review G/L entry to post
“Post” is a
secured
item
Reconciliation prior to posting using prebill files & CIS Unbilled
Revenue.DIS Discoverer. Includes detail such as SL kWh prorated.
How do the readings appear in CIS?
There is a new option within the Usage form to “Include U/R
Readings”. The default of the form is to NOT include them.
How do the G/L entries appear in FIS?
The G/L entries posted by the process have a source of
UNB_REV and are auto-reversing.
Customization Available
 Option to utilize a single revenue G/L account OR the
rate specific revenue G/Ls
 Option to set a specific # of “look back” days to utilize
valid readings for the process
 Configuration to specify your Unbilled Revenue A/R G/L
 Ability to have the system delete the meter reading file
from the IO after import (to avoid accidental use later)
Tips as you get started…
 Educate member services representatives
 Review your Discoverer reports involving meter readings
to determine if updates need to be made to NOT
include this new reading type
 May need to review & edit the calculation if there are
WPCA and/or rate changes
 Plan time for the process to run!
Questions?